4: Drawing and Modifying Shapes
What You’ll Do
Draw, Resize and Insert Multiple Shapes
Create, Edit and Modify Freeforms
Add a Quick Style to a Shape and Shape Text
Apply Color Fills and Shape Effects
Apply Picture, Texture and Gradient Fills
Add 3-D Effects and Rotation Effects to a Shape
Distribute Objects and Align to Grids and Guides
Select Objects using the Selection Pane
Rotate and Flip, Group and Ungroup a Shape
Insert AutoShapes from the Clip Gallery
Add a Shape to the Clip Organizer
Introduction
When you want to add objects to your presentations, you can use Microsoft PowerPoint as a drawing package. PowerPoint offers a wide range of predesigned shapes, line options or freeform tools that allow you to draw, size, and format your own shapes and forms.
You can add three types of drawing objects to your PowerPoint presentations—shapes, lines, and freeforms. Shapes are preset objects, such as stars, circles, or ovals. Lines are simply the straight or curved lines (arcs) that can connect two points or are used as arrows. Freeforms are irregular curves or polygons that you can create as a free-hand drawing.
Once you create a drawing object, you can move, resize, nudge, copy or delete it on your slides. You can also change its style, by adding color, creating a fill pattern, rotating it, applying a shadow, or 3-D effect. Take a simple shape and by the time you are done adding various effects, it could become an attractive piece of graphic art for your presentation. If you’d like to use it later, you can save it to the Clip Organizer.
Object placement on your slides is a key factor to all of your hard work. Multiple objects should be grouped if they are to be considered one larger object. Grouping helps you make changes later on, or copy your objects to another slide. PowerPoint has the ability to line up your objects with precision—rulers and guides are part of the alignment process to help you. By grouping and aligning, you are assured that your drawing objects will be accurately placed.
Drawing and Resizing Shapes
PowerPoint supplies ready-made shapes, ranging from hearts to lightning bolts to stars. The ready-made shapes are available directly on the Shapes gallery on the Insert and Format tabs. Once you have placed a shape on a slide, you can resize it using the sizing handles. Many shapes have an adjustment handle, a small yellow or pink diamond located near a resize handle that you can drag to alter the shape. For precision when resizing, use the Size Dialog Box Launcher to specify the new size of the shape.
Draw a Shape
Click the Home or Insert tab.
Click the Shapes button.
Click the shape you want to draw.
Drag the pointer on the slide where you want to place the shape until the drawing object is the shape and size that you want.
The shape you draw uses the line and fill color defined by the presentation’s theme.
TIMESAVER To draw a proportional shape, hold down Shift as you drag the pointer.
Did You Know?
You can quickly delete a shape. Click the shape to select it, and then press Delete.
You can draw a perfect circle or square. To draw a perfect circle or square, click the Oval or Rectangle button on the Shapes gallery, and then press and hold Shift as you drag.
Click the object you want to resize.
Drag one of the sizing handles.
To resize the object in the vertical or horizontal direction, drag a sizing handle on the side of the selection box.
To resize the object in both the vertical and horizontal directions, drag a sizing handle on the corner of the selection box.
To resize the object with precise measurements, click the Format tab under Drawing Tools, and then specify exact height and width settings in the Size group.
Adjust a Shape
Click the shape you want to adjust.
Click one of the adjustment handles (small yellow diamonds), and then drag the handle to alter the form of the shape.
Did You Know?
You can replace a shape. Replace one shape with another, while retaining the size, color, and orientation of the shape. Click the shape you want to replace, click the Format tab, click the Edit Shape button, point to Change Shape, and then click the new shape you want.
Inserting Multiple Shapes
If you need to draw the same shape several times on one or more slides in your presentation, you can use PowerPoint’s Lock Drawing Mode to draw as many of the same shapes as you want without having to reselect it from the Shapes gallery. This can be a timesaver and save you extra mouse clicks. PowerPoint stays in Lock Drawing Mode until you press Esc. If a shape doesn’t look the way you want, you can change the shape instead of redrawing it.
Insert Multiple Shapes
Click the Home or Insert tab.
Click the Shapes button.
Right-click the shape you want to add, and then click Lock Drawing Mode.
Drag the pointer on the slide where you want to place the shape until the drawing object is the shape and size that you want. Continue to draw shapes as you want in your presentation.
When you’re done, press Esc.
Change a Shape to Another Shape
Select the shape you want to modify.
Click the Format tab under Drawing Tools.
Click the Edit Shape button, and then point to Change Shape.
Click the shape you want to use from the Shapes gallery.
Adding Text to a Shape
You can add text to a shape in the same way you add text to a text box. Simply, select the shape object, and then start typing. After you add text to a shape, you can select and change it to bullets or numbering. The text you add becomes part of the shape. If you rotate or flip the shape, the text rotates or flips too. You can use tools, such as an alignment button or Font Style, on the Mini-toolbar and Home tab to format the text in a shape like the text in a text box.
Add Text to a Shape
Click the shape in which you want to add text.
Type the text you want.
To edit the text in a shape, click the text to place the insertion point, and then edit the text.
Add a Bulleted or Numbered List to a Shape
Click the text in the shape in which you want to add bullets or numbering to.
Click the Home tab.
Click the Bullets or Numbering button arrow, and then select the style you want.
To select additional bullets and numbering options, click the Bullets and Numbering button arrow on the Mini-toolbar, and then click Bullets and Numbering.
