Chapter 3
SEC Reporting: The Key Rules

Learning objectives

  • Determine the relationships among Regulations S-X and S-K, the Financial Reporting Releases (FRRs), the Accounting and Auditing Enforcement Releases (AAERs), the Staff Accounting Bulletins (SABs), the Staff Legal Bulletins (SLBs), and other sources of research information applicable to public companies.
  • Identify reporting issues for early resolution.
  • Identify how to use the SEC’s rules and regulations and other technical resources to solve reporting problems.

Notice to readers: Links are included throughout the text to direct participants to relevant websites. If these websites do not appear when typed into a web browser, copy the links into a search engine to be redirected to the proper web page.

Introduction

Upon entering the public reporting arena, accountants are exposed to new rules and requirements that often are foreign to them. The most obvious difference is the legal format of the SEC’s rules and regulations concerning financial disclosures, nonfinancial disclosures, and application of accounting principles. The extensive use of citations, footnotes, and other cross-referencing techniques makes researching issues difficult. The next sobering discovery is the number of different levels of rules, regulations, and interpretations. Finally, subtle and not-so-subtle differences between the SEC’s requirements and generally accepted accounting principles become apparent. A natural reaction is to question where to begin.

Once the initial shock wears off and the accountant becomes more familiar with the rules and their organization, the next hurdle becomes how to resolve problems that are not specifically addressed by the rules. Understanding the organization of the SEC and understanding which group within the SEC to approach for an interpretation makes this process less overwhelming. The SEC staff encourages registrants and their independent accountants to consult with them on complex issues and has an excellent reputation for helping resolve problems.

The SEC website includes the widely used SEC rules and regulations. The website is a good starting place for determining SEC reporting requirements.

The following provides links to actual examples of a Form S-1 and a Form 10-K filed with the SEC.

The following item… Can be found at…
Facebook, Inc., Form S-1 www.sec.gov/Archives/edgar/data/1326801/000119312512034517/d287954ds1.htm
Facebook, Inc., Form 10-K www.sec.gov/Archives/edgar/data/1326801/000132680118000009/fb-12312017x10k.htm

General instructions to the forms

When a company first undertakes to become a registrant or when a registrant decides to raise additional funds through equity or debt offering, the decision about which form to use is a legal question to be resolved between the company and its legal counsel. The accountant can assist in evaluating whether the company qualifies to use a specific form, but should not make the legal determination. After the form has been selected, the accountant may then be significantly involved in determining what should be disclosed and in developing the information.

Once the company becomes a registrant subject to the periodic reporting requirements of the 1934 Act, decisions about which form to file become less difficult, but decisions about the form and content of the information to be supplied can still be problematic.

The first step in any filing should be to review the instructions applicable to the form being used. These instructions will refer you to the specific elements of Regulations S-X and S-K that are required for the form.

For example, the instructions to Part II of Form 10-K specify that Items 5 through 9B require the following information, which, at the registrant’s option, may be incorporated by reference from its annual report to shareholders:

  • Item 5Market for the Registrant’s Common Equity and Related Stockholder Matters. Furnish the information required by Items 201, 701, and 703 of Regulation S-K.
  • Item 6Selected Financial Data. Furnish the information required by Item 301 of Regulation S-K. Item 7Management’s Discussion and Analysis of Financial Condition and Results of Operations. Furnish the information required by Item 303 of Regulation S-K.
  • Item 7AQuantitative and Qualitative Disclosures About Market Risk. Furnish the information required by Item 305 of Regulation S-K.
  • Item 8Financial Statements and Supplementary Data. Furnish financial statements that meet the requirements of Regulation S-X, except for Rule 3-05 and Rules 11-01 to 11-03, and the supplementary financial information required by Item 302 of Regulation S-K.
  • Item 9Changes in and Disagreements with Accountants on Accounting and Financial Disclosure.
  • Furnish the information required by Item 304(b) of Regulation S-K.
  • Item 9AControls and Procedures. Furnish the information required by Item 307 and 308 of Regulation S-K.
  • Item 9BOther Information. Furnish any information required to be disclosed in a report on Form 8-K during the fourth quarter (unless certain circumstances arise, such as a triggering event) but not reported, whether or not otherwise required by Form 10-K.

The next step would be to review the specific requirements of the various Regulation S-K and S-X items cited.

Note: Instructions to the forms (and the forms themselves) can be found on the SEC’s website. Final or proposed changes to the forms that are not yet effective can usually be identified through searching Title 17 of the Code of Federal Regulations (CFR) 228, 229, and 249.

Smaller reporting company regulatory relief

The SEC’s published rules include scaled reporting requirements for issuers that are smaller reporting companies. Smaller reporting companies are discussed in greater detail in later chapters.

Emerging growth company regulatory relief

The Jumpstart Our Business Startups (JOBS) Act of 2012 created a new category of filers called emerging growth companies, which are entitled to certain reporting relief. Emerging growth companies are discussed in greater details in a later chapter. The scaled disclosure requirements or reporting relief for smaller reporting companies and EGC are not identical.

Knowledge check

  1. After reviewing the form instructions to an SEC filing, what is the next step?
    1. Review the specific requirements of the various Regulation S-K and S-X items cited in the form.
    2. Identify the items that can be incorporated by reference.
    3. Request a “no action” letter from the SEC that provides the registrant with an exemption from the filing.
    4. Pay the SEC filing fees.

Regulation S-X

The form and content of and requirements for financial statements included in filings with the SEC are set forth in Regulation S-X (17 CFR 210). Regulation S-X rules, in general, are consistent with generally accepted accounting principles (GAAP) but contain certain additional disclosure items not required by GAAP, as discussed later.

Regulation S-X is organized into the following categories that are further divided into rules:

  • Application of Regulation S-X. Contains certain definitions that are used throughout Regulation S-X (Rules 1-01 and 1-02).
  • Qualifications and Reports of Accountants. Contains the SEC’s rules on the qualifications and independence of accountants and the technical requirements for accountants’ reports, record retention requirements, and audit committee communication requirements (Rules 2-01 to 2-07).
  • General Instructions as to Financial Statements. Contains instructions on the various types of financial statements (for example, registrant, businesses acquired or to be acquired, significant equity method investments) required to be filed and the periods to be covered (Rules 3-01 to 3-20).
  • Consolidated and Combined Financial Statements. Governs the preparation of consolidated or combined financial statements by a registrant (Rules 3A-01 to 3A-04).
  • Rules of General Application. Contains certain disclosure requirements not provided for by GAAP and also contains accounting rules for registrants engaged in oil- and gas-producing activities (Rules 4-01 to 4-10).
  • Commercial and Industrial Companies. Contains instructions on the contents of and the disclosures for the balance sheet and income statement line items for commercial and industrial companies as well as the requirements for financial statement schedules (Rules 5-01 to 5-04).
  • Similar to the Commercial and Industrial Companies category, the following special types of entities have specific instructions for financial statement contents and disclosures:
    • Registered Investment Companies (Rules 6-01 to 6-10)
    • Employee Stock Purchase, Savings, and Similar Plans (Rules 6A-01 to 6A-05)
    • Insurance Companies (Rules 7-01 to 7-05)
    • Financial Statements of Smaller Reporting Companies (Rules 8-01 to 8-08)
    • Bank Holding Companies (Rules 9-01 to 9-07)
  • Interim Financial Statements. Contains instructions on the form and content of the interim financial statements required by Rules 3-01 to 3-20 (Rule 10-01).
  • Pro Forma Financial Information. Contains presentation and preparation requirements for pro forma financial statements and financial forecasts (Rules 11-01 to 11-03).
  • Form and Content of Schedules. Sets out the detailed requirements for the various required financial statement schedules previously described (Rules 12-01 to 12-29).

Note: Regulation S-X can be found on the SEC’s website, but the SEC may sometimes lag in updating its website. Therefore, consider referring to the Code of Federal Regulations (CFR) which may contain a more up-to-date version. Regulation S-X is located at 17 CFR 210 and changes to it are published in the Federal Register.

Qualifications of accountants (Rule 2-01 of Regulation S-X)

Regulation S-X, Rule 2-01 provides guidance to ensure that accountants are independent of their clients and qualified to perform the audit. The rules include the following topics:

  • Employment by an audit client of former employees of the independent accounting firm
  • Nonattest services by the independent accountant
  • Rotation of audit partners
  • Audit committee approval for all audit and nonaudit services
  • Compensation of audit partners from nonaudit, review, or attest services

Accountants’ reports (Rule 2-02 of Regulation S-X)

The form and content of accountants’ reports are prescribed by Rule 2-02 of Regulation S-X (that is, 17 CFR 210.2-02).

In situations in which other independent accountants have audited the financial statements of any branch or consolidated subsidiary of the registrant, Rule 2-05 of Regulation S-X sets forth the reporting requirements. Auditing Standard (AS) 1205, Part of Audit Performed by Other Independent Auditors, requires disclosures in accountants’ reports that exceed the requirements of Rule 2-05. Therefore, that statement should govern the form of accountants’ reports when another auditor performs part of the audit.

When part of an audit is performed by an accountant other than the principal accountant and the principal accountant’s report refers to that other accountant’s report, or when the prior period’s financial statements are audited by a predecessor accountant, the separate report of the other accountant must be included in the filing. Such separate reports are not required to be included in annual reports to stockholders.

The SEC generally will not accept opinions that are qualified for scope or fairness of presentation. If the auditor issues such an opinion in accordance with PCAOB auditing standards, the SEC does not consider the filing to be complete.

The SEC will accept a standard “going concern” explanatory paragraph if prepared in conformity with AS 2415, The Auditor’s Consideration of an Entity’s Ability to Continue as a Going Concern. Such a filing must contain full and fair disclosure of the registrant’s financial difficulties and the plans to overcome them. Accounting principles dictate when management needs to make going concern disclosures or present the financial statements on the liquidation basis of accounting. The auditor needs to make an independent assessment of the going concern conclusion and the appropriateness of the disclosures.

The SEC implemented Section 404 of the Sarbanes-Oxley Act by issuing rules that require management to evaluate and report on the effectiveness of a company’s internal controls in each annual report. They also require accelerated filers to engage their auditor to audit the internal controls and to provide an auditor’s attestation report in each annual report. Accordingly, Rule 2-02(f) of Regulation S-X requires auditors of accelerated filers who issue a report on a registrant’s financial statements included in an annual report that contains an assessment by management of the effectiveness of the registrant’s internal control over financial reporting to also issue a report attesting to the effectiveness of the internal controls. Rule 2-02(f) also specifies the technical requirements for the auditor’s attestation report. The attestation report may be separate from the accountants’ report.

Any filings made via EDGAR include a typed signature of the accountant. The registrant is required to keep a manually signed copy of the accountants’ report in its files for five years after the filing of the related document.

Additional guidance for auditors

PCAOB guidance on auditing adjustments to prior-period financial statements audited by a predecessor auditor

The PCAOB issued a Staff Q&A that sets forth the staff’s opinions related to adjustments to prior period financial statements audited by a predecessor auditor. The Q&A provides guidance on the circumstances under which a successor auditor may audit adjustments to the financial statements of a prior period when those statements were audited by a predecessor auditor. The guidance includes examples of the format of the successor auditor’s report and modifications to the predecessor auditor’s report that should be made when the successor auditor has audited adjustments to the prior period financial statements audited by a predecessor auditor.

PCAOB auditing standards

Paragraph .08(d) of AS 3101, Reports on Audited Financial Statements (AICPA, PCAOB Standards and Related Rules), directs auditors to refer to the “standards of the Public Company Accounting Oversight Board (United States)” in lieu of references to generally accepted auditing standards (GAAS) in audit reports relating to financial statements of issuers. AS 3101 is applicable to both to U.S. and non-U.S. firms.

In October 2017, the SEC approved the PCAOB’s new auditor reporting standard, AS 3101, The Auditor’s Report on an Audit of Financial Statements When the Auditor Expresses an Unqualified Opinion, as adopted by the PCAOB in June 2017. The SEC also approved related amendments to certain other PCAOB standards and redesignated paragraphs that address departures from the auditor’s unqualified opinion and other reporting circumstances as addressed by AS 3105, Departures from Unqualified Opinions and Other Reporting Circumstances. All provisions other than those related to critical audit matters (CAMs) are effective for audits for fiscal years ending on or after December 15, 2017. Provisions related to CAMs are effective for audits for fiscal years ending on or after June 30, 2019, for large accelerated filers, and for fiscal years ending on or after December 15, 2020, for all other companies to which the requirements apply. The standard generally applies to audits conducted under PCAOB standards. Communication of CAMs is not required for audits of emerging growth companies, brokers and dealers, investment companies other than business development companies, and employee stock purchase, savings, and similar plans. Auditors of these entities may choose to voluntarily include CAMs in the auditor’s report. The other requirements of the final standard apply to these audits.

In May 2016, the SEC approved the PCAOB’s adopted Rule 3210, Amendments, and Rule 3211, Auditor Reporting of Certain Audit Participants, which require audit firms, beginning January 31, 2017, to file a new PCAOB Form AP, “Auditor Reporting of Certain Audit Participants,” within a specified number of days after the first time an audit report for each of the firm’s issuer clients is included in a document filed with the SEC. For further discussion, please see chapter 10, “PCAOB Standard-Setting and Other Activities.”

The SEC issued an interpretive release that clarified the following:

  • References in SEC rules (such as Regulation S-X Rule 2-02) and staff guidance and in the federal securities laws to GAAS, as they relate to issuers, should be understood to mean the standards of the PCAOB plus any applicable rules of the SEC. The SEC codified this interpretation in Release No. 34-49708. (Further clarification was included in the amendments to the S-X rules in the Disclosure Update and Simplification (Release No. 33-10532) issued in August 2018).
  • The PCAOB has specifically provided that its rules do not supersede the SEC’s rules. Therefore, registered public accounting firms must comply with the more restrictive of the SEC’s or the PCAOB’s rules (for example, with respect to the SEC’s independence rules, which are more restrictive than the PCAOB’s independence rules).

PCAOB requirements for auditor reports

As discussed, PCAOB auditing standards require auditors of financial statements of issuers, as defined, to refer to the auditing standards of the PCAOB. Questions may arise about whether various audit reports included in SEC filings need to refer to PCAOB standards. Questions may also arise about whether the auditor needs to be registered with the PCAOB.

The following table provides the answers to these questions in many situations.

Retention of audit and review records (Rule 2-06 of Regulation S-X)

Rule 2-06 of Regulation S-X requires that for a period of seven years after an accountant concludes an audit or review of an issuer’s financial statements, the accountant must retain records relevant to the audit or review, including working papers and other documents that form the basis of the audit or review, and memoranda, correspondence, communications, other documents, and records (including electronic records) that (1) are created, sent, or received in connection with the audit or review, and (2) contain conclusions, opinions, analyses, or financial data related to the audit or review.

