He who knows others is learned; he who knows himself is wise.
~ Lao Tsu
As the name implies, the facilitator is the leader of the session when facilitating workshops, meetings, training or teams. He or she has the obligation to possess good leadership attributes and use them effectively. A leadership role in facilitating work groups is different from leadership roles in organizations or in politics. Session leader attributes are broken down into three areas as depicted in Figure 4.1.
Figure 4.1 – Facilitation Leadership Framework: “Bringing who you are, to what you do”
This framework has been developed by me based on my practical experience in facilitation and training for three decades. This chapter provides an introduction and insights into the dimensions of these attributes and why a facilitator must inculcate them to be successful:
Author Geoff Bellman in his book The Consultant’s Calling wisely uses the phrase “Bringing who you are to what you do.” Who you are as a person and what you do in terms of your services as a consultant/facilitator defines your “Brand,” or your hallmark.
Leadership
Napoleon Hill was an American author in the area of the new thought movement who was one of the earliest producers of the modern genre of personal success literature. He is widely considered to be one of the great writers on success. His most famous work, Think and Grow Rich (1937), is one of the best-selling books of all time (at the time of Hill’s death in 1970, Think and Grow Rich had sold 20 million copies).
Hill’s works examine the power of personal beliefs, and the role they play in personal success. He was an advisor to President Franklin D. Roosevelt from 1933 to 1936. “What the mind of man can conceive and believe, it can achieve.” is one of Hill’s hallmark expressions. How achievement actually occurs, and a formula for it that puts success in reach of the average person, were the focal points of Hill’s books. (Source: Wikipedia)
A facilitator plays several roles in the facilitation process, including those of mediator, diplomat, consultant, educator, trainer, coach, speaker, and more. But above all, the facilitator is the leader of the session and is responsible for ensuring that the all participants are fully engaged and participative in all aspects of the session. See Figure 4.2. Leadership does not happen by accident; it is mostly a learned behavior based on personal values and sound principles.
Figure 4.2 – Facilitator’s Many Roles
I have found that the following eleven factors of leadership outlined by Napoleon Hill are critical for a facilitator to conduct workshops and deliver successful results. While these eleven factors are written in the context of leadership in general, I have found these to be equally applicable to the role of a facilitator. I have used current manners of expression as they apply to facilitation, without changing the spirit of his message.
Leadership:
These eleven factors are governed by the other two dimensions of session leaders shown Figure 4.1: values and ethics.
Values and Ethics
This is the Statement of Values and Code of Ethics of the International Association of Facilitators (IAF). The development of this Code has involved extensive dialogue and a wide diversity of views from IAF members from around the world. A consensus has been achieved across regional and cultural boundaries.
The Statement of Values and Code of Ethics (the Code) was adopted by the IAF Association Coordinating Team (ACT) in June 2004. The Ethics and Values Think Tank (EVTT) continue to provide a forum for discussion of pertinent issues and potential revisions of this Code.
Preamble (In the words of IAF)
Facilitators are called upon to fill an impartial role in helping groups become more effective. We act as process guides to create a balance between participation and results.
We, the members of the International Association of Facilitators (IAF), believe that our profession gives us a unique opportunity to make a positive contribution to individuals, organizations, and society. Our effectiveness is based on our personal integrity and the trust developed between ourselves and those with whom we work. Therefore, we recognize the importance of defining and making known the values and ethical principles that guide our actions.
This Statement of Values and Code of Ethics recognizes the complexity of our roles, including the full spectrum of personal, professional and cultural diversity in the IAF membership and in the field of facilitation. Members of the International Association of Facilitators are committed to using these values and ethics to guide their professional practice. These principles are expressed in broad statements to guide ethical practice; they provide a framework and are not intended to dictate conduct for particular situations. Questions or advice about the application of these values and ethics may be addressed to the International Association of Facilitators.
