- Cover
- About the Author
- Title Page
- Copyright Page
- Contents at a Glance
- Contents
- Acknowledgments
- Introduction
- Part One: Getting Started Using QuickBooks
- Chapter 1: Using QuickBooks for the First Time
- Chapter 2: Using Accounts in QuickBooks
- Chapter 3: Your Customers
- Chapter 4: Your Vendors
- Chapter 5: Creating Items for What You Sell
- Chapter 6: Creating Other Lists You May Need
- Chapter 7: Entering Your Beginning Balances
- What Is an Opening Trial Balance?
- Ten Steps to Creating an Accurate Opening Trial Balance
- 1. Gather All the Information You Need
- 2. Enter Beginning Balances for Simple Balance Sheet Accounts
- 3. Enter Bank Account Balances
- 4. Enter Outstanding Checks and Deposits
- 5. Enter Unpaid Accounts Receivable and Accounts Payable Transactions
- 6. Enter Nonposting Transactions
- 7. Enter Mid-year Income and Expenses (if Applicable)
- 8. Adjust Sales Tax Payable
- 9. Establish Inventory Balances
- 10. Zero-Out the Opening Balance Equity Account
- Run Your QuickBooks Trial Balance Report as of Your Start Date
- Chapter 8: Setting Up Users and Permissions
- Part Two: Daily Operations Using QuickBooks
- Chapter 9: Invoicing Your Customers
- Chapter 10: Managing Your Accounts Receivable
- Your Options for Receiving Customer Payments
- Recording the Payment
- Calculating the Payment
- Applying Payments to Invoices
- Depositing Payments into Your Bank Account
- Handling Underpayments
- Applying Credits to Invoices
- Applying Discounts for On-Time Payments
- Applying Discounts for Untimely Payments
- Posting Discounts to a Sales Discount Account
- Printing a Receipt for an Invoice Payment
- Handling Cash Sales
- Tracking Your Cash Drawer in QuickBooks
- Recording Bank Deposits from the Undeposited Funds Account
- Keeping Track of Accounts Receivable
- Running A/R Aging Reports
- Running Customer and Job Reports
- Sending Statements
- Your Options for Receiving Customer Payments
- Chapter 11: Tracking and Paying Your Bills
- Chapter 12: Working with Bank and Credit Card Accounts
- Chapter 13: Balancing Your Bank Accounts
- Reconcile in QuickBooks
- The Begin Reconciliation Window
- Entering Interest Income and Service Charges
- Working in the Reconcile Window
- Clearing Transactions
- Adding Transactions During Reconciliation
- Adding Undeposited Funds During Reconciliation
- Voiding or Deleting Transactions During Reconciliation
- Editing Transactions During Reconciliation
- Resolving Missing Check Numbers
- Finishing the Reconciliation
- Printing the Reconciliation Report
- Viewing the Last Reconciliation Report
- If You Don’t Balance
- Reconcile in QuickBooks
- Chapter 14: Printing, E-mailing, and Managing Documents in QuickBooks
- Part Three: Other Tasks You May Need to Complete in QuickBooks
- Chapter 15: Using QuickBooks to Manage Your Inventory
- What Is an Inventory Item?
- Set Up QuickBooks for Inventory Tracking
- Use Subitems
- Creating the Parent Item for a Subitem
- Creating Subitems
- Count Inventory
- Printing the Physical Inventory Worksheet
- Planning the Physical Count
- Making Inventory Adjustments
- Understanding the Effects of an Adjustment
- About the Inventory Adjustment Account
- Making Other Adjustments to Inventory
- Running Inventory Reports
- Chapter 16: Using Bank Feeds
- Set Up Bank Feeds
- Work with Transactions in the Bank Feeds Center
- Viewing the Downloaded Transactions
- Adding Transactions to the Account Register in QuickBooks
- Adding a Downloaded Payment to the Register
- Adding a Downloaded Deposit to the Register
- Ignoring (Deleting) Unmatched Transactions
- Using QuickBooks to Pay Your Bills Online
- Using the QuickBooks Bill Pay Service
- Transfer Money Between Accounts Online
- Chapter 17: Entering Special Transactions Using General Journal Entries
- Chapter 18: Year-End Procedures
- Chapter 15: Using QuickBooks to Manage Your Inventory
- Part Four: Tracking Time and Paying Your Employees
- Chapter 19: Tracking Employee Hours with QuickBooks
- Chapter 20: Paying Your Employees with QuickBooks Payroll
- Chapter 21: Tracking and Remitting Payroll Liabilities
- Part Five: Sharing, Securing, and Customizing Your Data
- Chapter 22: Using the Accountant’s Copy
- Chapter 23: Keeping Your QuickBooks Data Secure and Healthy
- Chapter 24: Customizing QuickBooks for Your Business
- Customize Settings and Options
- Accounting Preferences
- Bills Preferences
- Calendar Preferences
- Checking Preferences
- Desktop View Preferences
- Finance Charge Preferences
- General Preferences
- Integrated Applications Preferences
- Items & Inventory Preferences
- Jobs & Estimates Preferences
- Multiple Currencies Preferences
- Payments Preferences
- Payroll & Employees Preferences
- Reminders Preferences
- Reports & Graphs Preferences
- Sales & Customers Preferences
- Sales Tax Preferences
- Search Preferences
- Send Forms Preferences
- Service Connection Preferences
- Spelling Preferences
- Tax:1099 Preferences
- Time & Expenses Preferences
- Customize Transaction Templates
- Customize Settings and Options
- Part Six: Using QuickBooks Reports, Budgets, and Planning Tools
- Chapter 25: Useful QuickBooks Reports and Analysis Tools
- Chapter 26: Modifying and Creating Reports
- Chapter 27: Using the QuickBooks Budget and Planning Tools
- Part Seven: Appendixes
Acknowledgments
It took a team of dedicated and talented professionals to deliver this book to you.
A special thanks to Roger Stewart at McGraw Hill for the opportunity to author this book for another year. Thanks to Thomas E. Barich, whose adept technical-editing skills helped ensure the clarity and accuracy of the content contained in the pages of this guide.
It’s been a pleasure to again work with Project Editor LeeAnn Pickrell. I appreciate her professionalism and organizational skills as I do the insightful suggestions offered by Copy Editors Lisa Theobald and Lisa McCoy. Kudos to Editorial Coordinator Amanda Russell who helped keep us all on track.
I would not have been able to meet the many deadlines associated with this project without the help of my able assistant, Katherine Murphy.
Finally, I especially want to thank my family whose support and patience during my “writing season” have made it possible for me to do this book for the last five years.
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