Drawing Lines and Arrows
The most basic drawing objects you can create on your slides are lines and arrows. Use the Line shape to create line segments or the Arrow shape to create arrows that emphasize key features of your presentation. You can quickly add multiple formatting to a line or arrow using Shape Quick Styles or change individual formatting—solid, dashed, or a combination—using the Shape Outline button. The Shape Outline button lets you change the type of line or arrow you want to create. You can add arrowheads to any lines on your slide.
Draw a Straight Line or Arrow
Click the Home or Insert tab.
Click the Shapes button, and then click a Line or Arrow shape in the Shapes gallery.
Drag the pointer to draw a line. The endpoints of the line or arrow are where you start and finish dragging.
Release the mouse button when the line or arrow is the correct length. Sizing handles appear at both ends of the line. Use these handles to resize your line or move an endpoint.
Add a Quick Style to a Line
Click the shape you want to apply a new or different Quick Style.
Click the Home tab.
Click the Quick Styles button.
Point to a style.
A live preview of the style appears in the current shape.
Click the style you want from the gallery to apply it to the selected line.
Click the line or arrow you want to edit.
Click the Home or Format tab under Drawing Tools.
Click the Shape Outline button to select a line or arrow style or thickness.
Click a color, or point to Weight, Dashes, or Arrows, and then select a style.
Drag a sizing handle to change the size or angle of the line or arrow.
Modify a Line or Arrow
Click the line or arrow you want to edit.
Click the Home or Format tab under Drawing Tools.
Click the Shape Outline button, point to Weight, Dashes, or Arrows, and then click More Lines or More Arrows.
For a line and arrow, select a width, compound type (double or triple lines), dash type, cap type—end of line style (square, round, or flat end), or join type—style used to connect two lines together (round, bevel, or miter).
For an arrow, select a begin type, end type, begin size, and end size.
Click Close.
Creating and Editing Freeforms
When you need to create a customized shape, use the PowerPoint freeform tools. Choose a freeform tool from the Lines category in the list of shapes. Freeforms are like the drawings you make with a pen and paper, except that you use a mouse for your pen and a slide for your paper. A freeform shape can either be an open curve or a closed curve. You can edit a freeform by using the Edit Points command to alter the vertices that create the shape.
Draw a Freeform Polygon
Click the Home or Insert tab.
Click the Shapes button and then Freeform in the Shapes gallery under Lines.
Click the slide where you want to place the first vertex of the polygon.
Move the pointer, and then click to place the second point of the polygon. A line joins the two points.
To draw a line with curves, drag a line instead of clicking in steps 3 and 4.
Continue moving the mouse pointer and clicking to create additional sides of your polygon.
Finish the polygon. For a closed polygon, click near the starting point. For an open polygon, double-click the last point in the polygon.
Click the Home or Insert tab.
Click the Shapes button and then Curve in the Shapes gallery.
Click the slide where you want to place the curve’s starting point.
Click where you want your curve to bend. Repeat this step as often as you need to create bends.
Finish the curve. For a closed curve, click near the starting point. For an open curve, double-click the last point in the curve.
Scribble
Click the Home or Insert tab.
Click the Shapes button and then Scribble in the Shapes gallery.
Drag the pointer across the screen to draw freehand.
Did You Know?
You can format freeforms and curves.
Enhance freeforms and curves just as you can enhance other shapes. For example, you can add color or a pattern, change the line style, flip or rotate them, and add shadow or 3-D effects.
Modifying a Freeform
Each vertex indicated by a black dot (a corner in an irregular polygon and a bend in a curve) has two attributes: its position, and the angle at which the curve enters and leaves it. You can move the position of each vertex and control the corner or bend angles. You can also add or delete vertices as you like. When you delete a vertex, PowerPoint recalculates the freeform and smooths it among the remaining points. Similarly, if you add a new vertex, PowerPoint adds a corner or bend in your freeform.
Move a Vertex in a Freeform
Click the freeform object you want to edit.
Click the Format tab under Drawing Tools.
Click the Edit Shape button, and then click Edit Points.
Drag one of the freeform vertices to a new location.
Click outside the freeform to set the new shape.
Insert a Freeform Vertex
Click the freeform object in which you want to insert a vertex.
Click the Format tab under Drawing Tools.
Click the Edit Shape button, and then click Edit Points.
Position the pointer on the curve or polygon border (not on a vertex), and then drag in the direction you want the new vertex.
Click outside the freeform to set the new shape.
Click the freeform object you want to edit.
Click the Format tab under Drawing Tools.
Click the Edit Shape button, and then click Edit Points.
Right-click the vertex and then click Delete.
Click outside the freeform to set the new shape.
Did You Know?
You can make it easier to work with freeforms. Select the freeform, and then increase the view magnification on the Status bar. You can also set your mouse pointer to the slowest speed, available in the Control Panel, to gain more drawing control.
Modify a Vertex Angle
Click the freeform object.
Click the Format tab under Drawing Tools.
Click the Edit Shape button, and then click Edit Points.
Right-click a vertex and click Auto Point, Smooth Point, Straight Point, or Corner Point. Angle handles appear.
Drag one or both of the angle handles to modify the shape of the line segments going into and out of the vertex.
Click outside the freeform to set the new shape.