Statement of Values
As group facilitators, we believe in the inherent value of the individual and the collective wisdom of the group. We strive to help the group make the best use of the contributions of each of its members. We set aside our personal opinions and support the group’s right to make its own choices. We believe that collaborative and cooperative interaction builds consensus and produces meaningful outcomes. We value professional collaboration to improve our profession.
Code of Ethics
Self-Awareness and Style
Being aware of one’s strengths and shortcomings in the role of a session leader helps better manage the facilitation process and creates opportunities to continuously improve upon them with every engagement. One’s personal beliefs, values and qualities result in the “style” of a facilitators conduct. Style is the mode of expressions of the self. The style influences the participants and stakeholders in a way that nurtures trust and generates confidence in the leadership of the facilitator. Of course in training workshops, the style permeates in the subject matter of knowledge transfer. Here are some considerations that facilitators must be aware of and have strategies regarding style of conduct and expression:
Dress: Dress for success is an old axiom. Success for a facilitator means being presentable and professional appropriate to that role. The growing scientific field called embodied cognition suggests that we think not just with our brains but with our bodies, reports Sandra Blakeslee in the New York Times (April 3, 2012). If you wear a white coat that you believe belongs to a doctor, your ability to pay attention increases sharply. In the article, Dr. Adam D. Galinsky, a professor at the Kellogg School of Management at Northwestern University, is quoted as saying, “Our thought processes are based on physical experiences that set off associated abstract concepts. Now it appears that those experiences include the clothes we wear.” If our behavior is influenced by what we wear, a facilitator must consider a scientific approach to dress.
Two views are commonly prevalent regarding a facilitator’s dress code. Some believe that a facilitator should dress just as the audience would. For example if the audience, or participants, dress in casual clothing because their organization rules allow that dress code then the facilitator should dress casual as well. Others believe that the facilitator, being a session leader must dress one notch above the audience.
Unless a manager of a given organization is leading the session, I believe the second point of view is the correct one—that the facilitator should dress one notch above. For example, if the audience is dressed in business casual then the facilitator should wear a business suit or jacket and tie for men and a jacket for women. This style of dress sends a message to the participants that you are in charge and are ready for your role as their session leader. After the initial introductions and kick off, it’s okay to take the jacket off and put it away for conducting the rest of the business. Of course the dress code mentioned here is for Western cultures; for different geographies and cultures, facilitators may use their own preferred dress practices.
Eye Contact and Glasses: Direct eye contact is a powerful communicator. It is imperative that facilitators who wear eyeglasses have non-glare glasses that don’t reflect light. Regular glasses reflect light and the audience cannot see the eyes of the facilitator through the glasses and, therefore, cannot establish the connection that is so important for human interaction.
Connection with Audience: As stated before, direct eye contact is a powerful and effective communicator. In public speaking, where there may be ten people or a hundred people or more, speakers should scan the entire audience to make a personal connection when making key points. This gives individuals in the audience the perception that they’re getting personal attention. Scanning from left to right or right to left across the audience may be referred to as the “Light House Beacon.” As the Light House Beacon, facilitators should sweep the audience with their eyes, resting only one to three seconds or less on each person (unless one is in a dialogue mode). This ensures attention and engagement.
Active Listening: It is said that the reason human beings have two ears and one mouth is so that they can listen more and speak less. This skill is critical for facilitators because they must simultaneously play many roles while managing the current situation and thinking of next steps to come. A basic technique called The Listening Ladder helps facilitators in this important aspect: Look at the person speaking to you. Ask questions. Don’t interrupt or be interrupted. Don’t change the subject. Empathize. Respond verbally and nonverbally.
“Color” in Your Voice: Voice timbre is a powerful medium of communication when speaking, presenting, or managing any other activity of a given session. Speak loud enough to throw your voice to the back of the room so that the words are clear to one and all. Vary your tone and pitch and repeat key phrases and learning points with a different vocal emphasis. This may be referred to as putting “color in your voice.” This concept is particularly impactful when telling stories, using quotations, and expressing relevant metaphors. Use the Power of Pause. Pause at the various key intervals and emphasize sparkle and freshness in your voice. The audience draws energy from the facilitator’s voice.
