Chapter 5. Into the Sync with iTunes

In This Chapter

  • Synchronizing your iPod touch with your iTunes Store account

  • Synchronizing your iTunes library with your iPod touch

  • Copying songs and videos directly to, or deleting them from, your iPod touch

Synchronizing your iPod touch with iTunes means keeping it up-to-date with your iTunes library — matching it song for song, movie for movie, and so on. The sync operation also keeps both your iPod touch and your computer up-to-date with your iTunes Store account information as well as with items downloaded from the iTunes Store or App Store directly to your iPod touch.

Into the Sync with iTunes

If you make changes in iTunes after syncing the iPod touch, those changes are automatically made in the iPod touch when you sync again. Your iPod touch mirrors as much of the content of your iTunes library as will fit, making assumptions if the entire library won't fit.

The full, everything-but-the-kitchen-sync approach works well if your combined iTunes library and photo library are small enough to fit in their entirety on your iPod touch. For example, if your iTunes and photo libraries combined are less than 29GB and you have a 32GB iPod touch, sync everything. (You can see the size of your iTunes library in GB, or gigabytes, at the bottom of the iTunes window in the center.) Syncing everything copies your entire library, and it's just as fast as copying individual items (if not faster) because you don't have to select the items to copy.

If your libraries are larger than your iPod touch, you can make decisions about which parts to sync. You can select options to synchronize music, TV shows, movies, and so on. For example, you can copy all your songs and audio books, but only some of your TV shows, none of your movies, and only the podcasts you haven't heard yet.

This chapter also describes how to copy songs, videos, podcasts, and audio books directly to your iPod touch using the manual method. You can even combine automatic syncing with manual methods to build your iPod touch library as you see fit.

Syncing with Your iTunes Library and Account

It's easy to sync your iPod touch with your computer so you can copy content and apps to the iPod touch from your iTunes library. It's also necessary for copying any iPod touch purchases or downloads back to your computer for safekeeping. Syncing also makes sure that your iPod touch is set with your iTunes Store account information if you haven't set the account up by hand with your iPod touch (as I describe in Chapter 4.) To make sure your iPod touch is set with your iTunes Store account information, sign in first to the iTunes Store, and then sync your iPod touch.

After syncing your iPod touch, iTunes copies anything you downloaded to your iPod touch back to your iTunes library — that way you don't lose any media if, heaven forbid, something happens to your iPod touch.

Follow these steps to sync your iPod touch with iTunes:

  1. With iTunes running, visit the iTunes Store and sign in to your account.

    You don't have to buy anything; just signing into the store provides all the info you need to sync your iPod touch with the iTunes Store account. (If you haven't set up your iTunes Store account yet, flip back to Chapter 4, do the deed, and then sign in by clicking the Sign In tab in the upper-right area of the iTunes window.) When you're signed in to an iTunes Store account, the account name appears in place of the Sign In tab.

  2. Connect the iPod touch and select its name when it appears in the Devices section of the Source pane.

    iTunes displays the iPod touch sync options to the right of the Source pane, with the Summary page (under the Summary tab) open. The Summary page shows how much space on the device is occupied by content and how much is still free. (See Figure 5-1.)

    The iPod touch Summary page in iTunes offers sync options.

    Figure 5.1. The iPod touch Summary page in iTunes offers sync options.

  3. If the iPod touch isn't already synchronizing, click the Sync button in the bottom-right corner to synchronize it.

    Most likely your iPod touch is already set to automatically synchronize with iTunes after connecting it. After clicking the Sync button (or if iTunes is automatically syncing), the iTunes Status pane tells you that iTunes is syncing the iPod touch. If you haven't made any sync selections, the default is to copy everything in your iTunes library to your iPod touch.

    If your iPod touch isn't set to automatically synchronize, or even if synchronization is going on, you can select content to sync, as I describe later in this chapter, and click Apply to start syncing again with the new settings.

  4. Wait for the synchronization to finish and then click the Eject button next to the iPod touch name in the Source pane.

    Wait until the Status pane (at the top) displays that the sync is complete.

  5. Disconnect your iPod touch from your computer.

    That's it. Your iPod touch is now synchronized.

Copying Everything

After connecting the iPod touch to iTunes, you can copy everything at once by following Steps 2–5 in the previous section (refer to Figure 5-1).

Tip

Photos you've organized in an iPhoto library (on a Mac) or in a program (such as Adobe Photoshop Album in Windows) are also copied over. See Chapter 9 for details.