Copying and Moving Objects
After you create a drawing object, you can copy or move it. You can quickly move objects using the mouse, or if you want precise control over the object’s new position, use PowerPoint’s Size and Position dialog box to specify the location of the drawing object. You can copy a selected object or multiple objects to the Office Clipboard and then paste the objects in other parts of the presentation. When you copy multiple items, the Office Clipboard task pane appears and shows all of the items stored there. You can paste these items of information into PowerPoint, either individually or all at once. You can also copy an object to another location in a single movement by using the Ctrl key.
Copy or Move an Object in One Step
Hold down the Ctrl key, and then drag the object to copy it, or simply drag the object to move it.
Make sure you aren’t dragging a sizing handle or adjustment handle. If you are working with a freeform and you are in Edit Points mode, drag the interior of the object, not the border, or you will end up resizing or reshaping the object, not moving it.
Copy or Move an Object
Select the object.
Click the Home tab.
Click the Copy button (to copy) or click the Cut button (to move).
Display the slide on which you want to paste the object.
Click the Paste button.
Select the object.
Click the Format tab under Drawing Tools.
Click the Size Dialog Box Launcher.
In the left pane, click Position, and change horizontal and vertical settings as necessary.
Click Close.
Did You Know?
You can use the keyboard to nudge a drawing object. Click the object you want to nudge, and then press the Up, Down, Left or Right arrow key.
Copy Multiple Objects Using the Office Clipboard Task Pane
Select the multiple objects you want to copy.
Click the Home tab.
Click the Copy button.
Click the Clipboard Dialog Box Launcher.
Display the slide on which you want to paste the object(s).
In the Clipboard task pane, click an item to paste it on the slide.
Did You Know?
You can change the Office Clipboard options. To change the way the Office Clipboard works, click the Options button on the Office Clipboard task pane and turn on or off your preferences.
Adding a Quick Style to a Shape
Instead of changing individual attributes of a shape—such as shape fill, shape outline, and shape effects—you can quickly add them all at once with the Shape Quick Style gallery. The Shape Quick Style gallery provides a variety of different formatting combinations. To quickly see if you like a Shape Quick Style, point to a thumbnail in the gallery to display a live preview of it in the selected shape. If you like it, you can apply it.
Add a Quick Style to a Shape
Click the shape you want to apply a new or different Quick Style.
Click the Format tab under Drawing Tools.
Click the scroll up or down arrow, or click the More list arrow in the Shapes Styles group to see additional styles.
The current style appears highlighted in the gallery.
Point to a style.
A live preview of the style appears in the current shape.
Click the style you want from the gallery to apply it to the selected shape.
Adding a Quick Style to Shape Text
Instead of changing individual attributes of text in a shape, such as text fill, text outline, and text effects, you can quickly add them all at once with the WordArt Quick Style gallery. The WordArt Quick Style gallery provides a variety of different formatting combinations. To quickly see if you like a WordArt Quick Style, point to a thumbnail in the gallery to display a live preview of it in the selected shape. If you like it, you can apply it.
Add a Quick Style to Shape Text
Click the shapes with the text you want to apply a new or different Quick Style.
Click the Format tab under Drawing Tools.
Click the scroll up or down arrow, or click the More list arrow in the WordArt Styles group to see additional styles.
The current style appears highlighted in the gallery.
Point to a style.
A live preview of the style appears in the current shape text.
Click the style you want from the gallery to apply it to the selected shape.
Applying Color Fills
When you create a closed drawing object such as a square, it applies the Shape Fill color to the inside of the shape, and the Shape Outline color to the edge of the shape. A line drawing object uses the Shape Outline color. You can set the Shape Fill to be a solid, gradient, texture or picture, and the Shape Outline can be a solid or gradient. If you want to make multiple changes to a shape at the same time, the Format Shape dialog box allows you to do everything in one place. If the solid color appears too dark, you can make the color fill more transparent. If you no longer want to apply a shape fill to an object, you can remove it.
Apply a Color Fill to a Shape
Click the drawing object whose fill color you want to change.
Click the Format tab under Drawing Tools.
Click the Shape Fill button.
Select the fill color option you want.
To remove a color fill, click the Shape Fill button, and then click No Fill.
Did You Know?
You can set the color and line style for an object as the default. Right-click the object, and then click Set As Default Shape. Any new objects you create will use the same styles.
You can use the presentation background as the fill for a shape. Right-click the object, click Format Shape, click Fill in the left pane, click the Background option, and then click Close.
You can undo changes made in the Format Shape dialog box. Since changes made in the Shape Format dialog box are instantly applied to the shape, it is not possible to Cancel the dialog box. To remove changes, you can click the Undo button on the Quick Access Toolbar.
Apply a Shape Color Fill with a Transparency
Right-click the drawing object you want to modify, and then click Format Shape.
In the left pane, click Fill.
Click the Solid Fill option.
Click the Color button arrow, and then select the fill color you want.
Drag the Transparency slider or enter a number from 0 (fully opaque) to 100 (fully transparent).
All your changes are instantly applied to the shape.
Click Close.
TROUBLE? To cancel changes, click the Undo button on the Quick Access Toolbar.
Apply a Color Outline to a Shape
Click the drawing object whose fill color you want to change.
Click the Format tab under Drawing Tools.
Click the Shape Outline button.
Select the outline color you want.
To remove an outline color, click the Shape Outline button, and then click No Outline.
