When preparing for a meeting, review the specific tasks and then check each one off as it is completed.
Specific Task | Completed |
Determine whether or not a meeting needs to be held. | |
Decide what type of meeting is appropriate (information/decision). | |
Decide who should attend the meeting. | |
Select a meeting time. | |
Select a meeting place. | |
Develop an agenda. | |
Notify participants of the meeting. | |
If participants require preparation time, send agenda beforehand. | |
Arrive early to check room arrangement. | |
Check to see that all A.V. equipment is operational. | |
Start meeting on time. | |
Review agenda with participants. | |
State objective/outcome for meeting. | |
Encourage participation. | |
Keep group discussion focused on topic. | |
Lead group to consensus. | |
Summarize group progress. | |
Decide what follow-up action is required. | |
After meeting, write up minutes and distribute to participants. |
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