Chapter 21

Accounting Changes and Error Analysis

OVERVIEW

In order for an entity's financial statements to remain comparable between periods, changes in accounting policies, changes in accounting estimates, and correction of a prior period error must be treated in accordance with generally accepted accounting principles. Changes in accounting policies may be required (under GAAP or when a new accounting standard becomes applicable) or voluntary. Changes in accounting estimates are considered a normal part of the accounting process, and are usually the result of changed circumstances or new information. A prior period error is a mistake or omission that is not discovered until after the financial statements for the period have been issued. Both IFRS and ASPE limit the types of accounting changes permitted, and outline the related reporting and disclosure requirements, in order to maintain usefulness and relevance of the financial statements. Approaches to treatment of an accounting policy change or correction of a prior period error are limited to full retrospective application or restatement, partial retrospective application or restatement, and prospective application. This chapter discusses when and how each approach should be applied, and the disclosure requirements under each.

STUDY STEPS

Understanding the Nature of Accounting Changes

Changes in accounting policies

According to Parts I and II of the CICA Handbook, changes in accounting policies are changes in the choice of “specific principles, bases, conventions, rules, and practices applied by an entity in preparing and presenting financial statements.” Changes in accounting policies may be required under IFRS or ASPE (for example, on initial adoption of a new accounting standard), or they may be voluntary.

Under IFRS, a voluntary change in accounting policy is only permitted if it would result in presentation of reliable and more relevant information in the financial statements. For example, a voluntary change in accounting policy would not be permitted if the change would result in presentation of reliable but equally or less relevant information in the financial statements.

Under ASPE, for a voluntary change in accounting policy, the same criteria requiring reliable and more relevant information in the financial statements applies, except within certain specifically identified accounting standards (including, for example, accounting for income taxes). Within these specifically identified accounting standards, a change between or among alternative ASPE methods of accounting and reporting is permitted, even if the new method would not result in presentation of more relevant information in the financial statements. For example, ASPE allows a voluntary change from the future income taxes method to the taxes payable method of accounting for income taxes, even if the change does not result in presentation of more relevant information in the financial statements.

Changes in accounting policies are reflected in the financial statements using (1) full retrospective application if practicable, (2) partial retrospective application if full retrospective application is impracticable, or (3) prospective application if partial retrospective application is impracticable. Accounting standards specifically state that retrospective application is impracticable only if one or more of these three circumstances apply:

  1. The effects of the retrospective application cannot be determined.
  2. Assumptions are needed about what management's intentions were in that prior period.
  3. Significant estimates must be made that need to take into account circumstances that existed in that prior period, and it is no longer possible to do this.

Full retrospective application requires:

  1. A journal entry to recognize the effects of the new accounting policy that is being applied retrospectively, including any related income tax effects. This journal entry records the cumulative effect of the change in accounting policy, as of the beginning of the current accounting period, effectively bringing the opening balances of asset, liability, and equity accounts (including retained earnings and accumulated other comprehensive income) to the correct revised amounts. Note that the current year effect of a change in accounting policy would be recorded in the specific income statement and statement of financial position accounts directly, in the current period.
  2. Restatement of prior period financial statements included alongside the current year's financial statements for comparative purposes. In the financial statements of the earliest prior period included for comparative purposes, the opening balances of asset, liability, and equity accounts (including retained earnings and accumulated other comprehensive income) are adjusted to reflect the cumulative effect of the change in accounting policy. This is necessary in order to show continuity and reconciliation of statement of financial position accounts between the comparative financial statements presented.
  3. Specific disclosures, as required under IFRS or ASPE. Under IFRS, retrospective application also requires presentation of the opening statement of financial position for the earliest comparative period included.

Partial retrospective application is similar to full retrospective application, except that the opening balances of asset, liability, and equity accounts are adjusted in the earliest period for which restatement is possible. Thus, the effect of the accounting change is applied to the carrying amounts of assets, liabilities, and affected components of equity at the beginning of the earliest period for which restatement is possible.

Changes in accounting estimates

A change in accounting estimate is an adjustment to the carrying amount of an asset or a liability or the amount of an asset's periodic consumption, and results from either an assessment of the present status of or the expected future benefits and obligations associated with the asset or liability. A change in accounting estimate is usually the result of new information or a change in circumstances. For example, a change in the estimated remaining service life of an asset might result from actual experience confirming that the asset's physical life is longer than originally expected. Prior period financial statements were prepared using estimates that were made in good faith, based on available information and known circumstances in those prior periods. Therefore, prior period financial statements are not adjusted to reflect changes in accounting estimates that arise in the current period. A change in accounting estimate is accounted for prospectively: (1) in the current period if the change affects the current year only, or (2) in the current period and in future periods if the change affects both. Prospective application simply means that in the current period and going forward, the new estimate is applied to (or used in the calculations related to) the balance(s) of the related asset, liability, and/or equity account(s) as of the date of change.

If it is unclear whether an accounting change is a change in accounting policy or a change in accounting estimate, the accounting change should be treated as a change in accounting estimate.

Correction of a prior period error

A prior period error is a mistake or omission (either intentional or unintentional) that is not discovered until after the financial statements for the period have been issued. Correction of a prior period error is accounted for retrospectively because the relevant prior periods’ financial statements are incorrect and/or misleading, and should be adjusted. Retrospective treatment of a correction of a prior period error is called retrospective restatement, because amounts that were reported in the relevant prior periods’ financial statements are corrected as if the error had never occurred. Retrospective restatement is similar to retrospective application, as described above.

Under IFRS, correction of a prior period error is accounted for using full retrospective restatement if practicable, partial retrospective restatement if full retrospective restatement is impracticable, or prospective application if partial retrospective restatement is impracticable. However, under ASPE, correction of a prior period error must be accounted for using full retrospective restatement.

Be careful to differentiate between changes in accounting estimates and the correction of a prior period error. Changes in accounting estimates are a normal part of the accounting process, and a result of routine assessment of present status and future benefits and obligations of assets and liabilities. A prior period error is a mistake or omission, or a result of lack of expertise or good faith.