Applying Picture Fills
Applying a shape fill to a drawing object can add emphasis or create a point of interest in your presentation. You can insert a picture or clip art into a shape. You can insert a picture from a file or clip art from the Clip Art task pane, or paste one in from the Office Clipboard. Stretch a picture to fit across the selected shape or repeatedly tile the same picture horizontally and vertically to fill the shape. When you stretch a picture, you can also set offsets, which determine how much to scale a picture to fit a shape relative to the edges. A positive offset number moves the picture edge toward the center of the shape, while a negative offset number moves the picture edge away from the shape. If the picture appears too dark, you can make the picture more transparent.
Apply a Picture Fill to a Shape
Click the drawing object whose fill you want to change.
Click the Format tab under Drawing Tools.
Click the Shape Fill button, and then click Picture.
Locate and select a picture file you want.
Click Insert.
Did You Know?
You can undo changes made in the Format Shape dialog box. Since changes made in the Shape dialog box are instantly applied to the shape, it is not possible to Cancel the dialog box. To remove changes, you can click the Undo button on the Quick Access Toolbar.
Right-click the drawing object you want to modify, and then click Format Shape.
In the left pane, click Fill.
Click the Picture or texture fill option.
Click one of the following buttons:
File to insert a picture from a file.
Clipboard to paste a picture from the Office Clipboard or another program. Copy the picture to the clipboard before you click this button.
Clip Art to open the Clip Art task pane and insert a clip. In the Clip Art task pane, find the clip you want, and then click the clip to insert it. Select the Include content from Office.com check box (New!) to search for online clip art.
Clear the Tile picture as texture check box.
Specify a stretch option percentage for the picture from the Left, Right, Top, and Bottom of the picture.
Positive numbers move the picture edge toward the center and negative numbers move the edge away from the shape.
Drag the Transparency slider or enter a number from 0 (fully opaque) to 100 (fully transparent).
Select the Rotate with shape check box to rotate the picture with the shape’s rotation.
Click Close.
Applying Texture Fills
You can quickly apply a texture fill to a shape by using the Texture gallery or using the Format Shape dialog box to select custom options. Stretch a texture to fit across the selected shape or repeatedly tile the texture horizontally and vertically to fill the shape. If you tile a texture, you can also set offset, scale, alignment, and mirror options to determine the appearance of the texture in the selected shape. The offset x and y options determine how much to scale a texture to fit a shape relative to the edges, while scale x and y options determine horizontal and vertical scaling. If you want to play with the tile look, you can change the mirror type to determine whether the alternating tiles display a mirror or flip image with every other tile. If the texture doesn’t provide enough contrast in the shape, you can make the texture more transparent.
Apply a Texture Fill to a Shape
Click the drawing object whose fill you want to change.
Click the Format tab under Drawing Tools.
Click the Shape Fill button.
Point to Texture, and then select a texture from the gallery.
Did You Know?
You can undo changes made in the Format Shape dialog box. Since changes made in the Shape dialog box are instantly applied to the shape, it is not possible to Cancel the dialog box. To remove changes, you can click the Undo button on the Quick Access Toolbar.
Right-click the drawing object you want to modify, and then click Format Shape or Format Picture.
In the left pane, click Fill.
Click the Picture or texture fill option.
Click the Texture button arrow, and then select a texture.
Select the Tile picture as texture check box.
Specify the following tiling options:
Offset x and y. For offset x, enter a negative number to shift left and a positive number to shift right. For offset y, enter a negative number to shift up and a positive number to shift down.
Scale x and y. For scale x, enter a percentage for horizontal scaling. For scale y, enter a percentage for vertical scaling.
Alignment. Select an anchor position where the picture begins to tile.
Mirror type. Specify an option to alternate the horizontal or vertical tile to display a mirror or flip image with every other tile.
Drag the Transparency slider or enter a number from 0 (fully opaque) to 100 (fully transparent).
Select the Rotate with shape check box to rotate the texture with the shape’s rotation.
All your changes are instantly applied to the shape.
Click Close.
Applying Gradient Fills
Gradients are made up of two or more colors that gradually fade into each other. They can be used to give depth to a shape or create realistic shadows. Apply a gradient fill to a shape—now including lines—by using a gallery or presets for quick results, or by using the Format Shape dialog box for custom results. Four gradient modes are available: linear (parallel bands), radial (radiate from center), rectangle (radiate from corners), and path (radiate along path). A gradient is made up of several gradient stops, which are used to create non-linear gradients. If you want to create a gradient that starts blue and goes to green, add two gradient stops, one for each color. Gradient stops consist of a position, a color, and a transparency percentage.
Apply a Gradient Fill to a Shape
Click the drawing object whose fill you want to change.
Click the Format tab under Drawing Tools.
Click the Shape Fill button.
Point to Gradient, and then select a gradient from the gallery.
Apply a Gradient Fill with Presets
Right-click the drawing object you want to modify, and then click Format Shape.
In the left pane, click Fill.
Click the Gradient fill option.
Click the Preset colors button arrow, and then select the built-in gradient fill you want.
All your changes are instantly applied to the shape.
Click Close.
Right-click the drawing object you want to modify, and then click Format Shape.
In the left pane, click Fill.
Click the Gradient fill option.
Click the Preset colors button arrow, and then select the built-in gradient fill you want.
Click the Type list arrow, and then select a gradient direction.
