Preparing for Delegation
,First, list ten of the activities you do on your job.
Activity | Category | Percentage |
1. |
||
2. |
||
3. |
||
4. |
||
5. |
||
6. |
||
7. |
||
8. |
||
9. |
||
10. |
Step Two: Categorize Your Activities
Second, categorize each of your activities into one of the following four categories: RO for routine or ongoing activities, FF for fire-fighting or problem-solving activities, PR for proactive or initiative-taking activities, and ED for employee development or “helping-people-to-grow” activities. Now, go back and categorize the activities you listed above.
Step Three: Estimate the Percentage of Time in Each Category
Estimate the percentage of time you spend on each activity listed in “Preparing for Delegation” and record that amount in the column above marked “Percentage.” Then, transfer those amounts into this section below, remembering that the total should add up to 100%.
RO ACTIVITIES | _______ |
FF ACTIVITIES | _______ |
PR ACTIVITIES | _______ |
ED ACTIVITIES | _______ |
TOTAL: | 100% |
Research shows that the typical supervisor spends 50% of his or her time on routine activities, another 30 to 40% on fire-fighting activities, and only 10 to 20% on proactive initiative-taking and employee-developing activities. To gain more time for problem prevention and employee development, you have to decide which routine activities you can delegate and to whom.
Step Four: Decide What to Delegate and to Whom
Study the information you have gathered so far, especially concentrating on the RO tasks. Which of these, as well as any of the others, could you delegate? Use “Planning Your Delegation” below to help you prepare for delegation.
18.118.20.68