Chapter 13
In This Chapter
Setting up events
Downloading your calendars to your phone
Uploading events to your PC
You might fall in love with your Galaxy S6 phone so much that you want to ask it out on a date. And speaking of dates, let’s talk about your phone’s calendar. The Galaxy S6 phone calendar functions are powerful, and they can make your life easier. With just a few taps, you can bring all your electronic calendars together to keep your life synchronized.
In this chapter, I show you how to set up the calendar that comes with your phone, which might be all you need. The odds are, though, that you have calendars elsewhere, such as on your work computer. So I also show you how to combine all your calendars with your Galaxy S6 phone. After you read this chapter, you’ll have no excuse for missing a meeting. (Or, okay, a date.)
Most likely, you already have at least two electronic calendars scattered in different places: a calendar tied to your work computer and a personal calendar. Now you have a third one — the one on your Samsung phone that is synced to your Gmail account.
Bringing together all your electronic calendars to one place, though, is one of the best things about your phone — as long as you’re a faithful user of your electronic calendars, that is. To begin this process, you need to provide authorization to the respective places that your calendars are stored in the same way as you authorized access to your e-mail accounts and contacts in Chapters 5 and 6. This authorization is necessary to respect your privacy.
When you first open this app, you see a calendar in monthly format, as shown in Figure 13-1. I discuss other calendar views later in this chapter.
When you add an account to your phone, such as your personal or work e-mail account, your Facebook account, or Dropbox, you’re asked whether you want to sync your calendar. The default setting for syncing is typically every hour.
Unless you get a warning message that alerts you to a communications problem, your phone now has the latest information on appointments and meeting requests. Your phone continues to sync automatically. It does all this syncing in the background; you may not even notice that changes are going on.
Before you get too far into playing around with your calendar, you’ll want to choose how you view it.
If you don’t have a lot of events, using the month calendar shown in Figure 13-1 is probably a fine option. On the other hand, if your day is jam-packed with personal and professional events, the daily or weekly schedules might prove more practical. Switching views is easy. For example, just tap the Month link at the top of the calendar, which in this case displays “Apr 2015,” to bring up the options. These are shown in Figure 13-2.
If you tap Week, you see the weekly display, as shown in Figure 13-3.
Or tap the Day button at the top of the calendar to show the daily display, as shown in Figure 13-4.
To see what events you have upcoming, regardless of the day they’re on, you might prefer List view. Tap the List button at the top of the calendar to see a list of your activities.
There is also an annual calendar as seen in Figure 13-5. This is so busy that it does not allow you to see any appointments. It is primarily useful for setting dates out in the future.
In addition to the default display option, you can set other personal preferences for the calendar on your phone. To get to the settings for the calendar, tap the More link on the daily, weekly, or monthly calendars and tap Settings. Doing so brings up the screen shown in Figure 13-6.
You have the following options:
An important step in using a calendar when mobile is creating an event. It’s even more important to make sure that the event ends up on the right calendar. This section covers the steps to make this happen.
Here’s how to create an event — referred to as (well, yeah) an “event” — on your phone. Start from one of the calendar displays shown in Figures 13-1, 13-3, or 13-4. Tap the bright green circle with the plus (+) sign at the bottom right of the calendar. Doing so brings up the pop-up screen shown in Figure 13-7 (without the keyboard).
The only required information to get things started is a memorable event name and the Start and End times.
You need the following information at hand when making an event:
If you want, you can enter more details on the meeting by adding:
After you fill in the obligatory (and any optional) fields and settings, tap the Save link at the top of the page. The event is stored in whichever calendar you selected when you sync.
After you save an event, you can edit or delete it:
When you have multiple calendars stored in one place (in this case, your phone), you might get confused when you want to add a new event. It can be even more confusing when you need to add the real event on one calendar and a placeholder on another.
Suppose your boss is a jerk, and to retain your sanity, you need to find a new job. You send your résumé to the arch-rival firm, Plan B, which has offices across town. Plan B is interested and wants to interview you at 1:00 p.m. next Tuesday. All good news.
The problem is that your current boss demands that you track your every move on the company calendaring system. His draconian management style is to berate people if they’re not at their desks doing work if they’re not at a scheduled meeting. (By the way, I am not making up this scenario.)
You follow my drift. You don’t want Snidely Whiplash trudging through your calendar, sniffing out your plans to exit stage left, and making life more miserable if Plan B doesn’t work out. Instead, you want to put a reasonable-sounding placeholder on your work calendar, while putting the real event on your personal calendar. You can easily do this from your calendar on your Samsung Galaxy S6. When you’re making the event, you simply tell the phone where you want the event stored, making sure to keep each event exactly where it belongs.
The process begins with the Create Event screen. You bring this up by tapping the + sign in the green circle seen at the bottom right-hand corner of any of the calendars seen in Figures 13-1, 13-3, or 13-4. The information for the real event is shown on the left in Figure 13-9. The fake event is shown in the right. This is the one that is saved to your work e-mail. The colored dot by the work address helps you be aware that this is a different calendar.
Now, when you look at your calendar on your phone, you see two events at the same time. (Check it out in Figure 13-10.) The Galaxy S6 doesn’t mind if you make two simultaneous events.
Under the circumstances, this is what you wanted to create. As long as your boss doesn’t see your phone, you’re safe — to try to find more fulfilling employment, that is.
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