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Understanding Sellers and Buyers

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Learning Objectives

This chapter focuses on gaining a better understanding of the roles of sellers and buyers in today’s organizational marketplace. The many factors discussed in chapter 1 are transforming the nature of the field and creating a challenging yet invigorating and rewarding environment in which to pursue a career in selling. First, aspects of sales careers are introduced. Then perspectives are provided from both a seller’s and organizational buyer’s points of view.

After reading this chapter, you should be able to:

  • Explain the historical basis for stereotyped views of selling in society.
  • Point out a variety of reasons why sales jobs can be highly satisfying.
  • Identify and explain key success factors for salesperson performance.
  • Discuss and give examples of different types of selling jobs.
  • List and explain the roles of various participants in an organizational buying center.
  • Describe the relationship between buying centers and selling centers and the nature of team selling.
  • Outline the stages in organizational buyer decision making.
  • Distinguish among different organizational buying situations.

Overview of Selling as a Career

This chapter provides you with important insights to better understand the world of contemporary selling. First, you will have the opportunity to take a look at selling as a potential career path, including the many attractive aspects that explain why selling is such a popular and rewarding job. Sales jobs in the 21st Century contribute significantly to the world economy and of course to the success of individual firms in the marketplace. But like any other position, misunderstandings exist among people that have never been in selling about what the jobs are really like—and many of these misperceptions are based on stereotypes about selling that are best put out in the open and discussed right now. Then, you will learn about factors that can make one salesperson more successful than another, as well as what activities salespeople perform and different types of sales positions. Finally, we turn the tables and you get to see what organizational buying is all about.

Let’s begin by dispelling some myths and mistaken impressions about selling in general. This is a true fact: well-run selling initiatives can produce enthusiasm and job satisfaction for salespeople, yet, despite this, recruiting and keeping excellent salespeople can be very difficult. One reason is that, unfortunately, some college students hold certain negative attitudes toward selling as a career because they think of the field based on old styles of selling where salespeople used hard-sell techniques to get buyers to do things they didn’t really want to do and buy products they didn’t really need.

Where do these notions come from? For one thing, the old style of selling is embodied in icons of media through the decades including plays, movies, and television shows.1 Probably the most famous play by an American author is Arthur Miller’s Pulitzer Prize-winning Death of a Salesman, which most students encounter sometime during their high school or college English courses. Miller immortalized old-style selling through the play’s principal character, Willy Loman (as in “low man” on the totem pole of life). Poor Willy left for long sales trips on the road at the beginning of every week, returned a tired and disheartened peddler at the end of every week, and worked his customers based “on a smile and a shoeshine.” His family was collapsing in his absence, his self-esteem was at rock bottom, his customers were defecting to other vendors at an alarming rate, and there seemed to be no hope of improvement for Willy on any front. This awful image, while certainly dramatic, has emblazoned on every schoolkid who ever read or acted in the play a sad, demoralizing image of selling.

A classic movie that also dramatically reinforces negative stereotypes about salespeople is the 1992 movie Glengarry Glen Ross, adapted from David Mamet’s Pulitzer Prize-winning play of the same name. It features a stellar cast, including Al Pacino and Jack Lemmon, and has become an incredible cult favorite as a pay-per-view. In the movie, times are tough at Premier Properties, a boiler-room real estate sales company. Shelley “The Machine” Levene and Dave Moss are veteran salesmen, but only Ricky Roma is on a hot sales streak. Sales leads for the new Glengarry property development could turn everything around, but the front office is holding the leads back until the “losers” prove themselves on the street. Then someone decides to steal the Glengarry leads and leave everyone else wondering who did it. The verbal exchanges among these men desperate to make sales are riveting and very scary to someone interested in sales as a possible career.

Then in the 2000s came the TV show The Office, which started in Britain and was exported to the U.S. The “office” that is subject of the U.S. show is a branch of a fictional old-school office supply sales firm Dunder Mifflin. The salespeople use all forms of gimmicks and hard-sell tactics in a desperate struggle to try to stay ahead of the bigger chains like Staples, not to mention online sellers like Amazon as well as the general trend toward a paperless office. If you’re into retro TV, you can catch reruns of the classic WKRP in Cincinnati, about a lovable cast of characters employed at a third-rate rock-and-roll radio station. One character who was arguably not so lovable was station sales manager Herb Tarlek. Herb was played as a back-slapping, white-shoe-and-polyester-suit-wearing buffoon who exhibited questionable ethics and made sales only through pure dumb luck. Google “Herb Tarlek WKRP” for fun and you’ll see what we’re talking about! And there’s plenty of imagery of Herb on YouTube as well.

These and many other media images of salespeople have become embedded in the global culture. It is true that some unprofessional and unethical salespeople always have existed and always will exist (just as unprofessional people exist in any profession—witness the crisis in accounting, banking, and housing during the recent global recession). In selling, we seem to have to prove our value to society just a little more than in other professions. But the effort is worth it to those who love the profession, because there’s no doubt about it—sales jobs are important to society, they’re challenging and invigorating to those who occupy them, and they are also potentially one of the most rewarding career tracks available.

Why Sales Jobs Are So Rewarding

For most professional salespeople, it is precisely the complexity and challenge of their jobs that motivate them to perform at a high level and give them a sense of satisfaction. A number of surveys over the years have found generally high levels of job satisfaction among professional salespeople across a broad cross-section of firms and industries. Even when these surveys do find areas of dissatisfaction, the unhappiness tends to focus on the policies and actions of the salesperson’s firm or sales manager, not on the nature of the sales job itself.2

Why are so many professional salespeople so satisfied with their jobs? Attractive aspects of selling careers include the following:

  1. Autonomy. Freedom of action and opportunities for personal initiative.
  2. Job variety. Multifaceted and challenging activities (these sales activities will be addressed later in this chapter).
  3. Opportunity for rewards. Salespeople hired right out of college tend to start at higher salaries than most other professions and tend to keep up well during their careers with the compensation of their peers outside of sales (due to sales compensation being linked directly to performance).
  4. Favorable working conditions. Many sales positions involve telecommuting with a virtual office, and with less minute-to-minute direct supervision than most other careers.
  5. Ability to move up the organization. Sales frequently offers great opportunities for career development and advancement.

Each of these advantages of selling jobs will now be discussed in more detail.

Job Autonomy. A common complaint among workers in many professions is that they are too closely supervised. They chafe under the micromanagement of bosses and about rules and standard operating procedures that constrain their freedom to do their jobs as they see fit. Salespeople, on the other hand, spend most of their time working directly with customers, with no one around to supervise their every move. They are relatively free to organize their own time and to get the job done in their own way as long as they show good results.

The freedom of a selling career appeals to people who value their independence, who are confident they can cope with most situations they will encounter, and who like to show personal initiative in deciding how to get the job done. However, with this freedom come potential pressures. Salespeople are responsible for managing their existing customer relationships and developing new ones. Although no one closely supervises their behavior, management usually keeps close tabs on the results of that behavior: sales volume, quota attainment, expenses, and the like.

To be successful, then, salespeople must be able to manage themselves, organize time wisely, and make the right decisions about how to do the job. Ethical Dilemma examines how the nature of this high degree of freedom—job autonomy—can sometimes create opportunities that also can cause challenges.