TIPS ON CHAPTER TOPICS

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  • There are two basic types of accounting changes: (1) change in accounting policy, and (2) change in accounting estimate. Correction of a prior period error is not considered an accounting change.
  • A change from one generally accepted accounting principle or method to another generally accepted accounting principle or method is a change in accounting policy. Therefore, a change from one generally accepted inventory cost formula to another generally accepted inventory cost formula is a change in accounting policy. A change from an accounting principle or method that is not generally accepted to a principle or method that is in accordance with GAAP is not an accounting change—it is a correction of a prior period error.
  • Accounting policies include not only accounting principles and practices but also methods of applying them. Thus, an example of a change in accounting policy is a switch from applying the lower of cost and net realizable value rule to groups of similar or related items (with each group of items relating to the same product line and closely related in terms of their end use) to applying the rule on an individual item-by-item basis.
  • A change in accounting estimate occurs if an entity changes an estimate made in good faith to another estimate made in good faith. Accounting estimates may change as new events occur, as more experience is acquired, or as new information is obtained. A change in estimate may result from new information or a change in circumstances, but not from oversight or misuse of facts. An error resulting from oversight or misuse of facts would require correction of the prior period error.
  • At first, changing from one generally accepted depreciation method to another generally accepted depreciation method might appear to be a change in accounting policy. However, this change is considered a change in accounting estimate because the method of depreciation is based on an estimate of the expected pattern of consumption of the future economic benefits of the related depreciable asset. Examples of a change in accounting estimate also include a change in the estimated useful life of a depreciable asset to the entity, and a change in the estimated residual value of a depreciable asset.
  • Errors include mathematical mistakes, oversight of information available when the related financial statements were completed, misapplication of accounting principles, and misuse of facts.
  • Generally, a voluntary change in accounting policy is accounted for with full retrospective application. However, if full retrospective application is impracticable, the change is accounted for with partial retrospective application; and if partial retrospective application is impracticable, the change is accounted for with prospective application. For a change in accounting policy that is the result of adoption of, or change in, a primary source of GAAP, the transitional provision included in the relevant IFRS or ASPE standard may indicate a specific accounting method to apply (either full retrospective, partial retrospective, or prospective application). A change in accounting estimate is accounted for with prospective application. Refer to Illustration 21-1 for a summary of the relevant reporting requirements.
  • Under IFRS, for retrospective application or restatement, or reclassification of items in the financial statements, the entity is also required to present an opening statement of financial position for the earliest comparative period reported. There is no similar requirement under ASPE.
  • Under IFRS, information about the financial statement effects of issued standards that are not yet effective is required to be disclosed in the notes to the financial statements. There is no similar requirement under ASPE.
  • Most accounting errors are counterbalancing. A counterbalancing error is an error that will be offset or that will self-correct over two periods. A counterbalancing error will often affect two income statements and one statement of financial position (the statement of financial position at the end of the period in which the error occurred). The statement of financial position at the end of the following period will not be affected as the error will “offset” or counterbalance itself by that date.
  • A non-counterbalancing error will affect two or more income statements and two or more statements of financial position. The error may “reverse” at some point in time, although it may take many years to do so. Conceivably, some noncounterbalancing errors may not “reverse” until, for example, the related asset is disposed of, or the business ceases to exist. In the context of error analysis, the terms “offset,” “reverse,” “self-correct,” and “wash out” are synonymous.
  • If an error causes an understatement in revenue, it will cause an understatement of net income for that same year; however, if an error causes an understatement of expense, it will cause an overstatement of net income for that same year.
  • All error situations discussed in this chapter maintain balance in the basic accounting equation (often called the balance sheet equation). Thus, when you analyze the effects of these errors, make sure your analysis maintains balance in the balance sheet equation (A = L + SE).
  • Many of the errors illustrated in this chapter are the result of using the cash basis of accounting rather than the accrual basis of accounting.

ILLUSTRATION 21-1

Summary of Accounting Methods for Accounting Changes

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  • It is sometimes difficult to differentiate between a change in estimate and a change in accounting policy. Assume that a company changes from deferring and amortizing certain development costs to recording them as expenses as they are incurred because future benefits associated with these costs have become doubtful. Is this a change in accounting policy or a change in estimate? The definition of a change in estimate clearly includes this scenario. However, if it is unclear whether a change is a change in accounting policy or a change in accounting estimate, the change should be treated as a change in estimate. Accounting standards suggest that a change attributed to changed circumstances, experience, or new information should be treated as a change in estimate.
  • Retrospective application or restatement involves making revisions within previously prepared financial statements before they are republished as comparative financial statements. The accountant will restate only the financial statements of the prior periods that are being published again for readers’ use. For example, assume that a company used the LIFO cost formula from the company's inception in 2004 through to 2007. In 2008, because CICA Handbook requirements changed to disallow the LIFO cost formula, the company changed to the FIFO cost formula, which meant this was an involuntary change. This change would have been accounted for retrospectively. Thus, if the company normally presents two years of comparative financial statements with current year financial statements, the financial statements previously published for 2006 and 2007 would be restated. That is, they would be changed or revised to reflect the individual amounts that would have been reported in the body of the financial statements in those prior years if the new cost formula (FIFO) had been used. These restated financial statements for 2006 and 2007 would be published with the 2008 financial statements, as comparative financial statements. The effect on the periods prior to the first year being republished (2004 through 2005, in this example) would be shown as an adjustment to the opening balance of Retained Earnings at the beginning of 2006, on the statement of retained earnings for the year ended 2006. Calculations related to this change involve data from several prior years (2004 through 2007), but only two prior years (2006 and 2007) are formally restated because they are the only years being presented as comparative financial statements. Restated financial statements reflect “as-if” amounts in the body of the financial statements.

CASE 21-1

PURPOSE: This case will provide examples of changes in accounting policies, changes in accounting estimates, and corrections of a prior period error, and identify the proper accounting treatment for each.

Instructions

For each item in the list:

(a) Use the appropriate number to indicate if the item is:

  1. a change in accounting policy.
  2. a change in accounting estimate.
  3. a correction of a prior period error.
  4. none of the above.

(b) Use the appropriate letter to indicate if the item is to receive:

R: retrospective treatment.

PA: partial retrospective treatment.

PR: prospective treatment.

N: none of the above.

For items requiring retrospective treatment, unless otherwise implied or indicated, assume that full retrospective treatment is practicable.