Body Language and Enthusiasm: Appropriate use of gestures expresses emotion through the body to make a point or convey a particular feeling. Using hands, pointing with the fingers, raising eye brows, looking around, shaking your head, and other gestures convey messages through a “visual language” which, when combined with color in your voice and pausing with purpose, enhances the impact of what is being communicated to the audience. I use a gesture of clapping my hands loudly when I want to show my passion for making a point. It grabs the attention of the participants and promotes an environment of enthusiasm.
Mannerisms: Check your dress, hair, and clothing before standing up and presenting. Avoid close or tense body postures. Be aware of your verbal tics and practice eliminating the non-words such as “uh,” “you know,” and others. Great speakers don’t use non-words. It is important to greet the participants as they arrive. This concept may be referred to as connection before content.
Be aware of the cultural norms of the local geography. Respect diversity of geographies, people and cultures. For example, some Eastern cultures have a very respectful way of handing out their business cards. They hold it with both hands, card text facing the recipient and present it with a slight bow. The recipients reciprocate with the similar gesture.
Avoid referencing politics, religion, ethnicity, war, or any other topic of contention or sensitivity (unless the session topic is one of these issues). I use metaphors and narrate lessons of war relevant to my topics only after asking permission from the audience.
Discussion and Debate: This is an integral part of group sessions. To solve problems, develop solutions, and improve products and services, healthy discussion is critical. Several techniques and tools are designed by the facilitator in the Prepare Process step. Here are some key considerations for facilitating discussion:
Gratitude: A facilitator’s session has many enablers who contribute to the success of every phase of the process. The session coordinator, the wait staff who served breakfast and lunch, the hotel staff who helped with the audio system, and others deserve expressions of thanks because they “facilitated” their end of the service. Usually, when a session concludes, the participants close their laptops and pack their briefcases and off they go. The support staff is almost invisible to them. I make it a practice to call all the support staff before the wrap-up and publically acknowledge their contribution so that the participants may give a round of applause as a visible gesture of their appreciation. It is not just good manners, but it’s good for the soul of everyone whose energy flowed in that session—one and all. Robert Louis Stevenson said, “The man who forgets to be grateful has fallen asleep in life.”
Learning on the Fly: In FYI, For Your Improvement, A Development and Coaching Guide, Michael M. Lombardo and Robert W. Eichinger have identified Learning on the Fly as a crucial competency and describe it thus:
Most of us are good at applying what we have seen and done in the past. Most of us can apply solutions that have worked for us before. We are all pretty good at solving problems we’ve seen before. A rarer skill is doing things for the first time. Solving problems we’ve never seen before. Trying solutions we have never tried before. Analyzing problems in new contexts and in new ways. With the increasing pace of change, being quick to learn and apply first time solutions is becoming a crucial skill. It involves taking risks, being less than perfect, discarding the past, going against the grain, and cutting new paths. The one who is skilled in this competency:
Being a leader of the facilitation process and the session, you have the obligation to develop and possess the Learning on the Fly attributes outlined above. I also refer to this capability as the Learning Agility of a Facilitator, the ability to rapidly respond to change by understanding the current situation quickly and determining possibilities for action through new information. To inculcate these attributes, the facilitator must be an avid reader of a variety of subjects, have a library of resources such as methods, techniques and tools to draw from on a short notice, and have the ability to research and network with other professionals as and when needed.
Genius ... is the capacity to see ten things where the ordinary man sees one.
~ Ezra Pound, American expatriate poet and critic
Influencing Others: As a facilitator you wear multiple hats: educator, trainer, consultant, and even coach and mentor. Participants will look up to you and observe your behavior, your actions, and how you lead them in a session. This leaves an impact on the participants that they may take away as a learning experience and a technique to apply somewhere else in their own work engagements. In essence, you are leaving your legacy at every step. This means you have a tremendous responsibility to say and do the right things.