Job Variety. If variety is the spice of life, sales jobs are hot peppers. Most people soon become bored doing routine tasks. Fortunately, boredom is seldom a problem among professional salespeople, whose work tends to be high in job variety. Each customer has different needs and problems for which the salesperson can develop unique solutions. Those problems are often anything but trivial, and a salesperson must display insight, creativity, and analytical skill to close a sale. Many sales consultants expect creative problem solving to become even more important to sales success in the future.

Ethical Dilemma ifig0015.jpg

Too much Job Autonomy?

Jennifer Lancaster found herself in an uncomfortable situation. Two years ago she graduated from college at the top of her class and took a sales job with Gracie Electronics. Although she had several offers and different career options, Jennifer felt a career in selling offered the best chance to apply her skills while doing something she enjoyed. After an extensive training period, she was given her own territory in Arizona with several large, established clients and great potential for new business.

Jennifer also began volunteering in an after-school program for high-risk teenagers. As part of Gracie Electronics’ commitment to employees and local communities, the company supports employees’ involvement with local charities and gives them time off to volunteer. Her involvement with the after-school program had made her much more visible in the community and she felt that she was really making a difference. The CEO of Gracie Electronics, Grace Jordan, had personally thanked Jennifer for her work in the community. Jennifer found her sales work very rewarding but was faced with a significant challenge: balancing the time commitment to her job with her volunteer work in this important nonprofit organization.

At first it was small changes to her schedule. She would choose to call customers from her smartphone on the way home in early afternoon instead of going to their office in person. Soon, however, her volunteer commitments represented a growing part of each day. She would occasionally take off entire afternoons and not report it to the company. She justified it to herself by the fact that she was helping needy teenagers and the company did support charity volunteer work. Moreover, she was still on target to hit her performance goals for the year—so what’s the worry?

Yesterday Jennifer was faced with a difficult choice. One of her customers, Dynamic Manufacturing Systems, asked her to visit its site in Flagstaff to review their contract that could mean new business. Jennifer told the client she would have to check her schedule before committing to the meeting. However, she had recently been named Board Chairman at the nonprofit, and that day had been set aside for a strategic planning seminar to chart the direction of the organization for the next five years. She had already planned to take the day off. She knew the meeting with Dynamic Manufacturing was important but was seriously considering not going because of her other commitment.

Questions to Consider
  1. What should Jennifer do?
  2. As a salesperson, how would you balance the demands of a sales career with a personal life?
  3. Can you identify some other challenges a person might face in balancing a sales career and personal life?

To make the sales job even more interesting, the internal and external environments are constantly changing (as we learned in chapter 1). Salespeople must frequently adjust their sales presentations and other activities to shifts in economic and competitive conditions.

Opportunities for Rewards. For many people in the selling profession, variety and challenge are the most rewarding aspects of their jobs. These aspects help develop a sense of accomplishment and personal growth. As we will see in chapter 11, they are important sources of intrinsic rewards (rewards inherent to satisfaction derived from elements of the job or role itself), as opposed to extrinsic rewards (rewards bestowed on the salesperson by the company).

Make no mistake, though—selling can be a very lucrative profession in terms of extrinsic rewards as well! More importantly, a salesperson’s earnings (particularly one who receives a large proportion of incentive pay) are determined largely by performance, and often no arbitrary limits are placed on them. Consequently, a salesperson’s compensation can grow faster and reach higher levels than that of employees at a comparable level in other departments.

Favorable Working Conditions. If the stereotypes of sales jobs addressed earlier were true, salespeople would be expected to travel extensively, spend much of their time entertaining potential clients, and have little time for home and family life. Such a situation represents a lack of balance between work life and family life such that work is encroaching on family—work/family conflict. But it is not an accurate description of the working conditions of most salespeople. Some selling jobs require extensive travel, but most salespeople can be home nearly every night. Indeed, with the increasing use of computer networks, email, and video conferencing, the trend for over a decade has been toward telecommuting. More and more salespeople work from a remote or virtual office, often at home, and seldom even travel to their companies’ offices.3 Telecommuting offers many advantages for salespeople and efficiency and cost savings to the sales organization, but virtual offices do create a challenge for sales managers. They must keep the sales force fully socialized to the culture of the organization.

Ability to Move Up in the Organization. Given the wealth of knowledge about a firm’s customers, competitors, and products—and the experience at building effective relationships—that a sales job can provide, it is not surprising that iconic leaders like Sam Palmisano, former CEO at IBM and A. G. Lafley, CEO at Procter & Gamble, often come up through the sales ranks into the executive suite. Jeff Immelt spent more than 20 years in various sales and marketing positions at General Electric before being named the successor to Jack Welch as CEO. Anne Mulcahy, former Chairwoman and CEO of Xerox, spent most of her 30 years at the company in sales. She advises that those who climb the corporate ladder from the sales rung need to be willing to take on nonsales-oriented assignments along the way to broaden their experience.

Although salespeople are sometimes reluctant to give up their high-paying jobs to move into managerial positions, most firms recognize the importance of good managerial talent and reward it appropriately, particularly as a person reaches the top executive levels of the sales organization. Total compensation of over $250,000 a year is not unheard of for national sales managers or vice presidents of sales in large firms.

Of course, many managerial opportunities are available to successful salespeople at lower levels of the corporate hierarchy as well, most obviously in sales management, product or brand management, and general marketing management. A survey of human resource managers found that sales professionals are among the most sought-after employees.4 Exhibit 2.1 shows several possible career tracks for salespeople.

Exhibit 2.1 From Salesperson to CEO

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Despite the obvious upside, promoting top salespeople into management can sometimes cause problems. Successful selling often requires personal skills and abilities that are different from those required for successful management. There is no guarantee that a good salesperson will be a good sales manager. Also, successful salespeople have been known to refuse promotion to managerial positions because they enjoy selling, or they can make more money in sales than in management, or both. Finally, recent trends toward corporate downsizing, flatter organizational structures, outsourcing, and cross-functional selling teams have changed the number and nature of managerial opportunities available for successful salespeople. The sales manager of the future is more likely to be a coach or team leader than an authority figure isolated in the upper reaches of a corporate hierarchy. We will explore these ongoing changes in the nature of the sales manager’s job in more detail in Part Three of the book.

Key Success Factors in Contemporary Selling

Although many career advancement opportunities are available to successful salespeople, not all sales recruits turn out to be successful. Some are fired, others quit and seek different careers, and some simply languish on the lower rungs of the sales hierarchy for years. Not everyone possesses the key success factors needed to make it in selling. What personal traits and abilities are related to successful sales performance? This question is somewhat difficult to answer because different types of sales jobs require different key success factors. The factors sales managers consider critical to success in managing customer relationships are different from those required in the transactional approach to selling. Knowing what sales managers look for when hiring a salesperson is very useful for anyone thinking of selling as a career.

One study asked 215 sales managers from a variety of industries to rate the importance of 60 key success factors developed from interviews with salespeople and sales managers.5 The top 20 factors are presented in Exhibit 2.2. Let’s examine the top 10 in more detail.

Listening Skills

The top-rated item is listening skills. Other research has found that buyer–seller relationships are significantly strengthened when salespeople consistently employ effective listening skills.6,7 Good listeners pay close attention to the buyer, carefully assessing his or her needs. Ironically, selling courses and sales training seminars almost always focus more on teaching salespeople to speak and write than to listen.