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Solution to Case 21-1

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EXPLANATION: First determine the nature of the change, then determine how to treat the change. Notice that in most instances, the answer to part (a) determines the answer to part (b). A change in accounting policy is treated retrospectively (unless full retrospective application or restatement is impracticable). A change in accounting estimate is accounted for prospectively. Therefore, an answer of 1 for part (a) requires an answer of R or PA for part (b), an answer of 2 for part (a) requires an answer of PR for part (b), and an answer of 3 for part (a) requires an answer of R or PA for part (b).

ILLUSTRATION 21-2

Calculating and Recording the Effects of a Change in Accounting Policy

  1. Calculate and record the effect of a change in accounting policy on income of periods prior to the change, as follows:
    1. Determine the cumulative effect of the change on retained earnings (and other affected components of equity) as of the beginning of the current period (the period of change), as follows:

      (a) Identify the revenue and/or expense account(s) and amount(s) that were affected in the prior periods when the previous accounting policy was applied.

      (b) Calculate what the amount(s) of those revenue and/or expense account(s) would have been in the prior periods if the new accounting policy was applied in those periods. Also consider the effect on the amount of income taxes reported.

      (c) Compare the amount(s) in part (a) above with those in part (b) above. The net difference is the (net of tax) effect of the change on income of prior periods.

    2. Record the effect of the change on income of prior periods as follows:

      (a) Determine whether the adjustment to retained earnings (and/or other affected components of equity) for the effect on prior periods is a debit or a credit.

      (1) If application of the new accounting policy would have resulted in higher net incomes in prior years, the adjustment to retained earnings (and/or other affected components of equity) is a credit.

      (2) If application of the new accounting policy would have resulted in lower net incomes in prior years, the adjustment to retained earnings (and/or other affected components of equity) is a debit.

      (b) Record the rest of the journal entry so that asset and liability account balances are restated to balances that would have existed at the beginning of the current period had the new accounting policy been applied in all prior periods.

  2. Calculate and record the effect of the change in accounting policy on income of the current period, as follows:
    1. Identify the revenue and/or expense account(s) and amount(s) on the current period income statement calculated as a result of application of the new accounting policy.
    2. Calculate the amount(s) of those revenue and/or expense account(s) in the current period if the previous accounting policy was applied in the current period.
    3. Compare the amount(s) in (1) above with the amount(s) in (2) above. The net difference is the effect of the change on income of the current period.

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      The effect of the change on income of the current period does not include the cumulative effect of the change on income of prior periods.

    4. Disclose the (net of tax) effect of the change on income of the current period in the notes to the financial statements of the current period.

EXERCISE 21-1

PURPOSE: This exercise will illustrate the following for a change in accounting policy: (1) calculation of effect on prior periods, (2) calculation of effect on the period of change, and (3) calculation of amounts for retrospective application.

In Years 1, 2, and 3, Spencer Corporation used weighted average cost to calculate ending inventory and cost of goods sold for book purposes and for tax purposes. In Year 4, Spencer changed to FIFO for book purposes, because FIFO would result in presentation of reliable and more relevant information in the financial statements. Assume the weighted average cost formula was used throughout Year 4, and the change in policy was decided on after all adjusting entries were made for Year 4, but before the closing entries were recorded. Spencer uses a periodic inventory system, and has a tax rate of 30% for all years. Spencer prepares financial statements in accordance with IFRS. Cost of goods sold for Years 1 through 4, under each cost formula, is as follows:

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Instructions

(a) Calculate the cumulative effect of the change as of the beginning of the year of change, Year 4.

(b) Prepare the journal entry to record the effect of the change on periods prior to the change.

(c) Calculate the effect of the change on income of the year of change. Indicate the direction of the change (increase or decrease in net income).

(d) Prepare the journal entry to record the effect of the change on the year of change.

(e) Calculate restated net income figures for Years 1–4, assuming the following after-tax amounts were calculated prior to the change in accounting policy:

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Solution to Exercise 21-1

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Refer to the guidelines in Illustration 21-2 to perform the calculations required in this exercise.

EXPLANATION: The current year (year of change) is Year 4. Therefore, the prior years affected are Years 1, 2, and 3. The total amount that was reported as cost of goods sold in Years 1, 2, and 3 (calculated using weighted average cost) is compared with the total amount that would have been reported as cost of goods sold in those same years if FIFO (the new cost formula) was used. The difference is the total effect on the prior periods' income before taxes, which is commonly called the cumulative effect on prior periods. The cumulative effect, net-of-tax, is calculated by multiplying the cumulative effect on prior periods by the 70% net-of-tax rate (100% minus the 30% tax rate).

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EXPLANATION: The new cost formula (FIFO) would have yielded lower cost of goods sold and therefore more net income if it was used in prior periods; therefore, the adjustment to record the cumulative effect of the change as of the beginning of Year 4 is a credit to retained earnings.

The rest of the journal entry restates the balances of affected asset and liability accounts, to balances that would have existed at the beginning of Year 4, had FIFO (the new cost formula) been applied in all prior years. At the end of Year 3, inventory would have been higher by $4,100 if FIFO was used in all prior years. Use of FIFO for tax purposes would have resulted in additional income taxes payable of $1,230 ($4,100 × 30% = $1,230) at the end of Year 3. This is because the same inventory cost formula must be used for tax purposes as is used for financial reporting purposes.

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For tax purposes, the same cost formula is used as the one used for financial reporting purposes, resulting in additional taxes payable on the restatement.

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ILLUSTRATION 21-3

Accounting for a Change in Accounting Estimate for a Plant Asset

Whenever there is a change in estimated useful life or estimated residual value for a depreciable asset, the following format will aid in the calculation of depreciation.

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EXERCISE 21-2

PURPOSE: This exercise will illustrate the proper accounting procedures for a change in accounting estimate.

Mitten Corporation acquired a plant asset costing $300,000 at the beginning of Year 1. After depreciating it for four years using the straight-line method, a 10-year useful life, and an expected residual value of $30,000, Mitten estimated the asset would be useful for a total of 12 years with a residual value of $20,000. The tax rate is 30% for all years. Mitten prepares financial statements in accordance with IFRS.

Instructions

(a) Calculate and prepare the journal entry to record depreciation expense for Year 5.

(b) Prepare the journal entry, if any, to record the accounting change. Explain the type of treatment to apply in this situation.

(c) Calculate the effect of the change on the year of change. Explain where it is reported.

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Solution to Exercise 21-2

(a) APPROACH: Apply the format outlined in Illustration 21-3 to calculate depreciation where there has been a change in estimated useful life and/or residual value of a plant asset.