If your iTunes library is too large to fit on your iPod touch, iTunes decides which songs and albums to include by using the ratings that you set for each song. (To find out how to set ratings, see Chapter 15.) If your iPod touch already has photos on it, iTunes asks whether you want to delete them to gain more space. After clicking Yes or No, iTunes tries its best to fit everything. If it has to cut something, though, it skips copying new photos and displays the message Some photos were not copied.

If you're still short of space even after skipping photos, iTunes displays a warning about the lack of free space, and it asks whether you want to disable podcast synchronization and let iTunes create a selection of songs in a playlist based on ratings and playback counts in iTunes. (A playlist is a list of the items that you want in the sequence that you want to play them — you can use playlists to organize your music playback experience.)

  • If you click Yes, iTunes creates a new playlist (titled "Your device name Selection," as in "My iPod touch Selection") and displays a message telling you so. Click OK, and iTunes synchronizes your iPod touch using the new playlist. iTunes also sets your iPod touch to synchronize music automatically by playlist, as I describe in the next section.

  • If you click No, iTunes updates automatically until it fills your iPod touch without creating the playlist.

From that point on, your iPod touch synchronizes with your iTunes library automatically, right after you connect it to your computer. If you add or delete content in your iTunes library, that content is added or deleted in the iPod touch when you sync again.

Tip

By the way, to find out more about creating playlists, consult iPod & iTunes For Dummies by yours truly (Wiley Publishing, Inc.).

During the synchronization process, iTunes also performs a backup of the sync settings and other settings for your iPod touch from the last time when you synchronized it.

Tip

To prevent an iPod touch from automatically synchronizing, press

Copying Everything

Warning

If you connect an iPod touch previously linked to another computer to your computer, iTunes displays a message warning you that clicking Yes replaces the iPod touch content with the content from your computer's library. If you don't want to change the iPod's content, click No. If you click Yes, iTunes erases the iPod touch and synchronizes it with your computer's library. To avoid this warning, first set the iPod touch sync settings to manually manage music and videos.

Choosing What to Sync

If you have a massive music library, one that would never fit on even the most capacious of iPod touches, you can go the selective route, choosing which content to automatically sync with your iTunes library. By synchronizing selectively, you can still make your iPod touch match at least a subset of your iTunes library. If you make changes to that subset in iTunes, those changes are automatically made in the device when you synchronize again.

Syncing everything but the kitchen

You can decide which items you don't want to synchronize and simply not include them by first deselecting them one by one in your iTunes library. (If you have a large iTunes library, this may take some time — you may find it easier to synchronize by playlists, artists, and genres, as I show you later in this section.)

By default, all content items are selected — a check mark appears in the check box next to the item. To deselect an item in your iTunes library, click the check box next to the item so that the check mark disappears. To reselect an item, just click the check box again.

Tip

You can quickly select (or deselect) an entire album by showing the Browser (choose View

Syncing everything but the kitchen

After you deselect the items you don't want to transfer, connect your iPod touch to your computer and select its name when it appears in the Devices section of the Source pane (refer to Figure 5-1). Then select the Sync Only Checked Songs and Videos option. Click Apply and continue with Steps 3–5 in the earlier section, "Syncing with Your iTunes Store Account."

iTunes restarts synchronization and deletes from the iPod touch any items in the library that are deselected, to save space, before adding back in the items in the iTunes library that are selected. That means the items you deselected are now gone from your iPod touch — replaced by whatever items were selected. Of course, the items are still in your iTunes library.

Getting picky about playlists, artists, and genres

You can include just the items that are defined in playlists, including Genius playlists, and/or just specific artists. Syncing by playlist is a great way of syncing vast amounts of music without syncing the entire library.

Tip

To find out more about creating smart and Genius playlists, consult iPod & iTunes For Dummies by yours truly.

For example, you can include all rock, folk, blues, and/or jazz albums (selecting by genre) and select some playlists you've created in advance, along with everything by specific artists (such as Frank Zappa, who doesn't fit into these genres).

After connecting your iPod touch to your computer, select its name when it appears in the Devices section of the Source pane (refer to Figure 5-1). Then click the Music tab of the sync options. (You may have to click Apply first to apply the changes you made to other sync options pages.) The Music sync options page appears, as shown in Figure 5-2.

By default, the Entire Music Library option is selected, unless you're manually managing music as I describe later in this chapter. To change your sync options, select the Sync Music check box. If you were manually managing music, a message appears asking if you're sure that you want to sync music — all content already on your iPod touch will be replaced. Click the Sync Music button to continue making selections on the Music sync options page (or Cancel to cancel).

To choose playlists, artists, and genres to sync, click the Selected Playlists, Artists, and Genres option at the top of the Music sync options page (shown in Figure 5-2. You can then select each playlist from the Playlists list, each artist from the Artists list, and (if you scroll down) each genre from the Genres list. You can choose any number of playlists, artists, and genres. (In Figure 5-2, I selected the Music Videos and Recently Added playlists, along with a few artists.)