Follow-up Skills

As we learned in chapter 1, a key difference between transactional and relationship selling is the effort devoted to the ongoing maintenance of the relationship, especially in between face-to-face encounters with the customer. EMC Corporation, a computer storage company, has a reputation for being obsessed with follow-up. Its sales and service teams work hard to anticipate and fix trouble before the client even recognizes a problem. Anything from a toppled storage system to a change in the storage room’s temperature causes the boxes to beam home warning messages and activate a response from EMC reps, often before the client is aware of the situation. Locations in 24 countries position their more than 250 individuals and teams to quickly follow up in person if necessary. In fact, the CEO of EMC has been known to respond in person within eight hours in the case of a severe service failure.

Exhibit 2.2 Success Factors for Salespeople

Success Factors Mean S.D.
Highest level of importance
Listening skills 6.502 0.683
Follow-up skills 6.358 0.772
Ability to adapt sales style from situation to situation 6.321 0.687
Tenacity—sticking with a task 6.107 0.924
Well organized 6.084 0.889
Verbal communication skills 6.047 0.808
Proficiency in interacting with people at all levels of a customer’s organization 6.000 0.991
Demonstrated ability to overcome objections 5.981 1.085
Closing skills 5.944 1.109
Personal planning and time management skills 5.944 0.946
Proficiency in interacting with people at all levels of an organization 5.912 0.994
Negotiation skills 5.827 0.975
Dresses in appropriate attire 5.791 1.063
Empathy with the customer 5.723 1.074
Planning skills 5.685 0.966
Prospecting skills 5.673 1.209
Creativity 5.670 0.936
Ability to empathize with others 5.549 1.105
Skills in preparing for a sales call 5.526 1.219
Decision-making ability 5.502 1.023

Note: All items were scaled as follows: 1 = of no importance at all in hiring decisions, 7 = of the utmost importance in hiring decisions. S.D. = Standard Deviation.

Source: Reprinted from Greg W. Marshall, Daniel J. Goebel, and William C. Moncrief, “Hiring for Success at the Buyer-Seller Interface,” Journal of Business Research 56 (April 2003), pp. 247–55, Copyright 2003, with permission from Elsevier.

Ability to Adapt Sales Style from Situation to Situation

Adaptive selling is the altering of sales behaviors during a customer interaction or from one situation to another based on information the sales rep gathers about the nature of the selling situation.8 Adaptive salespeople are more successful since understanding customers’ needs and problems lets them provide solutions that add value.9

Tenacity—Sticking with a Task

Nurturing customer relationships is a long-term proposition. The objective is not to simply close a sale with one client and then move on to the next. The process of managing relationships requires patience and the willingness to work with a client, often over very long periods, before the potential benefits of the relationship to both parties are realized. Along the way setbacks often occur that must be overcome. Great salespeople always keep the big picture in mind while working on the details. This perspective facilitates tenacity and yields results that are worth the wait.

Well Organized

As the content and responsibilities of sales jobs have increased in complexity and buying organizations have become more complicated for salespeople to navigate, the ability to skillfully prioritize and arrange the work has become a more important success factor. Good organization is a component of effective time and territory management. These and other aspects of self-management are covered in detail in chapter 10.

Verbal Communication Skills

Salespeople must be great communicators, especially of their value proposition. Communicating the sales message is the topic of chapter 6. Note that talking skills, while obviously critical to sales success, are rated lower in importance than listening skills.

Proficiency in Interacting with People at All Levels of a Customer’s Organization

Selling often involves communication and interaction with many people within the client’s firm besides the purchasing agent. Later in this chapter we will identify individuals in other roles within customers’ firms that may be just as important to the sales rep as the actual buyer.

Demonstrated Ability to Overcome Objections

As mentioned in chapter 1, customers often have a number of concerns about any given purchase that the salesperson must work to overcome. Objections are a natural and expected part of any sales process. The sales rep can minimize them by developing a trusting relationship with the client over the long run and by working to negotiate win-win solutions. Chapter 8 takes up the topic of customer objections in more detail.

Closing Skills

Closing is of paramount importance, but a win-win approach to negotiating makes closing a much less arduous process for a salesperson. In chapter 9 you will learn about a variety of different approaches to closing a sale.

Personal Planning and Time Management Skills

Like being well organized, being good at personal planning and managing your time will serve you well in a sales career. Nowadays, both these success factors are aided substantially by technology, including smartphones, laptop computers, and email. Chapter 10 addresses a variety of self-management topics.

Selling Activities

Given what you have learned so far about the complexities of contemporary selling, as well as the key success factors sales managers believe are important, you will not be too surprised to learn that salespeople who develop solutions for client firms spend much of their time collecting information about potential customers and then using that information to plan and coordinate the activities of other functional departments, service existing customers, and make sales calls. It is difficult to specify the full range of activities in which salespeople engage because they vary greatly across companies and types of sales jobs.

However, in one extensive study, 1,393 salespeople from 51 firms rated 121 possible activities on a seven-point scale according to how frequently they performed each activity during a typical month. These responses were examined statistically to identify the underlying categories of various activities. Ten different job factors were identified.10 These factors are shown in Exhibit 2.3, along with examples of the specific activities each involves.

One obvious conclusion from Exhibit 2.3 is that a salesperson’s job involves a wide variety of activities beyond simply calling on customers, making sales presentations, and taking orders. Although the first two factors in Exhibit 2.3 are directly related to selling and order taking, factors 3 and 5 focus on activities involved in servicing customers after a sale is made (follow-up). Similarly, factors 4, 6, and 7 incorporate a variety of administrative duties, including collecting information about customers and communicating it to sales and marketing executives, attending periodic training sessions, and helping to recruit and develop new salespeople. Factors 8 and 9 focus on physically getting to customers and on entertaining them with meals, sports events, and other social interactions. Finally, some salespeople also expend a good deal of effort helping to build distribution channels and maintain reseller support (factor 10).

Several follow-up studies have been conducted over the years to update this list of selling activities based on changes in selling as described in chapter 1. The vast majority of new activities involve the deployment of various types of technology in the sales role and more than ever before technology is an important part of many sales activities. Ten years ago a sales presentation using overhead slides was considered high-tech and five years ago the same thing could be said of bringing a laptop into a sales call. But times have changed and technology has literally transformed almost every facet of the sales job. From smartphones to social networking, tremendously powerful technologies are available for a salesperson’s everyday use across a gamut of job activities. And huge database-driven CRM systems provide salespeople with heretofore undreamed of resources in their jobs. CRM and the gamut of technology in sales will be discussed in detail in chapter 5.11

Several important conclusions can be drawn from the evolving and expanding selling activities. First, salespeople have experienced rather substantial job enlargement over the past decade. That is, the sales role today is broader and contains substantially more activities. Let’s hope the efficiencies gained from the technological advances help offset the sheer number of additional activities salespeople perform. Second, sales organizations need to ensure that all salespeople receive proper training and support so they can accept and use the available technology. Finally, performance management systems (appraisals, rewards) must be updated to reflect the dimensions and activities of sales positions today so that salespeople are not evaluated and rewarded based on an out-of-date model of their jobs.