Click the Direction button arrow, and then select a shading progression. The options available depend on the gradient type.
If you selected the Linear type, specify the angle (in degrees) the gradient is rotated in the shape.
Specify the following tiling options:
Add. Click Add Gradient Stop, and then set the Position, Color, Brightness and Transparency you want.
Remove. Click the gradient stop, and then click Remove Gradient Stop.
Position. Drag the gradient stop or select and set Position.
Color. Select gradient stop, click the Color button, and then select a gradient color.
Transparency and Brightness (New!). Select the gradient stop, and then drag the sliders or enter a number. For transparency, 0 (fully opaque) to 100 (fully transparent).
Select the Rotate with shape check box to rotate the gradient with the shape’s rotation.
All your changes are instantly applied to the shape.
Click Close.
Applying Shape Effects
You can change the look of a shape by applying effects, like shadows, reflections, glow, soft edges, bevels, and 3-D rotations. Apply effects to a shape by using the Shape Effects gallery for quick results, or by using the Format Shape dialog box for custom results. From the Shape Effects gallery you can apply a built-in combination of 3-D effects or individual effects to a shape. To quickly see if you like a shape effect, point to a thumbnail in the Shape Effects gallery to display a live preview of it in the selected shape. If you like it, you can apply it. If you no longer want to apply a shape effect to an object, you can remove it. Simply select the shape, point to the effect type in the Shape Effects gallery, and then select the No effect type option.
Add a Preset Effect to a Shape
Click the shape you want to apply a new or different shape effect.
Click the Format tab under Drawing Tools.
Click the Shape Effects button, and then point to Preset.
The current effect appears highlighted in the gallery.
Point to an effect.
A live preview of the style appears in the current shape.
Click the effect you want from the gallery to apply it to the selected shape.
To remove the preset effect, click the Shape Effects button, point to Preset, and then click No Presets.
To set more options, right-click the shape, click Format Shape, click an effect category (Shadow, Reflection, Glow and Soft Edges, 3-D Format, or 3-D Rotation), select the options you want, and then click Close.
You can also select the individual option commands on the Shape Effects submenus.
Add Individual Effects to a Shape
Click the shape you want to apply a new or different shape effect.
Click the Format tab under Drawing Tools.
Click the Shape Effects button, and then point to one of the following:
Shadow to select No Shadow, one of the shadow types, or Shadows Options.
Reflection to select No Reflection, one of the Reflection Variations, or Reflection Options (New!).
Glow to select No Glow, one of the Glow Variations, or Glow Options (New!).
Soft Edges to select No Soft Edges, or a point size to determine the soft edge amount, or Soft Edges Options (New!).
Bevel to select No Bevel, one of the bevel variations, or 3-D Options.
3-D Rotation to select No Rotation, one of the rotation types (Parallel, Perspective, or Oblique), or 3-D Rotation Options.
When you point to an effect, a live preview of the style appears in the current shape.
Click the effect you want to apply to the selected shape.
Did You Know?
3-D effects take precedence. If you add a 3-D effect, such as a bevel or 3-D rotation, to a shape and then add soft edges, the soft edge effect doesn’t appear in the shape until you delete the 3-D effect.
Creating Shadows
You can give objects on your slides the illusion of depth by adding shadows. PowerPoint provides several preset shadowing options, or you can create your own by specifying color, transparency, size, blur, angle, and distance. You can change all these shadow options at the same time in the Format Shape dialog box. Instead of starting from scratch, you can select a preset shadow in the Format Shape dialog box, and then customize it.
Add a Preset Shadow to a Shape
Click the shape you want to apply a new or different shape effect.
Click the Format tab under Drawing Tools.
Click the Shape Effects button, and then point to Shadow.
The current effect appears highlighted in the gallery.
Point to an effect.
A live preview of the style appears in the current shape.
Click the effect you want from the gallery to apply it to the selected shape.
To remove the shadow, click the Shape Effects button, point to Shadow, and then click No Shadow.
Add a Custom Shadow to a Shape
Click the shape you want to apply a new or different shape effect.
Click the Format tab under Drawing Tools.
Click the Shape Effects button, point to Shadow, and then click Shadows Options.
To customize a preset shadow, click the Presets button arrow, and then select a starting shadow.
Specify the following custom options:
Color. Select the color of the shadow.
Transparency. Drag the slider or enter a number from 0 (fully opaque) to 100 (fully transparent).
Size. Drag the slider or enter a number from 1 to 200 to set the shadow size relative to the original shape.
Blur. Drag the slider or enter a number from 0 (no blur) to 25 (full blur) points to set the radius of the blur.
Angle. Drag the slider or enter a number from 0 to 359 degrees to set the angle the shadow is drawn.
Distance. Drag the slider or enter a number from 0 (no blur) to 25 (full blur) points to set the distance the shadow is drawn.
All your changes are instantly applied to the shape.
Click Close.
Adding 3-D Effects to a Shape
You can add the illusion of depth to your slides by adding a 3-D effect to a shape. Create a 3-D effect by using one of the preset 3-D styles, or use the 3-D format tools to customize your own 3-D style. The settings you can control with the customization tools include the bevel (a 3-D top or bottom edge effect), the shape depth (distance of shape from its surface), the contour (raised border), the surface material and lighting. You can apply interesting surfaces—matte, plastic, metal, wire frame, soft or dark edges, flat, translucent, and clear—to a 3-D shape. In addition, you can change the type of lighting—neutral, warm, cool, flat, glow, and bright room—applied to a 3-D shape. Each lighting type defines one or more lights that illuminate a 3-D scene, not just for the shape. Each light contains a position, intensity, and color.