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An accounting change is always made as of the beginning of the year of change, even though it may not be recorded until the end of the period of change. If depreciation expense has already been recorded in Year 5 under the original assumptions, the adjusting entry brings the depreciation expense to the revised amount.

(b) No journal entry. There is no journal entry to record this accounting change because changes in accounting estimates are applied prospectively. For prospective application, there is no calculation of total effect on prior periods and no journal entry to record the effect on prior periods. The total effect on prior periods is spread over the year of change (in this exercise, Year 5) and future periods (Years 6 through 12).

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The $3,850 effect on the current year is reported in the notes to the financial statements.

ILLUSTRATION 21-4

Common Relationships and Assumptions Inherent in Correcting Error Situations

  1. It is assumed that an accrued expense not recorded at the end of a period is paid (and recorded as expense) in the following period.
  2. It is assumed that an accrued revenue not recorded at the end of a period is received (and recorded as revenue) in the following period.
  3. It is assumed that a prepaid expense omitted in Year 1 is recorded as expense in Year 1 when the cash was disbursed. Unless otherwise indicated, it is assumed that the related expense is consumed in Year 2 (although not recorded as such, since the prepaid expense was omitted in Year 1).
  4. It is assumed that an unearned revenue omitted in Year 1 is recorded as revenue in Year 1 when the cash was received. Unless otherwise indicated, it is assumed that the related revenue is earned in Year 2 (although not recorded as such, since the unearned revenue was omitted in Year 1).
  5. Ending inventory of one period is beginning inventory of the following period.
  6. If purchases of inventory that are made near the end of Year 1 are not recorded until Year 2, and the merchandise is also omitted from ending inventory for Year 1, there is no net effect on net income of Year 1 or Year 2.
  7. Unless otherwise indicated, if depreciation expense for Year 1 is omitted in Year 1, depreciation expense for Year 2 is assumed to be recorded correctly in Year 2 (for the amount related to Year 2 only).

ILLUSTRATION 21-5

Guide to Preparing Correcting Journal Entries

SHORT METHOD

Step 1: Adjust current revenue and/or expense (or gain and/or loss) accounts affected by the error.
Step 2: Adjust asset and/or liability accounts to their proper balances (if applicable).
Step 3: Adjust revenue and/or expense items of prior periods with an entry to retained earnings (and/or other affected components of equity).

OR

LONG METHOD

Step 1: Reconstruct the incorrect journal entry that was actually recorded, if any (sometimes no journal entry was recorded, when in fact, a journal entry should have been recorded).
Step 2: Reconstruct the journal entry that should have been recorded. Analyze it to determine the impact on each account affected (what was understated, overstated, and so on). Remember: A = L + OE.
Step 3: Record a correcting journal entry to bring affected accounts to their correct current balances. Start with the reconstructed incorrect journal entry that was actually recorded (from Step 1), and the reconstructed journal entry that should have been recorded (from Step 2), and apply three additional steps:
Step 3(a): If the reconstructed journal entries involve any revenue or expense items of prior periods, cross out these account names, and replace them with Retained Earnings.
Step 3(b): Clean up the reconstructed journal entries by netting amounts recorded to the same account(s), and record the combined (correcting) journal entry.
Step 3(c): Record an adjusting entry for the current year if necessary.

EXERCISE 21-3

PURPOSE: This exercise will provide an example of the accounting procedures for correction of prior period errors accounted for with full retrospective application.

The Build-away Construction Company enters into long-term construction contracts. Gross profit amounts calculated using the completed-contract method and the percentage-of-completion method for Years 1 through 3 are as follows:

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The company applied the completed-contract method in Years 1 and 2 for both book purposes and tax purposes. In Year 3, the company discovered that the percentage-of-completion method should have been applied for book purposes only. The tax rate is 30% for all years. The company prepares financial statements in accordance with ASPE, and applies the future income taxes method of accounting for income taxes.

Instructions

(a) Calculate the effect of the correction on periods prior to the correction.

(b) Prepare the journal entry to record the correction.

(c) Calculate the effect of the correction on the year of change.

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Solution to Exercise 21-3

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If applied in prior periods, the new method would have resulted in higher net income amounts; thus, the adjustment required to record the cumulative effect is a credit to retained earnings.

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EXERCISE 21-4

PURPOSE: This exercise will provide examples of errors and discuss their effect on net income and the statement of financial position.

The Mahdi Corporation discovered errors during an audit in 2015. The company has a calendar-year reporting period. The errors are as follows:

Error 1: Accrued interest on notes payable of $3,500 was omitted at the end of 2014.
Error 2: Prepaid insurance of $1,800 was overlooked at the end of 2014. (The premium paid in advance relates to insurance coverage for 2015.)
Error 3: Accrued interest on investments of $5,100 was understated at the end of 2014.
Error 4: Unearned rent revenue of $4,500 was understated at the end of 2014.
Error 5: A truck with a cost of $10,000, a useful life of four years, and a residual value of $4,000 was expensed when it was purchased at the beginning of 2014.
Error 6: Amortization of patent, $700, was omitted in 2014.

Instructions

(a) Assuming net income of $50,000 was reported for 2014, and net income of $72,000 was reported for 2015 (before discovery of the errors), calculate the correct net income figures for 2014 and 2015. Ignore the effect of income taxes.

(b) For each error, describe the following by identifying whether the amounts were overstated or understated (ignore the effect of income taxes):

  1. effect on net income for 2014.
  2. effect on the elements of the basic accounting equation at December 31, 2014.
  3. effect on net income for 2015.
  4. effect on the elements of the basic accounting equation at December 31, 2015.

(c) Prepare the correcting journal entry for each error, assuming the errors are discovered at the end of 2015 before closing. Ignore the effect of income taxes.

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Solution to Exercise 21-4

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To correct a net income figure that is understated, add the error amount to net income as previously reported; to correct a net income figure that is overstated, deduct the error amount from net income as previously reported.

For each error, the (b) and (c) solution and explanation is presented below:

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  • Notice how for each error, the net effect on the accounts maintains balance in the basic accounting equation (A = L + OE).
  • When you are asked to describe the effects of an error, describe the effects on all periods affected, assuming the error is allowed to run its course (and is not corrected).

