OneNote Shortcuts
This appendix lists a variety of keyboard shortcuts for working within OneNote. There are shortcuts for editing content, moving around in pages, and opening and closing OneNote files.
 | Some of these shortcuts include symbols that are available on the numeric keypad. However, the shortcuts won't work if you're using the symbols on the numeric keypad. Use the symbols elsewhere on the keyboard. In other words, to use the + symbol in a shortcut, use the one on the same key as the = symbol, not the one on the numeric keypad. |
Shortcuts for Entering and Changing Content
Table A.1 lists the various shortcuts you can use to enter and edit the content within your OneNote pages. Many of these shortcuts operate the same within any Microsoft Office 2003 System program.
Table A.1. Shortcuts for Editing Content| Shortcut | Description |
|---|
| Ctrl+A | Select all text and ink on a page |
| Ctrl+X | Cut the active selection to the clipboard |
| Ctrl+C or Ctrl+INS | Copy the selection to the clipboard |
| Ctrl+V or Shift+INS | Paste the contents of the clipboard at the insertion point |
| Ctrl+Z or Alt+Backspace | Undo the last action |
| Ctrl+Y or Alt+Shift+Backspace | Redo the last action |
| ESC | Cancel selection of the current page or selection |
| Insert | Turn overstrike mode on or off |
| Alt+Shift+Up Arrow | Move selection up |
| Alt+Shift+Down Arrow | Move selection down |
| Alt+Shift+Left Arrow | Move selection to the left |
| Alt+Shift+Right Arrow | Move selection to the right |
| Ctrl+Shift+- | Select the current paragraph and subordinate paragraphs |
| Alt+I,N | Add or remove space on the page |
| Shift+Delete | Permanently delete the selection (when one or more pages are selected) |
Text Formatting Shortcuts
Within any Office application, there are a handful of shortcuts that allow you to format your selected text quickly. Those shortcuts are listed in Table A.2.
Table A.2. Shortcuts for Formatting Text| Shortcut | Description |
|---|
| Ctrl+B | Bold |
| Ctrl+I | Italic |
| Ctrl+U | Underline |
| Ctrl+- | Strikethrough |
| Ctrl+= | Subscript |
| Ctrl+Shift++ (plus sign) | Superscript |
| Ctrl+L | Left justify |
| Ctrl+E | Center |
| Ctrl+R | Right justify |
Working with OneNote Pages
The shortcuts listed in Table A.3 are unique to OneNote. They allow you to work with the various pages in OneNote, adding, moving, and manipulating your pages.
Table A.3. Shortcuts for Working with Pages| Shortcut | Description |
|---|
| Ctrl+N | Add a new page at the end of the section |
| Ctrl+Shift+N | Add a new subpage to the current page group |
| Ctrl+Shift+A | Select the current page |
| Alt+Shift+Up Arrow | Move the selected page tab up |
| Atl+Shift+Down Arrow | Move the selected page tab down |
| Ctrl+T | Move the insertion point to or away from the page header |
| Ctrl+Shift+. (period) | Increase the size of the page header |
| Ctrl+Shift+, (comma) | Reduce the size of the page header |
| Alt+Ctrl+X | Increase or reduce the size of the page header |
| Ctrl+PageUp | Go to the previous page in the section |
| Ctrl+PageDown | Go to the next page in the section |
| Alt+Home | Go to the first page in the section |
| Alt+End | Go to the last page in the section |
| Alt+PageUp | Go to the first page of the currently displayed set of pages |
| Alt+PageDown | Go to the last page of the currently displayed set of pages |
| PageUp | Scroll up the current page |
| PageDown | Scroll down the current page |
| Ctrl+Home | Scroll to the top of the current page |
| Ctrl+End | Scroll to the end of the current page |
| Ctrl+Down Arrow | Go to the next paragraph in a note container |
| Ctrl+Up Arrow | Go to the previous paragraph in a note container |
| Ctrl+Alt+Up Arrow | Move the insertion point up in the current page or expand the page up |
| Ctrl+Alt+Down Arrow | Move the insertion point down in the current page or expand the page down |
| Ctrl+Alt+Left Arrow | Move the insertion point left in the current page or expand the page left |
| Ctrl+Alt+Right Arrow | Move the insertion point right in the current page or expand the page right |
| Alt+Down Arrow | Move to the next note container |
| Home | Go to the beginning of the line |
| End | Go to the end of the line |
| Alt+Left Arrow | Return to the last page visited |
| Alt+Right Arrow | Go forward to the next page |
| Alt+Ctrl+Shift++ | Zoom in |
| Alt+Ctrl+Shift+- | Zoom out |
Working Within Notebooks
The shortcuts listed in Table A.4 allow you to navigate and manipulate data within notebooks.
Table A.4. Shortcuts for Working Within Notebooks| Shortcut | Description |
|---|
| Ctrl+O | Open a section |
| Ctrl+Shift+G | Open a menu of folders and sections in the parent folder |
| Ctrl+P | Print |
| Ctrl+Tab | Go to the next section |
| Ctrl+Shift+Tab | Go to the previous section |
Shortcuts for Flagging Notes
The keyboard shortcuts listed in Table A.5 flag notes within pages.
Table A.5. Shortcuts for Flagging Notes| Shortcut | Description |
|---|
| Ctrl+1 | Apply the To Do flag |
| Ctrl+2 | Apply the Important flag |
| Ctrl+3 | Apply the Question flag |
| Ctrl+4 | Apply the Remember for Later flag |
| Ctrl+5 | Apply the Definition flag |
| Ctrl+6, Ctrl+7, Ctrl+8, Ctrl+9 | Apply a particular custom flag you create |
| Ctrl+0 | Remove all Note Flags from the current selection |
| Ctrl+Shift+K | Create a Microsoft Office Outlook 2003 task |
Shortcuts for Using Lists and Outlines
The keyboard shortcuts listed in Table A.6 allow you to create lists and outlines within OneNote.
Table A.6. Shortcuts for Using Lists and Outlines| Shortcut | Description |
|---|
| Ctrl+/ or Ctrl+Shift+O | Create a numbered list |
| Ctrl+. or Ctrl+Shift+L | Create a bulleted list |
| Alt+Shift+1 | Displays the current group in the outline through Level 1 |
| Alt+Shift+2 | Displays through Level 2 |
| Alt+Shift+3 through Alt+Shift+9 | Displays Levels 3 through 9 |
| Alt+Shift+0 | Expand all levels |
| Shift+Tab or Alt+Shift+Left Arrow | Decrease indenting by one level |
| Tab or Alt+Shift+Right Arrow | Increase indenting by one level |
| Ctrl+Shift+0 | Remove from outline and make body text |
Other Miscellaneous Shortcuts
The shortcuts listed in Table A.7 allow you to perform a variety of additional tasks within OneNote.
Table A.7. Miscellaneous Shortcuts| Shortcut | Description |
|---|
| Ctrl+Shift+E | Create a new email message in Microsoft Office Outlook 2003 |
| Ctrl+F | Move the cursor to the Find box |
| Enter | While the Page List task pane is displaying search results, this moves to the next search result |
| Ctrl+M | Open a new OneNote window if OneNote is already open |
| Windows Key+N | Opens a new Side Note if OneNote is closed but the tray icon is visible |
| Windows Key+Shift+N | Opens OneNote if it's closed (but the tray icon is still visible) |
| Ctrl+Shift+M | Opens a small OneNote window for Side Notes when OneNote is already open |