The rule defines working papers as documentation of auditing or review procedures applied, evidence obtained, and conclusions reached by the accountant in the audit or review engagement, as required by standards established or adopted by the SEC or by the PCAOB. Memoranda, correspondence, communications, other documents, and records (including electronic records) must be retained whether they support the auditor’s final conclusions regarding the audit or review, or contain information or data, relating to a significant matter, that is inconsistent with the auditor’s final conclusions regarding that matter or the audit or review. Significance of a matter is determined based on an objective analysis of the facts and circumstances. Such documents and records include, but are not limited to, those documenting a consultation on or resolution of differences in professional judgment.

PCAOB AS 1215, Audit Documentation, requires that the auditor document the procedures performed, evidence obtained, and the conclusions reached so that an experienced auditor (for example, a member of the PCAOB inspection staff) can understand the auditor’s work.

Communication with audit committees (Rule 2-07 of Regulation S-X)

Rule 2-07 of Regulation S-X requires a registered public accounting firm that performs an audit for a public company, prior to the filing of the audit report with the SEC, to discuss with the audit committee of the issuer

  • all critical accounting policies and practices to be used;
  • all alternative treatments within GAAP related to material items that have been discussed with management, including ramifications of the use of such alternative disclosures and treatments; and the treatment preferred by the accounting firm; and
  • other material written communications between the accounting firm and management, such as any management letter or schedule of unadjusted differences.

The first two items may be reported orally or in writing. These requirements largely codify current requirements under GAAS for auditors of public companies to discuss matters with management and audit committees.

With respect to critical accounting policies, in the commentary in the release, the SEC advised accountants and companies to refer to FRR 60, Cautionary Advice Regarding Disclosure about Critical Accounting Policies, to determine the types of matters that should be communicated to audit committees. The SEC expects these discussions to cover the following aspects of accounting policies and estimates that meet the criteria in FRR 60:

  • Whether those matters are considered critical
  • How current or future events affect those determinations
  • The auditor’s assessment of management’s disclosures
  • Any significant modifications of those disclosures that the auditor proposed but management did not make

The SEC intends for the communications regarding alternative accounting treatments to (1) cover both general accounting policies and the accounting for specific transactions and (2) address recognition, measurement, and disclosure considerations. The rules specifically require the communications to cover (1) the ramifications of alternative disclosures and accounting treatments and (2) the treatment preferred by the accounting firm. In the release, the SEC outlines a number of points it believes auditors should cover in these communications.

Examples of other written communications that the SEC expects would be considered material and provided to audit committees include

  • management letters and other reports of observations and recommendations on internal controls;
  • engagement letters;
  • representation letters;
  • independence letters; and
  • material adjustments and reclassifications proposed and recorded and a schedule of unadjusted audit differences, if any.

Because of the requirement for these communications to occur before the auditor’s report is filed, these communications must occur during the annual audit; however, the SEC expects they will occur more frequently (for example, on a real-time basis, as quarterly reports are filed).

The communication requirements apply only to “issuers.” Thus, these communications are required only for audit reports filed after the date a company files an initial registration statement. After that date, if a company does not have an audit committee, the auditor must communicate these matters to the full board of directors.

The PCAOB’s ethics and independence rules require specific written and oral communications between a registered firm and its public company audit client’s audit committee regarding allowable tax services.

PCAOB guidance on Communications with Audit Committees

PCAOB AS 1301, Communications with Audit Committees, is applicable to public company audits, and the SEC determined that the standard applies to audits of “emerging growth companies” under the JOBS Act.

The standard requirements enhance the relevance and timeliness of the communications between the auditor and the audit committee, and is intended to foster constructive dialogue between the two on significant audit and financial statement matters.

General financial statement requirements (Regulation S-X)

The following financial statement rules must be followed by companies that do not qualify as smaller reporting companies. Smaller reporting companies have the option to follow the financial statement requirements under Rules 8-01 to 8-08 of Regulation S-X (rather than rules 3-01 to 3-20 of Regulation S-X).1 Rules 8-01 to 8-08 of Regulation S-X are discussed in detail in a later chapter.

Rules 3-01 to 3-20 of Regulation S-X establishes the following uniform instructions governing the periods to be covered for financial statements included in most registration statements, periodic reports filed with the SEC, and annual reports to stockholders furnished pursuant to the proxy rules:

  1. Audited balance sheets as of the end of the last two fiscal years.
  2. Audited statements of income and cash flows for each of the last three fiscal years. Changes in stockholders’ equity for each of the last three years may be presented in a note or separate statement.
  3. Comprehensive income must be shown for each year that an income statement is shown but may be reported below the total for net income in a statement that reports the results of operations, in a separate statement of comprehensive income that begins with net income.

Additionally, for registration statements and transactional proxies, these rules generally require, in specified circumstances described as follows, unaudited interim financial statements for a current period along with financial statements for the comparable period of the prior year. It also allows audited statements of income, stockholders’ equity, and cash flows for a period of 9 to 12 months to substitute for 1 (and only 1) of the required fiscal-year periods in certain specified circumstances or when permitted by the staff.

Rules 3-01 and 3-02

Rules 3-01 and 3-02 of Regulation S-X contain special provisions relating to the age of financial statements and the nature of interim financial statements included in registration and proxy statements (that is, filings other than Form 10-K), as follows.

Age of financial statements

Under Rule 3-01(b), when filings, other than filings on Form 10-K or Form 10, are made within 45 days after the fiscal year-end and the year-end audited financial statements are not available, the audited balance sheets may be as of the end of each of the 2 preceding years and the audited statements of income and cash flows would be presented for the 3 years preceding the latest audited balance-sheet date. In that event, an unaudited balance sheet would also be included as of a date at least as current as the end of the registrant’s third quarter of the most recently completed fiscal year, together with comparative unaudited statements of income and cash flows for the respective interim periods.

Under Rule 3-01(c), the aforementioned rules are applicable when filings are made between 45 and 90 days (less if the registrant is an accelerated filer, as discussed in the following) after year-end provided the registrant is a reporting company and (1) has filed all periodic reports due under the 1934 Act, (2) for the latest year for which audited financial statements are not yet available, it reasonably and in good faith expects to report income attributable to the registrant after taxes, and (3) it reported income attributable to the registrant for at least 1 of the 2 preceding years.

Unless all 3 conditions are met, filings made after the 45th day following the company’s fiscal year-end will require audited financial statements for the most recently completed fiscal year. This 45-day rule applies to both smaller reporting companies and non-smaller reporting companies. A company that has not filed its first Exchange Act report since an initial offering has not met condition (1).

For large accelerated filers,2 Rule 3-01(c) applies with respect to filings made between 45 and 60 days, provided all other conditions of Rule 3-01(c) are met. For all other accelerated filers,33 the Rule 3-01(c) is applicable when filings are made between 45 and 75 days after year-end, provided all other conditions of Rule 3-01(c) are met.

The rules also affect the requirement to include interim financial statements in registration or proxy statements. For large accelerated filers and all other accelerated filers, if the filing is made after 129 days after year-end, interim financial statements as of a date within 130 days of the filing date are required.

For non-accelerated filers, for filings made after 134 days after year-end, interim financial statements as of a date within 135 days of the filing date are required.

In all cases, such interim dates should be at least as current as the latest Form 10-Q. Additionally, filings by recently formed companies that have not yet filed audited financial statements covering their first fiscal year-end must include audited financial statements as of a date within 135 days of the filing date.

The rules governing the age of financial statements at the expected effective date of a registration statement or proposed mailing date of a proxy statement (Rule 3-12 of Regulation S-X) parallel those applicable at the time of filing. In addition, if the financial statements become too old to comply with the age requirements (that is, they go “stale”), they must be updated prior to the expected effective date or proposed mailing date. EGCs have been permitted an exemption via Title LXXI of the FAST ACT to this general rule. An EGC can omit historical periods from its financial statements if it reasonably expects that such periods will not be included in its effective registration statement. Additionally, in August 2017, the SEC staff updated its Compliance and Disclosure Interpretations (C&DIs) related to the circumstances in which financial statements may be omitted from registration statements. EGCs may omit interim financial information from draft registration statements that they reasonably believe they will not be required to present separately at the time of the offering. Previously, EGCs were not permitted to omit interim financial statements from their filed or draft registration statements if the interim period relates to an annual period required at the time of the offering.

For example, under the staff’s new policy, a calendar year-end EGC that submits a draft registration statement in November 2018 and reasonably believes that it will commence its offering in April 2019 (when annual financial information for 2018 will be required) may omit its 2016 annual financial information and the nine-month interim financial statements for 2018 and 2017 because this information will not be required at the time of the offering in April 2019. If this same EGC publicly files the registration statement in January 2019, it must include the nine-month interim financial statements for 2018 and 2017 because they relate to annual periods that will be required at the time of the offering.

Financial statements of businesses acquired or to be acquired (Rule 3-05 of Regulation S-X)

Under Rule 3-05 of Regulation S-X, the financial statements of a significant business acquired (generally during the latest year or interim period presented) may be required in a registration statement or proxy (Form 8-K has similar requirements, which are discussed later in the course). In addition, if the aggregate significance of all individually insignificant acquisitions exceeds 50%, financial statements for the mathematical majority of these acquired businesses may be required in a registration statement or proxy (Form 8-K does not require reporting or financial statement information for insignificant acquisitions). Form 10-K does not call for acquired business financial statements. Rule 3-05 also may require presentation of financial statements of significant businesses whose purchase is probable in a registration statement or proxy (Form 8-K does not require financial statements of probable acquisitions; Form 10-K does not call for acquired business financial statements). For purposes of this rule, the term purchase includes the purchase of an interest in a business accounted for by the equity method.

The rules for the tests for significance, the definition of a business, and the periods to be covered by the financial statements that are required in Form 8-K are discussed later in the course (Item 2.01 of Form 8- K), as are the rules governing the requirements for acquiree financial statements in proxies. The rules governing the requirements for acquiree financial statements in registration statements are discussed in the following section.

Acquiree financial statements in registration statements (other than Form S-4)

The requirements for acquiree financial statements in a registration statement (Rule 3-05 of Regulation S-X) differ from the requirements of Form 8-K because (1) financial statements must be provided in a registration statement for completed and probable acquisitions (Form 8-K requires reporting only of completed acquisitions), and (2) acquiree financial statements may need to be updated in a registration statement that is amended or has not yet been declared effective. By contrast, the age of the financial statements required in a Form 8-K are measured at the initial filing date of the Form 8-K (or initial due date if the registrant files the Form 8-K late) and are frozen at that time (that is, once measured at the initial filing date, the age requirement does not change if the registrant takes advantage of the extension of time permitted for providing acquiree financial statements in Form 8-K).

The number of years and interim periods of acquiree financial statements that must be provided are set forth in Rule 3-05(b)(2). The number of years required is based on the significance of the acquiree as defined in Rule 1-02(w). EGCs are permitted relief from certain of these reporting requirements. An EGC is permitted to present only two years of financial statements for entities other than the registrant in its initial registration statement even if the application of the significance tests otherwise results in a requirement to present three years. Paragraph 10220.5(a) of the Financial Reporting Manual (FRM) explicitly extends this relief to an EGC’s acquired real estate operations under Rule 3-14. (The FRM had previously extended this relief to acquired businesses under Rule 3-05 and equity method investees under Rule 3-09.)

Note: Case study 3-1 at the end of this chapter should be reviewed and discussed before continuing to the next section.

Age of financial statements and updating requirements

In contrast to a Form 8-K filing, a registration statement is a transactional filing. In a transactional filing, the age of the acquiree’s financial statements must comply with Rule 3-01 of Regulation S-X, and the age of the financial statements to be provided must be remeasured at each initial filing, amendment, and effective date of each registration statement. This may require (1) financial statements as of a more recent date than what is required to be included with the Form 8-K previously filed to report the acquisition, or (2) updated financial statements when the registration statement is amended or before it is declared effective. In addition, Rule 3-01(c) of Regulation S-X applies, which may require a registrant to provide audited financial statements for the acquiree’s most recent year-end in a registration statement that is filed on or after the 46th day after the acquiree’s year-end. The determination of whether the acquiree’s most recent year-end audited financial statements must be included on the 46th day after the acquiree’s year-end or later is based on whether the registrant (not the acquiree) meets the conditions of Rule 3-01(c).

Generally, the age requirements for unaudited interim financial statements of an acquiree are the same as if the target was the registrant (that is, acquiree financial statements must be updated in a transactional filing if they are over 134 days old [129 days if the acquiree is an accelerated filer] at the filing or effective date). Unaudited interim financial statements of an acquired business need not be updated if the gap in reporting (the period between the date of the latest target financial statements and the date the target’s accounts are included in the registrant’s financial statements) is less than a complete quarter. For example, if an acquisition was consummated on September 29, the SEC staff generally would not require that the financial statements of an acquired entity be updated past June 30, but disclosure of significant events occurring during the omitted interim period may be necessary. Generally, if there is a completed quarter between the most recent financial statements provided (for example in a Form 8-K) and the date of the acquisition, the financial statements will need to be updated in a registration statement.

Note: Case studies 3-2 and 3-3 should be reviewed and discussed before continuing to the next section.

Need to revise financial statements when filing a registration statement

If a registrant has revised its prior year interim financial statements to retrospectively apply a new or existing accounting standard (for example, retroactively restating to reflect discontinued operations), the SEC staff would expect the registrant to file revised annual financial statements prior to filing a new or amended registration statement, if the effect is material to the prior periods. These revised financial statements are typically provided in a form 8-K. If revised financial statements are not filed, the basis of presentation would differ between the prior year interim and annual financial statements.

Occasionally for new accounting standards requiring retrospective application, the SEC staff provides general guidance regarding whether the effect of the new standard was narrow enough to permit registrants to provide disclosures about the effect of the new standard in a registration statement in lieu of revising the actual financial statements before incorporating them by reference.

Exceptions to Rule 3-05, Requirement to Provide Acquiree Financial Statements

Rule 3-05(b)(4) permits a registrant to omit the financial statements of a business acquired or to be acquired from a registration statement, as long as it expects to timely provide the financial statements in a Form 8-K, if the acquisition is not significant at the 50% level and either

  • the consummation of the acquisition has not yet occurred; or
  • the registration statement is filed no more than 74 days after the acquisition date and the financial statements have not previously been filed by the registrant.

If the financial statements of the acquired company are omitted from a registration statement, the registrant must furnish them along with the required pro forma financials under Item 9.01 of Form 8-K no later than 75 days after consummation of the acquisition.

In addition, a repeat issuer generally does not need to provide the financial statements of an acquired business in a registration statement if the financial statements required at the date of acquisition were previously filed with the SEC and the operating results of the acquired entity subsequent to the acquisition date have been included in the registrant’s audited financial statements for at least nine months. After this time, these statements are required only when the acquired business is of major significance. An acquisition is considered to be of major significance if

  • its significance is 70% or greater and the acquired business is included in the audited results of the registrant for less than 21 months; or
  • its significance is 80% or greater and the acquired business is included in the audited results of the registrant for less than 33 months.

Rule 3-05(b)(4) also permits a separate audited balance sheet of the acquiree to be omitted when the registrant’s most recent audited balance sheet is dated after the acquisition date.

