Cover image for Take Control of Calendar and Reminders, 2nd Edition

Take Control of Calendar and Reminders, 2nd Edition

Author Scholle McFarland
Release Date: 2019/10/01
ISBN: 9781492071884
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Book Description

In the days before personal computers and mobile devices, we had to rely on paper calendars and to-do lists to help us organize our time and activities. Now, we have powerful tools, like Apple’s Calendar and Reminders, that are much more responsive to our needs. Put an event on your schedule, invite others to join, or set yourself an alarm (or more than one). Or, keep a list of to-do items, add to it and view it on all your Apple devices, and share your list with family or friends.

In this book, veteran Mac journalist and editor Scholle McFarland will guide you through getting to know these incredibly helpful apps, including lesser-known (but handy) features. For example, did you know that in Calendar you can set an alert for when you need to leave for an event, based on the travel time calculated using the location you entered for the event? Or that Reminders can prompt you to do something not only at a certain time, but also once you’ve reached a specific destination, like the grocery store?

If you’ve never taken the opportunity to explore Calendar and Reminders, this book will show you how to make them an important part of your daily routine. If you’ve already been using Calendar and Reminders, you’ll learn how to use them more effectively, troubleshoot common problems, and delve deeper into their capabilities.

This fully revised second edition is now fully up to date with Catalina and iOS 13/iPadOS 13, and it has been expanded with new topics and lots of additional tips.

Let Scholle walk you through how to get the best out of Calendar and Reminders, including how to:

  • Customize Calendar to your liking, from setting time zones, to color coding specific calendars
  • Create events, making them repeat at regular intervals or on certain dates
  • Set up notifications and alerts, so you never miss an event
  • Invite people to events, or share your calendar with them
  • Create, manage, and share lists in Reminders
  • Set alarms in Reminders at a certain time or a certain place
  • Use Siri to save time when creating events or reminders
  • Use Siri Shortcuts to automate common tasks with Calendar and Reminders
  • Easily check events and reminders on your Mac, iPhone, iPad, or Apple Watch
  • Troubleshoot common problems in Calendar and Reminders
  • Share calendars and reminders using iCloud Family Sharing
  • Sort reminders on your Mac
  • Print a calendar (to paper or PDF)

Table of Contents

  1. Read Me First
    1. Updates and More
    2. Activating Siri
    3. What’s New in Version 2.1
    4. What Was New in the Second Edition
  2. Introduction
  3. Calendar and Reminders Quick Start
  4. Calendar vs. Reminders
    1. Calendar
    2. Reminders
  5. Meet Calendar
    1. Day View
    2. Week View
    3. Month View
    4. Year View
  6. Set Up Calendar
    1. Connect Calendar to iCloud
    2. Connect Calendar to Other Accounts
    3. Create More Calendars
    4. Tap into Special Calendars
    5. Color-Code Your Calendars
    6. Customize Calendar
  7. Work with Events
    1. Add an Event
    2. Add a Suggested Event
    3. Reschedule an Event
    4. Delete an Event
  8. Invite People to Events
    1. Send the Invitation
    2. Get in Touch with Invitees
    3. Accept and Decline Invitations
  9. Set Up Calendar Alerts
    1. Understand Alert Basics
    2. Custom Alerts
    3. Time to Leave
    4. Modify Your Default Alerts
    5. Turn Off Alerts for a Single Calendar
  10. Share & Subscribe to Calendars
    1. Share an iCloud Calendar
    2. Share Calendars Hosted in CalDAV
    3. Subscribe to a Calendar
  11. Meet Reminders
  12. Set Up Reminders
    1. Specify Where Your Lists Will Live
    2. Create Different Lists for Different Things
    3. Change Your Default Reminders List
    4. Manage Your Lists
    5. Share Lists with Others
  13. Work with Reminders
    1. Add a Reminder
    2. Manage Reminders
    3. Sound the Alarm
    4. Set Other Options
    5. Check Off Completed Reminders
    6. Show Your Completed Items
  14. Check Events & Reminders
    1. Check on Your Mac
    2. Ask Siri
    3. Check on Your iPhone or iPad
    4. Check on Your Apple Watch
    5. Check on the HomePod
  15. Troubleshoot Problems
    1. How do I prevent Calendar spam?
    2. How do I get rid of duplicate events?
    3. How do I remove duplicate birthdays?
    4. How do I get rid of duplicate iCloud calendars?
    5. How do I move a calendar to another computer?
    6. What if I made too many calendars?
    7. Why won’t my calendar show maps or travel time?
    8. What if I accidentally delete my calendars?
    9. Where did my iCloud reminders go?
    10. How can I get an On My Mac option?
    11. What if changes on one device don’t show up on another?
  16. Use iCloud Family Sharing
    1. Set Up Family Sharing
    2. Make Adjustments to Family Sharing
    3. Share an iCloud Storage Plan
    4. Share More Services with the Family
    5. Share Family Reminders
    6. Share a Family Calendar
    7. Stop Family Sharing
    8. Transfer a Child to Another Family
  17. Set Up Notifications
    1. Notifications on Your Mac
    2. Notifications on Your iPhone and iPad
    3. Notifications on the Apple Watch
  18. About This Book
    1. Ebook Extras
    2. About the Author
    3. About the Publisher
  19. Copyright & Fine Print
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