Dale Carnegie’s How to Win Friends and Influence People outlines some attributes that should be considered in the role of a facilitator.
When I was writing this section of the chapter, the sixteen-year-old Pakistani advocate of education for girls in oppressive environments, Malala Yousafzai, was making a powerful speech at the United Nations. In closing her emotional and enthusiastic speech advocating the rights of children, she raised her index finger and said, “One child, one teacher, one book, and one pen can change the world.” With passion in her voice, she said this while moving her body along with the pointed index figure as she scanned the audience from one end of the hall to the other.
This is an excellent example of the points made in this section: Malala opened her speech with humbleness, showing good manners, and she made eye contact with the entire audience and connected with them. She used color in her voice and through body language demonstrated enthusiasm. She very gracefully showed gratitude to all those who helped her recover from the shot fired point blank at her head by terrorists for speaking up for girls’ education in Pakistan. Watching her speak, I was impressed by the number of attributes discussed in this chapter that this young woman displayed.
Self-Assessment
In the Self-Awareness and Style piece of the Facilitation Leadership Framework outlined in Figure 4.1, take a few moments and with a pencil identify in “Your Notes” the items you believe you may wish to explore for learning and improvement. This can become input to your development plan described in Chapter 11.
Your Notes: |
Skills and Competencies
Foundational Skill Set
The following seven foundational skills are essential for anyone in the role of a facilitator. To develop these skills, facilitators need to be aware of their personal strengths and weaknesses and then diligently work on acquiring and practicing those competencies for their professional selves. Facilitators must be at their best while facilitating sessions. This is the measure of their competency:
Comprehensive Skill Set
For facilitators to continue a professional journey of this art and craft, the International Association of Facilitators (IAF) has developed Core Facilitator’s Competencies. In addition, they have a professional certification in place which is outlined below and is also referenced in Chapter 12.
Background
The International Association of Facilitators (IAF™) is the worldwide professional body established to promote, support and advance the art and practice of professional facilitation through methods exchange, professional growth, practical research and collegial networking. In response to the needs of members and their customers, IAF established the Professional Facilitator Certification Program. The Professional Facilitator Certification Program provides successful candidates with the professional credential “IAF CertifiedTM Professional Facilitator—CPF.” This credential is the leading indicator that the facilitator is competent in each of the basic facilitator competencies. The Core Facilitator Competencies© IAF™ 2003 document provides an overview of the competency framework that is the basis of the CPF certification.
The competency framework described in the Core Facilitator Competencies was developed over several years by IAF with the support of IAF members and facilitators from all over the world. The competencies reflected in the document and assessed in the Certification Process, form the basic set of skills, knowledge, and behaviors that facilitators must have in order to be successful facilitating in a wide variety of environments. Copies of this document are available free of charge from the IAF web site (http://www.iaf-world.org) or from the certification program administrator, at [email protected]. (Reference: Foundational Facilitator Competencies© IAF™, 2003, Version 1.0)
The Competencies
A. Create Collaborative Client Relationships
B. Plan Appropriate Group Processes
C. Create and Sustain a Participatory Environment
D. Guide Group to Appropriate and Useful Outcomes
E. Build and Maintain Professional Knowledge
F. Model Positive Professional Attitude
Self-Assessment
Check off each item in the competencies checklist with a “+” sign if you are good at the skill and a “-” sign if you need development. This can be integrated into your development plan, described in Chapter 12.
Helpful Hints
Leadership, Values, and Ethics permeate every aspect of Self-Awareness & Style and Skills & Competencies. Therefore, to achieve professional excellence, it is incumbent upon facilitators, in all their roles, to adopt, strive for, and practice these dimensions in every engagement. Over a period of time, these attributes become habits and become embedded in the psyche of good facilitators. Bringing who you are to what you do is a “Brand” for which you are respected and recognized. Facilitation leadership is a rewarding and satisfying journey.
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