Combining pre- and post-acquisition financial statements to satisfy Rule 3-05

Although not specified in the rules, in practice the SEC staff accepts that a registrant is in substantial compliance with Rule 3-05 if (1) the combined pre- and post-acquisition audited periods presented equal the number of months of audited operating results required by Rule 3-05, and (2) the period audited is continuous (that is, there must be no break in the audit coverage). Example 3-1 illustrates this concept.

Note: In May 2019, the SEC proposed numerous amendments to the financial disclosure requirements for acquired and disposed businesses. Some of the significant proposed amendments would

  • change the calculations for measuring the significance of acquired and disposed businesses (reducing the circumstances in which historical financial statements of an acquired business will be required under S-X Rule 3-05);
  • change the financial statement requirements for a significant acquired business (reducing the circumstances in which historical financial statements are required and the periods of the financial statements);
  • align certain financial statement requirements of S-X Rule 3-14 for acquired real estate operations with S-X Rule 3-05 for acquired businesses (increasing the significance threshold to 20% and eliminating the need for three years of financial statements for acquisitions from related parties); and
  • amend Article 11, Pro Forma Financial Information, to permit the use of “Management Adjustments” to reflect certain synergies and other transaction effects of the acquired business within the pro forma financial statements).

The proposal is subject to a 60-day public comment period after its publication in the Federal Register.

Rule 3-06, Financial statements covering a period of 9 to 12 months

Under Rule 3-06, financial statements covering a period of 9 to 12 months will satisfy a requirement for financial statements for either 1 year or 1 year of a multiple-year period in certain circumstances if financial statements covering all other full years are presented; for example, if audited statements are furnished for a consecutive 2 years and 9 months, the 3-year requirement is met. Rule 3-06 applies in any of the following circumstances:

  • The registrant has changed its fiscal year.
  • The financial statements pertain to statements being furnished pursuant to Rule 3-05 for a business acquired or being acquired.
  • The SEC so permits.

If the registrant meets either of the first two criteria, preclearance with the SEC staff is not required; all other situations must be precleared with the SEC staff.

Rule 3-06 updating requirements

As noted, in certain circumstances, Rule 3-06 of Regulation S-X permits registrants to present audited financial statements for a nine-month period to otherwise satisfy a requirement to present audited financial statements for a fiscal year. For example, if a registrant acquires a business for which two years of audited financial statements are required under Rule 3-05, the registrant may be permitted to present one audited fiscal year and the subsequent audited nine-month period of the acquired business in satisfaction of the two-year requirement. Presenting audited financial statements for a nine-month period in reliance on Rule 3-06 does not affect the updating provisions of Rule 3-12. Accordingly, previously filed nine-month period audited financial statements must be updated when the financial statements become stale pursuant to Rule 3-12. For example, if a registrant acquires a target with a December 31 year-end in January and presents audited nine-month period ended September 30 financial statements, the audited financial statements need to be updated to December 31 when the September 30 financial statements become stale under Rule 3-12 (that is, the updating requirement cannot be satisfied by presenting unaudited interim financial statements for the three months ended December 31).

Note: Case study 3-4 should be reviewed and discussed before continuing to the next section.

Form S-4 and related proxy statement

Form S-4 registers securities being offered to security holders of a business to be acquired. The determination of the company being acquired (that is, the target company) should be based on the legal form of the transaction. For example, in a reverse acquisition between two operating companies, the target company financial statements for purposes of the S-4 are those of the legal target or accounting acquirer. The determination of the number of periods for which target company financial statements need to be included in the Form S-4 should be made by reference to the requirements of Form S-4, not S-X 3-05 or S-X 8-04.

The financial statement requirements for the target company depend on

  • whether the issuer’s shareholders are voting;
  • the filing status of the target (that is, registrant or private company); and
  • the target’s significance.

Whether or not the issuer’s shareholders are voting, if the target company is a reporting company, its financial statement requirements are the same as for the registrant; that is, they are the same as for Form S-1: three years of audited financial statements and any current year and comparable prior-year interim statements are required (two most recent fiscal years plus interims if the target is a smaller reporting company) and are governed by Regulation S-X Rules 3-01 and 3-02.

When the issuer’s shareholders are voting on the transaction and the target is private, the target financial statements should be prepared in accordance with the annual report requirements of Regulation 14A Rule 14a-3; that is, three years of financial statements and any current-year and comparable prior-year interim statements. A non-reporting target that would meet the requirements to be a smaller reporting company may apply the scaled reporting requirements of S-X Rules 8-01 to 8-08, even if the registrant is not a smaller reporting company. Similarly, a non-reporting target that would not meet the requirements to be a smaller reporting company may not apply the scaled reporting requirements of S-X Rules 8-01 to 8-08, even if the registrant is a smaller reporting company. The target’s financial statements for the latest fiscal year should be audited to the extent practicable. If not previously audited, the target’s financial statements for either or both of the two years prior to the latest fiscal year are not required to be audited.

When the issuer’s shareholders are not voting on the transaction, the target is private and significant over the 20% level, target GAAP financial statements must be provided for the latest fiscal year and interim period (interim information need include only cumulative year-to-date information for the latest and comparable interim periods). The financial statements for the latest fiscal year are required to be audited to the extent practicable. In addition, if the target provided GAAP financial statements to its shareholders for either or both of the two fiscal years preceding the latest fiscal year, financial statements for those years must be presented.

When the issuer’s shareholders are not voting on the transaction, the target is private and 20% or less significant, no target financial information — including financial statements, pro forma, and comparative per-share information — need be provided. Registrants continue to have the obligation to evaluate individually insignificant acquisitions in the aggregate, including the insignificant target.

Relief from the audit requirements applies only to the financial statements included in the Form S-4. If the acquisition is consummated and is significant above the 20% level, it will need to be reported on Form 8-K, and audited financial statements will be required for the number of years required under Item 9.01 of that form. In other words, the financial statement relief afforded by Form S-4 may be only temporary.

In addition to the financial statement requirements the acquirer must include in the prospectus the target’s selected financial data, MD&A, changes in and disagreements with accountants, and other information. If the target is a registrant, this information can be incorporated by reference.

Consolidated financial statements (Rule 3A-02 of Regulation S-X)

Rule 3A-02 requires a registrant to file consolidated financial statements that clearly exhibit the financial position and results of operations of the registrant and its subsidiaries. Among the factors that the registrant should consider in determining the most meaningful presentation is majority ownership.

Although Rule 3A-02 indicates that registrants must look to both their percentage ownership of an entity and to “the existence of a parent-subsidiary relationship by means other than record ownership of voting stock,” circumstances in which a corporate subsidiary that is majority owned is not consolidated are rare, except when specifically called for by accounting literature, such as FASB Accounting Standards Codification (ASC) 810, Consolidation.

Note: FASB ASC 810-10-15-10 (a)(1) indicates that “a majority owned subsidiary shall not be consolidated if control does not rest with the majority owner” (for example, if the subsidiary is in legal reorganization or in bankruptcy, and so on); however, SEC staff indicated that although the SEC is inclined to believe that bankruptcy is indicative of the fact that control does not rest with the majority owner, it does not object to the continued consolidation of a subsidiary during bankruptcy if the parent company determines that any loss of control would be temporary given the facts and circumstances.

FASB ASC 235-10-50-1 and ASC 810-10-50 require disclosure of the principles followed in consolidating the financial statements and in determining the entities included in consolidation in the notes to the financial statements. If there has been a change in the entities included in the consolidation or in their fiscal year-ends, such changes should also be disclosed.

FASB ASC 810-10-45-12 states that for differing fiscal year-ends between parent and subsidiary, if the difference is not more than about three months, it usually is acceptable to use, for consolidation purposes, the subsidiary’s financial statements for its fiscal period. The registrant must disclose the closing date of the subsidiary, and the effect of intervening events that materially affect the financial position or results of operation. Where fiscal years differ by more than about three months, statements of the subsidiary should be adjusted to a period that more nearly corresponds with the fiscal period of the parent.

Chronological order and footnote referencing

The SEC has no preference about the chronological order (that is, left to right or right to left) used in presenting the financial statements, but the same order must be used consistently throughout the filing, including numerical data in narrative sections.

The financial statements are not required to be referenced to applicable notes unless it is necessary for an effective presentation.

Additional disclosures required by Regulation S-X (Rules 4-08, 5-02, 5-03, and 5-04 of Regulation S-X)

Regulation S-X requires certain significant disclosures to the financial statements not required by GAAP. The following is a summary of the most common additional requirements (exclusive of those relating to specialized industries). Certain of these additional requirements are discussed in more detail later in the course, but if amounts involved are immaterial, disclosures may be omitted.

  • Assets subject to lien (Rule 4-08(b)). Disclose the nature and approximate amount of assets mortgaged, pledged, or subject to liens and identify the related obligation.
  • Defaults (Rule 4-08(c)). Disclose the facts and amounts concerning any default in principal, interest, sinking fund, or redemption requirement, or any breach of a covenant that existed as of the most recent balance-sheet date and has not been subsequently cured. If a waiver has been obtained, state the amount involved and the period of the waiver.
  • Restrictions on the payment of dividends (Rule 4-08(e)). Describe significant restrictions on the payment of dividends by the registrant and the amount of retained earnings or net income restricted or free of restrictions. Additionally, the amount of consolidated retained earnings representing the undistributed earnings of 50%-or-less-owned equity method investees must be disclosed.

    Disclosure may also be required of restrictions on the ability of subsidiaries to transfer funds to the parent, and in some cases separate parent-company-only financial information may be required when material.

  • Financial information of unconsolidated subsidiaries and 50%-or-less-owned equity method investees (Rules 4-08(g) and 3-09). This requirement is discussed in detail later in this chapter.
  • Income tax expense (Rule 4-08(h)). In addition to the GAAP disclosures requirements specific to public entities registrants,
    • the components of income before income tax expense as either domestic or foreign if the foreign amount equals or exceeds 5% of total income before income tax expense, and
    • the components of the income tax expense (that is, current and deferred) stating separately the amounts applicable to U.S. federal, foreign and other income taxes, if foreign or other income taxes equal or exceed 5% of the tax expense component.
  • Related-party transactions (Rule 4-08(k)). Disclose related-party balances on the face of the balance sheet, income statement, statement of comprehensive income and statement of cash flows (in addition to the footnote disclosures required by FASB ASC 850, Related Party Transactions).
  • Accounts and notes receivable (Rule 5-02.3). Separately disclose amounts receivable from (1) customers (trade), (2) related parties, (3) underwriters, promoters, employees other than related parties, and (4) others. Separate disclosure of notes receivable is required if they exceed 10% of aggregate receivables. If receivables include amounts due under long-term contracts, additional disclosure regarding billed and unbilled amounts is required.
  • Inventories (Rule 5-02.6). Disclose the major classes of inventory (for example, finished goods, work- in-process, raw materials), the basis for carrying inventories, and the method of determining costs. Disclose the nature of the elements of cost (for example, tooling or general and administrative costs) included in inventory. If any general and administrative costs are charged to inventory, disclose the amount of those costs incurred in each period and the amount remaining in inventory.

    If the LIFO method used does not allow for a particular assignment of a LIFO reserve to the individual classes of inventory, those classes may be stated under another method (for example, FIFO), with the excess of the total of those amounts over total LIFO cost shown as a single deduction. Additionally, companies using LIFO should disclose the excess of current or replacement cost over LIFO cost. Additional views of the SEC on LIFO practices follow.

    In Topic 5-L, LIFO Inventory Practices (formerly SAB No. 58), the SEC staff has stated that the advisory conclusions recommended in the issues paper are generally consistent with conclusions previously expressed by the SEC. Registrants are advised to compare current LIFO practices with those in the AICPA issues paper and be prepared to justify practices that differ from those recommended.

    As a result of several enforcement cases, the SEC focused on what it considered to be certain inappropriate LIFO accounting and disclosure practices. Some of the SEC’s views in this area are expressed in its Financial Reporting Release (FRR) Section 205. Specifically, SEC objects to supplemental disclosures of FIFO earnings when there is an inference that the FIFO, rather than the LIFO, amounts are the “real” earnings of the company. The SEC’s concerns are lessened when the supplemental disclosures (1) clearly state that LIFO results in a better matching of costs and revenues, (1) indicate why they are furnished, (3) include information to enable the reader to understand the quality of the data, and (4) avoid confusing terminology (for example, terms such as “LIFO reserve” or “LIFO adjustment” may be misunderstood). If the supplemental FIFO disclosures are made in order to provide information to compare with non-LIFO companies, they should be presented in the notes or in the MD&A rather than included in financial highlights, press releases, or president’s letters.

  • Other current assets (Rule 5-02.8). State separately, in the balance sheet or a note, any amount in excess of 5% of total current assets.
  • Property, plant, and equipment (Rule 5-02.13 and .14). State the basis of valuation and disclose separately the amount of accumulated depreciation. The SEC staff also requires registrants to disclose the amount of depreciation expense for each period presented (in accordance with FASB ASC 360-10-50-1), and to include estimated service lives when describing methods used for computing depreciation.
  • Intangible assets (Rule 5-02.15 and .16) and other assets (Rule 5-02.17). State separately any amount in excess of 5% of total assets and the basis for determining the amount; explain any significant additions or deletions; and disclose the amounts of accumulated amortization.
  • Accounts and notes payable (Rule 5-02.19). State separately amounts payable to (1) banks for borrowings, (2) factors or other institutions for borrowings, (3) holders of commercial paper, (4) trade creditors, (5) related parties (6) underwriters, promoters, and employees, other than related parties, and (7) others. Items (1), (2), and (3) may be presented either on the balance sheet or in the notes thereto. Disclose the amounts and terms (including commitment fees and conditions under which the lines may be withdrawn) of unused lines of credit for short-term financing. The amounts of lines of credit supporting commercial paper borrowings must be identified separately. Disclose the weighted average interest rate on short-term borrowings outstanding as of the date of each balance sheet presented.
  • Other current liabilities (Rule 5-02.20). State separately any amount in excess of 5% of total current liabilities.
  • Long-term debt (Rule 5-02.22). Disclose (1) the general character of each issue or type of obligation including the interest rate, (2) dates of maturity, (3) contingencies related to payment of interest or principal, (4) priority of the issue, and (5) convertible features or conditions. Disclose the amounts and terms (including commitment fees and conditions under which they may be withdrawn) of unused commitments for long-term financing.
  • Other liabilities (Rule 5-02.24). State separately any amount in excess of 5% of total liabilities.
  • Deferred credits (Rule 5-02.26). State separately in the balance sheet the amounts of deferred income taxes, deferred tax credits, and material items of deferred income.
  • Stockholders’ equity (Rules 5-02.28, .29, .30, .31). Clearly differentiate the amounts of capital stock, paid-in capital and retained earnings and disclose all changes in each of the foregoing items and changes in the number of shares of stock for each income statement presented. For all equity securities, disclose the title of each issue, par or stated value per share, number of shares authorized, and the number of shares issued or outstanding. Show the dollar amount of any shares subscribed but unissued, and show the deduction for subscriptions receivable.
  • Redeemable preferred stock (Rule 5-02.28). The presentation and disclosure requirements for preferred stocks or other equity securities having certain redemption features are as follows:

    Rules 5-02.27, .28, .29, .30, and .31 require that amounts relating to equity securities should be separately classified as (a) preferred stock with redemption requirements (that is, “redeemable preferred stock”), (b) preferred stock without mandatory redemption requirements, (c) common stock, (d) other stockholders’ equity, and (e) noncontrolling interests.