Add a 3-D Effect to a Shape
Click the shape you want to apply a new or different shape effect.
Click the Format tab under Drawing Tools.
Click the Shape Effects button, and then point to Preset or Bevel.
The current effect appears highlighted in the gallery.
Point to an effect.
A live preview of the style appears in the current shape.
Click the effect you want from the gallery to apply it to the selected shape.
To remove the 3-D effect, click the Shape Effects button, point to Preset or Bevel, and then click No Preset or No Bevel.
Add a Custom 3-D Effect to a Shape
Click the shape you want to apply a new or different shape effect.
Click the Format tab under Drawing Tools.
Click the Shape Effects button, point to Preset or Bevel, and then click 3-D Options.
Specify the following custom options:
Bevel. Click Top or Bottom to apply a raised edge to the top or bottom of a shape. The corresponding width and height numbers appear.
Depth. Click the Color button to select a depth color, and then enter a depth number.
Contour. Click the Color button to select a contour color, and then enter a size.
Surface. Click Material to select a surface, and then click Lighting to specify the way light illuminates the 3-D shape.
To rotate all of the lights around the front face of a shape, enter an angle.
All your changes are instantly applied to the shape.
To remove 3-D formatting and restore default setting, click Reset.
Click Close.
Adding 3-D Rotation Effects to a Shape
After you create a 3-D or even a 2-D shape, you can use 3-D rotation options to change the orientation and perspective of the shape. You can also create a 3-D rotation effect using one of the preset 3-D rotation styles, or you can use the 3-D rotation tools to create your own 3-D effect. The settings control with the customization tools include the 3-D rotation (x, y, and z axis), text rotation, and object position (distance from ground).
Add a 3-D Rotation Effect to a Shape
Click the shape you want to apply a new or different shape effect.
Click the Format tab under Drawing Tools.
Click the Shape Effects button, and then point to 3-D Rotation.
The current effect appears highlighted in the gallery.
Point to an effect.
A live preview of the style appears in the current shape.
Click the effect you want from the gallery to apply it to the selected shape.
To remove the 3-D rotation effect, click the Shape Effects button, point to 3-D Rotation, and then click No Rotation.
Add a Custom 3-D Rotation Effect to a Shape
Click the shape you want to apply a new or different shape effect.
Click the Format tab under Drawing Tools.
Click the Shape Effects button, point to 3-D Rotation, and then click 3-D Rotation Options.
Specify the following custom options:
Rotation x and y. Change the orientation of the x (horizontal axis) and y (vertical axis). Use the arrow buttons to nudge the position left, right, up, and down.
Rotation z. Change the position higher or lower than the shape. Use the arrow buttons to nudge the position clockwise or counter-clockwise.
Rotation perspective. Change the field of view. Enter a number from 0 (parallel camera) to 120 (wide-angle camera). Use the arrow buttons to narrow or widen the view.
Text. Select the Keep Text Flat check box to prevent text in a shape from rotating (always stays on top).
Object position. Enter a distance from ground number to move the shape backward or forward in 3-D space.
All your changes are instantly applied to the shape.
To remove 3-D formatting and restore default setting, click Reset.
Click Close.
Aligning Objects to Grids and Guides
PowerPoint guides can align an individual object or a group of objects to a vertical or horizontal guide. Turning on the visible grid or visible guides option makes it easier to create, modify, and align a shape. Within the Grid and Guides dialog box, you can select from a variety of options, such as snapping objects to the grid or to other objects and displaying drawing and smart guides (New!) on-screen. To align several objects to a guide, you first turn the guides on. Then you adjust the guides and drag the objects to align them to the guide.
Turn On or Turn Off the Visible Grid or Guides
In PowerPoint, click the Home tab.
Click the Arrange button, point to Align, and then click Grid Settings.
TIMESAVER To open the dialog box, right-click a blank slide area, and then click Grid and Guides.
Select or clear the Display grid on screen check box.
Select or clear the Display drawing guides on screen check box.
Select or clear the Display smart guides when shapes are aligned check box (New!).
Click OK.
Set Objects to Snap into Place
In PowerPoint, click the Home tab.
Click the Arrange button, point to Align, and then click Grid Settings.
TIMESAVER To open the Grid and Guides dialog box, right-click a blank area of the slide, and then click Grid and Guides.
Select the Snap objects to grid check box or select the Snap objects to other objects check box.
Click OK.
To move a guide, drag it.
To add a new guide, press and hold the Ctrl key, and then drag the line to the new location. You can place a guide anywhere on the slide.
To remove a guide, drag the guide off the slide. You cannot remove the original guides, they must be turned off.
Align an Object to a Guide
If necessary, display guides on the screen (horizontal and vertical).
Drag the object’s center or edge near the guide. PowerPoint aligns the center or edge to the guide.
Did You Know?
You can use the keyboard to override grid settings. To temporarily override settings for the grids and guides, press and hold the Alt key as you drag an object.