APPROACH TO PART (B): Using journal entries, reconstruct what was done and compare that with what should have been done, in order to determine the effects of each.

APPROACH TO PART (C): To prepare correcting journal entries, follow the three steps in the “short method” outlined in Illustration 21-5. Refer to the Explanation to the Solution to part (b) to determine the required correcting journal entry.

ERROR 1

(b) Effects of Error 1: Failure to accrue interest expense in 2014:

  1. Net income for 2014 is overstated (because interest expense is understated).
  2. Liabilities are understated, and owners' equity is overstated at 12/31/14.
  3. Net income for 2015 is understated (because interest expense is overstated).
  4. There is no effect on the statement of financial position at 12/31/15.

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All income statement accounts are closed to owners' equity at the end of each period; therefore, if net income is affected in the year that an error originates, owners' equity (ending balance) in that same period is misstated in the same direction and by the same amount as net income.

EXPLANATION:

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An adjusting entry to record accrued interest expense of $3,500 was omitted in 2014. The amount would have been paid and recorded as an expense in 2015. The payment in 2015 should have been recorded as a reduction in Interest Payable (a liability), but an Interest Payable was never reflected on the books.

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This is an example of a counterbalancing error. Two successive income statements and the statement of financial position at the end of the first period are affected. The statement of financial position at the end of the second period is unaffected because by that time the error counterbalances (offsets or washes out).

(c) Correcting journal entry for Error 1 at 12/31/15 before closing:

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Error 1: Explanation for journal entry:

Step 1: Interest Expense in 2015 will be overstated unless a correcting journal entry is made; therefore, Interest Expense for 2015 should be reduced with a credit.
Step 2: No assets or liabilities are affected at 12/31/15.
Step 3: Interest Expense for 2014 was understated. However, the Interest Expense account cannot be debited because all income statement amounts for 2014 were closed to Retained Earnings at the end of 2014. Therefore, a debit to Retained Earnings is required to correct for the error.

ERROR 2

(b) Effects of Error 2: Failure to defer insurance expense in 2014:

  1. Net income for 2014 is understated (because insurance expense is overstated).
  2. Assets are understated, and owners’ equity is understated at 12/31/14.
  3. Net income for 2015 is overstated (because insurance expense is understated).
  4. There is no effect on the statement of financial position at 12/31/15.

EXPLANATION:

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Insurance premiums for 2015 were paid in advance in 2014. Payment in 2014 must have been recorded with a charge to insurance expense. An adjusting entry at the end of 2014 to record deferral of a portion of the expense to 2015 was omitted. As a result, no portion of the insurance premium was recorded as an expense in 2015 (the year in which some of the benefits of the insurance premium were consumed, in the form of insurance coverage).

(c) Correcting journal entry for Error 2 at 12/31/15 before closing:

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Error 2: Explanation for journal entry:

Step 1: Insurance Expense in 2015 will be understated unless a correcting journal entry is made; therefore, Insurance Expense for 2015 should be increased with a debit.
Step 2: No assets or liabilities are affected at 12/31/15.
Step 3: Insurance Expense for 2014 was overstated. However, the Insurance Expense account cannot be credited because all income statement amounts for 2014 were closed to Retained Earnings at the end of 2014. Therefore, a credit to Retained Earnings is required to correct for the error.

ERROR 3

(b) Effects of Error 3: Failure to accrue interest income in 2014:

  1. Net income for 2014 is understated (because interest income is understated).
  2. Assets are understated, and owners' equity is understated at 12/31/14.
  3. Net income for 2015 is overstated (because interest income is overstated).
  4. There is no effect on the statement of financial position at 12/31/15.

EXPLANATION:

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An adjusting entry to record accrued interest income of $5,100 was omitted in 2014. The amount would have been received and recorded as income in 2015. The receipt in 2015 should have been recorded as a reduction in Interest Receivable (an asset), but an Interest Receivable was never reflected on the books.

(c) Correcting journal entry for Error 3 at 12/31/15 before closing:

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Error 3: Explanation for journal entry:

Step 1: Interest Income in 2015 will be overstated unless a correcting journal entry is made; therefore, Interest Income for 2015 should be reduced with a debit.
Step 2: No assets or liabilities are affected at 12/31/15.
Step 3: Interest Income for 2014 was understated. However, the Interest Income account cannot be credited because all income statement amounts for 2014 were closed to Retained Earnings at the end of 2014. Therefore, a credit to Retained Earnings is required to correct for the error.

ERROR 4

(b) Effects of Error 4: Failure to defer rent revenue in 2014:

  1. Net income for 2014 is overstated (because rent revenue is overstated).
  2. Liabilities are understated and owners' equity is overstated at 12/31/14.
  3. Net income for 2015 is understated (because rent revenue is understated).
  4. There is no effect on the statement of financial position at 12/31/15.

EXPLANATION:

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In 2014, some rent revenue was collected in advance. (It is assumed that the revenue was earned in 2015 or there would have been a description of another error.) Receipt in 2014 must have been recorded with a credit to revenue. An adjusting entry at the end of 2014 to record deferral of a portion of the revenue to 2015 was omitted. As a result, no portion of the rent collected was recorded as revenue in 2015 (the year in which the rent revenue was earned).

(c) Correcting journal entry for Error 4 at 12/31/15 before closing:

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Error 4: Explanation for journal entry:

Step 1: Rent Revenue in 2015 will be understated unless a correcting journal entry is made; therefore, Rent Revenue for 2015 is increased with a credit.
Step 2: No assets or liabilities are affected at 12/31/15.
Step 3: Rent Revenue for 2014 was overstated. However, the Rent Revenue account cannot be debited because all income statement accounts for 2014 were closed to Retained Earnings at the end of 2014. Therefore, a debit to Retained Earnings is required to correct for the error.

ERROR 5

(b) Effects of Error 5: Failure to capitalize truck in 2014 and depreciate:

  1. Net income for 2014 is understated by $8,500.
  2. Net assets are understated by $8,500, and owners' equity is understated by $8,500 at 12/31/14.
  3. Net income for 2015 is overstated by $1,500.
  4. Net assets are understated by $7,000, and owners' equity is understated by $7,000 at 12/31/15.