    Rule 5-02.28 defines redeemable preferred stock as any class of stock (not just preferred) that (a) the issuer undertakes to redeem at a fixed or determinable price on a fixed or determinable date or dates, (b) is redeemable at the option of the holder, or (c) has conditions for redemption that are not solely within the control of the issuer, such as provisions for redemption out of future earnings (the SEC staff believes that all of the events that could trigger redemption should be evaluated separately and that the possibility that any triggering event that is not solely within the control of the issuer could occur — without regard to probability — would fall into the category of redeemable preferred). Redeemable preferred stock or another type of stock with the same characteristics may not be included under the general heading of “stockholders’ equity” or combined with other stockholders’ equity captions, such as additional paid-in capital and retained earnings.

    The rule also requires registrants to provide a general description of each issue of redeemable preferred stock, including its redemption terms, the combined aggregate amounts of expected redemption requirements each year for the next five years, and other significant features similar to those for long-term debt.

    The SEC’s rules were written before FASB ASC 480-10, Distinguishing liabilities from Equity, which requires the redeemable security to be classified as a liability, that guidance takes precedence over the SEC’s guidance for classification as mezzanine equity.

    The rules do not address any change in the calculation of debt/equity ratios for the purpose of making materiality computations to determine whether an item requires disclosure or for determining compliance with existing loan agreements, but when ratios or other data involving amounts attributable to stockholders’ equity are presented, such ratios or other data should be accompanied by an explanation of the calculation. If the amounts of redeemable preferred stock are material and the ratios presented are calculated treating the redeemable preferred stock as equity, the ratios should also be presented as if the redeemable preferred stock were classified as debt.

    According to SAB Topic 3-C, when preferred stock is issued for less than its mandatory redemption value, the stated value should be increased periodically by accreting the difference, using the interest method, between stated value and the redemption value. The periodic accretions should be included with cash dividend requirements of preferred stock in computing income applicable to common stock.

    Although Rule 5-02.28 and the related FRR Section 211 speak to preferred stocks that require redemption, the SEC staff believes that the rule also provides analogous guidance for other equity instruments including, for example, common stock and derivative instruments that are classified as equity pursuant to FASB ASC 815-40, Contracts in Entity’s Own Equity. The SEC’s views on this matter (including identification of such redeemable securities) are available in FASB ASC 480-10-S99.

  • Net sales and gross revenues (Rule 5-03.1). State separately each of the following components that exceed 10% of total sales and revenues: (1) net sales of tangible products, (2) operating revenues of public utilities or others, (3) income from rentals, (4) revenues from services, and (5) other revenues. Disclose the amount of excise tax if total sales and revenues include excise taxes greater than 1% of the total.
  • Costs and expenses related to sales and revenues (Rule 5-03.2). State costs and expenses separately for each revenue component required to be disclosed under Rule 5-03.1.
  • Other income statement items (Rules 5-03.4 through .20). State separately or disclose in a note, bad debt expense, interest expense, dividend income, interest income, minority interest, and equity earnings.

Financial information regarding unconsolidated subsidiaries and 50%-or-less-owned equity method investees (Rules 4-08(g) or 3-09 of Regulation S-X)

Note: As U.S. GAAP requires consolidation by a parent of all of its subsidiaries, the discussion in this section relates to 50%-or-less-owned equity method investees.

Depending on significance, Regulation S-X might require the presentation of

  • Note disclosure of summarized financial statement information for unconsolidated subsidiaries and 50%-or-less-owned equity method investees (Rule 4-08(g)).
  • Separate financial statements for one or more unconsolidated subsidiaries or 50%-or-less-owned equity method investees (Rule 3-09).

Summarized financial statement information about assets, liabilities, and results of operations of unconsolidated subsidiaries and 50%-or-less-owned equity method investees is required to be included as a footnote to a registrant’s annual financial statements when any one of the significant subsidiary tests of Rule 1-02(w) is met on an individual or aggregate basis in any fiscal year presented by the registrant (see Rule 4-08(g)):

  • Investment test. The amount of the registrant’s and its other subsidiaries’ investments in and advances to such subsidiaries or equity-method investees exceeds 10% of the total assets of the parent and its consolidated subsidiaries as shown in the consolidated balance sheet at the end of the most recent fiscal year.
  • Asset test. The amount of the registrant’s and its other subsidiaries’ proportionate share of the total assets (after intercompany eliminations) of such subsidiaries and other companies exceeds 10% of the total assets of the parent and its consolidated subsidiaries as shown in the consolidated balance sheet at the end of the most recent fiscal year.
  • Income test. The registrant’s and its other subsidiaries’ equity in the income from continuing operations before income taxes, exclusive of amounts attributable to any noncontrolling interests, exceeds 10% of such income of the parent and its consolidated subsidiaries for the most recent fiscal year. If such consolidated income is at least 10% lower than the average of such income for the last 5 fiscal years, then the average income may be substituted in the determination. Loss years should be assigned a value of zero in computing the numerator for this average, but the denominator should be “5.” Note: The SEC allows income average over 5 years even if the registrant had a pretax loss in the most recent fiscal year.

    The SEC staff has provided interpretive guidance on these tests; specifically, that “put together transactions” should perform the income test by using absolute values when some of the related businesses report losses and others report income and that businesses under common control or management should perform the income test by combining income and loss.

The SEC has issued guidance concerning application of the income test as it applies to equity investees. The staff believes the numerator should be calculated based on the registrant’s proportionate share of the investee’s pretax income as reflected in its separate financial statements, adjusted for any basis differences. In determining the basis differences that should be included for this test, the registrant should consider FASB ASC 323-10-35-34 and FASB ASC 323-10-35-32A. Although not an exclusive list, items affecting net income of the registrant that should be excluded from the test are: impairment charges at the investor level, gains and losses from stock sales by the registrant; dilution gains and losses from stock sales by the investee, preferred dividends. Section 2400 of the FRM addresses implementation issues related to the significance tests for equity investees.

The summarized information should include the following (Rule 1-02(bb)):

  • For financial position. Current and noncurrent assets and liabilities, redeemable preferred stock, and noncontrolling interests. In the case of specialized industries, for which classified balance sheets ordinarily are not presented, the major components of assets and liabilities should be shown.
  • For results of operations. Gross revenues or net sales, gross profit, income (loss) from continuing operations and cumulative effect of accounting changes, and net income (loss) attributable to the entity. In the case of specialized industries, other information may be substituted for sales and related costs and expenses, if necessary, for a more meaningful presentation.

The summarized data are required for the same periods as the audited consolidated financial statements (insofar as it is practicable). The data should not be labeled “unaudited.” In presenting the data, if the significant subsidiary test is met, the summarized information should be provided for all such companies; requests to omit some entities on the basis of materiality (that is, less than 10%) will not be routinely granted by the SEC.

In addition to the requirement for footnote disclosure of summarized financial information, Rule 3-09 requires separate financial statements for any 50%-or-less-owned equity method investee based on the Rule 1-02(w) significance tests using 20% instead of 10%. Separate financial statements are required for any investee that individually meets either the investment or income test in Rule 1-02(w) for any of the registrant’s fiscal years required to be presented in the filing. These separate statements should cover, insofar as is practicable, the same periods as the audited consolidated financial statements, and should be audited for those periods in which the 20% test is met.

Rule 3-09(b) of Regulation S-X provides that if the registrant is an accelerated filer as defined in the rules but the 50%-or-less-owned person is not an accelerated filer, the required financial statements may be filed as an amendment to the report within 90 days, or within 6 months if the 50%-or-less-owned person is a foreign business, after the end of the registrant’s fiscal year.

Combined financial statements may be presented when two or more equity investees meet the 20% test. Combined financial statements generally are appropriate only for entities under common control or common management, and then only for periods in which that condition existed.

Rule 3-09 of Regulation S-X Rule does not require separate interim financial statements. Instead, when interim summarized income statement information is required, the information required by S-X 10- 01(b)(1) should be provided for any equity investee that is 20% or more significant using the same tests of significance that are used for Rule 3-09 (based on cumulative year-to-date information). Rule 3-09 does not apply to smaller reporting companies.

The inclusion of the separate financial statements required by Rule 3-09 does not necessarily eliminate the need to present summarized footnote information pursuant to Rule 4-08(g). Rule 4-08(g) requires summarized footnote information for 50%-or-less-owned equity method investees if the investee meets any of the three Rule 1-02(w) significance tests versus the two significance tests called for by Rule 3-09. If a registrant has numerous equity investees and separate financial statements were required for only one entity, summarized financial information for all equity investees, on an aggregate basis, would be required. In other words, the existence of one 20% entity for a registrant with numerous equity investees will automatically trigger the footnote disclosure of summarized information for all entities on an aggregate basis.

The SEC staff has offered a number of informal interpretations of the significant subsidiary test under Rules 1-02(w)(2) and 1-02(w)(3):

  • Rule 1-02(w)(2) of Regulation S-X states that a subsidiary is significant if the parent’s (registrant’s) and its other subsidiaries’ proportionate share of the total assets (after intercompany eliminations) of the subsidiary exceeds 10% of consolidated assets.

    The following interpretations are directed to the phrase after intercompany eliminations (the term tested subsidiary as used in the following refers to the subsidiary being tested to determine whether it is a significant subsidiary).

  • Receivables of the tested investee from members of the consolidated group should be eliminated before determining the consolidated group’s proportionate share of total assets of the tested subsidiary.
  • Receivables from the tested investee should not be eliminated before determining the consolidated group’s proportionate share of total assets of the tested subsidiary.
  • No adjustments would be made to consolidated assets included in the denominator of the fraction, because all appropriate intercompany eliminations are already made in consolidation.
  • Although the phrase after intercompany eliminations is not used in Rule 1-02(w)(3), adjustments to income from continuing operations before income taxes for intercompany profits should be made to the entity being tested similar to those made in recording earnings of the entity in consolidation.
  • Rule 1-02(w)(3) states that a subsidiary is significant if the parent’s and its other subsidiaries’ equity in the income from continuing operations before income taxes, of the subsidiary exceeds 10% of such income of the parent and its consolidated subsidiaries, provided that if such income of the parent and its consolidated subsidiaries is at least 10% lower than the average of such income for the last 5 fiscal years such average may be substituted in the determination.
  • The alternative five-year average income substitution is applicable only to the parent and its consolidated subsidiaries, and is not applicable to the subsidiary being tested. In computing the five-year average income, loss years should be assigned a zero, and the denominator should be five.
  • When there is a loss figure for one but not both sides of the equation in the computation of the income test, the equity in income or loss of the tested subsidiary should be excluded from the consolidated income of the registrant and its subsidiaries for purposes of the computation.
Illustration of computation of income test: $
Loss of tested subsidiary
(1,000)
Consolidated income of parent and its subsidiaries
5,000
Computation:
Loss of tested subsidiary
(1,000)
Income of parent and its subsidiaries excluding loss of tested subsidiary ($5,000 + $1,000)
6,000
  • Similarly, for purposes of the numerator used in the income test, the absolute values should be used when determining the aggregate significance of related businesses acquired where some of the businesses report losses and others report income. This guidance does not apply to businesses that are considered to be related because they are under common control or management. If the related businesses have been under common control or management for the period covered by the income test, the combined or net amount of the acquiree’s income should be used to compute significance.
  • Additionally, when performing the income statement test on an aggregate basis, unconsolidated subsidiaries and 50%-or-less-owned equity method investees that report losses should not be aggregated with those reporting income.

Section 2015 of the SEC’s FRM addresses the basics of measuring significance and Section 2020 and 2025 provides implementation guidance for measuring significance. The manual is available at www.sec.gov/divisions/corpfin/cffinancialreportingmanual.shtml.

Significance of equity method investees — Effect of retrospectively applied change in accounting principle

Section 2410 of the FRM provides guidance to registrants measuring the significance of their equity method investees under Rule 3-09. Under Rule 3-09, audited financial statements of an equity method investee are required if the investee is significant at the 20% level under either the investment or pretax income test in Rule 1-02(w) of Regulation S-X.

Paragraph 2410.8 clarifies that if a registrant has a discontinued operation or a retrospectively applied change in accounting principle subsequent to the registrant’s filing of its Form 10-K, the registrant may use its historical financial statements in its most recent Form 10-K to determine whether S-X 3-09 financial statements and S-X 4-08(g) financial information is required. That is, the registrant need not recompute significance using the financial statements that give retrospective effect to the discontinued operation or change in accounting principle and are included or incorporated into the registration or proxy statement. In addition, when filing a subsequent Form 10-K, a registrant need not recompute S-X 3-09 and S-X 4-08(g) significance for periods earlier than the one during which a retrospectively applied change in accounting principle occurred. For a discontinued operation, a registrant must recompute S-X 3-09 and S-X 4-08(g) significance for all periods presented. As a result, a previously insignificant investee may become significant as a result of a discontinued operation.

Additionally, the guidance clarifies that Rule S-X 3-09 financial statements and S-X 4-08(g) financial information for a disposed equity method investment will not be required in the Form 10-K for the year of disposal if (1) in the year an equity method investment is disposed, either a different event occurs after the disposal requiring a component of the registrant to be reported as a discontinued operation or a change in accounting principle is adopted by the registrant in the year of the disposal; and (2) the equity method investment is not significant for any of the registrant’s fiscal years required to be presented in the Form 10-K, including the year of disposal, based on the historical financial statements of the registrant that have not been retrospectively adjusted to give effect to the discontinued operation or change in accounting principle.

Presentation of Rule 3-09 financial statements for entities with different fiscal year-ends

Under Rule 3-09 of Regulation S-X, financial statements of an equity method investee are required if the investee is significant at the 20% level under either the investment or pretax income test in Rule 1-02(w) of Regulation S-X. In some cases, an equity method investee may have a different fiscal year end than the registrant. When the fiscal year end of an equity method investee differs from that of the registrant, the registrant may question which fiscal year of the investee represents its most recent fiscal year for purposes of complying with Rule 3-09, particularly when the fiscal year ends differ by six months. The SEC staff clarified that the registrant may present either the investee’s financial statements for the fiscal year ending prior to the registrant’s year end, or the investee’s financial statements for the fiscal year ending after the registrant’s year end. For example, for a registrant with a December 31, 2017, year-end and an equity method investee with a June 30 year-end, financial statements of the equity method investee may be presented as of and for the year ending June 30, 2018, or June 30, 2017. The selected approach should be applied consistently and on an investee by investee basis. Additionally, either approach is acceptable even if the registrant recognizes the equity in earnings on a lag basis.