An increasing number of nonselling and administrative activities means that many salespeople spend only a small portion of their time actually selling. Exhibit 2.4 shows the results of a survey of salespeople in a variety of industries. The survey found that, on average, sales reps devote less than half their time to direct contact with customers, either selling or servicing.12 In firms that sell complicated or customized products or service systems to large customers, the proportion of selling time may be even lower.

The increasing involvement of salespeople in nonselling activities is one major reason why the average cost of a sales call has risen consistently in recent years. A rep must perform many nonselling activities over a long period of time in order to successfully build relationships and create value. The average cost of a single sales call is estimated to be over $450, depending on the industry, and this cost is increasing by about 5 percent per year.13 To make matters even more costly, another survey found that it took an average of three calls to close a sale with an existing account and seven calls were required to win a sale from a new customer. This means selling expenses might average as much as $3,000 per sale to new accounts.14

Exhibit 2.3 Sales Job Factors and Selected Associated Activities

  1. Selling function
    • Plan selling activities
    • Search out leads
    • Call on potential accounts
    • Identify decision makers
    • Prepare sales presentation
    • Make sales presentation
    • Overcome objections
    • Introduce new products
    • Call on new accounts

  2. Working with others
    • Write up orders
    • Expedite orders
    • Handle back orders
    • Handle shipping problems
    • Find lost orders

  3. Servicing the product
    • Learn about the product
    • Test equipment
    • Supervise installation
    • Train customers
    • Supervise repairs
    • Perform maintenance

  4. Managing information
    • Provide technical information
    • Receive feedback
    • Provide feedback
    • Check with superiors

  5. Servicing the account
    • Stock shelves
    • Set up displays
    • Take inventory for client
    • Handle local advertising

  6. Attending conferences and meetings
    • Attend sales conferences
    • Attend regional sales meetings
    • Work at client conferences
    • Set up product exhibitions
    • Attend periodic training sessions

  7. Training and recruiting
    • Recruit new sales reps
    • Train new salespeople
    • Travel with trainees

  8. Entertaining
    • Entertain clients with golf, etc.
    • Take clients to dinner
    • Take clients out for drinks
    • Take clients out to lunch
    • Throw parties for clients

  9. Traveling
    • Travel out of town
    • Spend nights on the road
    • Travel in town

  10. Distribution
    • Establish good relations with distributors
    • Sell to distributors
    • Handle credit
    • Collect past-due accounts

Source: Adapted from William C. Moncrief III, “Selling Activity and Sales Position Taxonomies for Industrial Sales Forces,” Journal of Marketing Research 23 (August 1986), pp. 261–70. Reprinted with permission from the American Marketing Association.

This rapid escalation of selling costs helps explain the urgent search for new ways to improve sales force efficiency. Using new technologies, reallocating sales effort to customer retention, and purifying the sales job by eliminating nonessential tasks are some of the strategies companies have used to reduce selling costs and increase sales force efficiency.

Exhibit 2.4 How Salespeople Spend their Time

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Types of Selling Jobs

Not every salesperson engages in all of the activities discussed above, nor does every salesperson devote the same amount of time and effort to the same kinds of activities. Neither do they all employ the various available technologies equally. The many different types of selling jobs involve widely different tasks and responsibilities, require different types of training and skills, and offer varying compensation and opportunities for personal satisfaction and advancement. Perhaps most importantly, different kinds of selling jobs bring different levels and types of opportunities for managing customer relationships. Two broad categories of selling are business-to-consumer (B2C) markets and business-to-business (B2B) markets.

Selling in B2C versus B2B Markets

In terms of sheer numbers, most salespeople are employed in various kinds of retail selling. These jobs involve selling goods and services to end-user consumers for their own personal use. These salespeople are selling in the business-to-consumer (B2C) market. Examples are direct sellers (Avon, Tupperware, etc.), residential real estate brokers, and retail store salespeople. However, much more contemporary selling is accounted for by the business-to-business (B2B) market (which used to be commonly called industrial selling)—the sale of goods and services to buyers who are not the end users. Business-to-business markets involve three types of customers:

  1. Sales to resellers, as when a salesperson for Hanes sells underwear to a retail store, which in turn resells the goods to its customers.
  2. Sales to business users, as when a salesperson for General Electric sells materials or parts to Boeing, which uses them to produce another product; or when a Xerox salesperson sells a copier to a law firm for use in conducting the firm’s business.
  3. Sales to institutions, as when a salesperson for Lenovo sells 20 laptops to a nonprofit hospital or a government agency.

Sometimes the key success factors and sales activities relevant to B2C and B2B markets and to managing the two types of sales forces are very similar. Success in both types of selling requires interpersonal and communications skills, solid knowledge of the products being sold, an ability to discover customers’ needs and solve their problems, and the creativity to show customers how a particular product or service can help satisfy those needs and solve these problems. Similarly, managers must recruit and train appropriate people for both types of sales jobs, provide them with objectives consistent with the firm’s overall marketing or merchandising program, supervise them, motivate them, and evaluate their performance.

But B2C and B2B selling also differ in some important ways. Many of the goods and services sold by B2B salespeople are more expensive and technically complex than those in B2C. B2B customers tend to be larger and to engage in extensive decision-making processes involving many people. Therefore, the key success factors and activities involved in selling to business buyers are often quite different from those in retail selling. Furthermore, the decisions made to manage a B2B sales force are broader than those required for a B2C sales force. Although some topics in this book apply reasonably well to both types of selling situations, others apply more directly to the B2B. Overall this book focuses more on the B2B side of contemporary selling.

Note that many sellers work in both the B2C and B2B markets. An insurance agent, for example, sells automobile policies to both individual drivers and company fleet managers.

Types of B2B Sales Jobs

Even within B2B selling, many different types of jobs exist that require different skills. One of the most useful classification systems for sales jobs identifies four types of B2B selling found across a variety of industries.15

  1. Trade servicer. The sales force’s primary responsibility is to increase business from current and potential customers by providing them with merchandising and promotional assistance. The “trade” referred to in the label is the group of resellers, such as retailers or distributors, with whom this sales force does business. A Procter & Gamble rep selling soap and laundry products to chain-store personnel is an example of trade selling.
  2. Missionary seller. The sales force’s primary job is to increase business from current and potential customers by providing product information and other personal selling assistance. Missionary salespeople often do not take orders from customers directly but persuade customers to buy their firm’s product from distributors or other wholesale suppliers. Anheuser-Busch does missionary selling when its salespeople call on bar owners and encourage them to order a particular brand of beer from the local Budweiser distributor. Similarly, pharmaceutical company reps, or detailers, call on doctors. When Pfizer first introduced Celebrex, an arthritis drug, its salespeople alerted the physicians in their areas to the efficacy of the product, explained its advantages over traditional pain relievers, and influenced them to prescribe it to their patients. Note that Pfizer sales reps normally don’t “sell” any product directly to physicians.
  3. Technical seller. The sales force’s primary responsibility is to increase business from current and potential customers by providing technical and engineering information and assistance. An example is a sales engineer from the General Electric jet engine company calling on Boeing. Most technical selling nowadays is accomplished through cross-functional selling teams because many of the products and associated services are so complex that it is difficult for any one salesperson to master all aspects of the sale.
  4. New-business seller. The sales force’s primary responsibility is to identify and obtain business from new customers—that is, securing and building the customer relationship. Salespeople performing this role are sometimes referred to as Business Development Managers.

Each type of sales job involves somewhat different activities and thus different key success factors.