Finally, click the Apply button to apply changes, and click the Sync button if synchronization hasn't already started automatically. iTunes copies only what you've selected in the Playlists, Artists, and Genres sections of the Music sync options page.

You can also automatically fill up the rest of your iPod touch free space with random songs (after syncing your selected playlists, artists, and genres) by selecting the Automatically Fill Free Space with Songs option. iTunes randomly chooses the music, as I describe in "Copying Everything" in this chapter.

Note

Synchronize your iPod with only selected playlists, artists, and genres (scroll down to see genres).

Figure 5.2. Synchronize your iPod with only selected playlists, artists, and genres (scroll down to see genres).

Picking and choosing podcast episodes

You can get picky about which podcast episodes should be copied over during synchronization. The Podcasts tab of the sync pages for the iPod touch gives you options for choosing podcast episodes to include.

Connect your iPod touch to your computer, and select its name when it appears in the Devices section of the Source pane (refer to Figure 5-1). Then click the Podcasts tab. The Podcasts sync options page appears, as shown in Figure 5-3 Click the Sync Podcasts option at the top.

The Podcast sync options let you choose unplayed or recently added episodes (as shown in Figure 5-3). Select the Automatically Include ____ Episodes Of ____ check box; choose a modifier from the first pop-up menu, such as All Unplayed or 10 Most Recent; and then choose All Podcasts or Selected Podcasts from the second pop-up menu. If you chose Selected Podcasts, you can select a podcast in the Podcasts column below these options and then select specific episodes in the Episodes column (which may already be selected depending on your choices in the pop-up menus).

When you're set, click the Apply button to apply changes and click the Sync button if synchronization hasn't already started automatically.

Choosing movies and TV shows

Movies and TV shows take up a lot of space, so if you limit the movies and TV episodes you synchronize with your iPod touch, you gain extra space for more music, audio books, podcasts, and photos.

To get choosy about movies, connect your iPod touch to your computer and select its name when it appears in the Devices section of the Source pane (refer to Figure 5-1). Then click the Movies tab of the sync options. The Movies sync options page appears, as shown in Figure 5-4.

Select the Sync Movies check box (as shown in Figure 5-4 Select the Automatically Include ____ Movies check box and then choose a modifier from the pop-up menu, such as All, All Unwatched, or 10 Most Recent Unwatched. If you choose any option other than All, you can then select specific movies from the list below the option.

To pick only the TV episodes you want, click the TV Shows tab of the sync options. (You may have to click the Apply button first, to apply the changes you made to other sync options pages.) The TV Shows sync options page appears, as shown in Figure 5-5.

Select the Automatically Include ____ Episodes Of ____ check box, choose a modifier from the first pop-up menu, such as All, All Unwatched, or 5 Most Recent, and then choose All Shows or Selected Shows from the second pop-up menu. If you chose Selected Shows, you can select a show in the Shows column below these options, and then select specific episodes in the Episodes column (which may already be selected depending on your choices in the pop-up menus).

When you're set, click the Apply button to apply changes, and click the Sync button if synchronization hasn't already started automatically.

Note

To find out about converting videos for use in iTunes and the iPod touch, visit my online tips at www.tonybove.com/tonytips.

Synchronize your iPod touch with the ten most recent episodes of selected podcasts.

Figure 5.3. Synchronize your iPod touch with the ten most recent episodes of selected podcasts.

Synchronize your iPod with the selected movies only.

Figure 5.4. Synchronize your iPod with the selected movies only.

Synchronize your iPod touch with selected TV show episodes.

Figure 5.5. Synchronize your iPod touch with selected TV show episodes.

Manually Managing Music and Videos

If your entire library is too big for your iPod touch, you may want to copy individual items directly. By setting your iPod touch to manually manage music and videos, you can add content to your iPod touch directly via iTunes, and you can delete content as well. You can even copy some songs or videos from another computer's iTunes library without deleting any content from your iPod touch.

To set your iPod touch to manually manage music and videos, first connect your iPod touch to your computer. Then follow these steps:

  1. Select the iPod touch name in the Devices section of the iTunes Source pane.

    After selecting the name, the Summary page appears, displaying the iPod touch sync options (see Figure 5-6).

  2. Select the Manually Manage Music and Videos option, as shown in Figure 5-6.

    iTunes displays a message warning you that manually managing music and videos also requires manually ejecting the iPod touch before each disconnect.

    Set your iPod touch to manually manage music and videos.