Rule 3-09 grace period

In accordance with Rule 3-09, the financial statements of a private equity method investee (that does not meet the definition of a foreign business) should be filed within 90 days of the investee’s fiscal year-end, but are not required to be filed before the due date of the registrant’s Form 10-K. The investee’s financial statements may be filed by amendment to the registrant’s Form 10-K if they are due subsequent to the due date of the registrant’s Form 10-K. The period between the due date of the registrant’s Form 10-K and the due date of the investee’s financial statements is commonly referred to as the annual report “grace period.” The SEC staff clarified that the annual report grace period for filing equity method investee financial statements does not extend to a registration statement (that is, Form S-1, S-3, S-4, S-11), even if the registration statement incorporates Form 10-K by reference. Therefore, when a registrant is preparing a registration statement during the annual report grace period, it may be required to file the equity method investee financial statements earlier than would otherwise be required.

Definition of a public business entity

FASB’s definition of a public business entity (PBE) includes entities whose financial information or financial statements are included in a filing with the SEC. Consequently, entities that are otherwise privately held may be considered PBEs solely because their financial information or financial statements appear in a filing with the SEC. The determination of whether an entity qualifies as a PBE is important, particularly because many accounting standards, including the major new accounting standards have different adoption dates for PBEs (which are typically one year earlier than non-PBEs). Significant equity method investees requiring financial statements under Rule 3-09 are deemed to be PBEs; however, the staff has indicated that the application of the PBE definition to an insignificant equity method investee whose financial information is not included in the filing, but is used only for purposes of recording the registrant’s share of the investee’s earnings or losses would not be considered a PBE and, therefore, would not be required to adopt the new accounting standards using the PBE adoption dates.

Guarantor financial statements (Rule 3-10 of Regulation S-X)

Debt or preferred stock registered under the Securities Act may be guaranteed by one or more of an issuer’s subsidiaries or its parent. Under the Securities Act of 1933, guarantees of securities are considered securities themselves. As a result, under the general rule (Rule 3-10(a)), every guarantor of a registered security and every issuer of a registered security that is guaranteed must file the financial statements required for a registrant by Regulation S-X. This means that a Securities Act registration statement must include both issuer and guarantor financial statements.

Under certain circumstances, modified financial information may be provided in lieu of separate guarantor and issuer financial statements. Specifically, modified information may be provided if the subsidiary issuer or subsidiary guarantor is 100% owned by its parent and the guarantee is full and unconditional. A subsidiary is 100% owned if all of its outstanding voting shares and any outstanding securities convertible into its voting shares (for example, stock options and convertible debt) are owned directly or indirectly by its parent company. A guarantee is full and unconditional when the payment obligations of the issuer and guarantor are essentially identical and the guarantor’s obligation is immediately triggered on the issuer’s failure to pay. For example, the amounts and payment schedules must be the same and there can be no requirement to first exhaust remedies against the issuer.

A registrant meeting the aforementioned criteria should disclose condensed consolidating information in a note to the financial statements with separate columns for the parent, subsidiary issuer, guarantor subsidiaries on a combined basis, any other subsidiaries on a combined basis, consolidating adjustments, and total consolidated amounts. Such information should be filed for the periods specified in Rules 3-01 and 3-02; that is, a consolidating balance sheet as of the end of each of the two most recent fiscal years and consolidating statements of operations and cash flows for each of the three fiscal years preceding the date of the most recent consolidating balance sheet. Consolidating interim financial statements should also be filed if consolidated interim statements are required. When preparing condensed consolidating information in accordance with Rule 3-10, registrants are required to follow the general guidance found in Rule 10-1 of Regulation S-X (the rules for presenting condensed interim financial statements). The SEC staff has clarified that registrants providing condensed financial information pursuant to Rule 3-10 should report comprehensive income as part of that information, consistent with the requirement to provide comprehensive income in condensed interim financial statements prepared in accordance with Rule 10-1.

The SEC staff has provided some insight in recent years into how Rule 3-10 should be interpreted and the rule applied through the following examples:

  • Ownership should not be assessed solely in terms of voting control. If a contractual arrangement allows holders of nonvoting shares to appoint directors to the board of a subsidiary, the subsidiary would not be considered 100% owned. The staff clarified that “100% owned” is not the same as “wholly owned,” which under Regulation S-K is defined as substantially owned and used in the context of consolidation. To qualify for relief, the subsidiary must be 100% owned and disclosed as such.
  • Similarly, full and unconditional should not be assessed solely in terms of the extent of the guarantee but also the duration. If a guarantee is not in place continuously throughout the life of the registered security (that is, a guarantor can “opt out” of the guarantee during the term of the debt) it would not be considered full and unconditional. The staff reminded registrants that failure to satisfy the criteria would require full registrant financial statements for all guarantors as well as separate Exchange Act reporting.
  • Guarantees should be evaluated to determine whether they contain customary release provisions. The staff has determined that contracts covering high yield notes frequently allow the release of subsidiary guarantees before the notes are extinguished, and many of the contract provisions are so common that the staff considers them to be “customary.” The staff believes that such guarantees do not meet the definition of “full and unconditional” in Rule 3-10(h)(2) of Regulation S-X; however, the staff concluded that if the conditions under which a subsidiary may be released from a guarantee are limited to those the staff considers to be customary, it does not need to require registrants to provide the full separate guarantor financial statements required by Rule 3-10. Instead, condensed consolidating financial information is sufficient.
    • Paragraph 2510.5 of the FRM reflects this view, and that paragraph now contains the following list of customary release provisions:
      • The subsidiary is sold or sells all of its assets.
      • The subsidiary is declared “unrestricted” for covenant purposes.
      • The subsidiary’s guarantee of other indebtedness is terminated or released.
      • The requirements for legal defeasance or covenant defeasance or to discharge the indenture have been satisfied.
      • The rating on the parent’s debt securities is changed to investment grade.
      • The parent’s debt securities are converted or exchanged into equity securities.

If debt agreements contain other types of release provisions, the staff advises registrants to consider contacting the Office of Chief Counsel in the Division of Corporation Finance to discuss whether relief from the Rule 3-10 requirement to provide guarantor financial statements is available.

Effect of changes in the guarantor structure on condensed consolidating financial information

The SEC staff has provided its view about how to appropriately reflect the following events in the condensed consolidating financial information:

  • Transfers of businesses within a consolidated group. Typically, transfers of businesses within a consolidated group are transactions between entities under common control. Under U.S. GAAP, the transferee reflects the business received retrospectively, but the transferor does not remove the business transferred retrospectively; however, the staff believes that the most meaningful and appropriate approach is to reflect transfers of businesses retrospectively in the transferor and transferee columns in the condensed consolidated financial information. For example, if a subsidiary guarantor transfers a business to a subsidiary non-guarantor in a particular period, the transferred business should be reflected in the non-guarantor column for all periods presented.
  • Transfers of assets within a consolidated group. Transfers of assets are recorded prospectively under U.S. GAAP. Accordingly, transfers of assets within a consolidated group should also be reflected prospectively from the date of the transfer.
  • Changes in the composition of guarantors and non-guarantors. Changes in the subsidiaries designated as guarantors and non-guarantors should generally be reflected retrospectively in the condensed consolidating financial information so that the information reflects the guarantee structure in place as of the most recent balance sheet date.
  • Disposals of subsidiary guarantors (released from the guarantee). The staff will accept either of two alternative presentations:
    • Reflect the disposed subsidiary in the guarantor column through the date of disposal. Subsequent to the disposal, retrospectively reflect the subsidiary in the non-guarantor column (similar to the presentation described in the description of changes in the composition of guarantors and non- guarantors when there is a change in the composition of the guarantors and non-guarantors).
    • Reflect the disposed subsidiary in the guarantor column through the date of disposal with no retrospective adjustment in order to preserve the historical results of operations of the guarantors.

Measuring significance of a recently acquired subsidiary or issuer guarantor

Under Rule 3-10(g), a Securities Act registration statement of a parent company must include the financial statements of a recently acquired subsidiary issuer or guarantor if

  • the subsidiary has not been included in the audited consolidated results of the parent company for at least nine months of the most recent fiscal year, and
  • the net book value or purchase price (whichever is greater) of the subsidiary is 20% or more of the principal amount of the securities being registered.

Because a single registration statement may be used to register multiple series of notes (with different holders, maturity dates, interest rates, and so on), questions arise about how to compute significance when applying the guidance. The SEC staff clarified that the form of the registration statement does not affect how significance is measured under Rule 3-10(g). Accordingly, significance should be measured based on the principal amount of each series of notes separately.

Rule 3-10 relief

In certain situations, no condensed information would have to be disclosed as long as the facts are disclosed in a note to the financial statements. For example, financial information may be omitted if the parent has no independent assets or operations and any subsidiaries of the parent other than the issuer or guarantors are minor.

Subsidiary issuers and subsidiary guarantors are generally exempt from periodic reporting (for example, Form 10-Ks and 10-Qs) where parent company periodic reports include consolidating financial information.

Affiliates whose securities collateralize a registered class of securities (Rule 3 -16 of Regulation S-X)

Under Rule 3-16 of Regulation S-X, affiliates whose securities constitute a substantial portion of the collateral for any class of securities registered or to be registered must file the financial statements that would be required if the subsidiary were a registrant. A separate filing need not be made if the subsidiary’s financial statements are otherwise separately included in the parent company registrant’s filing. The securities of an affiliate are considered a “substantial” portion of the collateral if the greater of the (a) aggregate principal amount, (b) par value, (c) book value as carried by the registrant, or (d) market value of the affiliate’s securities equals 20% or more of the principal amount of the securities registered or being registered.

Note: In late July 2018, the SEC proposed rule amendments to simplify and streamline the financial disclosures required in and subsequent to registered debt offerings. The proposal would amend Rule 3- 10 applicable to guarantors and issuers of guaranteed securities and Rule 3-16 applicable to affiliates whose securities collateralize a registrant’s securities. The proposed amendments to Rule 3-10 would continue to follow the approach of permitting issuers to omit separate financial statements of subsidiary issuers and guarantors when certain conditions are met, but the conditions and the required alternative disclosures would change. The proposed amendments to Rule 3-16 would replace the existing requirement to provide separate financial statements for each affiliate whose securities are pledged as collateral with financial and nonfinancial disclosures about the affiliate(s) and the collateral arrangement. The financial disclosures would consist of summarized financial information similar to that to be provided by issuers and guarantors of guaranteed securities. Comments on the proposal were due on December 3, 2018.

Regulation S-X schedules

Regulation S-X schedules are required in Forms 10, 10-K, S-1, S-4, and S-11. Although schedules are not required to be presented in Form S-3, they are part of filings on that form because that form requires the Form 10-K to be incorporated by reference. Smaller reporting companies are not required to file the Regulation S-X schedules. When required, the schedules must be filed at the same time the filing is made, except that the schedules required by Form 10-K can be filed as an amendment under cover of Form 10-K/A (the schedules may be filed by amendment within 30 days after the due date of Form 10-K). Each schedule has detailed instructions on what information is required. It is essential to understand these instructions and tie the schedules into the related items in the financial statements. The information required by any schedule may be included in the financial statements and related notes, in which case the schedule may be omitted.

The schedules to be filed under Rule 5-04 are as follows:

  • Schedule I — Condensed financial information of registrant
  • Schedule II — Valuation and qualifying accounts
  • Schedule III — Real estate and accumulated depreciation
  • Schedule IV — Mortgage loans on real estate
  • Schedule V — Supplemental information concerning property-casualty insurance operations

Knowledge check

  1. Where are the form and content of and requirements for financial statements included in filings with the SEC found?
    • Regulation S-T.
    • Regulation S-K.
    • Regulation S-X.
    • Regulation FD.
  2. Which entities are governed by Regulation S-X Rules 5-01 to 5-04?
    • Insurance companies.
    • Registered investment companies.
    • Rules regarding general notes to the financial statements.
    • Commercial and industrial companies.
  3. Which prescribes the form and content of accountants’ reports?
    • Rule 2-01 of Regulation S-X.
    • Rule 2-03 of Regulation S-X.
    • Rule 2-02 of Regulation S-X.
    • Rule 2-04 of Regulation S-X.
  4. When part of an audit is performed by an accountant other than the principal accountant, when must the audit report of the other accountant be included in an SEC filing?
    • When the other accountant plays a significant role in the audit.
    • When the other accountant’s report is referred to in the principal accountant’s report.
    • Always, whether or not the other accountant’s report is referred to in the principal accountant’s report.
    • When, in the principal auditor’s professional judgment, the auditor believes the other accountant’s report cannot be relied upon.
  5. The SEC will accept an auditor’s report with an explanatory paragraph that addresses
    • Scope limitation with respect to conducting an audit of financial statements.
    • Ability of the registrant to recover its investment in specified assets.
    • Reason for departure from GAAP.
    • Uncertainty of the registrant’s ability to continue as a going concern.
  6. The financial statements to be included in an SEC filing must contain certain significant disclosures that are not required by GAAP, which are outlined in
    • Regulation S-X Rule 4-01.
    • Regulation S-X Rule 4-08.
    • Regulation S-X Rule 3-09.
    • Regulation S-X Rule 3-11.
  7. If the investment in and advances to an equity investee of a registrant do not meet the 10% significance threshold of S-X rule 1-02(W)(1) for the most recent consolidated year-end balance sheet, but do meet the 10% significance for the prior year-end balance sheet, Regulation S-X Rule 4-08(g) requires
    • No information about the registrant’s equity investees, because the significance test was not met for the most recent year-end.
    • Summarized financial statement footnote information on all of the registrant’s unconsolidated subsidiaries and 50% or less owned equity method investees for all years presented in the financial statements.
    • Summarized financial statement footnote information on all of the registrant’s unconsolidated subsidiaries and 50% or less owned equity method investees for the latest year presented in the financial statements.
    • Summarized financial statement footnote information for the investee that meets the 10% significance threshold only, for all years presented in the financial statements.
  8. Issuer A has registered debt securities that are guaranteed by one of its subsidiaries. The subsidiary is 100% owned by the issuer and the guarantee is full and unconditional. Under such circumstances, the issuer may include which in its periodic reports?
    • Summarized financial information for the parent company, guarantor subsidiary, and all other subsidiaries combined.
    • Condensed consolidating financial information for the parent company, guarantor subsidiary, and all other subsidiaries combined.
    • Summarized quarterly financial information for the parent company, guarantor subsidiary, and all other subsidiaries combined.
    • Summarized financial information for the guarantor subsidiary.
  9. Under Regulation S-X Rule 5-04, Schedule II contains information concerning
    • Valuation and qualifying accounts.
    • Mortgage loans on real estate.
    • Condensed financial information of the registrant.
    • The summary compensation table for named executives.
  10. The rules that set forth the requirements related to management’s discussion and analysis of financial condition and results of operations (MD&A) are contained in which regulation?
    • Regulation S-K.
    • Regulation S-X.
    • Regulation S-B.
    • Regulation M-A.
  11. Regulation S-X schedules are not required to be presented in which form?
    • Form 10-K.
    • Form S-3.
    • Form S-4.
    • Form S-1.

