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Engaging Virtual Meetings

Release Date: 2020/10/01
ISBN: 9781119750888
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Build a cohesive and high-performing virtual team with this fantastic resource full of actionable advice and practical tips 

Engaging Virtual Meetings: Openers, Games, and Activities for Communication, Morale, and Trust offers concrete strategies and practical tips for bringing teams together across the digital divide. While many struggle to build teams in a virtual environment, accomplished author John Chen has found ways to create team cohesion, promote engagement, and increase virtual participation. In Engaging Virtual Meetings, he shares these methods with you, and also:  

  • Describes virtual tools for promoting effective teamwork, like the Participant Map 
  • Teaches you to optimize your teleconference setup for ideal audio and video 
  • Illustrates ways to apply these methods in any virtual environment, including Zoom, Microsoft Teams, and more 
  • Explores how to debrief your participants to improve your methods over time 

Perfect for anyone working in or with the increasingly prevalent virtual environment, Engaging Virtual Meetings  is a great addition to the bookshelves of anyone interested in how to create and build engagement in team settings of all kinds. 

Table of Contents

  1. Cover
  2. Acknowledgments
    1. Notes
  3. Introduction: Virtual Meetings Don't Have to Suck
  4. PART 1: Principles and Preparation for Engaging Virtual Meetings
    1. 1 The ENGAGE Method for Leading Great Meetings
    2. A Brief Overview of the ENGAGE Method
    3. The ENGAGE Method in Depth
    4. Check-in
    5. Notes
    6. 2 Preparing for Virtual Meetings
    7. Good Looks—The Virtual Presence Primer
    8. The Engaging Virtual Meeting Speaker Checklist
    9. Notes
    10. 3 Psychological Safety: How to Get the Quiet Attendees (and everyone else) to Engage
    11. 4 Managing Participants
    12. Mute and Unmute Audio and Video
    13. Make Host
    14. Make Co-Host
    15. Rename
    16. Mute All
    17. Unmute All
    18. Mute/Unmute Participants on Entry
    19. Disallow/Allow Participants to Unmute Themselves
    20. Remove
    21. Raise Hand
    22. Yes/No
    23. Go Slower/Go Faster
    24. Dislike/Like
    25. Clap
    26. Need a Break
    27. Away
    28. Clear All
    29. Notes
    30. 5 Virtual Engagement Tools
    31. Chat
    32. Private Chat
    33. Breakouts
    34. Reactions
    35. Record
    36. Share Video
    37. Share Whiteboard
    38. Share iPhone/iPad
    39. Polling
    40. Company-Wide Chat (only available in Microsoft Teams)
    41. Channels (only available in Microsoft Teams)
    42. Teams Apps (only available in Microsoft Teams)
    43. Notes
    44. 6 Security
    45. Require Passwords
    46. Turn Screen Sharing Off
    47. Enable the Waiting Room
    48. Require Registration
    49. Lock Your Meeting
    50. Control Your Meeting's Chat
    51. Secure File Transfer
    52. Notes
  5. PART 2: Openers, Games, and Activities for Communication, Morale, and Trust
    1. 7 Openers
    2. Why Use Openers?
    3. Open with a Check-in Question
    4. Video Openers
    5. Matching and Mirroring Openers
    6. Virtual Meeting Nametag Openers
    7. Chat Openers
    8. Notes
    9. 8 Activities forCommunication, Morale, and Trust
    10. “Yes, and …”—Accept Attendees' Ideas and Improve Communication
    11. Three-Headed Consultant—Communicating One Word at a Time
    12. A to Z—Teaching Why Your Meeting Needs a System
    13. Alpha Names—A Networking Activity to Learn Everyone's Name
    14. Last Team Texting—Sharing Valuable Information
    15. PechaKucha (peh-chak-cha)—Present in Just 6 Minutes 40 Seconds
    16. PowerPoint Karaoke—Improving Improvisation
    17. Blind Tangrams—Do Not Assume in Your Communication
    18. Broken Squares—Giving Is Better Than Getting forEngaging Meetings
    19. Trust Grid—Mapping and Improving Trust
    20. The Johari Window—Discover Attendee Blind Spots
    21. 1 CACHE —Make Decisions Faster and Stick Longer
    22. Notes
    23. 9 Collab—Work Well with Others