Like many firm activities in the 21st Century, the selling function in a firm is sometimes outsourced. An outsourced sales force entails hiring sales agents—who usually work for a broker organization—that specialize in selling particular types of product lines within the hiring firm’s channel of distribution. These brokers usually represent numerous product lines that are not in direct competition in order to avoid conflict of interest. They are most often paid a straight percentage of sales revenue, thus shifting the sales function for the hiring firm to a purely variable cost model. For the broker salesperson him/herself, the characteristics and activities involved in the job are not much different from those of company-specific salespeople.16

In order to truly understand the selling process, why successful salespeople do what they do, and how they manage their efforts effectively, you must understand how customers make purchase decisions. The next sections shift the focus of our discussion from the selling side to the buying side. We will examine the participants in the B2B buying process, the stages of this buying process, and finally the nature of organizational buying situations.

Participants in the Organizational Buying Process

To make a decision on a technologically sophisticated IT solution from a firm like IBM or Microsoft, a wide variety of individuals in a client firm may participate in the decision process, including computer analysts, customer service reps, procurement personnel, end users, and others. The various participants in a buying process may be grouped into seven categories: initiators, users, influencers, gatekeepers, buyers, deciders, and controllers.17 Together, the individuals in these roles form the buying center, which represents all the people who participate in purchasing or influencing the purchase of a particular product.

American Airlines operates the largest commercial aviation maintenance and equipment base in the world in Tulsa, Oklahoma. Mechanics there use a wide range of products purchased by American from hundreds of vendors. A variety of people at American participate in the purchase of these products in one way or another. Participants in that buying process include the following.

  • Initiators are the people who perceive a problem or opportunity that may require the purchase of a new product or service. They start the buying process. The initiator can be almost anyone at any level in the firm. Complaints from maintenance workers at American Airlines about outmoded and inefficient equipment, for instance, might trigger the purchase of new machinery. Or the decision to replace the equipment might come from top management’s strategic planning on how to make the airline more cost efficient and effective.
  • Users, the people in the organization who must use or work with the product or service, often influence the purchase decision. For example, drill-press operators at American Airlines might request that the purchasing agent buy drill bits from a particular supplier because they stay sharp longer and reduce downtime in the plant. Users also often initiate a purchase, so the same people may play more than one role.
  • Influencers provide information for evaluating alternative products and suppliers and often play a major role in determining the specifications and criteria to use in making the purchase decision. Influencers are usually technical experts from various departments. They may include users. At American Airlines, for example, flight engineers and pilots often influence purchase decisions based on their experience with various vendor options.
  • Gatekeepers control the type and amount of information provided to other people involved in the purchasing process. A gatekeeper may control information going to the organization’s purchasing agents, the suppliers’ salespeople, and others on the selling and buying teams. IT people are often gatekeepers because they frequently hold the information that is key to decision making. There are two types of gatekeepers: screens (like receptionists and administrative assistants at American Airlines, who decide whose phone call is put through to the executive or purchasing agent) and filters (like the American Airlines purchasing agent who gathers proposals from three companies and decides what to tell others in the buying center about each company). The purchasing agent filters information, choosing to pass along some but not all of it to influence the decision.
  • The buyer is the person who actually contacts the selling organization and places the order. In most organizations, buyers have the authority to negotiate purchases. In some cases, they are given wide discretion. In others, they are constrained by technical specifications and other contract requirements determined by technical experts and top administrators. At American Airlines, the level of authority to buy is determined by the size and type of purchase involved. In many organizations, the decision may be referred to a buying committee, which may either vote or reach a consensus on which vendor to buy from or which product to buy.
  • The decider is the person with the final authority to make a purchase decision. Sometimes buyers have this authority, but often it is retained by higher-level executives. When American Airlines buys a complete, systemwide computer installation and upgrade, for instance, the final decision is likely to be made by the Chief Information Officer or a top management committee.
  • The controller is the person who determines the budget for the purchase. Sometimes the budget is set independently of the purchase. For example, the administrative office at American Airlines’ Tulsa facility may receive a budget for office equipment set by corporate headquarters in Fort Worth at the start of the fiscal year. If a copier needs to be replaced or some other unexpected high-dollar expense looms, the cost somehow has to fit into that budget. Alternatively, sometimes the controller may be an engineer or a line manager who is trying to keep the cost of the new maintenance procedure within a certain budget.

Three to 12 people are likely to be in the buying center for a typical purchase. Different members of the buying center may participate—and exert different amounts of influence—at different stages in the decision process.18 At American Airlines, people from engineering, quality control, and R&D often exert the greatest influence on the development of specifications and criteria that a new maintenance product must meet, while the purchasing manager often has more influence when it comes time to choose among alternative suppliers.

The makeup and size of the buying center vary with the amount of risk the firm perceives when buying a particular product. The buying center tends to be smaller—and the relative influence of the purchasing manager greater—when reordering products the firm has purchased in the past than when buying something for the first time or buying something that is seen as risky.19 Perceived risk is based on the complexity of the product and situation, the relative importance of the purchase, time pressure to make a decision, and the degree of uncertainty about the product’s efficacy. The buying center is likely to involve more participants when it is considering the purchase of a technically complex or expensive product, such as a computer system, than a simpler or less costly product.20

Selling Centers and Buying Centers

Since major customers’ buying centers often consist of people from different functional areas with different viewpoints and concerns, those concerns often can be addressed most effectively by a team of experts from equivalent functional departments in the selling firm, or even from different divisions within the company. Recently, companies have begun to use a selling center approach that brings together individuals from around the organization (marketing, customer service, sales, engineering, and others) as a team to join the salesperson who has primary responsibility for a customer. In this way, just as customers have buying centers, the selling organization works together to present a unified, well-coordinated effort to the customer.21

The key is establishing a team-selling structure within the sales organization to meet customer needs. One common structure makes the salesperson (account manager) responsible for working with the entire selling team to manage the customer relationship. Often such customer relationship teams include representatives from functional departments like R&D, operations, and finance. Increasingly, customer relationship teams maintain offices in or very near the customer’s facilities.

Since different members of the buying center may be active at different stages of the purchase process, an important part of sales planning involves determining whom the sales organization should contact, when each contact should be made, who within the selling team should make each contact, and what kinds of information and communication each buying center member is likely to find most useful and persuasive.

At Siebel Systems, a part of Oracle and the world’s largest producer of CRM software, the team for a major account like Marriott is led by a Siebel account executive who has a global team of salespeople as direct reports but can also draw from the full functional resources of Siebel to provide solutions for GM at any location in the world. This approach creates a matrix organization of direct reports and supporting internal consultants at Siebel who bring their collective expertise to bear for this major client.

Global Connection ifig0014.jpg

Global Virtual Sales Teams

International sales opportunities, consolidation of global accounts, and advancements in communication technologies have led to the prevalence of global virtual sales teams. These teams span the globe in terms of geographic location of the team members and bring their capabilities to bear on clients that are equally dispersed geographically. Thus, much of the engagement with the client—as well as among selling team members themselves—is through technology enabled processes. Time zone differences create challenges in these environments as expertise required by a client may be half a world away and scheduling virtual meetings is not as easy as simply setting a time during “normal business hours.” In fact, the norm for doing business has rapidly become a 24/7 proposition in which selling team members are expected to be available for consult based on the client’s schedule. Although this arrangement clearly saves on the hassles of travel and speeds up response time to clients, the “always on call” mindset can lead to stress on the part of salespeople. Welcome to the 21st Century!22

Questions to Consider
  1. How does the global virtual sales team approach impact the sales role and selling activities?
  2. Would you like to be part of a global virtual sales team? Why or why not?

