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Work seamlessly together with Microsoft Teams

It was only a matter of time before Microsoft 365 built an actual virtual office. And Microsoft Teams is it, rocketing from 13 to 75 million daily users in a single year. The new edition of Microsoft Teams For Dummies gives you an in-depth introductory tour through the latest version of the app, exploring the many different ways you can chat, call, meet, work remotely, and collaborate with others in real time—whether you're using it as an all-in-one tool for working from home or as an extension to your brick-and-mortar office. Available as a stand-alone app or as part of Microsoft 365, it allows you to work seamlessly with almost any other Microsoft app.

The friendly onboarding provided by this book takes you from the basics of file-sharing, organizing teams, and using video to must-have insights into less obvious functionality, such as posting the same message to multiple channels, muffling background noise (useful if you're working from home!), and choosing more than one feed to concentrate on when video-conferencing (allowing you to pay attention to the speaker and your team members at the same time). As well as clueing you in on how things work, you'll also find advice on the most effective ways of using them, with best-practices recommendations and tips on integrating Microsoft Teams into your existing workflows.

  • Set up the interface
  • Communicate on chat and video, inside and outside your org
  • Integrate Microsoft Teams with your other Office apps
  • Optimize your approach to meetings, working across large teams, and more!

Whether you're using Microsoft Teams for work, within your family, or for a collaborative hobby, you'll find everything you need to get everyone on the same page in the same virtual room.