Regulation S-K

Regulation S-K (17 CFR 229) contains the disclosure requirements for the “textual” (nonfinancial statement) information in filings with the SEC. Regulation S-K is divided into the following 10 major classifications (Subparts) that are further divided into Items:

  1. General. Including the SEC’s policy on projections, rules on incorporation by reference, use of non-GAAP financial measures in SEC filings, and smaller reporting companies (Item 10)
  2. Business. Including a description of the business, property, and legal proceedings (Items 101, 102, and 103)
  3. Securities of the registrant. Including market price, dividends, and description (Items 201 and 202)
  4. Financial information. Including selected financial data; supplementary financial information; management’s discussion and analysis of financial condition and results of operations (MD&A); changes in and disagreements with accountants; market risk disclosures, disclosure controls and procedures and internal control over financial reporting (Items 301-308)
  5. Management and certain security holders. Including directors, executive officers, promoters, and control persons; executive compensation; security ownership of certain beneficial owners and management; certain relationships and related transactions, compliance with Section 16(a) of the Exchange Act, code of ethics and corporate governance (Items 401-407)
  6. Registration statement and prospectus provisions. Including summary information; risk factors and ratio of earnings to fixed charges; use of proceeds; dilution; plan of distribution; and interests of named experts and counsel (Items 501-512)
  7. Exhibits (Item 601)
  8. Miscellaneous (Items 701–703)
  9. List of industry guides (Items 801 and 802)
  10. Roll-up transactions (Items 901 to 915)

The structure of Regulation S-K (Subparts and Items) is comparable to that of Regulation S-X (Rules).

As discussed earlier, the SEC’s rules for smaller reporting companies are incorporated in Regulation S-K. There are 12 nonfinancial item requirements that provide scaled disclosure options to smaller reporting companies, and these requirements are included in separate paragraphs within the applicable items of Regulation S-K. In cases where smaller reporting companies are not required to provide disclosures required of larger companies — for example, the disclosure required under Item 305 of Regulation S-K on quantitative and qualitative disclosures about market risk — a paragraph in the relevant item of Regulation S-K has been included indicating that smaller reporting companies are not required to respond to the item.

The requirements of Regulation S-K for companies other than smaller reporting companies and the scaled disclosure Items in Regulation S-K applicable to smaller reporting companies are discussed later in the course.

Note: Regulation S-K can be found on the SEC’s website; however, the SEC may lag in updating its document for recent changes. The Code of Federal Regulations (CFR) may contain a more up-to-date version. Regulation S-K is located at 17 CFR 229 and changes to it are published in the Federal Register.

17 CFR 229 also includes the following:

  • Regulation M-A (Items 1000–1016). Contains the disclosure requirements for merger and acquisition transactions and other extraordinary transactions.
  • Regulation A-B (Items 1100–1123). Contains the disclosure requirements for issuers of asset-backed securities.
  • Subpart 1200 (Items 1201–1208). As part of the process of updating and codifying the Securities Act and Exchange Act Industry Guide 2: Disclosure of Oil and Gas Operations, subpart 1200 was added to Regulation S-K. The industry guide contains disclosure requirements for registrants engaged in oil- and gas-producing activities.

SEC interpretive releases

The SEC occasionally provides guidance on topics of general interest to the business and investment communities by issuing interpretive releases. The interpretive releases reflect the SEC’s views and interpretation of federal securities laws and SEC regulations, but are not positive law. A description of some of the more significant releases follows.

Cybersecurity

On February 21, 2018, the SEC issued an interpretive release (the release) that reinforces and expands the guidance on reporting and disclosing cybersecurity risks and incidents that was previously issued in 2011 by the Division of Corporation Finance (the division). This new release became effective on February 26, 2018.

In response to the increasing significance of cybersecurity incidents, the SEC issued this release, which outlines its views with respect to cybersecurity disclosure requirements under the federal securities laws as they apply to public operating companies. In addition, this release addresses the importance of cybersecurity policies and procedures and the application of insider trading prohibitions in the cybersecurity context.

The division’s 2011 guidance reminded registrants that although existing disclosure requirements do not explicitly include cybersecurity risks or cyber incidents, registrants may nonetheless be obligated to make such disclosures. The specific disclosure obligations within the Division’s 2011 guidance included the following:

  • Risk factors
  • Management’s discussion and analysis of financial condition and results of operations (MD&A)
  • Description of business
  • Legal proceedings
  • Financial statement disclosures
  • Disclosure controls and procedures

Each of those specific disclosure obligations were reinforced within the release. Additionally, the release expanded upon the division’s 2011 guidance by including a focus on the following new topics:

  • Stressing the importance of cybersecurity policies and procedures. Companies were reminded that establishing and maintaining effective disclosure controls and procedures must include considerations for cybersecurity. The SEC also reminded companies to consider the materiality of cybersecurity risks and incidents when preparing their disclosures and included the relevant obligations companies have related to periodic reports, Securities Act and Exchange Act filings, and current reports.
  • Application of insider trading prohibitions in the cybersecurity context. Cybersecurity risks and incidents may create material nonpublic information. The SEC encouraged companies to not only consider federal securities laws related to insider trading, but to also review their own insider trading policies and procedures already in place to prevent trading on the basis of material nonpublic information related to cybersecurity risks and incidents. In addition, the SEC expects companies to have policies and procedures to ensure that any disclosures of material nonpublic information related to cybersecurity risk and incidents are not made selectively, and that they comply with the Regulation FD disclosure requirements.
  • Board risk oversight disclosures. Expands to include cybersecurity risks when disclosing how the board of directors administers its risk oversight function.

Consistent with the division’s 2011 guidance, the SEC’s release reinforced the notion that companies are not to provide a “roadmap” on how to compromise their systems. Instead, companies are to provide meaningful disclosures that would be material to an investor and to provide such disclosures in a timely fashion.

Revenue recognition

In 2017, the SEC issued two releases to update its interpretive guidance on revenue recognition:

  • Release No. 33-10402, “Commission Guidance Regarding Revenue Recognition for Bill-and-Hold Arrangements,” states that upon adoption of FASB ASC 606, Revenue From Contracts With Customers, registrants should no longer rely on the bill-and-hold arrangement guidance in Release No. 23507 and Accounting and Auditing Enforcement Release (AAER) No. 108, In the Matter of Stewart Parness, because FASB ASC 606 provides specific guidance on recognizing revenue for those arrangements. Until a registrant adopts FASB ASC 606, it should continue to refer to the guidance in Release No. 23507 and AAER No. 108.
  • Release No. 33-10403, “Updates to Commission Guidance Regarding Accounting for Sales of Vaccines and Bioterror Countermeasures to the Federal Government for Placement into the Pediatric Vaccine Stockpile or the Strategic National Stockpile,” states that vaccine manufacturers should recognize revenue and provide the disclosures required under FASB ASC 606 when vaccines are placed into federal governmental stockpile programs because control of the vaccines will have been transferred to the customer and the criteria to recognize revenue in a bill-and-hold arrangement under FASB ASC 606 will have been met. The accounting treatment of those vaccines under Release No. 33-10403 is consistent with prior SEC guidance. Until a registrant adopts FASB ASC 606, it should continue to refer to prior SEC guidance.

Pay ratio disclosure

In September 2017, the SEC adopted interpretive guidance to assist companies in their efforts to make the pay ratio disclosures. Because the pay ratio rule permits the use of estimates, assumptions, and statistical sampling to determine the median employee, some constituents expressed concern about the compliance uncertainty and potential liability associated with the required disclosures. The SEC’s interpretive guidance was issued in part to alleviate these concerns and states that the SEC will not take an enforcement action that challenges a registrant’s pay ratio disclosures if the estimates have a reasonable basis and are made in good faith. The interpretive guidance also clarifies that the consistently applied compensation measure used to calculate the median employee may be derived from existing internal (such as tax or payroll) records, even if those records do not include every element of compensation (for example, equity awards) and that the determination of workers that meet the definition of an employee may be drawn from pre-existing published guidance under employment or tax laws.

Additionally, the staff updated its C&DIs to reflect the SEC’s guidance and issued separate interpretive guidance to help registrants understand how they can utilize statistical sampling and estimates in making their pay ratio disclosures. The guidance provides hypothetical examples related to the use of sampling and other reasonable methodologies.

Financial reporting policies

Over the years, the SEC has published the opinions (originally called Accounting Series Releases, or ASRs) of the SEC on major accounting questions and on the form and content of financial statements and financial disclosures. In addition, over the years, several significant amendments, in the form of Financial Reporting Releases, were made to the rules governing the form and content of financial statements filed with the SEC. Although the amendments are incorporated into Regulation S-X, the releases frequently provide guidelines and interpretations. Therefore, when questions arise in applying amendments to Regulation S-X, it is helpful to refer to the release itself so that you will be better informed about the purpose of the amendment, and thus be able to comply with its intent.

The SEC has codified these opinions to present their contents in a more cohesive manner. The Codification of Financial Reporting Policies (FRC) contains those releases relating to financial information.

A brief description of some of the more significant releases follows. Excluded are those releases related to (1) independence of certifying accountants (contained in Sections 601, 602, and 604 of the FRC), (2) specialized industries (contained in Section 400 of the FRC), and (3) those used to announce amendments to Regulation S-X. For convenience, each release is referenced to the original ASR or FRR number.

Codification
Section Description
102.05 Discusses reporting requirements for issuer’s change of fiscal years, including transition periods and Form 8-Ks (FRR 35). This FRR gives various examples of transition periods.
104 Expresses the SEC’s views on the significance of oral guarantees to the financial reporting process. The SEC emphasized that the substance of oral guarantees should be considered by financial institutions in responding to audit confirmations, and that auditors should ensure that confirmation requests clearly inquire about the nature of any oral arrangement (FRR 23).
105 Discusses the SEC’s position of considering substance over form in determining an appropriate consolidation policy (FRR 25).
202 Discusses the SEC’s position on the reporting of cash flows and cash flow per share information (ASR142). ASR 142 prohibits companies from presenting cash flow per share.
203 Discusses the disclosure requirements for compensating balances and short-term borrowing arrangements (ASR 148).
205 Expresses the SEC’s concerns about certain inappropriate LIFO accounting and disclosure practices (ASR 293).
211 Discusses the financial reporting and disclosures for preferred stock subject to mandatory redemption requirements or whose redemption is outside the control of the issuer (ASR 268). (See previous discussion of mandatorily redeemable preferred stock.)
213 Substantially amends the requirements for separate financial statements for parent companies and unconsolidated subsidiaries and investees accounted for by the equity method (ASR 302).
214 Deals with SEC policy on accounting for stock distributions. A distribution of less than 25% of the shares of the same outstanding class must be accounted for by a transfer from retained earnings to other capital accounts at the fair value of the shares issued (ASR 124).
219 Discusses the SEC’s views regarding disclosure of accounting policies for derivative financial instruments and derivative commodity instruments in connection with the adoption of Reg. S-X Rule 4-08(n) (FRR48).
302 Discusses the age of financial statements requirements in registration statements (ASR 281).
501 Provides interpretive guidance on the requirements of Item 303 of Regulation S-K for management’s discussion and analysis of financial condition and results of operations (FRRs 36, 61 and 72). This section discusses the weaknesses noted in the SEC’s 1989 study of MD&As. This guidance is still relevant and should be reviewed when writing MD&A.
501.06 Adopts technical amendments to conform SEC reporting requirements to FASB ASC 280-10 (SFAS No. 131) requirements relating to a business enterprise’s operating segments (FRR 54).
507 Discusses the SEC’s views regarding disclosure of quantitative and qualitative information about market risk inherent in derivative financial instruments, other financial instruments and derivative commodity instruments in connection with the adoption of Reg. S-K Item 305 (FRR 48).
603.02 Amends the SEC’s rules for reporting changes in a registrant’s independent public accountant (ASR 165, ASR 247, and FRR 31).
607 Provides that a qualification by the certifying accountant as a result of a scope limitation is not considered a complete filing, but allows the issuance of a “going concern” opinion in SEC filings if prepared in conformity with AU section 341, The Auditor’s Consideration of an Entity’s Ability to Continue as a Going Concern (ASR 90 and FRR 16).

The Codification of Financial Reporting Policies is not freely available; instead, it is available through subscription services (such as Lexis or CCH’s Accounting Research Manager) and in CCH’s SEC Handbook.

Knowledge check

  1. When questions arise in applying amendments to Regulation S-X, it is helpful to refer to the SEC’s guidance found in
    1. FRRs.
    2. AAERs.
    3. SLBs.
    4. SABs.

Accounting and Auditing Enforcement Releases

Between April 1982 and December 2017, the SEC issued thousands of Accounting and Auditing Enforcement Releases (AAERs) dealing with everything from elaborate frauds to major audit failures to relatively minor schemes to improve net income. Although the intent of the AAERs is not to establish new policy in the areas of accounting or auditing, the actions brought by the SEC do illustrate the variety of activities that constitute financial fraud and emphasize the importance of the independence of the auditor as a means of preventing fraud and other misconduct.

Certain recurring themes have appeared in AAERs over the years relating to revenue recognition problems, delayed recognition of losses, financial reporting problems, reliability of accounting information, culpability of auditors, and enforcement cases against auditors. A review of the AAERs may identify situations in which the staff has established specific guidelines pertaining to the transactions in question. The AAERs are posted on the SEC’s website at www.sec.gov/divisions/enforce/friactions.shtml.

Staff Accounting Bulletins

Staff Accounting Bulletins (SABs) are interpretations and practices followed by the Division of Corporation Finance and the Office of the Chief Accountant. SABs are not SEC rules, but rather they are a means of documenting the SEC staff’s views on matters relating to accounting and disclosure practices. A SAB usually deals with a specific question posed to the SEC staff relating to a specific situation. The staff has indicated that the guidance included in the SABs should be applied in all similar cases. Although the SABs are not formal rules of the SEC, they do reflect the staff’s current thinking and represent the position that will be taken on various accounting and disclosure matters. As a result, SABs should be referred to and followed when preparing or reviewing information to be included in a filing with the SEC.

As with FRRs, SABs have been “codified” (arranged by topic) into the Staff Accounting Bulletin Series. Periodically, the SEC’s staff issues an SAB that updates the codification by revising or rescinding portions of the guidance in the previous codification to make it consistent with current accounting and auditing literature and SEC rules and regulations.

SAB 118 is the most recent SAB, issued December 22, 2017. It expressed the staff’s view related to application of FASB ASC 740, Income Taxes, in the reporting period that includes December 22, 2017 — the date on which the Tax Cuts and Jobs Act was signed into law. The staff also issued SAB 117 and

SAB 116 in 2017, which modified portions of the guidance included in the SAB Series in order to make the guidance consistent with the SEC’s rules and regulations and to bring existing guidance into conformity with FASB ASC 321 and 606, respectively.

The following is a list and description of the more significant SAB topics.