    Figure 5.6. Set your iPod touch to manually manage music and videos.

  3. Click OK for the warning and click the Apply button to apply the change.

Warning

Don't disconnect your iPod touch while managing music and videos manually. You have to eject it first, as spelled out in the next section. If you don't, you may find that it doesn't work properly and needs to be restored, as I describe in Chapter 14.

That album is just a drag

After turning on the option to manually manage music and videos, you can select and drag music and video to your iPod touch name in the Source pane. You can drag the media from its section in the iTunes library or from an existing playlist or drag an entire playlist. To do so, follow these steps:

  1. In the iTunes Source pane, select the source of your media.

    You might select Music in the Library section, for instance, or a playlist in the library.

    You can select music in your library using List, Grid, or Cover Flow view (see Chapter 4 for browsing details), or select songs in a playlist.

  2. Drag items (such as an album) directly from your iTunes library or playlist over the iPod touch name in the Devices section of the Source pane.

    You can drag individual songs or an entire album from Cover Flow view, List view (as I do in Figure 5-7), or Grid view. When you drag an album cover from the Artwork column, or drag the album title from the Column Browser, all the songs in the album are copied. You can even drag a playlist name from the Playlists section of the Source pane to the iPod touch name in the Devices section, and all the songs associated with the playlist copy along with the playlist itself.

    Drag an album from the Artwork Column in the iTunes library to an iPod touch to copy the entire album. (Mine is called Mojo iTouch.)

    Figure 5.7. Drag an album from the Artwork Column in the iTunes library to an iPod touch to copy the entire album. (Mine is called Mojo iTouch.)

  3. Wait for the copying to finish and then click the Eject button next to the iPod touch name in the Source pane to eject the iPod touch.

    Always wait until the iTunes Status pane (at the top) tells you that the copying is completed.

  4. Disconnect your iPod touch from your computer.

Delete to make room for more

When you manually manage music and videos, you can also delete content from the iPod touch. Set the option to manually manage music and videos (if it isn't set that way already) and then follow these steps:

  1. In the Source pane, click the triangle to the left of the iPod touch name to expand its library.

    The iPod touch library appears in the Source pane with Music, Movies, TV Shows, and other sections, followed by playlists. The library is indented underneath the iPod touch name.

  2. Click any content type in the iPod touch library to see the items.

    The content items appear in the iTunes List pane to the right of the Source pane.

  3. Select an item and press Delete/Backspace or choose Edit

    Delete to make room for more

    iTunes displays a warning to make sure you want to do this; click OK to go ahead or Cancel to stop. If you want to delete a playlist, select the playlist underneath the iPod touch name in the Source pane and then press Delete or choose Edit

    Delete to make room for more

Note

Like in the iTunes library, if you delete a playlist, the songs listed in the playlist aren't deleted. They're still on your iPod touch unless you delete the songs directly from the iPod touch library.

Autofill it up

You can also automatically fill your iPod touch while managing music and videos manually: Autofill randomly picks songs from your entire iTunes library or from a playlist you select in the iTunes Source pane.

Set the option to manually manage music and videos (if it isn't set that way already). Then follow these steps:

  1. In the Source pane, click the triangle to the left of the iPod touch name to expand its library.

    The iPod touch library appears in the Source pane.

  2. Select Music under the iPod touch name in the Devices section of the Source pane.

    The music on your iPod touch appears in the List pane, along with the Autofill pane along the bottom, as shown in Figure 5-8.

  3. Choose your source of music in the Autofill From pop-up menu.

    Choose either a playlist, as I did in Figure 5-8 (Purchased Music), or Music for the entire music library. If you choose a playlist, Autofill uses only the playlist as the source to pick random songs. After choosing your source of music, iTunes creates a playlist and displays it in the List pane.

  4. (Optional) Click the Settings button to set options and then click OK.

    Autofill your iPod touch from an iTunes playlist.

    Figure 5.8. Autofill your iPod touch from an iTunes playlist.

    After you click the Settings button, the Autofill Settings dialog appears. You can choose to replace all the songs on the iPod touch, to pick songs randomly, and to pick only the best songs (if choosing randomly). If you don't select to replace all songs, iTunes adds the songs without replacing existing songs. Click OK to close the Autofill Settings dialog.

  5. Click the Autofill button to start copying songs.

    iTunes copies the contents of the Autofill playlist to your iPod touch.

  6. Wait for the copy operation to finish and then click the Eject button.

    Always wait until the iTunes Status pane (at the top) tells you that the copying is finished.

Tip

You can click the Autofill button over and over to create different random playlists. When you get one you like, select all its contents and choose File

Autofill your iPod touch from an iTunes playlist.
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