Team selling can present some coordination, motivation, and compensation problems. Lou Gerstner, former Chairman and CEO of IBM, has frequently spoken out publicly on the difficulties of performance management in team-selling environments. In fact, it is a key theme in the book Who Says the Elephant Can’t Dance? Inside IBM’s Historic Turnaround that Gerstner released after retiring, about rebuilding IBM toward a truly global I.T. consultancy.23, 24 And just like any team environment, the sales organization and its managers must be diligent in working to minimize conflict among team members that is bound to arise from time to time. Otherwise, benefits brought to bear by the selling team can easily be overshadowed by squabbling team members, thus impacting the performance with the client.25 Given that today’s sales environment is by nature global, new opportunities exist for utilizing technology to make the team experience more seamless on a global basis. Global Connection provides ideas on using global virtual sales teams.

Team selling is expensive and involves a substantial commitment of human resources, including management. Thus, team-based approaches tend to be most appropriate for the very largest customers (especially those with buying centers) whose potential business over time represents enough revenue and entails enough cross-functional interaction among various areas of both firms to justify the high costs. Such customers are often referred to as key accounts. They generally have a senior salesperson as the key account manager (KAM).26,27,28 The extent to which KAM practices are embedded within a company is strongly related to a variety of outcomes that favor the customer such as increased customer satisfaction, relational improvement, and joint investment.29

Organizational Buying Decision Stages

You have seen that different members of a buying center may exert influence at different stages in the decision process. What stages are involved? One widely recognized framework identifies seven steps that organizational buyers take in making purchase decisions: (1) anticipation or recognition of a problem or need, (2) determination and description of the traits and the quantity of the needed item(s), (3) search for and qualification of potential suppliers, (4) acquisition and analysis of proposals or bids, (5) evaluation of proposals and selection of suppliers, (6) selection of an order routine, and (7) performance evaluation and feedback.30 These organizational buying decision stages are portrayed in Exhibit 2.5 and described in detail on the next few pages.

Exhibit 2.5 Organizational Buying Decision Stages

STAGE ONE

Anticipation or recognition of a problem or need

|

STAGE TWO

Determination and description of the traits

and quality of the needed item(s)

|

STAGE THREE

Search for and qualification of potential suppliers

|

STAGE FOUR

Acquisition and analysis of proposals or bids

|

STAGE FIVE

Evaluation of proposals and selection of suppliers

|

STAGE SIX

Selection of an order routine

|

STAGE SEVEN

Performance evaluation and feedback

Stage One: Anticipation or Recognition of a Problem or Need

Many organizational purchases are motivated by the requirements of the firm’s production processes, merchandise inventory, or day-to-day operations. Such demand for goods and services is derived demand. That is, needs are derived from the firm’s customers’ demand for the goods or services it produces or markets. For example, the demand for luggage is derived in part from the demand for air travel. The luggage department at Macy’s Department Store loses customers, and Samsonite (a leading luggage manufacturer) loses customers, when people don’t travel. This characteristic of derived demand can make organizational markets quite volatile, because a small change in the market can result in a large (relatively speaking) change in the organization’s sales.

Many different situations can lead someone to recognize a need for a particular product or service. Need recognition may be almost automatic, as when the computerized inventory control system at Walmart reports that the stock of an item has fallen below the reorder level. Or a need may arise when someone identifies a better way of operating, as at the American Airlines Maintenance and Equipment Base when an engineer or mechanic suggests a better procedure than the current practice.

New needs might also evolve when the focus of the firm’s operations changes, as when top management decides to make a new product line. Procter & Gamble introduced Crest Whitestrips, which sell for considerably more on the grocer’s shelf than most other Crest products such as toothpaste and mouthwash, because P&G wanted to get into the business of more professional products that will raise its average sale and profit per item. In all these situations, needs may be recognized—and the purchasing process initiated—by a variety of people in the organization, including users, technical personnel, top management, and purchasing managers.

Stage Two: Determination and Description of the Traits and Quantity of the Needed Item(s)

In organizational buying settings, the types and quantities of goods and services to be purchased are usually dictated by the demand for the firm’s outputs and by the requirements of its production process and operations. The criteria used in specifying the needed materials and equipment must usually be technically precise. Similarly, the quantities needed must be carefully considered to avoid excessive inventories or downtime caused by lack of needed materials. For these reasons, a variety of technical experts, as well as the people who will use the materials or equipment, are commonly involved in this stage of the decision process.

It is not enough for the using department and the technical experts to develop a detailed set of specs for the needed item, however. They must also communicate to other members of the buying center and to potential suppliers a clear and precise description of what is needed, how much is needed, and when it is needed. When the design and marketing groups of Nissan or Hyundai decide to change the specifications of a car’s interior and electronic systems, the changes must be communicated effectively to purchasing so that the vendor (often Lear Corporation) can begin changing the parts these important customers rely on to satisfy picky consumers in this market.

Stage Three: Search for and Qualification of Potential Suppliers

Once the organization has clearly defined the type of item needed, a search for potential suppliers begins. If the item has been purchased before, this search may be limited to one or a few suppliers that have performed satisfactorily in the past. (See the section later in this chapter on types of organizational buying situations.) From the seller’s perspective, one distinct advantage to cultivating strong long-term buyer relationships is that under such circumstances this step is often skipped. The buyer has enough familiarity and trust that it gives the favored seller the first opportunity to bid on supplying the new products. Historically, many automobile manufacturers have gone with single-source suppliers wherever possible to minimize the variation in quality of production inputs. This approach bodes well for Lear whenever a manufacturer announces spec changes on aspects of car models for which Lear supplies parts. If the purchase involves a new item, or if the item is complex and expensive (again, if the product represents a risky decision), organizational buyers often search for several potential suppliers and select the one with the best product and most favorable terms.

Stage Four: Acquisition and Analysis of Proposals or Bids

After potential suppliers are identified, the buyer may request proposals or bids from each. When the item is a frequently purchased, standardized, or technically simple product (for example, nails or copier paper), this process may not be very extensive. The buyer may simply consult several suppliers’ catalogs or make a few phone calls. For more complicated and expensive goods and services, the buyer may request lengthy, detailed sales presentations and written proposals from each potential vendor. Governmental and other institutional buyers almost always are required to formally solicit bids.

Stage Five: Evaluation of Proposals and Selection of Suppliers

During this stage of the purchasing process, members of the buying center examine the acceptability of the various proposals and potential suppliers. Also, the buying organization and one or more potential vendors may engage in negotiation about various aspects of the deal. Ultimately, one or more suppliers are selected and purchase agreements are signed.

The people in the buying organization’s purchasing department (the buyers) usually evaluate offerings and select the supplier. Others in the buying center, such as technical and administrative personnel, may also play a role in supplier selection, especially when the purchase is complex and costly.