Topic Description
1-B Requires allocating expenses to a division or subsidiary going public. The SEC requires the historical income statements of the division or subsidiary to reflect all of its costs of doing business. Adjustments should be made to an entity’s financial statements to include costs incurred by a parent on its behalf (that is, officers and employees salaries, rent or depreciation, advertising, accounting, and legal services, and other selling, general, and administrative expenses). The method of allocating common expenses (for example, incremental or proportional cost allocation) must be disclosed, along with a statement by management that the method used was reasonable. When practicable, footnote disclosures should include management’s estimate of what expenses would have been in each period presented if the entity had operated independently.
All financing arrangements with the parent must be discussed, although the staff has not insisted that interest be charged on intercompany debt (if not previously provided) unless the debt specifically relates to the entity’s operations and will be carried on the books of the subsidiary or division in the future. If intercompany interest is not charged, an analysis of the intercompany account as well as the average balances should be provided.
If the entity’s historical financial statements are not indicative of future operations (for example, tax agreements will be revised or terminated), pro forma income statements reflecting such significant changes should be prepared in accordance with Rules 11-01 to 11-03 of Regulation S-X. The staff has allowed the presentation of pro forma earnings per share data only for the most recent year and interim period.
An entity may continue to be included in a parent’s consolidated income tax return and calculate its tax provision using a method other than the separate return basis. In such cases, the staff has required a pro forma income statement for the most recent year and interim period reflecting a tax provision calculated on the separate return basis.
The staff has informally indicated that these requirements apply to all filings with the SEC, including the reporting on significant subsidiaries in Form 10-K and significant acquisitions in Form 8-K.
1-J Expresses the staff’s views on application of Rule 3-05 of Regulation S-X in initial public offerings. The rule provides alternate tests for determining whether acquired business financial statements are required. For a first-time registrant, the significance of a business acquired or to be acquired can be measured against the pro forma combined financial information included in the registration statement. In order for the pre- acquisition audited financial statements of an acquiree to be omitted from the registration statement, the following conditions must be met:
  • The combined significance of businesses acquired or to be acquired for which audited financial statements cover a period of less than 9 months may not exceed 10%.
  • The combined significance of businesses acquired or to be acquired for which audited financial statements cover a period of less than 21 months may not exceed 20%.
  • The combined significance of businesses acquired or to be acquired for which audited financial statements cover a period of less than 33 months may not exceed 40%.
1-M Addresses the application of “materiality” thresholds to the preparation and audit of financial statements. The rule reiterates the concept of materiality that is described in accounting literature and used by the courts in interpreting the federal securities laws. The staff states that registrants and the auditors of their financial statements should not rely exclusively on quantitative benchmarks to determine whether an item is material to the financial statements. They must also consider the nature and circumstances of the misstatements as well as how it would affect the decision of a reasonable investor. The staff emphasizes that measuring the magnitude of a misstatement is only the beginning of an analysis of materiality. The rule also discusses specifically the aggregating and netting of transactions and intentional immaterial transactions.
1-N To evaluate whether financial statements are materially misstated, registrants, and auditors typically follow a two-step process. They (1) identify and quantify misstatements that have not been corrected and (2) evaluate whether the effects of those misstatements are material. SAB Topic 1-M provides guidance for performing the second step in the process. Topic 1-N addresses the first step.
The staff believes registrants should use a combination of the two approaches for quantifying misstatements that are currently used to evaluate materiality (the “rollover” approach, which focuses on the income statement and quantifies an error as the amount by which the current year income statement is misstated, and the “iron curtain” approach, which focuses on the magnitude of the misstatement to the current balance sheet). The staff believes that registrants should quantify the effects of all errors, including the effects of correcting prior misstatements, on each of the financial statements and related disclosures. To accomplish this objective, the staff advises registrants to quantify and evaluate errors using a “dual” approach that includes both an income statement and a balance sheet assessment of any misstatement. This means that if a registrant corrects an error in the current year that was immaterial in prior years and the effect of the correction is material to the current year, the registrant should restate its prior year financial statements. The staff notes that because the error was immaterial in prior years, the registrant can restate prior year financial statements without amending previously filed reports.
2-A.6 Indicates that underwriters’ fees and other costs incurred to obtain bridge financing should be deferred and amortized as debt issue costs only over the expected period of the bridge financing. When an investment banker also provides advisory services in connection with the acquisition, the total fees paid should be allocated between the services such that the effective debt service cost (interest and amortization of debt issue costs) for the bridge financing is comparable to that for other recent debt issues. FASB ASC 805.
2-A.8 Clarifies the views of the staff regarding the applicability of SAB No. 48 (Topic 5-G) to business combinations just prior to or concurrent with an initial public offering. The staff did not intend SAB No. 48 to apply to the exchange of a business for stock or to be an interpretation of FASB ASC 805. The staff believes the combination of two or more businesses should be accounted for in accordance with GAAP.
3-C States that the initial carrying amount of redeemable preferred stock should be its fair value at issuance. The carrying amount should be accreted to the mandatory redemption amount using the interest method over the period from issuance date to the mandatory redemption date, through a charge against retained earnings (or, in absence of retained earnings, against paid-in-capital). This accretion is required even if the issuer can voluntarily redeem the preferred stock before the mandatory redemption date or the holder can convert it into another class of securities. Companies are also advised to consider the guidance in FASB ASC 480-10-S99.
4-B States that undistributed earnings of an S corporation must be reflected as additional paid-in-capital on the date the S election is terminated (that is, treated as a constructive distribution to the owners followed by a capital contribution).
4-D If a registrant, filing an IPO, has issued common stock, options, or warrants to purchase common stock for nominal consideration for any income statement period covered by the registration statement (including periods in selected financial data) or for a subsequent period prior to effectiveness, then the issuances should be treated similar to a stock split (retroactive treatment) and should be treated as outstanding for all periods. Basic EPS should reflect only nominal issuance of common stock; diluted EPS should reflect nominal issuances of common stock, options, and warrants.
Nominal consideration should be determined based on facts and circumstances. The consideration the entity receives should be compared to the security’s fair value to determine whether the consideration is nominal. The SEC has indicated that nominal issuances do not include issuances for which compensation has been recorded and issuances made in exchange for assets (unless the fair value of the assets is nominal). As a result, the SEC does not expect to see many nominal issuances and anticipates they will be limited to certain issuances to investors or promoters.
Reflecting nominal issuances as outstanding for all historical periods does not alter the registrant’s responsibility to determine whether compensation expense needs to be recognized.
5-G States that nonmonetary assets transferred to a company by its promoters or shareholders in exchange for stock prior to or at the time of an initial public offering should be recorded at the transferor’s historical cost basis under GAAP. This concept of predecessor cost will apply in almost all cases; the staff believes deviations will be rare.
5-L Considers the “LIFO Issues Paper” issued by the AICPA’s Accounting Standards Executive Committee (AcSEC) in 1984 to be an accumulation of existing acceptable LIFO accounting practices that do not diverge from GAAP. The staff believes that the advisory conclusions recommended in the issues paper are generally consistent with those previously expressed by the SEC. A registrant and its independent accountants should be prepared to justify LIFO practices that differ from those recommended in the issues paper (SAB No. 58).
5-M Explains that the staff believes that FASB consciously chose the phrase “other than temporary” for equity securities because it did not intend that the test be “permanent impairment,” as has been used elsewhere in accounting practice. The value of investments in equity securities classified as available-for-sale may decline for various reasons and such decline requires further investigation by management. Management should consider all available evidence to evaluate the realizable value of its investment in equity securities classified as available-for-sale, and the numerous factors to be considered and their relative significance will vary from case to case. Unless evidence exists to support a realizable value equal to or greater than the carrying value of the investment in equity securities classified as available-for-sale, a write-down to fair value accounted for as a realized loss should be recorded in the period it occurs and the written-down value of the investment become the new cost basis of the investment (SAB Nos. 59 and 111).
5-T Explains that when a principal stockholder pays an expense or settles a liability for the company, the company should account for the payment as if made by it, with an offsetting credit to contributed capital (SAB No. 79).
5-Y Addresses several aspects of accounting for and reporting loss contingencies including measuring loss contingencies and disclosures that may be necessary, both in the financial statements and elsewhere in the filing. The staff believes that product and environmental remediation liabilities typically are of such significance that detailed disclosures regarding the judgments and assumptions underlying the recognition and measurement of the liabilities are necessary to prevent the financial statements from being misleading. Registrants are cautioned that a statement that the contingency is not expected to be material does not satisfy the requirement of FASB ASC 450 if there is a least a reasonable possibility that a loss exceeding amounts already recognized may have occurred and the amount of the loss would be material to a decision to buy or sell the registrant’s securities. In that case, the registrant must either (a) disclose the estimated loss, or range of loss, that is reasonably possible, or (b) state that such an estimate cannot be made.
5-Z Addresses various issues related to accounting and disclosure regarding discontinued operations:
  • If a company disposes of its controlling interest in a component of an entity but retains an interest sufficient to enable it to exert significant influence over the component, it may not record the gain or loss on the sale of the component as “discontinued operations.” Instead, the transaction should be accounted for as the disposal of a group of assets and classified with continuing operations pursuant to FASB ASC 360.
  • Adjustments of estimates of contingent liabilities or contingent assets that remain after disposal of a component of an entity that arose pursuant to the disposal agreement should be classified within discontinued operations pursuant to FASB ASC 205-20-45-4. Changes in the carrying value of assets received as consideration in the disposal relate to developments subsequent to the disposal date and therefore, should be classified within continuing operations.
  • Risks retained subsequent to the disposal of a component of an entity classified within discontinued operations should be disclosed in the notes to the financial statements and in MD&A. Material contingent liabilities, such as product or environmental liabilities that remain after disposal of the underlying component should be identified in notes to the financial statements, and any reasonably likely range of possible loss should be disclosed pursuant to FASB ASC 450. MD&A should include a discussion of the reasonably likely effects of these contingencies on reported results and liquidity.
5-DD Affects the accounting for registrants in the financial services industry and other companies that engage in certain lending activities. Does not affect the accounting for holders of loan commitments (that is, the prospective borrowers). Expresses the staff’s view that expected cash flows related to servicing a loan should be included in the measurement of all written loan commitments that are accounted for at fair value. Servicing cash flows include servicing fees (included in the loan’s interest rate or otherwise), late charges, and other fees, and proceeds received from selling the servicing rights to a third party. The staff previously believed that such servicing cash flows should not be included in the fair value measurement of a written loan commitment.
In addition, internally developed intangible assets (such as customer relationship intangibles) should not be recorded as part of the fair value of a written loan commitment accounted for as a derivative. This guidance applies to all written loan commitments accounted for at fair value.
6-L Expresses the staff’s views on the development, documentation, and application of a systematic methodology for determining allowances for loan and lease losses in accordance with GAAP, as required by Financial Reporting Release No. 28 for registrants engaged in lending activities. The guidance focuses specifically on the documentation the staff would normally expect of registrants to prepare and maintain in support of their allowance for loan losses. The staff’s views do not amend any of the existing issued accounting guidance but interpret and provide specific guidance in the application of those rules. It pulls together a summary of existing applicable literature concerning loan loss recognition and documentation and provides, in question-and-answer format, the staff’s views on this topic. The literature states that registrants should develop and document systematic methodology for determining their loan loss allowance and that the methodology should be consistently, but separately, applied to loans determined to be impaired versus all other loans. It also gives guidance on how to apply the provisions of FASB ASC 310, and FASB ASC 450.
11-M Expresses the staff’s view that the potential effect of accounting standards (that is, FASB Statements, AICPA Statements of Position, and so on) that have been issued but have not yet been adopted fall into the category of known or expected future events that should be disclosed in management’s discussion and analysis in accordance with Item 303 of Regulation S-K. Additionally, the staff believes that similar disclosures should be provided in the notes to the financial statements. Topic 11-M requires the following disclosures:
  • A brief description of the new standard, the date adoption is required, and the date the registrant plans to adopt, if earlier.
  • Disclosure of the methods of adoption allowed by the standard and the method expected to be used by the registrant.
  • A discussion of the effect that adoption of the standard is expected to have on the financial statements of the registrant, unless not known or reasonably estimable. In that case, a statement to that effect may be made.

In addition, disclosure of the potential effect of other significant matters that the registrant believes might result from adoption of the standard, such as technical violations of loan covenants and planned or intended changes in business practices, is encouraged.
13 Provides guidance on applying GAAP to selected revenue recognition issues. The rule does not amend any of the existing issued accounting guidance but instead interprets and provides additional guidance in the application of those rules. It is primarily in a question-and-answer format and pulls together a summary of certain existing literature concerning revenue recognition and the staff’s views on revenue recognition criteria. The literature and interpretations reiterate that revenue should not be recognized until earned.
14 Share-based payment — Provides guidance regarding the interaction between FASB ASC 718, Stock Compensation, and certain SEC rules and regulations. Additionally, Topic 14 (added by SAB 107) provides additional interpretations. Topic 14 specifically addresses share-based payment transactions with nonemployees, transition from nonpublic to public entity status, valuation methods, classification of compensation expense and related issues.

Knowledge check

  1. SAB Topic 5DD expresses the SEC staff’s views regarding
    1. The accounting and disclosure for discontinued operations.
    2. Disclosure of the potential effect of accounting standards that have been issued but not yet adopted.
    3. The accounting for revenue recognition.
    4. The accounting for written loan commitments that are recorded at fair value.
  2. In SAB Topic 1N, the SEC staff expressed its views that an issuer should quantify misstatements to evaluate materiality using which approach?
    1. The dual approach.
    2. The rollover approach.
    3. The iron curtain approach.
    4. Either the rollover approach or the iron curtain approach.

Staff Legal Bulletins

Staff Legal Bulletins (SLBs), first issued in 1997, reflect the views of the SEC staff, but are not rules or regulations (similar to SABs). SLBs are available on the SEC’s website at www.sec.gov/interps/legal.shtml. A brief summary of the more significant SLBs follows:

SLB no. Description
1 Addresses the requirements a registrant must satisfy when requesting confidential treatment of information that is otherwise required to be disclosed in a registration statement or periodic report filed with the SEC. Because all filed information is available to the public under the Freedom of Information Act (FOIA), companies may believe public disclosure of terms of certain contracts, etc. may offer a competitive disadvantage. The FOIA provides for exemptions from disclosures, and this bulletin provides specific guidance for confidentiality treatment requests. These requests must be made based on one of the specific exemptions discussed in the FOIA; the information cannot be treated as confidential if it is already publicly disclosed (for example, if the other party disclosed the contract), and the Division of Corporation Finance has the authority to approve or deny such requests.
2 Discusses the information the staff considers when evaluating a “no action” request (a request that the SEC not take an enforcement action against the company for not complying with the Exchange Act requirements) to modify periodic reporting for registrants that are either reorganizing or liquidating under the provisions of the bankruptcy laws. Companies in bankruptcy are not relieved of their reporting obligations; however, the staff has indicated they will consider “no action” requests for companies to submit reports that may differ in form or content from reports required to be filed under the Exchange Act (for example, reports already required to be filed with the bankruptcy court).
The primary factors the staff considers include
  • the difficulty involved in obtaining the required information;
  • the registrant’s financial condition, whether it has ceased its operations, or the extent to which it has curtailed its operations;
  • the registrant’s efforts to advise the public and its security holders of its financial condition, including its reporting history prior to its bankruptcy filing; and
  • the nature and extent of trading in the registrant’s securities and why granting the request is consistent with protection of investors.
2 A registrant that is granted a “no action” position is not considered current in its Exchange Act reporting and must include audited financial statements for all periods required, including periods when it was subject to bankruptcy, in any post-reorganization filings.
3A Provides guidance on when issuers may rely on Section 3(a)(10) of the Securities Act for exemption from registration for certain offers and sales of securities where securities are not issued for cash and a court or governmental entity has approved the fairness of the transaction.
4 Discusses when a subsidiary is exempt from registering the distribution of shares to its parent company’s shareholders (a spin-off) under the Securities Act. The subsidiary does not need to register the shares in a spin-off if the following criteria are met:
 
  • The parent shareholders do not provide consideration for the spun-off shares.
  • The spin-off is pro rata to the parent shareholders.
  • The parent provides adequate information about the spin-off and the subsidiary to its shareholders and trading markets.
  • The parent has a valid business purpose for the spin-off.
  • If the parent spins off restricted securities, it has held the securities for at least two years.
 