EXPLANATION:

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In 2014, acquisition of a truck for $10,000 was incorrectly recorded as an expense. The truck should have been depreciated with an annual charge of $1,500 to depreciation expense, beginning in 2014. This means that the income statements for 2014, 2015, 2016, and 2017 are affected by the error, as are the statements of financial position at the end of each of those four years. This error would eventually offset in the period of disposal of the truck. (A gain would be overstated in that period, and only then would the error offset on the statement of financial position.)

EFFECTS: Expenses are overstated by $10,000 in 2014 and Depreciation Expense is understated by $1,500 each year the truck is held. Therefore, net income for 2014 is understated by $8,500; owners' equity at 12/31/14 is understated by $8,500; net assets at 12/31/14 are understated by $8,500; net income for 2015 is overstated by $1,500; owners' equity at 12/31/15 is understated by $7,000; and net assets at 12/31/15 are understated by $7,000.

(c) Correcting journal entry for Error 5 at 12/31/15 before closing:

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Error 5: Explanation for journal entry:

Step 1: Depreciation Expense in 2015 will be understated unless a correcting journal entry is made; therefore, Depreciation Expense of $1,500 should be recorded with a debit.
Step 2: Trucks will be understated at 12/31/15 by a cost of $10,000 unless a correcting journal entry is made. Likewise, Accumulated Depreciation—Trucks will be understated by two years’ worth of depreciation unless a correcting journal entry is made. Therefore, Trucks should be debited for $10,000 and Accumulated Depreciation—Trucks should be credited for $3,000.
Step 3: Expenses for 2014 were overstated by $10,000 and Depreciation Expense for 2014 was understated by $1,500. However, all income amounts for 2014 were closed to Retained Earnings at the end of 2014. Therefore, a credit to Retained Earnings of $8,500 (that is, the amount by which Retained Earnings is understated at the beginning of 2015) is required to correct for the error.

ERROR 6

(b) Effects of Error 6: Failure to amortize patent in 2014:

  1. Net income for 2014 is overstated by $700 (because patent amortization is understated).
  2. Net assets are overstated by $700, and owners' equity is overstated by $700 at 12/31/14.
  3. Net income for 2015 is not affected.
  4. Net assets are overstated by $700, and owners' equity is overstated by $700 at 12/31/15.

EXPLANATION:

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Failure to record amortization of a patent is not a counterbalancing error. This error will eventually offset in the period when the patent is fully amortized (it will be amortized one year after it should have been fully amortized) or when the patent is disposed of (through sale or abandonment and written off). There is no mention of a similar omission in 2015 so the assumption is that 2015 amortization expense was recorded properly. Therefore, this error affected the income statement of 2014, and will affect the income statement of the period of disposal (or of the last period of amortization) and every statement of financial position prepared in between these two periods.

(c) Correcting journal entry for Error 6 at 12/31/15 before closing:

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Error 6: Explanation for journal entry:

Step 1: Amortization Expense for 2015 is apparently correctly recorded.
Step 2: Accumulated Amortization—Patents will be understated at 12/31/15 unless a correcting journal entry is made. Therefore, Accumulated Amortization—Patents should be increased with a credit.
Step 3: Amortization Expense for 2014 was understated. However, the Amortization Expense account cannot be debited because all income statement amounts for 2014 were closed to Retained Earnings at the end of 2014. Therefore, a debit to Retained Earnings is required to correct for the error.

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  • If amortization or depreciation expense for 2014 is omitted in 2014, amortization or depreciation expense for 2015 is assumed to be recorded correctly in 2015, unless otherwise indicated. Thus, carrying value of the long-lived asset will remain overstated on the statement of financial position until a correcting journal entry is recorded, the asset is disposed of (through sale or abandonment and written off), or the asset is completely amortized.
  • It may be preferable to take a more detailed approach to preparing correcting journal entries. The following pairs of journal entries are alternate answers to some of the correcting entries presented in this exercise. For each error, both journal entries must be included to be equivalent to the correcting journal entries shown in this exercise.

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EXERCISE 21-5

PURPOSE: This exercise will illustrate the effects of various errors involving purchases and ending inventory.

Smith Sports Equipment Company sells sporting goods. By taking a physical count and pricing its inventory using the FIFO cost formula, inventory was determined to be $430,000 and $572,000 at December 31, 2014, and December 31, 2015, respectively. Net income was reported to be $200,000 and $218,000 for 2014 and 2015, respectively. The following errors occurred in accounting for inventory transactions.

Error 1: Purchases of $30,000 made near the end of 2014 were shipped f.o.b. shipping point by the vendor on December 29, 2014; they were not received by Smith until January 3, 2015. These purchases were omitted from the physical count at December 31, 2013, and were not recorded as purchases until January 3, 2015.
Error 2: Merchandise costing $21,000 was on the premises but overlooked during the physical inventory count at December 31, 2014.
Error 3: Merchandise costing $32,000 was double-counted during the physical inventory count at December 31, 2015.
Error 4: Sales made near the end of 2015 were shipped f.o.b. destination by Smith on December 28, 2015; they were not received by customers until January 4, 2016. These items, costing $17,000, were omitted from the inventory sheets of the physical count taken on December 31, 2015, and were treated as sales of $28,500 in 2015.

Instructions

Calculate the correct net income amounts for 2014 and 2015.

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Solution to Exercise 21-5

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EXPLANATION: Analyses of effects of errors on cost of goods sold:

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  • An error involving purchases and/or beginning inventory and/or ending inventory should be analyzed in terms of its effect on components of the cost of goods sold calculation in order to determine its effect on net income. The cost of goods sold calculation is:

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  • Ending inventory for Year 1 is beginning inventory for Year 2. Thus, if ending inventory for Year 1 is overstated, net income for Year 1 will be overstated and net income for Year 2 will be understated. Retained earnings at the end of Year 1 will also be overstated because net income for Year 1 (which is overstated) is closed to retained earnings. However, retained earnings at the end of Year 2 will be unaffected by the error because net income for Year 2 (which is understated by the same amount as retained earnings was overstated at the end of Year 1) is closed to retained earnings. (Therefore, the error counterbalances at the end of Year 2.) Working capital at the end of Year 1 is overstated (because inventory is a current asset), but working capital at the end of Year 2 is unaffected because the inventory figure at the end of Year 2 is determined by a physical inventory count and inventory cost formula. It should be noted that the preceding analysis assumes that no other new errors occurred in the process.
  • If ending inventory for Year 1 is understated, net income for Year 1 will be understated and net income for Year 2 will be overstated. Retained earnings and working capital at the end of Year 1 will also be understated. However, assuming that no other new errors occur in Year 2, retained earnings and working capital will be unaffected at the end of Year 2.
  • If purchases in Year 1 are understated by the same amount as an understatement of Year 1 ending inventory, there will be no net effect on net income of Year 1 and no net effect on net income of Year 2. However, the statement of financial position at the end of Year 1 will have errors because both assets (inventory) and liabilities (accounts payable) will be understated.
  • When more than one error affects net income for a given year, analyze each error separately and write down each error's effect on net income before attempting to summarize the overall effect on net income.
  • When analyzing an error involving inventory, assume the company uses a periodic inventory system, unless otherwise indicated.