Aligning and Distributing Objects
In addition to using grids and guides to align objects to a specific point, you can align a group of objects to each other. The Align commands make it easy to align two or more objects relative to each other vertically to the left, center, or right, or horizontally from the top, middle, or bottom. To align several objects to each other evenly across the slide, either horizontally or vertically, you select them and then choose a distribution option. Before you select an align command, specify how you want PowerPoint to align the objects. You can align the objects in relation to the slide or to the selected objects.
Distribute Objects
Select the objects you want to distribute.
Click the Home tab.
Click the Arrange button, and then point to Align.
On the Align submenu, click the alignment method you want.
Click Align to Slide if you want the objects to align relative to the slide.
Click Align Selected Objects if you want the objects to align relative to each other.
On the Align submenu, click the distribution command you want.
Click Distribute Horizontally to evenly distribute the objects horizontally.
Click Distribute Vertically to evenly distribute the objects vertically.
Align Objects with Other Objects
Select the objects you want to align.
Click the Home tab.
Click the Arrange button, and then point to Align.
On the Align submenu, click the alignment method you want.
Click Align to Slide if you want the objects to align relative to the slide.
Click Align Selected Objects if you want the objects to align relative to each other.
On the Align submenu, click the alignment command you want.
Click Align Left to line up the objects with the left edge of the selection or slide.
Click Align Center to line up the objects with the center of the selection or slide.
Click Align Right to line up the objects with the right edge of the selection or slide.
Click Align Top to line up the objects with the top edge of the selection or slide.
Click Align Middle to line up the objects vertically with the middle of the selection or slide.
Click Align Bottom to line up the objects with the bottom of the selection or slide.
Connecting Shapes
PowerPoint makes it easy to draw and modify flow charts and diagrams. Flow charts and diagrams consist of shapes connected together to indicate a sequence of events. With PowerPoint, you can join two objects with a connecting line. There are three types of connector lines: straight, elbow, and curved. Once two objects are joined, the connecting line moves when you move either object. The connecting line touches special connection points on the objects. When you position the pointer over an object, small red handles, known as connection sites, appear, and the pointer changes to a small box, called the connection pointer. You can drag a connection end point to another connection point to change the line or drag the adjustment handle (yellow diamond) to change the shape of the connection line. After you’re done connecting shapes, you can format connector lines in the same way you format others lines in PowerPoint, including the use of Shape Quick Styles.
Connect Two Objects
Click the Home or Insert tab.
Click the Shapes button, and then click a connector (located in the Lines category) in the Shapes gallery.
To draw multiple connector lines, right-click the connector in the Shapes gallery, and then click Lock Drawing Mode.
TIMESAVER In the Shapes gallery, point to shapes in the Lines category to display ScreenTips to locate a connector.
Position the pointer over an object handle (turns red).
Drag the connector to the object handle (turns red) on another object.
TIMESAVER To constrain the line at 15-degree angles from its starting point, hold down Shift while you drag.
An attached connector point appears as red circles, while an unattached connector point appears as light blue (almost transparent).
Click on the connector line you want to modify to select it.
Use any of the following methods to change a connector line:
Drag the adjustment handle (yellow diamond) to change the shape of the connector line.
Drag a connection point (red circle) to another object handle to change a connection site, or right-click a connector line, and then click Reroute Connectors.
Right-click a connector line, point to Connector Types, and then click the connector type to which you want change.
Press Delete to remove it.
Format a Connector Line
Click on the connector line you want to modify to select it.
To select more than one line, hold down Shift, and then click all the connector lines you want to modify.
Click the Format tab under Drawing Tools.
Use any of the following formatting options:
Click the More list arrow in the Shapes Styles group, point to a Quick Style, and then click the one you want.
Click the Shape Outline button, and then select the options you want, such as color, weight, dashes, and arrows.
Selecting Objects Using the Selection Pane
Sometimes it’s hard to select an object when it is behind another one. With the Selection task pane, you can now select individual objects and change their order and visibility. When you open the Selection task pane, PowerPoint lists each shape on the current slide by name (in terms of object type). You can click a shape title to select a “hard-to-select” object on the slide, use the Re-order buttons to change the stacking order on the slide, or click the eye icon next to a shape title to show or hide “hard-to-see” individual objects.
Select Objects Using the Selection Pane
Display the slides with the objects you want to select.
Click the Format tab under Drawing or Picture Tools.
Click the Selection Pane button.
Titles for all the shapes on the current slide appear in the task pane.
To select an object, click the title in the task pane.
To change the order of the objects, select an object, and then click the Bring Forward or Send Backward buttons in the task pane.
To show or hide individual objects, click the eye icon in the task pane.
When you’re done, click the Close button on the task pane.
Changing Stacking Order
Multiple objects on a slide appear in a stacking order, like layers of transparencies. Stacking is the placement of objects one on top of another. In other words, the first object that you draw is on the bottom and the last object that you draw is on top. You can change the order of this stack of objects by using Bring to Front, Send to Back, Bring Forward, and Send Backward commands on the Format tab under Drawing or Picture Tools.
Arrange a Stack of Objects
Select the object or objects you want to arrange.
Click the Format tab under Drawing or Picture Tools.
Click the stacking option you want.
Click the Bring Forward button arrow, and then click Bring to Front or Bring Forward to move a drawing to the top of the stack or up one location in the stack.
Click the Send Backward button arrow, and then click Send to Back or Send Backward to move a drawing to the bottom of the stack or back one location in the stack.
