SharePoint
SharePoint is software developed by Microsoft to enable file-sharing and collaboration. It has an entity called a document workspace, which is a unique website that permits multiple users to work with the same documents in resource collaboration. Tasks can be delegated and any user can create an announcement board. Only authorized users can join a SharePoint document workspace.
Without using software such as SharePoint one has to use a shared drive when collaborating or sharing files with other people online. Users upload files to this drive and create files and folders on the drive.
Table A.1 shows the cons of using a shared drive and the pros of using SharePoint.
Table A.1
Cons of using a shared drive and pros of using SharePoint
| Cons of using a shared drive | Pros of using SharePoint |
| People may or may not be aware of the existence of the file. There is no record of who was the last person to modify a file. Anybody can access the file. |
It should be possible to see the last person to modify a file. It is possible to identify the members of staff who you want to have access to the file, then add their names to the workspace and grant them permission to access the file. |
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