EXERCISE 21-6

PURPOSE: This exercise will allow you to practise analyzing the effects of errors on net income.

The Bourbonnière Corporation calculated net income of $22,000 and $30,000 for Years 1 and 2, respectively. The following errors were later discovered:

Error 1: Depreciation on computers was omitted in Year 1, $900.
Error 2: Deferred (prepaid) expenses were understated at the end of Year 1, $400.
Error 3: Accrued revenues were omitted at the end of Year 1, $600.
Error 4: Deferred (unearned) revenues were understated at the end of Year 1, $980.
Error 5: Accrued expenses were overlooked at the end of Year 1, $650.

Instructions

Calculate the correct net income amounts for Year 1 and Year 2.

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Solution to Exercise 21-6

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It is assumed that benefits of the prepaid expense (in error 2) are consumed in Year 2, and that the unearned revenue (in error 4) is earned in Year 2, because there is no mention of other new errors existing at the end of Year 2.

ANALYSIS OF MULTIPLE-CHOICE QUESTIONS

Question

1.  A manufacturing company changes from the FIFO cost formula to the weighted average cost formula for all inventory held, in order to present information that is reliable and more relevant in the financial statements. In general, under IFRS, how should this change be accounted for?

  1. With full retrospective restatement
  2. With full retrospective application, if practicable
  3. With partial retrospective application
  4. With prospective application

EXPLANATION: This is a voluntary change in accounting policy and in general, under IFRS and ASPE, changes in accounting policies are accounted for with full retrospective application, if practicable. If full retrospective application is not practicable, the change is accounted for with partial retrospective application. If partial retrospective application is not practicable, the change is accounted for with prospective application. (Solution = b.)

Question

2.  Under ASPE, a change from one generally accepted accounting method to another generally accepted accounting method is usually accounted for:

  1. with full retrospective restatement.
  2. with full retrospective application, if practicable.
  3. with partial retrospective application.
  4. with prospective application.

EXPLANATION: Under ASPE, a voluntary change from one generally accepted accounting method to another is considered an acceptable change in accounting policy if the change meets one of the following three criteria:

  1. The change is required by a primary source of GAAP.
  2. The voluntary change results in the financial statements presenting reliable and more relevant information about the effects of transactions, events, or conditions on the entity's financial position, financial performance, or cash flows.
  3. The voluntary change is within certain specifically identified accounting standards, within which a voluntary change in accounting policy need not meet the “reliable, but more relevant” test required in criteria 2 above.

If the voluntary change is considered an acceptable change in accounting policy, it would be accounted for with full retrospective application, if practicable. Note that under IFRS, in order for a voluntary change from one generally accepted accounting method to another to be considered an acceptable change in accounting policy, the change must meet either of the first two criteria stated above. (The third criterion applies only under ASPE.) (Solution = b.)

Question

3.  A change from a non-generally accepted accounting method to a generally accepted accounting method should be accounted for:

  1. with full retrospective restatement.
  2. with full retrospective application, if practicable.
  3. with partial retrospective application.
  4. with prospective application.

EXPLANATION: A change from a non-GAAP method to a method that is GAAP-compliant is considered a correction of a prior period error, and should be accounted for with full retrospective restatement. However, under IFRS, if full retrospective restatement of financial statements is impracticable, partial retrospective restatement is permitted, and if partial retrospective restatement is impracticable, prospective application is permitted. Under ASPE, only full retrospective restatement of financial statements is permitted in accounting for correction of a prior period error. Note that the term “retrospective restatement” is used to describe retrospective treatment of correction of a prior period error, whereas the term “retrospective application” is used to describe retrospective treatment of a change in accounting policy. (ASPE Solution = a.; IFRS Solution = b.)

Question

4.  The Mayer Corporation purchased a computer system on January 1, 2012, for $200,000. The company used the straight-line depreciation method and a residual value of zero to depreciate the asset for the first two years of its estimated five-year useful life. In 2014, Mayer changed to the double-declining-balance depreciation method for the asset. The following facts pertain:

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Mayer is subject to a 30% tax rate. In the journal entry to record this change, Retained Earnings should be:

  1. credited.
  2. debited.
  3. unaffected.
  4. closed.

EXPLANATION: A change in depreciation method is considered a change in expected pattern of benefits to be received from the related asset, and therefore considered a change in accounting estimate (accounted for prospectively). As a result, no correcting journal entry should be recorded for this change, and retained earnings should not be affected. (Solution = c.)

Question

5.  Refer to the facts in Question 4 above. The amount that Mayer should report for depreciation expense on its 2014 income statement is:

  1. $80,000.
  2. $76,800.
  3. $48,000.
  4. $28,800.

APPROACH AND EXPLANATION: Depreciation expense for the year of change is calculated using the new depreciation method, current balances of the related asset and contra-asset accounts, and remaining depreciation period of the asset. Calculation of depreciation expense for 2014 is as follows:

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Unless otherwise indicated, it is assumed that the original estimate of useful life of the asset has not changed.

Question

6.  Refer to the facts of Question 4 above. If Mayer prepares comparative financial statements in 2014, the income statement for 2013 included therein will reflect depreciation expense of:

  1. $50,000.
  2. $48,000.
  3. $40,000.
  4. none of the above.

EXPLANATION: A change in depreciation method is considered a change in accounting estimate and is applied prospectively. Under prospective application, the effect of a change in estimate is included in net income or comprehensive income, as appropriate, in (1) the period of change if the change affects that period only, or (2) the period of change and future periods if the change affects both. Therefore, the change in depreciation method in 2014 will not affect 2013 depreciation expense as previously reported. (Solution = c.)