    24. Simultaneous Editing—Creating a Case Study
    25. Towers of Hanoi—Build a Tower, Build a Team
    26. Grid Unlock—How to Work Together to Solve Problems
    27. Meeting Mine Field—Collaborating to Complete a Goal
    28. Poll Survivor—Setting Meeting Priorities and Making Hard Decisions
    29. Notes
    30. 10 End Your Meeting on a High Note
    31. Applause—Celebrating Together
    32. Kudos—Acknowledging Attendees
    33. I Commit …—Public Commitment to Change
    34. Just Three Words—Powerful Closure Quickly
    35. Call and Response—High Energy, Engaging All
    36. The Last Word—The Final Statement of Your Meeting
    37. Draw—A Picture Is Worth a Thousand Words
    38. Q&A—Questions and Answers
    39. After Hours—The Party After the Party
    40. One Thing Better—Improving 1% at a Time
    41. Plus-Delta—What Did You Like? What Could Be Even Better?
    42. WWW—What, So What, Now What?
    43. Notes
    44. 11 Fun and Games for High-Performing Teams
    45. Happy Hour—Share a Beverage Together
    46. Charades—Improving Your Nonverbal Communication
    47. Reverse Charades—Improving Everybody's Nonverbal Communication
    48. Hat Day—Fun on Your Head
    49. Pajama Day—Work in Your Jammies
    50. Virtual Backgrounds—Your Setting Can Create Pure Laughs to Serious Business
    51. Yoga—Stretch and Breathe
    52. Dance Party—Freedom of Creativity
    53. Karaoke—Sing a Song
    54. Book Club—You Get a Book
    55. Movie Night—Better Than the Drive-in
    56. Talent Show—Your Meeting's Got Talent
    57. Dinner Party—Celebrate and Learn More About Each Other
    58. Trivia Night—What Do You Know?
    59. Where in the World—International Networking
    60. Memory Match Breakouts—Learn Where to Look
    61. Poker Tournament—I'm All In!
    62. Notes
    63. 12 Innovation
    64. 100 Uses—Use Something in Ways Not Intended
    65. Posts-its—Virtual Brainstorming
    66. Add One Line—Adding Creativity
    67. Move One Line—Creativity with More Than One Solution
    68. License Plates—Innovative Communication with Few Characters
    69. Office Move—Working Together to Switch Places
    70. Notes
  6. PART 3: Leading Large Virtual Meetings and Conferences
    1. 13 Tips for Presenters, Trainers, and Sales
    2. Engage and Interact with Every Attendee
    3. Never Lead a Meeting Alone
    4. Good Looks
    5. Air Traffic Control
    6. Get Productive with Virtual Tools
    7. End Your Meeting on a High Note
    8. An Example: Engaging Virtual Meetings Training
    9. Notes
    10. 14 Tips for Emceeing and Hosting
    11. Engage and Interact with Every Attendee
    12. Never Lead a Meeting Alone
    13. Good Looks
    14. Air Traffic Control
    15. Get Productive with Virtual Tools
    16. End Your Meeting on a High Note
    17. 15 How to Run a Virtual Workshop or Conference
    18. Tips for High-Stakes Meetings and Board Retreats
    19. Hybrid Board Retreat Tips
    20. The Challenge
    21. The Solution
    22. The Conference
    23. The Result
  7. PART 4: Advanced Engaging Virtual Meetings
    1. 16 Advanced Tips
    2. Annotate—Collaborate by Marking Up Your Shared Screen
    3. Remote Control—Give Control to a More Technical Attendee
    4. Branding Your Meeting Registration—Connect Registration to Your Company
    5. Branding Your Waiting Room—Beautify Your Virtual Lobby
    6. Customize Your Video Recording Waiver—Protect Your Company When You Record
    7. Record Multiple Video Views—Get the Right Shot from Your Virtual Meeting
    8. Microsoft Teams Share PowerPoint—Faster Attendee Review
    9. More Advanced Tips
    10. 17 The Future of Engaging Virtual Meetings
    11. Suddenly Everyone Is Interested
    12. Virtual Is Here Even If There Is a Cure
    13. The Hard Stuff Is Easy, the Soft Stuff Is Hard
    14. Think Cinematically
    15. Virtual Is Going to Innovate Rapidly
    16. The Theory of Bandwidth
    17. Moving Closer to Reality
    18. Notes
  8. About Geoteaming
    1. Engaging Virtual Meetings
    2. Virtual Meeting Planning
    3. Virtual Team Building
    4. TeamOS
    5. Keynotes
  9. End User License Agreement
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