14
 
Provides information for companies and shareholders on Rule 14a-8 of the Securities Exchange Act of 1934. Rule 14a-8 provides an opportunity for a shareholder owning a relatively small amount of a company’s securities to have his proposal placed alongside management’s proposals in that company’s proxy materials for presentation to a vote at an annual or special meeting of shareholders. The rule generally requires the company to include the proposal unless the shareholder has not complied with the rule’s procedural requirements or the proposal falls within one of the 13 substantive bases for exclusion.
 
14A
 
Modifies the Commission’s treatment of the of shareholder proposals relating to equity compensation plans. With regard to rule 14a-8(i)(7), which in the past has allowed companies to exclude these proposals in their proxy statements because they were considered to be related to ordinary business matters, the SEC in SLB 14A has stated that it will no longer allow companies to rely on this rule to omit proposals from proxy statements that relate to equity compensation plans used to compensate senior executives and directors, or equity compensation plans in general that may result in material dilution to existing shareholders.
 
14B
 
Explains the staff’s role in the Rule 14a-8 no-action process, provides additional guidance on issues that commonly arise under Rule 14a-8, and suggests ways that companies and shareholders can facilitate the staff’s review of no-action requests. The focus of SLB 14B reflects particular staff frustration with the continued heavy volume of Rule 14a-8 no-action requests seeking to omit proposals and supporting statements on the grounds that they contain materially false or misleading statements, and announces significant changes to the staff’s approach to those requests.
 
14C
 
Clarifies the staff’s position with respect to no-action requests by companies regarding shareholder proposals relating to director independence and environmental or public health issues. It also sets forth ways that companies and shareholder proponents may facilitate the staff’s response to no-action requests and updates the addresses to which no-action requests and shareholder responses should be sent.
 
14D
 
This bulletin is part of a continuing effort by the Division of Corporation Finance to identify and provide guidance on issues that commonly arise under shareholder proposals, Rule 14a-8. The bulletin contains information regarding
  • proposals that recommend, request, or require a board of directors to unilaterally amend the company’s articles or certificate of incorporation;
  • a new email address for the receipt of Rule 14a-8 no-action requests;
  • whether a company must send a notice of defect if the company’s records indicate that the proponent has not owned the minimum amount of securities required by 14a-8(b); and
  • the requirement that a proponent send copies of correspondence to the company and the manner in which the company and a proponent should provide additional correspondence to the SEC and to each other.
 
14E
 
This bulletin provides further staff guidance on Rule 14a-8. Specifically, this bulletin contains information regarding
  • the application of Rule 14a-8(i)(7) to proposals relating to risk;
  • the application of Rule 14a-8(i)(7) to proposals focusing on succession planning for a company’s chief executive officer; and
  • the manner in which shareholder proponents and companies can notify us that they will be submitting correspondence in connection with a no-action request.
 
14F
 
This bulletin provides additional staff guidance with respect to the application of Rule 14a-8 under the Securities Exchange Act of 1934. Specifically, the bulletin contains information regarding
  • brokers and banks that constitute “record” holders under Rule 14a- 8(b)(2)(i) for purposes of verifying whether a beneficial owner is eligible to submit a proposal;
  • common errors shareholders can avoid when submitting proof of ownership to companies;
  • the submission of revised proposals;
  • procedures for withdrawing no-action requests regarding proposals submitted by multiple proponents; and
  • the Division’s new process for transmitting Rule 14a-8 no-action responses by email.
 
14G
 
This bulletin provides additional staff guidance with respect to the application of Rule 14a-8 under the Securities Exchange Act of 1934. Specifically, the bulletin contains information regarding
  • the parties that can provide proof of ownership under Rule 14a-8(b)(2)(i) for purposes of verifying whether a beneficial owner is eligible to submit a proposal under Rule 14a-8; and
  • the manner in which companies should notify proponents of a failure to provide proof of ownership for the one-year period required under Rule 14a-8(b)(1).
 
14H
 
This bulletin provides information for companies and shareholders regarding the application of the following rules:
  • Rule 14a-8(i)(9), which permits a company to exclude a shareholder proposal if the proposal directly conflicts with one of the company’s own proposals to be submitted to shareholders at the same meeting
  • Rule 14-a-8(i)(7), which permits a company to exclude a shareholder proposal if the proposal deals with a matter relating to the company’s ordinary business operations
 
14I
This bulletin provides information for companies and shareholders regarding Rule 14a-8 under the Securities Exchange Act of 1934. This bulletin is part of a continuing effort by the Division to provide guidance on important issues arising under Exchange Act Rule 14a-8. Specifically, this bulletin contains information about the Division’s views on:
  • the scope and application of Rule 14a-8(i)(7);
  • the scope and application of Rule 14a-8(i)(5);
  • proposals submitted on behalf of shareholders; and
  • the use of graphs and images consistent with Rule 14a-8(d).
 
14J
 
This bulletin provides information for companies and shareholders regarding Rule 14a-8 under Securities Exchange Act of 1934. Specifically, this bulletin contains information about the Division’s views on
  • board analyses provided in no-action requests that seek to rely on Rules 14a-8(i)(5) or 14a-8(i)(7) as a basis to exclude shareholder proposals;
  • the scope and application of micromanagement as a basis to exclude a proposal under Rule14a-8(i)(7); and
  • the scope and application of Rule 14a-8(i)(7) for proposals that touch upon senior executive and/or director compensation matters.
 
18
 
This bulletin provides staff guidance to registrants on suspending their reporting obligation under the Securities Exchange Act of 1934.
 
19
 
This legal bulletin provides guidance on preparing legality and tax opinions filed in connection with registered offerings of securities and discusses
  • the requirements for these opinions;
  • the staff’s views regarding the required elements for these opinions and the staff’s practices in reviewing them; and
  • the filing of consents to include these opinions in registration statements.
 
20
 
This bulletin provides staff guidance about investment advisers’ responsibilities in voting client proxies and retaining proxy advisory firms and guidance on availability and requirements of two exemptions to the federal proxy rules that are often relied upon by proxy advisory firms.

Emerging Issues Task Force

FASB ASC incorporates the consensus positions of the EITF. Therefore, any company filing with the SEC should have a thorough understanding of how EITF consensus positions affect their particular accounting questions or practices. A current agenda and a description of recently discussed issues for the EITF can be viewed on FASB’s website at www.fasb.org.

The operating procedures, task force members, meetings and agenda are posted on FASB’s website, www.fasb.org.

Financial Reporting Manual

The FRM is an internal training tool and reference document that addresses topics of specific interest to accountants (for example, financial statement requirements, disclosures) and has been expanded to include positions reached in joint meetings the SEC has with the CAQ’s SEC Regulations Committee and that committee’s International Practices Task Force. It is updated periodically to provide new or revised interpretations. As updates are published, the staff includes a summary immediately following the FRM cover that describes the nature of the changes and lists the paragraphs that were updated. The staff also annotates the FRM to communicate the date a paragraph was most recently updated. The FRM covers the following topics:

  • Registrant’s financial statements
  • Other financial statements required
  • Pro forma financial information
  • Independent accountants’ involvement
  • Smaller reporting companies
  • Foreign private issuers and foreign businesses
  • Related party matters
  • Non-GAAP measures of financial performance, liquidity, and net worth
  • MD&A
  • Emerging growth companies
  • Reporting issues related to adoption of new accounting standards
  • Reverse acquisitions and reverse recapitalizations
  • Effects of subsequent events on financial statements required in filings
  • Tender offers
  • Employee stock benefit plans
  • Multijurisdictional disclosure system

In 2018, the staff of the SEC’s Division of Corporation Finance made its FRM available in a web-based format at www.sec.gov/corpfin/cf-manual. Previously, the FRM was accessible only in a PDF format, which is still available on the SEC’s website at www.sec.gov/divisions/corpfin/cffinancialreportingmanual.pdf.

Consultations with SEC staff

The SEC staff has long encouraged companies and their auditors to consult with the staff on accounting and financial reporting matters, especially those involving unusual, complex, or innovative transactions for which no clear authoritative literature exists. In fact, this willingness and ability to provide interpretative guidance is one of the features that distinguish the SEC from most other agencies.

One of the most common vehicles for obtaining such guidance is the preclearance process, in which a company and its auditors discuss an anticipated event, a planned transaction, or other accounting matter with the staff, to ensure that the staff will not object to the ultimate accounting.

The SEC has committed to respond in a timely fashion and to involve high-level individuals (the Chief Accountant or Deputies) early in the process for direction or advice regarding the applicable thought processes and accounting literature. Face-to-face meetings will be encouraged in those cases where such meetings would accelerate the understanding and resolution of the accounting issue. The SEC has also provided a contact number and the name of an individual by area of expertise to further facilitate and encourage companies to consult with the staff. Contact information for the SEC can be found at www.sec.gov/contact-information/sec-directory.

To further facilitate communications, the SEC makes available for download from its website an extensive compendium of its past responses by the office of Chief Counsel in the Division of Corporation Finance. Much of the guidance included in the Compliance and Disclosure Interpretations (CDIs) respond to more frequently asked questions. A complete list of the CDIs is available on the SEC’s website at www.sec.gov/divisions/corpfin/cfguidance.shtml.

Consultation with the Office of the Chief Accountant

The staff has provided updated guidance for consultations with the Office of the Chief Accountant. “Guidance for Consulting on Matters with the Office of the Chief Accountant,” available on the SEC website at www.sec.gov/info/accountants/ocasubguidance.htm, outlines the recommended form and content of written correspondence. Such submission should include the following:

  • Overview of the nature of the company’s business, together with condensed financial information including assets, stockholders’ equity, revenues, gross margin, pretax income, and other relevant measures
  • Timing considerations such as pending filing deadlines or registration efforts
  • Detailed information regarding the specific facts and circumstances giving rise to the accounting, financial reporting, or auditing question
  • Specific accounting, financial reporting, or auditing questions raised
  • The conclusions reached and the basis for such conclusions
  • Outline of the possible alternative answers considered and rejected
  • Analysis of the effect of current and future financial statements for the alternatives considered
  • What you specifically intend to disclose about the proposed accounting and where it will be disclosed
  • The audit committee’s views on the proposed accounting treatment
  • Whether the company or its auditors are aware of any prior SEC staff position related to the issue
  • The conclusion of the company’s auditor and whether the submission and the proposed accounting have been discussed with the auditor’s national office or other technical resource, and if so, when this discussion occurred
  • A description of any current or previous discussions or correspondence with the Division of Enforcement, Division of Corporation Finance, or other Divisions or Offices regarding the issue(s) in the submission

In return, the SEC has committed to respond in a timely fashion and to involve high-level individuals (the Chief Accountant or Deputies) early in the process for direction or advice regarding the applicable thought processes and accounting literature. Face-to-face meetings will be encouraged in those cases where such meetings would accelerate the understanding and resolution of the accounting issue.

Interaction with the Division of Corporation Finance

The SEC’s Division of Corporation Finance (Corp Fin) staff published an overview of its filing review process on the SEC website. The overview provides a straightforward explanation of Corp Fin’s review process. It also discusses the process for registrants to request that the staff reconsider either issued comments or staff views (referred to as the reconsideration process). The overview also includes a listing of the industry-based Assistant Director Offices and the names of the individuals responsible for the reviews within each office. The overview is available on the SEC’s website at www.sec.gov/divisions/corpfin/cffilingreview.htm.

Discussion topics, review questions, and cases

Discussion topics

  1. A former accelerated filer now qualifies as a smaller reporting company. Transitioning registrants often do not take advantage of the scaled disclosure and reporting relief afforded to smaller reporting companies. Provide a registrant with an overview of the scaled disclosure and reporting options for smaller reporting companies and the pros and cons of implementing the scaled disclosures.

     

     

  2. The SEC has prescribed certain rules and disclosures that go beyond the requirements of generally accepted accounting principles (GAAP). In particular, the SEC has focused on revenue recognition rules and disclosures due to the significance and complexity of the topic. Provide a registrant with an overview of the SEC disclosure requirements related to revenue recognition.

     

     

  3. What is the principal difference between Regulation S-K and Regulation S-X?

     

     

  4. The presentation and disclosure requirements for preferred stock or other equity instruments that have certain mandatory redemption features is an area in which the SEC disclosure requirements are different from that of GAAP. How should a registrant evaluate an instrument which has such an instrument with redemption provisions?

     

     

Financial statement requirements

  1. Company A is a reporting company with a December 31 year-end. It is a non-accelerated filer. All required reports have been filed on a timely basis. For 20XB and 20XC, Company A reported net income before the cumulative effect of accounting changes.

    Company A plans to file a registration statement on March 1, 20XE. Audited financial statements for 20XD are not yet available. Company A expects to report a loss for 20XD. Can Company A file its registration statement without audited 20XD financial statements? Why or why not?

     

     

  2. Under the accelerated filing deadlines, would the answer to question 1 be the same if (a) the company was a large accelerated filer, (b) the company expected to report income in the year 20XD, and (c) the registration statement was to be filed on February 28, 20XE?

     

     

  3. Which Regulation S-X rule covers the age of financial statements presented at the effective date of a registration statement?

     

     

  4. Which Regulation S-X article governs the form and content of financial statement schedules?

     

     

  5. In a periodic filing, how many audited fiscal year-end consolidated balance sheets, income, and comprehensive income statements, cash flow statements, and statements of shareholders’ equity must be included?

     

     

Financial statement disclosures

  1. What disclosures are required for a company that holds a 40% interest in another company with the following financial results:
  • Investment (including advances) represents 30% of total assets.
  • Investor’s proportionate share of the investee’s total assets is 10% of total assets.
  • Investor’s proportionate share of the investee’s income from continuing operations before taxes is 10% of income from continuing operations before taxes.

Case studies: Rule 3-05 financial statement requirements

Notes

  1. 1   Emerging growth companies are also entitled to certain reduced FS requirements in their initial registration statements and thereafter. The SEC will need to amend Regulation S-X to incorporate the provisions of the Act.
  2. 2   A large accelerated filer is defined as a company that had a public float of $700 million or more as of the end of its second fiscal quarter and meets the other tests in the definition of an accelerated filer.
  3. 3   An accelerated filer is defined as a company that had a public float of at least $75 million but less than $700 million as of the end of its second fiscal quarter, has been subject to the 1934 Act reporting requirements for 12 months, and has filed at least 1 annual report.
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