Question

7.  During 2014, a construction company changed from the completed-contract method to the percentage-of-completion method for accounting purposes but not for tax purposes. The company had discovered that the percentage-of-completion method should have been applied for book purposes only. Gross profit amounts under both methods for the history of the company appear below:

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The company prepares financial statements in accordance with ASPE. Assuming an income tax rate of 25% for all years, the effect of this accounting change on prior periods should be reported with a credit of:

  1. $195,000 on the 2014 income statement.
  2. $292,500 on the 2014 income statement.
  3. $195,000 on the 2014 statement of retained earnings.
  4. $292,500 on the 2014 statement of retained earnings.

EXPLANATION: Identify the type of accounting change and required treatment. This is a correction of a prior period error, and is accounted for using full retrospective restatement, if practicable. Therefore, the total effect on prior periods (net of tax) should be recorded as an adjustment to the beginning balance of retained earnings in the current year (2014), and be reported on the 2014 statement of retained earnings. The effect of the change on prior years is calculated as follows:

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Question

8.  A change in accounting estimate should be accounted for:

  1. as an adjustment to the beginning balance of retained earnings.
  2. by restating the relevant amounts in the financial statements of prior periods.
  3. in the period of change or in the period of change and future periods, if the change affects both.
  4. by reporting restated amounts for all periods presented.

EXPLANATION: Think about the accounting treatment of a change in accounting estimate. A change in accounting estimate is applied prospectively; therefore, it is accounted for by including it in net income or comprehensive income, as appropriate, in (1) the period of change if the change affects that period only, or (2) the period of change and future periods if the change affects both. (Solution = c.)

Question

9.  If a change in accounting estimate creates a need for a change in accounting policy (such as when a manufacturing company changes from a policy of deferring and amortizing pre-production costs to a policy of expensing such costs because the estimate of the number of periods that will benefit has changed, and any future benefits now appear doubtful), the change should be accounted for:

  1. with full retrospective restatement.
  2. with full retrospective application, if practicable.
  3. with partial retrospective application.
  4. with prospective application.

EXPLANATION: A change in an accounting estimate that creates a need for a change in accounting policy is accounted for as a change in accounting estimate. Furthermore, in cases where it is unclear whether a change is a change in accounting policy or a change in accounting estimate, the change is treated as a change in accounting estimate. Changes in accounting estimates are accounted for prospectively. (Solution = d.)

Question

10. A machine was purchased at the beginning of 2011 for $68,000. At the time of purchase, the machine's estimated useful life was six years, with a residual value of $8,000. The machine was depreciated using straight-line depreciation through to 2013. At the beginning of 2014, the machine's estimated useful life was revised to a total useful life of eight years, with a revised estimate of residual value of $5,000. The amount to be recorded for depreciation for 2014 is:

  1. $7,875.
  2. $7,600.
  3. $6,600.
  4. $4,125.

EXPLANATION: Write down the model to calculate depreciation if there is a change in estimated useful life and/or residual value of a plant asset. Fill in the data given and solve:

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Question

11. If merchandise inventory was overstated at December 31, 2014, how would 2014 net income, 2015 net income, working capital at December 31, 2014, and owners’ equity at December 31, 2014, be affected?

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EXPLANATION: Overstatement of ending inventory is a counterbalancing error. Overstatement of 2014 ending inventory will cause 2014 net income to be overstated (due to the understatement of cost of goods sold) and 2015 net income to be understated (due to the overstatement of beginning inventory). The overstatement of 2014 net income will cause owners' equity to be overstated. Inventory is a current asset; therefore, working capital at December 31, 2014, will also be overstated. (Solution = a.)

Question

12. An adjustment to accrue interest expense of $7,500 was omitted at December 31, 2013. In addition, an adjustment to accrue interest expense of $10,000 was omitted at December 31, 2014. The net effect of these errors on net income for 2014 is:

  1. an overstatement of $10,000.
  2. an understatement of $2,500.
  3. an understatement of $7,500.
  4. an overstatement of $2,500.

EXPLANATION: Analyze each error separately, then summarize the effects. (If necessary, for each error, draft the journal entry that was made and the journal entry that should have been made, and compare both to analyze their effect on interest expense, and therefore net income.) (Solution = d.)

Error 1: Interest expense for 2013 is understated by $7,500.

Net income for 2013 is overstated by $7,500.

Interest expense for 2014 is overstated by $7,500.

Net income for 2014 is understated by $7,500.

Error 2: Interest expense for 2014 is understated by $10,000.

Net income for 2014 is overstated by $10,000.

Interest expense for 2015 is overstated by $10,000.

Net income for 2015 is understated by $10,000.

Net effect on 2014 net income:

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Question

13. Under IFRS and ASPE, a change in accounting policy would not be acceptable if the change is made:

  1. to conform with industry practice.
  2. to avoid breaking a debt covenant.
  3. to conform to a new accounting standard.
  4. to conform to legislative requirements.

EXPLANATION: A change in accounting policy may be implemented to conform with industry practice, to conform to a new accounting standard, or to conform to legislative requirements. A voluntary change in accounting policy is only permitted if it results in reliable and more relevant presentation of information in the financial statements (or, under ASPE, if the policy change is within certain specifically identified accounting standards). These guidelines are in place to prevent manipulation of financial statements to suit objectives such as meeting debt covenants. (Solution = b.)

Question

14. Gus Incorporated discovered a statement of financial position classification error in its prior year's financial statements. The error does not materially affect financial statement presentation. The company is now in the process of preparing its current year financial statements. What adjustment(s) should be made, if any?

  1. No adjustment is required because current year and prior year net income are not affected.
  2. Prior year financial statements should be adjusted. Comparative numbers should be reclassified and the change should be disclosed in the notes to the financial statements.
  3. No adjustment is required because the error is not material.
  4. Prior year financial statements should be adjusted. Comparative numbers should be reclassified but the change should not be disclosed in the notes to the financial statements because the error is not material.

EXPLANATION: Materiality is an overriding concept in recording adjustments; any item that is not material should not be adjusted. (Solution = c.)

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If the classification error was material, reclassification of the related items would be considered a change in presentation only (and not a change in accounting policy). In addition, under IFRS, if an entity reclassifies items in its financial statements, an opening statement of financial position must be presented for the earliest comparative period reported. (A similar requirement does not exist under ASPE.)

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