Ctrl+Shift+)

Unhides any hidden columns within the selection.

Ctrl+Shift+(

Unhides any hidden rows within the selection.

Ctrl+Shift+&

Applies the outline border to the selected cells.

Ctrl+Shift+_

Removes the outline border from the selected cells.

Ctrl+Shift+~

Applies the General format.

Ctrl+Shift+$

Applies the Currency format with two decimal places (negative numbers in parentheses).

Ctrl+Shift+%

Applies the Percentage format with no decimal places.

Ctrl+Shift+^

Applies the Scientific format with two decimal places.

Ctrl+Shift+#

Applies the Date format with the day, month, and year.

Ctrl+Shift+@

Applies the Time format with the hour and minute, and A.M. or P.M.

Ctrl+Shift+!

Applies the Number format with two decimal places, the thousands separator, and a minus sign (-) for negative values.

Ctrl+Shift+*

Selects the current region around the active cell (the data area enclosed by blank rows and blank columns). In a PivotTable, selects the entire PivotTable report.

Ctrl+;

Enters the current date.

Ctrl+Shift+:

Enters the current time.

Ctrl+Shift+”

Copies the value from the cell above the active cell into the selected cell or the formula bar.

Ctrl+’

Copies a formula from the cell above the active cell into the cell or the formula bar.

Ctrl+Plus (+)

Opens the Insert dialog box to insert blank cells, rows, or columns.

Ctrl+Minus (-)

Opens the Delete dialog box to delete the selected cells, rows, or columns.

Ctrl+1

Opens the Format Cells dialog box.

Ctrl+2

Switches to apply or remove bold formatting. (Ctrl+B does the same thing.)

Ctrl+3

Switches to apply or remove italic formatting. (Ctrl+I does the same thing.)

Ctrl+4

Switches to apply or remove underlining. (Ctrl+U does the same thing.)

Ctrl+5

Switches to apply or remove strikethrough.

Ctrl+6

Switches between hiding and displaying objects.

Ctrl+8

Switches to display or hide the outline symbols.

Ctrl+9

Hides the selected rows.

Ctrl+0

Hides the selected columns.

Ctrl+A

Selects the entire worksheet. If the worksheet contains data, Ctrl+A selects the current region. Pressing Ctrl+A a second time selects the entire worksheet. When the cursor is to the right of a function name in a formula, this shortcut opens the Function Arguments dialog box.

Ctrl+Shift+A

Inserts the argument names and parentheses when the cursor is to the right of a function name in a formula.

Ctrl+B

Switches to apply or remove bold formatting. (Ctrl+2 does the same thing.)

Ctrl+C

Copies the selected cells.

Ctrl+D

Uses the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below.

Ctrl+F

Opens the Find And Replace dialog box, with the Find tab active. (Shift+F5 also displays this page, whereas Shift+F4 repeats the last Find action.)

Ctrl+Shift+F

Opens the Format Cells dialog box with the Font tab active.

Ctrl+G

Opens the Go To dialog box. (F5 also opens this dialog box.)

Ctrl+H

Opens the Find And Replace dialog box, with the Replace tab active.

Ctrl+I

Switches to apply or remove italic formatting. (Ctrl+3 does the same thing.)

Ctrl+K

Opens the Insert Hyperlink dialog box for new hyperlinks or the Edit Hyperlink dialog box for selected existing hyperlinks.

Ctrl+L

Opens the Create Table dialog box.

Ctrl+N

Creates a new, blank workbook.

Ctrl+O

Displays the Open page of the Backstage view to open or find a file.

Ctrl+Shift+O

Selects all cells that contain comments.

Ctrl+P

Displays the Print page of the Backstage view.

Ctrl+Shift+P

Opens the Format Cells dialog box with the Font tab active.

Ctrl+Q

Displays the Quick Analysis Lens.

Ctrl+R

Uses the Fill Right command to copy the contents and format of the leftmost cell of a selected range into the cells to the right.

Ctrl+S

Saves the active file with its current file name, location, and file format.

Ctrl+T

Opens the Create Table dialog box.

Ctrl+U

Switches to apply or remove underlining. (Ctrl+4 does the same thing.)

