Part Five: Sharing, Securing, and Customizing Your Data
by Leslie Capachietti
QuickBooks 2014 The Guide, 2nd Edition
- Cover
- About the Author
- Title Page
- Copyright Page
- Contents at a Glance
- Contents
- Acknowledgments
- Introduction
- Part One: Getting Started Using QuickBooks
- Chapter 1: Using QuickBooks for the First Time
- Chapter 2: Using Accounts in QuickBooks
- Chapter 3: Your Customers
- Chapter 4: Your Vendors
- Chapter 5: Creating Items for What You Sell
- Chapter 6: Creating Other Lists You May Need
- Chapter 7: Entering Your Beginning Balances
- What Is an Opening Trial Balance?
- Ten Steps to Creating an Accurate Opening Trial Balance
- 1. Gather All the Information You Need
- 2. Enter Beginning Balances for Simple Balance Sheet Accounts
- 3. Enter Bank Account Balances
- 4. Enter Outstanding Checks and Deposits
- 5. Enter Unpaid Accounts Receivable and Accounts Payable Transactions
- 6. Enter Nonposting Transactions
- 7. Enter Mid-year Income and Expenses (if Applicable)
- 8. Adjust Sales Tax Payable
- 9. Establish Inventory Balances
- 10. Zero-Out the Opening Balance Equity Account
- Run Your QuickBooks Trial Balance Report as of Your Start Date
- Chapter 8: Setting Up Users and Permissions
- Part Two: Daily Operations Using QuickBooks
- Chapter 9: Invoicing Your Customers
- Chapter 10: Managing Your Accounts Receivable
- Your Options for Receiving Customer Payments
- Recording the Payment
- Calculating the Payment
- Applying Payments to Invoices
- Depositing Payments into Your Bank Account
- Handling Underpayments
- Applying Credits to Invoices
- Applying Discounts for On-Time Payments
- Applying Discounts for Untimely Payments
- Posting Discounts to a Sales Discount Account
- Printing a Receipt for an Invoice Payment
- Handling Cash Sales
- Tracking Your Cash Drawer in QuickBooks
- Recording Bank Deposits from the Undeposited Funds Account
- Keeping Track of Accounts Receivable
- Running A/R Aging Reports
- Running Customer and Job Reports
- Sending Statements
- Your Options for Receiving Customer Payments
- Chapter 11: Tracking and Paying Your Bills
- Chapter 12: Working with Bank and Credit Card Accounts
- Chapter 13: Balancing Your Bank Accounts
- Reconcile in QuickBooks
- The Begin Reconciliation Window
- Entering Interest Income and Service Charges
- Working in the Reconcile Window
- Clearing Transactions
- Adding Transactions During Reconciliation
- Adding Undeposited Funds During Reconciliation
- Voiding or Deleting Transactions During Reconciliation
- Editing Transactions During Reconciliation
- Resolving Missing Check Numbers
- Finishing the Reconciliation
- Printing the Reconciliation Report
- Viewing the Last Reconciliation Report
- If You Don’t Balance
- Reconcile in QuickBooks
- Chapter 14: Printing, E-mailing, and Managing Documents in QuickBooks
- Part Three: Other Tasks You May Need to Complete in QuickBooks
- Chapter 15: Using QuickBooks to Manage Your Inventory
- What Is an Inventory Item?
- Set Up QuickBooks for Inventory Tracking
- Use Subitems
- Creating the Parent Item for a Subitem
- Creating Subitems
- Count Inventory
- Printing the Physical Inventory Worksheet
- Planning the Physical Count
- Making Inventory Adjustments
- Understanding the Effects of an Adjustment
- About the Inventory Adjustment Account
- Making Other Adjustments to Inventory
- Running Inventory Reports
- Chapter 16: Using Bank Feeds
- Set Up Bank Feeds
- Work with Transactions in the Bank Feeds Center
- Viewing the Downloaded Transactions
- Adding Transactions to the Account Register in QuickBooks
- Adding a Downloaded Payment to the Register
- Adding a Downloaded Deposit to the Register
- Ignoring (Deleting) Unmatched Transactions
- Using QuickBooks to Pay Your Bills Online
- Using the QuickBooks Bill Pay Service
- Transfer Money Between Accounts Online
- Chapter 17: Entering Special Transactions Using General Journal Entries
- Chapter 18: Year-End Procedures
- Chapter 15: Using QuickBooks to Manage Your Inventory
- Part Four: Tracking Time and Paying Your Employees
- Chapter 19: Tracking Employee Hours with QuickBooks
- Chapter 20: Paying Your Employees with QuickBooks Payroll
- Chapter 21: Tracking and Remitting Payroll Liabilities
- Part Five: Sharing, Securing, and Customizing Your Data
- Chapter 22: Using the Accountant’s Copy
- Chapter 23: Keeping Your QuickBooks Data Secure and Healthy
- Chapter 24: Customizing QuickBooks for Your Business
- Customize Settings and Options
- Accounting Preferences
- Bills Preferences
- Calendar Preferences
- Checking Preferences
- Desktop View Preferences
- Finance Charge Preferences
- General Preferences
- Integrated Applications Preferences
- Items & Inventory Preferences
- Jobs & Estimates Preferences
- Multiple Currencies Preferences
- Payments Preferences
- Payroll & Employees Preferences
- Reminders Preferences
- Reports & Graphs Preferences
- Sales & Customers Preferences
- Sales Tax Preferences
- Search Preferences
- Send Forms Preferences
- Service Connection Preferences
- Spelling Preferences
- Tax:1099 Preferences
- Time & Expenses Preferences
- Customize Transaction Templates
- Customize Settings and Options
- Part Six: Using QuickBooks Reports, Budgets, and Planning Tools
- Chapter 25: Useful QuickBooks Reports and Analysis Tools
- Chapter 26: Modifying and Creating Reports
- Chapter 27: Using the QuickBooks Budget and Planning Tools
- Part Seven: Appendixes
Part Five
Sharing, Securing, and Customizing Your Data
Part Five of this book covers features in QuickBooks that allow you to share your company information with others, including your accountant. You’ll learn about how to make an Accountant’s Copy, a special copy of your file that allows your accountant to examine your books and make the necessary adjustments to your QuickBooks data. You’ll also see step-by-step instructions on how to secure and maintain the integrity of the important financial information you track in QuickBooks.
This section also covers ways that you use Preferences to customize the QuickBooks experience—for all users or just one.
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