Table of Contents

  1. Cover
  2. Title Page
  3. Copyright
  4. Introduction
    1. About This Book
    2. Foolish Assumptions
    3. Icons Used in This Book
    4. Beyond the Book
    5. Where to Go from Here
  5. Part 1: Getting Started with Microsoft Teams
    1. Chapter 1: Getting Up and Running with Microsoft Teams
    2. Wrapping Your Head Around Microsoft Teams
    3. Getting Familiar with Teams Terminology
    4. Getting Started with the Teams App
    5. Chapter 2: Navigating Microsoft Teams
    6. Downloading, Installing, and Opening Teams
    7. Taking a Quick Spin Around Teams
    8. Using Teams Across Many Devices and Platforms
    9. Using Teams to Organize Your Life
    10. Chapter 3: Starting Your First Team and Managing Settings
    11. Creating a New Team
    12. Inviting People to Your Team
    13. Managing Your Team Settings
    14. Managing User Settings
  6. Part 2: Exploring Chat, Teams, Channels, and Apps
    1. Chapter 4: Staying Connected to Others with Channels and Chat
    2. Instant Messaging in Teams
    3. Sending Messages in Channels
    4. Creating a New Channel
    5. Configuring a Channel
    6. Adding Moderators
    7. Moving from a Channel to a Chat
    8. Sending More than Text When Chatting
    9. Chapter 5: Extending Teams with Apps, Bots, and Connectors
    10. Discovering Apps Already Installed
    11. Browsing and Adding Apps
    12. Exploring Popular Apps
    13. Integrating Teams with Microsoft Power Platform
    14. Setting Permissions for Apps
    15. Getting Chatty with Bots
    16. Chapter 6: Unshackling Yourself with the Teams Mobile App
    17. Installing the Teams Mobile App
    18. Finding Your Way Around the Teams Mobile App
    19. Tapping Your Way through Teams
    20. Organizing Your Home Life
    21. Chapter 7: Working with People Outside Your Organization
    22. Understanding How Teams Works with People Outside Your Organization
    23. Working with Guest Users
    24. Interacting with External Users
    25. Chapter 8: Taming the Noise and Staying Focused
    26. Embracing the Activity Feed
    27. Hiding and Showing Teams and Channels
    28. Filtering by Team or Channel
    29. Changing the Order of Teams in Your List
    30. Muting Channels to Decrease Notifications
    31. Tracking Important Activity with Custom Notifications
    32. Searching for Past Conversations
    33. Getting Creative with Search and Hashtags
  7. Part 3: Staying in Sync with Meetings and Conferencing
    1. Chapter 9: Working Remotely: Embracing Teams to Make Meetings Better
    2. Getting Up to Speed with Teams Meetings
    3. Viewing Your Calendar in Teams
    4. Creating a New Meeting and Inviting People
    5. Joining an Existing Meeting
    6. Using Teams for Conference Calls
    7. Connecting with Video
    8. Breaking Out into Breakout Rooms
    9. Getting Together with Together Mode
    10. What Are Live Events?
    11. Chapter 10: Bringing Teams into the Physical World
    12. Discovering How Teams Is More Than Software
    13. Going Hands Free with Teams
    14. Getting Visual with Cameras
    15. Using Desktop Phones for Teams
    16. Turning a Conference Room into a Teams Room
  8. Part 4: Taking Communication to the Next Level with Voice
    1. Chapter 11: Making and Receiving Calls
    2. Making Phone Calls in Teams
    3. Receiving a Call in Teams
    4. Using Teams with Phone Numbers
    5. Adding Phone Numbers to Teams
    6. Setting Up a Teams Phone
    7. Chapter 12: Letting Teams Be Your Personal Operator
    8. Setting Up Audio Devices in Teams
    9. Customizing How You Receive Calls
    10. Restricting Calls with Do Not Disturb
    11. Delegating Access to Others
    12. Digging into Modern Voicemail
    13. Understanding Phone Number Types
  9. Part 5: Becoming a Microsoft Teams Administrator
    1. Chapter 13: Getting to Know the Teams Admin Center
    2. Finding and Signing In to the Teams Admin Center
    3. Getting Familiar with the Teams Admin Center
    4. Adding New Users to Microsoft 365 and Teams
    5. Managing Teams Users
    6. Chapter 14: Digging into Teams Administration
    7. Configuring Teams
    8. Making Configuration Changes for Meetings
    9. Adjusting Settings for the Entire Organization
    10. Identifying Locations of Offices and Buildings
    11. Adding Default Teams Apps
    12. Setting Policies for Chat and Channels
    13. Managing Devices for Your Organization
  10. Part 6: Molding Teams to Fit Your Unique Organization
    1. Chapter 15: Using Teams in Small and Medium-Sized Organizations
    2. Focusing on the Internet
    3. Understanding How Teams Fits Your Organization
    4. Chapter 16: Unleashing Features Designed for Large Enterprises
    5. Managing Large Numbers of Teams
    6. Bringing in the Network Engineers
    7. Dividing and Conquering with Fine-Tuned Admin Roles
    8. Creating a Policy to Retain or Delete Content
    9. Exploring Enterprise Voice Features
    10. Reporting and Analytics
    11. Upgrading from Skype for Business to Teams
    12. Getting Help from the Experts
    13. Chapter 17: Learning How Teams Embraces Industry-Specific Needs
    14. Getting the Most from Teams for Education
    15. Using Teams in Government Agencies
    16. Leveraging Teams for Consulting and Service-Based Companies
    17. Empowering Healthcare Providers
    18. Modernizing Retail Stores
    19. Tapping into Teams for Firstline Workers
  11. Part 7: The Part of Tens
    1. Chapter 18: Ten Tips for Better Teams Meetings
    2. Chatting During a Meeting
    3. Capturing a Meeting with a Recording
    4. Keeping Noise Under Control with Mute
    5. Blurring Your Background
    6. Taking Notes
    7. Using a Whiteboard
    8. Sharing Your Screen
    9. Taking Control of Someone Else’s Screen
    10. Organizing Teams to Fit Your Meeting Needs
    11. Using Teams While a Meeting Is in Progress
    12. Chapter 19: Ten Teams Apps Worth Discovering
    13. Microsoft Office
    14. Task Management
    15. Design
    16. Customer Service
    17. Development
    18. Education
    19. Social Media
    20. Survey
    21. Marketing
    22. Miscellaneous
    23. Chapter 20: Ten Ways to Learn More About Teams
    24. Get Information Directly from Microsoft
    25. Enroll in an Online Class
    26. Keep Up with Experts
    27. Attend User Groups and Meetups
    28. Get Certified
    29. Subscribe to the Microsoft Teams Podcast
    30. Attend the Microsoft Ignite Conference
    31. Get Updates in Your Inbox
    32. Discover the Microsoft Teams Roadmap
    33. Continue Learning with Rosemarie (Your Author)
  12. Index
  13. About the Author
  14. Connect with Dummies
  15. End User License Agreement
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