Ctrl+Shift+U

Switches between expanding and collapsing the formula bar.

Ctrl+V

Inserts the contents of the Clipboard at the cursor and replaces any selection. Available only after you have cut or copied an object, text, or cell contents on a worksheet or in another app.

Ctrl+Alt+V

Opens the Paste Special dialog box. Available only after you have cut or copied an object, text, or cell contents on a worksheet or in another app.

Ctrl+W

Closes the selected workbook window.

Ctrl+X

Cuts the selected cells.

Ctrl+Y

Repeats the last command or action, if possible.

Ctrl+Z

Uses the Undo command to reverse the last command or to delete the last entry that you entered.

F1

Opens the Excel Help window.

Ctrl+F1

Displays or hides the ribbon.

Alt+F1

Creates an embedded chart of the data in the current range.

Alt+Shift+F1

Inserts a new worksheet.

F2

Opens the active cell for editing and positions the cursor at the end of the cell contents. Moves the cursor into the formula bar when editing in a cell is turned off.

Ctrl+F2

Displays the Print Preview area on the Print page of the Backstage view.

Shift+F2

Adds a cell comment or opens an existing comment for editing.

F3

Opens the Paste Name dialog box. Available only if there are existing names in the workbook.

Shift+F3

Opens the Insert Function dialog box.

F4

Repeats the last command or action, if possible.

Ctrl+F4

Closes the selected workbook window.

Shift+F4

Repeats the last Find action.

Alt+F4

Closes Excel.

F5

Opens the Go To dialog box.

Ctrl+F5

Restores the window size of the selected workbook window.

Shift+F5

Opens the Find And Replace dialog box, with the Find tab active. (Ctrl+Shift+F also displays this page.)

F6

Switches between the worksheet, ribbon, task pane, and Zoom controls. In a worksheet that has been split, includes the split panes when switching between panes and the ribbon area.

Ctrl+F6

Switches to the next workbook window when more than one workbook window is open.

Shift+F6

Switches between the worksheet, Zoom controls, task pane, and ribbon.

F7

Opens the Spelling dialog box to check spelling in the active worksheet or selected range.

Ctrl+F7

Performs the Move command on the workbook window when it is not maximized. Use the arrow keys to move the window, and when finished, press Enter or Esc to cancel.

F8

Turns extend mode on or off. In extend mode, Extended Selection appears in the status line, and the arrow keys extend the selection.

Ctrl+F8

Performs the Size command (on the Control menu for the workbook window) when a workbook is not maximized.

Alt+F8

Opens the Macro dialog box to create, run, edit, or delete a macro.

Shift+F8

Turns on the functionality with which you can add a non-adjacent cell or range to a selection of cells by using the arrow keys or selecting additional cells by using the mouse. If using the arrow keys, click a cell in the next range you want to add to your selection.

F9

Calculates all worksheets in all open workbooks.

Ctrl+F9

Minimizes a workbook window to an icon.

Shift+F9

Calculates the active worksheet.

Ctrl+Alt+F9

Calculates all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.

Ctrl+Alt+Shift+F9

Rechecks dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated.

F10

Turns key tips on or off, which allows keyboard control of the ribbon. (Pressing Alt does the same thing.)

Ctrl+F10

Maximizes or restores the selected workbook window.

Shift+F10

Displays the shortcut menu for a selected item.

Alt+Shift+F10

Displays the menu or message for an error-checking button.

F11

Creates a chart of the data in the current range in a separate chart sheet.

Alt+F11

Opens the Microsoft Visual Basic Editor, in which you can create a macro by using Visual Basic for Applications (VBA).

Shift+F11

Inserts a new worksheet.

F12

Opens the Save As dialog box.

Arrow key

When a worksheet cell is selected, moves one cell up, down, left, or right in a worksheet, depending on which key you click.

Ctrl+Arrow key

Moves in the direction of the arrow key to the edge of the current data region (a range of cells that contains data and that is bounded by empty cells or datasheet borders) in a worksheet.

Shift+Arrow key

Extends the selection of cells by one cell in the direction of the arrow key.

Ctrl+Shift+Arrow key

Extends the selection of cells in the direction of the arrow key to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, extends the selection to the next nonblank cell.