Did You Know?
You can view a hidden object in a stack. Press the Tab key or Shift+Tab to cycle forward or backward through the objects until you select the object you want.
Rotating and Flipping a Shape
After you create an object, you can change its orientation on the slide by rotating or flipping it. Rotating turns an object 90 degrees to the right or left; flipping turns an object 180 degrees horizontally or vertically. For a more freeform rotation, which you cannot achieve in 90 or 180 degree increments, drag the green rotate lever at the top of an object. You can also rotate and flip any type of picture—including bitmaps—in a presentation. This is useful when you want to change the orientation of an object or image, such as changing the direction of an arrow.
Rotate an Object to any Angle
Click the object you want to rotate.
Position the pointer (which changes to the Free Rotate pointer) over the green rotate lever at the top of the object, and then drag to rotate the object.
Click outside the object to set the rotation.
Rotate or Flip an Object Using Preset Increments
Click the object you want to rotate or flip.
Click the Format tab under Drawing or Picture Tools.
Click the Rotate button, and then click the option you want.
Rotate. Click Rotate Right 90° or Rotate Left 90°.
Flip. Click Flip Vertical or Flip
Click the object you want to rotate.
Click the Format tab under Drawing or Picture Tools.
Click the Rotate button, and then click More Rotation Options.
Enter the angle of rotation, or click the up or down arrows.
Click Close.
Did You Know?
You can constrain the rotation to 15-degree increments. Press and hold Shift when you rotate the object.
You cannot rotate or flip some imported objects. Not all imported objects can be rotated or flipped. By ungrouping the imported object and then regrouping its components, you might be able to rotate or flip it.
Grouping and Ungrouping Shapes
Objects can be grouped, ungrouped, and regrouped to make editing and moving them easier. Rather than moving several objects one at a time, you can group the objects and move them all together. Grouped objects appear as one object, but each object in the group maintains its individual attributes. You can change an individual object within a group without ungrouping. This is useful when you need to make only a small change to a group, such as changing the color of a single shape in the group. You can also format specific shapes, drawings, or pictures within a group without ungrouping. Simply select the object within the group, change the object or edit text within the object, and then deselect the object. However, if you need to move an object in a group, you need to first ungroup the objects, move it, and then group the objects together again. After you ungroup a set of objects, PowerPoint remembers each object in the group and regroups those objects in one step when you use the Regroup command. Before you regroup a set of objects, make sure that at least one of the grouped objects is selected.
Group Objects Together
Select the objects you want to group together.
Click the Format tab under Drawing or Picture Tools.
Click the Group button, and then click Group.
Did You Know?
You can use the Tab key to select objects in order. Move between the drawing objects on your slide (even those hidden behind other objects) by pressing the Tab key.
You can use the shortcut menu to select Group related commands. Right-click the objects you want to group, point to Group, and then make your selections.
You can no longer ungroup tables. Due to the increased table size and theme functionality, tables can no longer be ungrouped.
Select the grouped object you want to ungroup.
Click the Format tab under Drawing or Picture Tools.
Click the Group button, and then click Ungroup.
See Also
See “Selecting Objects Using the Selection Pane” on page 148 for information on selecting “hard-to-select” objects.
Regroup a Drawing
Select one of the objects in the group of objects you want to regroup.
Click the Format tab under Drawing or Picture Tools.
Click the Group button, and then click Regroup.
Did You Know?
You can troubleshoot the arrangement of objects. If you have trouble selecting an object because another object is in the way, you can use the Selection pane to help you select it.
Inserting AutoShapes from the Clip Gallery
In addition to drawing shapes, you can also insert AutoShapes, such as computers and furniture, from the Clip Art task pane. These AutoShapes are called clips. The Clip Art task pane gives you a miniature of each clip. You can click the clip you want to insert onto your slide or click the clip list arrow to select other options, such as previewing the clip, copying or moving the clip to a collection, or editing keywords. After you insert an AutoShape, you can add text to it. You can format the text in an AutoShape in the same way you format text in a word processing program.
Insert an AutoShape from the Clip Gallery
Click the Insert tab.
Click the Clip Art button.
Type autoshape in the Search for box.
Click Go.
Click the shape you want onto your slide. If necessary, use the scroll arrows to display more AutoShapes.
When you’re done, click the Close button on the task pane.
Adding a Shape to the Clip Organizer
After spending time creating an object, you might want to save it for use in future presentations. You can add any object you create to the Microsoft Clip Organizer—an organized collection of clip art, pictures, videos, and sounds that comes with PowerPoint. You can also find a picture in the Clip Organizer and use it as the basis for the logo for your home business. For example, you could use the basket of bread image for a home bakery.
Add Your Own Shape to the Clip Organizer
Select the drawing object you want to add to the Clip Organizer.
Click the Copy button on the Home tab.
Click the Start button, point to All Programs, click Microsoft Office, click Microsoft Office 2010 Tools, and then click Microsoft Clip Organizer.
Click the collection folder you want to add the clip to.
Click the Edit menu in the Clip Organizer, and then click Paste.
Click the Close button to close the Microsoft Clip Organizer.
Did You Know?
The AutoImport dialog box doesn’t automatically open on first run. When the Clip Organizer runs for the first time, it no longer calls the AutoImport dialog box. However, you can click the File menu, point to Add Clips To Organizer, and then click Automatically to run it.