What criteria do members of the buying center use in selecting a supplier? Organizational buying is largely a rational decision-making process, so rational criteria are usually most important—the value-added aspects of the product, the service offered, and the like. However, social and emotional factors can also influence this decision. Organizational buyers and other buying center members are, after all, human, just like buyers in the B2C marketplace. Some differences between consumer and organizational buyer behavior are summarized in Exhibit 2.6.

Exhibit 2.6 Consumer Versus Organizational Buyer Behavior

Aspect of the Purchase Consumer Buyer Organizational Buyer
Use Personal, family, or household Production, operations, or resale
Buyer motivation Personal Organizational and personal
Buyer knowledge of product or service Lower Higher
Likelihood of group decision making Lower Higher
Dollar amount of purchases Lower Higher
Quantity of purchase or order size Smaller Larger
Frequency of purchase More Less
Number of cyclical purchases Lower Higher
Amount of negotiation and competitive bidding Little Much

The relative importance of different supplier selection criteria varies across organizations and the types of products or services being purchased. For example, product quality tends to be more important in the purchase of technically complex products, whereas price and customer service are relatively more important for more standardized, nontechnical items or commodity products. Fortunately, a strong relationship between buyer and seller greatly increases the likelihood that buying firms will not use price as the sole determinant of vendor selection. Instead, because buyers will have much more complete knowledge about you and your products, they will better understand the overall value to their organization of buying from you versus one of your competitors with whom they do not have a long-standing relationship. Chapter 3 considers the issue of value creation in buyer–seller relationships in detail.

Stage Six: Selection of an Order Routine

Until the purchased item is delivered, it is of no use to the organization. Consequently, after an order is placed with a supplier, the purchasing department often tries to match delivery of the goods with the company’s need for the product. Other internal activities also must occur when the order is delivered. The goods must be received, inspected, paid for, and entered in the firm’s inventory records. These activities represent additional costs that may not be readily apparent to the buying firm. Retailers have become very aggressive in asking vendors to cover these costs by charging sales organizations slotting allowances, fees for the privilege of having the retailer set up a new item in its IT system, program it into inventory, and ultimately distribute the item to the stores. Slotting allowances can cost manufacturers thousands of dollars per new item stocked.

Stage Seven: Performance Evaluation and Feedback

When the goods have been delivered, evaluation by the customer begins. This evaluation focuses on both the product and the supplier’s service performance. This is a stage where follow-up by the salesperson is critically important. The goods are inspected to make sure they meet the specifications described in the purchase agreement. Later, users judge whether the purchased item performs according to expectations. The supplier’s performance can also be evaluated on such criteria as promptness of delivery, quality of the product, and service after the sale.

In many organizations, this evaluation is a formal process, involving written reports from the user department and other persons involved in the purchase. The purchasing department keeps the information for use in evaluating proposals and selecting suppliers the next time a similar purchase is made. Chapter 9 provides tips for sellers on successful ways to follow up after a sale.

Types of Organizational Buying Situations

The steps just described apply largely to (1) a new-task purchase, where a customer is buying a relatively complex and expensive product or service for the first time (e.g., a new piece of production equipment or a new computer system), or (2) modified rebuy purchase decisions, where a customer wants to modify the product specs, prices, or other terms it has been receiving from existing suppliers and will consider dealing with new suppliers to make these changes if necessary.

At the other extreme is the straight rebuy, where a customer is reordering an item he or she has purchased many times (e.g., office supplies, bulk chemicals). Such a repeat purchase tends to be much more routine than the new-task purchase or the modified rebuy. Straight rebuys are often carried out by members of the purchasing department (buyers) with little influence from other members of the buying center, and many of the steps involved in searching for and evaluating alternative suppliers are dropped. Instead, the buyer may choose from among the suppliers on a preapproved list, giving weight to the company’s past satisfaction with those suppliers and their products.

Purchasing departments are often organized hierarchically based on these different buying situations. For example, at Walmart’s buying office, new buyers begin as analysts and assistants, primarily monitoring straight rebuys. New-task purchases and modified rebuys that require more direct vendor contact are handled by more seasoned veterans.

Being an “in” (approved) supplier is a source of significant competitive advantage for a seller. For potential suppliers not on a buyer’s approved vendor list, the selling problem can be difficult. The objective of such an outsupplier is to move the customer away from the automatic reordering procedures of a straight rebuy toward the more extensive evaluation processes of a modified rebuy.

Since, as we’ve seen, any member of a firm’s buying center can identify and communicate the need to consider a change in suppliers, an outsupplier might urge its salespeople to bypass the customer’s purchasing department and call directly on users or technical personnel. The salesperson’s goal is to convince users, influencers, and others in the buying center that his or her products offer advantages on some important dimension—such as technical design, quality, performance, or cost—over the products the client is currently purchasing. Finding someone to play the role of initiator can be difficult, but it is possible if latent dissatisfaction exists.

Kamen Wiping Materials Co., Inc., in Wichita, Kansas, sells high-quality recycled cloth wiping rags to manufacturers. The business essentially consists of banks of huge industrial-size washing machines. Kamen buys soiled wiping cloths, cleans them, and then resells them to manufacturers in a variety of industries at prices much lower than paper or new cloth rags. Founder Leonard Goldstein became famous for getting Cessna, Beechcraft, and other heavy users of wiping materials to change wiping-cloth vendors (and even change from paper to cloth, which is a big switch) by scouting out who in the company can benefit the most from the change. This person then becomes the initiator. As with most organizational buying decisions, what benefits the company ultimately benefits the members of the buying center (especially the purchasing agent). If buying from Kamen makes certain members of the buying center look like heroes for saving money or being environmentally friendly, Kamen knows they have a great chance of getting the sale—and keeping the customer.

Summary

Selling is a great career path that can also lead to significant upward mobility. Contemporary selling bears no resemblance to the stereotyped view of old-style selling. Sales jobs today offer autonomy, variety, excellent rewards, favorable working conditions, and the opportunity for promotion.

The key success factors needed in contemporary selling all point to professionalism, strong skills, and broad and deep content knowledge that allow the salesperson to maximize his or her performance (and thus rewards). Quite a few new sales activities have been added in recent years, driven largely by technology and the move from transactional to relationship selling. Understanding the types of selling jobs available will help you decide whether and where to enter the selling profession.

Because customers are the primary focus of relationship sellers, gaining knowledge about the world of organizational buying greatly enhances the effectiveness of a salesperson in his or her role as a customer relationship manager. Many people in a client firm may influence the buyer–seller relationship and the decision of what to buy, and salespeople must study their customers carefully to learn what dynamics are at play within each buying center situation. Selling firms often form selling centers and initiate team selling to better serve buying centers, especially with large and complex customers (key accounts). Of course, salespeople need to fully understand and appreciate the stages of the buying decision process that their customers go through so they can work to add value throughout the purchasing process. Different organizational buying decision situations require different communication between buyer and seller, and the seller must know enough about the nature of each purchase to manage the process properly.

Overall, the more expertise a salesperson has about how his or her own organization operates and how the customer’s firm operates, the more likely the salesperson will be able to sell solutions for the customer and add value to both organizations.