Left Arrow or Right Arrow

Selects the tab to the left or right when the ribbon is selected. When a submenu is open or selected, switches between the main menu and the submenu. When a worksheet cell is selected, moves you to the next cell in that direction.

Down Arrow or Up Arrow

Selects the next or previous command when a menu or submenu is open. When a ribbon tab is selected, navigates up or down the tab group. When a worksheet cell is selected, moves to the next cell in that direction. In a dialog box, moves between options in an open drop-down list, or between options in a group of options.

Down Arrow or Alt+Down Arrow

Opens a selected drop-down list.

Backspace

Deletes one character to the left in the formula bar. Clears the contents of the active cell. In cell-editing mode, deletes the character to the left of the cursor.

Delete

Removes the cell contents (data and formulas) from selected cells without affecting cell formats or comments. In cell-editing mode, deletes the character to the right of the cursor.

End

Turns End mode on. In End mode, you can press an arrow key to move to the next nonblank cell in the same column or row as the active cell in the direction of the arrow key. If the cells are blank, pressing End followed by an arrow key moves to the last cell in the row or column in the direction of the arrow key. End also selects the last command on the menu when a menu or submenu is visible.

Ctrl+End

Moves to the last cell on a worksheet: the cell in the lowest used row of the rightmost used column (in other words, the lower-right corner). If the cursor is in the formula bar, moves the cursor to the end of the text.

Ctrl+Shift+End

Extends the selection of cells to the last used cell on the worksheet (the lower-right corner). If the cursor is in the formula bar, selects all text in the formula bar from the cursor position to the end. (This does not affect the height of the formula bar.)

Enter

Completes a cell entry from the cell or the formula bar and selects the cell below (by default). In a data form, moves to the first field in the next record. Opens a selected menu (press F10 to activate the menu bar) or performs the action for a selected command. In a dialog box, performs the action for the default command button in the dialog box (the button with the bold outline, often the OK button).

Alt+Enter

Starts a new line in the same cell.

Ctrl+Enter

Fills the selected cell range with the current entry.

Shift+Enter

Completes a cell entry and selects the cell above.

Esc

Cancels an entry in the cell or formula bar. Closes an open menu or submenu, dialog box, or message window. Also switches from full-screen mode (when this mode has been applied) to normal screen mode (with the ribbon and status bar displayed).

Home

Moves to the beginning of a row in a worksheet. Moves to the cell in the upper-left corner of the window when Scroll Lock is turned on. Selects the first command on the menu when a menu or submenu is visible.

Ctrl+Home

Moves to the beginning of a worksheet.

Ctrl+Shift+Home

Extends the selection of cells to the beginning of the worksheet.

Page Down

Moves one screen down in a worksheet.

Alt+Page Down

Moves one screen to the right in a worksheet.

Ctrl+Page Down

Moves to the next sheet in a workbook.

Ctrl+Shift+Page Down

Selects the current and next sheets in a workbook.

Page Up

Moves one screen up in a worksheet.

Alt+Page Up

Moves one screen to the left in a worksheet.

Ctrl+Page Up

Moves to the previous sheet in a workbook.

Ctrl+Shift+Page Up

Selects the current and previous sheets in a workbook.

Spacebar

In a dialog box, performs the action for the selected button, or selects or clears a check box.

Ctrl+Spacebar

Selects an entire column in a worksheet.

Shift+Spacebar

Selects an entire row in a worksheet.

Ctrl+Shift+Spacebar

Selects the entire worksheet. If the worksheet contains data, selects the current region. Pressing Ctrl+Shift+Spacebar a second time selects the current region and its summary rows. Pressing Ctrl+Shift+Spacebar a third time selects the entire worksheet. When an object is selected, selects all objects on a worksheet.

Alt+Spacebar

Displays the Control menu for the Excel window.

Tab

Moves one cell to the right in a worksheet. Moves between unlocked cells in a protected worksheet. Moves to the next option or option group in a dialog box.

Shift+Tab

Moves to the previous cell in a worksheet or the previous option in a dialog box.

Ctrl+Tab

Switches to the next tab in a dialog box.

Ctrl+Shift+Tab

Switches to the previous tab in a dialog box.