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by Nancy Conner
Google Apps: The Missing Manual
Google Apps: The Missing Manual
A Note Regarding Supplemental Files
The Missing Credits
About the Author
About the Creative Team
Acknowledgments
The Missing Manual Series
Introduction
Welcome to the World of Web-based Applications
It’s Good to Be Web-based
What You Get with Google Apps
Individual Applications Versus a Google Apps Account
Google Apps and Your Business
What You Need to Get Started
For Individual Apps: A Google Account
For Google Apps for Your Organization: A Google Apps Account
Browser Requirements
About this Book
The Very Basics
About→These→Arrows
About MissingManuals.com
Safari-Enabled
I. Docs: Google’s Productivity Suite
1. Getting Started with Google Apps
Signing Up for a Google Account
You’re All Signed Up—Now What?
Managing Your Google Account
Edit Your Account Information
Edit personal information
Associate email addresses with your account
Change your email address
Change your password
For Gmail users: Change your security question
Add a Google App
Launch a Google App
Delete a Google App
Close Your Google Account
The Google Toolbar
Downloading and Installing the Toolbar
Customize the Toolbar
What’s on the Toolbar
Add a button
Move a button
Remove a button
Delete a button
Using the Google Toolbar with Google Apps
Google Accounts
Google Docs
Gmail
Google Calendar
Removing the Google Toolbar
Hide the Toolbar
Edit the Toolbar’s layout
Uninstall the Toolbar
2. Word Processing with Google Docs
Before You Start: Browser Requirements
Welcome to Google Docs: A Quick Tour
If You’re Invited to Collaborate
The Google Docs Home Page
Customize Your Setup with Google Docs Settings
The General Tab
The RSS Feeds Tab
Getting Your Docs into Google
Creating a New Document
Importing an Existing Document
Use the Google Docs home page
Email a document to Google Docs
Upload in bulk
Saving a Document
Saving a copy
Downloading a document
Ready, Set, Write: Working with Documents
Formatting a Document
Working with Text
Working with Lists
Inserting Pictures, Tables, Headers, and More
Insert an image
Insert a link
Insert a comment
Insert a table
Insert a bookmark
Insert a separator
Insert a special character
Insert a header or footer
Working with Tables
Add or delete a row or column
Move a row
Add, change, or remove a border
Change a row, column, or cell
Delete a table
Printing a Document
Deleting a Document
Delete a document from the text editor
Delete a document from the Docs list
Retrieve a deleted document
Empty the Trash folder
Change a document’s ownership
Editing Documents Offline
Install Google Gears
Set up Docs to Work with Google Gears
Work Offline
Offline Editing and Collaborating
Adjust Your Offline Access Settings
Sharing and Collaborating on Documents
Emailing a Document
Email to collaborators
Publishing a Document on the Web
Publish a document as a Web page
Publish a document as a blog post
Update a published document or blog post
Remove a published document or blog post
Collaborating with Others
Types of sharing
The Share This Document page
Invite collaborators or viewers
Work with collaborators
Remove a collaborator
View a document’s RSS feed
Subscribe to a document’s RSS feed
Turn Back Time: Your Doc’s Revision History
View a document’s revision history
Revert to a previous version
Compare revisions
Organizing and Finding Documents
Organizing Your Docs List
Mark important documents
Hide a document
Create a folder
Put documents in a folder
Change a folder’s color
Remove documents from a folder
Hide or delete a folder
Searching for Documents
3. Working with Docs Spreadsheets
Getting Started with Google Docs Spreadsheets
Creating a Spreadsheet
Starting from Scratch
Using a Template
Importing an Existing Spreadsheet
Import from Excel or another spreadsheet program
Email a spreadsheet to Google Docs
Spreadsheet Basics: Entering Data, Selecting Cells, Navigating, and More
Saving a Spreadsheet in Google Docs
Exporting a Spreadsheet
Export a spreadsheet to Excel or OpenOffice Calc
Export a spreadsheet as a CSV, HTML, or text file
Export as a PDF
Formatting a Spreadsheet
Format Text
Format Numbers
Format Dates and Times
Create and Apply Formatting Rules
Adding and Deleting Rows and Columns
Move Rows or Columns
Hide a Row or Column
Delete Rows or Columns
Working with Multiple Sheets
Adjusting Cell Sizes
Timesaving Data Entry Tricks
Auto-Fill
Copy Data
Clear Data
Summing Up a List of Numbers
Checking Your Spelling
Inserting Images
Edit or Resize an Image
Delete an Image
Sorting Data
Use the Sort Tab
Use the Sortbar
Formulas and Functions
Formula Basics
The GoogleLookup function
The GoogleFinance function
Labeling Cells and Columns with Range Names
Create a Range Name
Use a Range Name in a Formula
Change a Named Range
Delete a Range Name
Working with Charts
Create a Chart
Edit a Chart
Move or Resize a Chart
Save a Chart As an Image
Publish a Chart
Delete a Chart
Displaying Data with Gadgets
Printing a Spreadsheet
Print as a PDF
Print from an HTML File
Print a Spreadsheet Without Gridlines
Deleting a Spreadsheet
Sharing and Collaborating on Spreadsheets
Publishing a Spreadsheet on the Web
Manage a published spreadsheet
Sharing a Spreadsheet
Invite viewers and collaborators
Working with Collaborators
Who’s editing what
Chat about a spreadsheet
Get change notifications
Share a copy as a template
Insert a comment
Edit a comment
Delete a comment
Creating a Form
Step 1: Create the form
Step 2: Share the form
View the results
Edit a form
Turn off a form
Track responses on your iGoogle page
Turn Back Time: Your Spreadsheet’s Revision History
4. Creating Slideshow Presentations
Getting Started with Google Docs Presentations
Creating a Presentation
Name your presentation
Importing an Existing Presentation
Import from your computer
Upload from a Web site
Email to Google Docs
Saving a Presentation
Export a presentation as a PowerPoint file
Export a presentation as a PDF
Export a presentation as text
Discard changes
Editing a Presentation
Quick-and-Easy Styling with Themes and Layouts
Apply a Theme
Use Your Own Background Image
Change the Background Color
Apply a Slide Layout
Adding, Moving, and Deleting Slides
Insert a New Slide
Insert a Duplicate Slide
Import Slides
Import from another Docs presentation
Import from your computer
Copy and Paste Slides
Move a Slide Within a Presentation
Delete a Slide
Repositioning Elements on a Slide
Text: Adding, Editing, and Formatting
Insert Text
Format Text
Add a Hyperlink
Edit or Remove a Hyperlink
Move Text
Resize a Text Box
Copy Text
Check Your Spelling
Delete Text
Adding Shapes and Images
Insert a Shape
Format a Shape
Insert an Image
Move a Shape or Image
Resize a Shape or Image
Delete a Shape or Image
Previewing a Presentation
Printing a Presentation
Deleting a Presentation
Sharing and Collaborating on Presentations
Publishing a Presentation
Share a published presentation
Embed a presentation
Take a published presentation off the Web
Sharing a Presentation
Email a shared presentation
Viewing a Presentation
Take control of the presentation
Chat while viewing a presentation
Copy & paste into chat
Hide the chat box
Turn Back Time: Your Presentation’s Revision History
Revert to a previous version
II. Communicating and Scheduling
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Google Apps: The Missing Manual
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