Key Terms

intrinsic rewards

extrinsic rewards

work/family conflict

telecommuting

virtual office

adaptive selling

job enlargement

average cost of a sales call

retail selling

business-to-consumer (B2C) market

business-to-business (B2B) market

industrial selling

outsourced sales force

buying center

perceived risk

selling center

team selling

matrix organization

key accounts

derived demand

single-source suppliers

slotting allowances

new-task purchase

modified rebuy

straight rebuy

repeat purchase

outsupplier

Role Play ifig0016.jpg

Before you begin

Before getting started, please go to the Appendix of chapter 1 to review the profiles of the characters involved in this role play, as well as the tips on preparing a role play.

Characters Involved
  • Bonnie Cairns
  • Rhonda Reed
Setting the Stage

Bonnie Cairns has now been on the job for four weeks, two of which have been in the field beginning to call on her buyers (mostly with the help of Rhonda Reed, her sales manager). The past week or so, she has begun to feel a lot more comfortable in her new position. Rhonda told her yesterday that in about a week she plans to begin doing some campus recruiting at Stellar College, from which Bonnie graduated last year, to look for potential candidates to interview for the open Territory 106. She mentioned that she would like Bonnie, as the newest member of the District 100 sales team, to join her to help tell graduates why selling careers can be great. The goal is to attract good students to interview for the vacant Upland Company sales territory. Bonnie and Rhonda are meeting for breakfast in a few minutes to discuss this.

Bonnie Cairns’s Role

Bonnie has never done any recruiting before, and at age 23 she is only a year older than most of the students she will talk to during the campus visit. She needs to find out what to tell them to convince them that the old stereotypes of selling are not true in contemporary professional selling situations. She wants to use this meeting to get Rhonda to give her ideas on how to “sell” top students on considering a career with Upland.

Rhonda Reed’s Role

Rhonda comes to the breakfast meeting to give Bonnie some ideas on how to present selling careers with Upland Company to students at the Stellar College campus recruiting day in a way that will lead top candidates to consider interviewing with Upland. Rhonda needs to explain the various reasons why sales jobs are rewarding compared to other career options. She also needs to prepare Bonnie for hearing resistance to selling careers from top candidates due to incorrect stereotypes about the profession.

Assignment

Work with another student to develop a 5–7 minute dialogue on these issues. Be certain to cover both the stereotypical “bad” and the actual good aspects of contemporary professional selling careers. Be sure Bonnie is prepared to both convey the many rewarding aspects of selling and to deal with questions about the stereotypes.

Discussion Questions

  1. It is often said that successful salespeople today must be “nimble.” What does it mean to be nimble as a salesperson and as a sales organization?
  2. Take a piece of paper and draw a line down the middle. Write “Pros” on the top left and “Cons” on the top right. Now, from your own perspective, come up with as many issues as you can on both sides regarding selling as a career choice for you. Be sure to note why you list each item as you do.
  3. Creativity is important to sales success. What is creativity? Give specific examples of several things you have done that you think are especially creative. How might creativity be taught to salespeople?
  4. Telecommuting and using a virtual office are major aspects of many professional sales positions. How do you feel about telecommuting and virtual offices? What aspects of them are you most and least attracted to?
  5. What aspects of sales jobs do you believe provide a strong foundation for moving up in an organization?
  6. Review the top 20 key success factors for salespeople as listed in Exhibit 2.2. Which of these factors are currently your strongest points? Which need the most work? How do you plan to capitalize on your strengths and improve on your weaknesses?
  7. Pick the three selling activities presented in Exhibit 2.3 that you would most like to perform. Then pick the three you would least like to perform. Explain the rationale for your choices.
  8. This chapter outlines the roles different members of a buying center play within an organizational buying context. Think of a purchase process you were involved in as an end-user consumer (not an organizational buyer). Can you list people who played these buying center roles in your purchase? Try to connect as many specific people to specific buying center roles as you can.
  9. Explain the differences between a new-task purchase, modified rebuy, and straight rebuy. How will each situation alter the way a salesperson approaches a client?

Mini-case 2 National Agri-products Company

Sue Wilson, purchasing manager for the Humboldt, Tennessee, plant of National Agri-Products Company, is back in her office reviewing her notes from a meeting she just finished with Tom Roberts, Vicki Sievers, and Greg Runyon. Tom is the plant manager of the Humboldt plant, Vicki is the plant engineer, and Greg the production manager. The four met for the last hour to discuss the equipment National needs to buy to complete expansion of the Humboldt plant.

National Agri-Products Company produces various agricultural products at its four manufacturing locations throughout the Midwest. The Humboldt plant was built seven years ago to produce cornstarch and dextrose for use as food ingredients. Five and a half years after the plant was completed, upper management decided to expand it to produce corn syrup, which is an ingredient in soft drinks, candy, and various baked goods. Humboldt will be the second National Agri-Products Company plant with the capability to produce corn syrup.

As Sue reviews her notes, she notices that Tom, Vicki, and Greg have various requirements for the equipment that would be needed to produce the corn syrup. During the meeting, Tom said it was very important to “get everything right” in completing this project. The company already had invested a lot of money in the expansion, and Tom didn’t want to risk that investment by installing equipment that would produce syrup inferior to National’s standards. Tom said that, although he expected to be consulted when needed, he thought Vicki and Greg could handle this assignment without his daily input.

Vicki knew that quality equipment would be needed to produce high-quality corn syrup. She wondered if the plant could meet the deadline National’s home office had given of producing corn syrup in six months. Vicki said she was already working on equipment specifications and she would get them to Sue as soon as possible. Greg’s main concern was producing the corn syrup efficiently and making sure his maintenance people could “keep the stuff running.” Both Vicki and Greg asked Sue to let them know when she had more information about potential suppliers.

After reviewing these notes, Sue knew this was going to be a big job. She has no direct experience buying equipment to produce this type of product line. She decided to call Vijay Sethi, National’s VP of purchasing, to discuss a few options. Vijay reminded Sue that National’s policy is to get three bids on purchases of this amount and suggested that she start with the storage tanks and tubing since they are the most time-consuming items to fabricate. Vijay also gave Sue the number of Larry McDermott, a salesperson for New Products Steel Company, as a potential supplier. Finally, Vijay asked Sue to keep him up to date on progress, as this was the most expensive expansion project the company was undertaking this year.

After talking with Vijay, Sue decided to call Larry McDermott.

LARRY: Larry McDermott, New Products Steel. May I help you?
SUE: Larry, this is Sue Wilson at the Humboldt, Tennessee, plant of National Agri-Products Company. Vijay Sethi gave me your name as a potential bidder on the stainless-steel tanks and tubing we are installing for our new corn syrup product line.
LARRY: I’ll certainly be glad to help you out with that, Sue. As you may know, we provided similar equipment for your Hawarden, Iowa, plant when they added the corn syrup line there. We worked with Jim Fisher in Hawarden.
SUE: I didn’t know that, but I’ll certainly give Jim a call. Anyway, our plant engineer will have specs on the equipment available early next week. When can you come in to go over them?
LARRY: Next Wednesday around 2:00 looks good to me. How does that sound?
SUE: Great. I’ll get our team assembled here and we’ll look forward to meeting you next Wednesday.
Questions
  1. Who are the various members of the buying center that Larry should take time to get to know? What role or roles within the buying center is each person filling?
  2. What are the primary needs of each member of the buying center? How much influence do you expect each member of the buying center will have on the final decision?
  3. Discuss the buying process being followed by National Agri-Products Company. How does this buying process differ from that discussed in the chapter? At what stage of the buying process is it most beneficial for Larry to get involved?
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