Time

Task

Done?

30 minutes prior

Log-in to platform/program

30 minutes prior

Ensure audio/video is working and recording functional

30 minutes prior

Upload and run “cycle slides” (if applicable)

20 minutes prior

Ensure polling slides are created and loaded properly

20 minutes prior

Check that other visuals or applications as necessary are ready to go

15 minutes prior

Make announcement to let participants know
15 minutes until start time; ask them to check audio/video

10 minutes prior

Meet and greet participants as they arrive for event; allow participants to network with each other (e-meeting)

1 minute prior

Hit “record”

Showtime

Introduction

Deliver your presentation or webinar/facilitate e-meeting

Monitor time

Monitor question-and-answer box, choose questions, and answer the easy ones

Introduce question-and-answer

Check for audience questions, and use prepared or planted questions to jump-start the session if necessary

Close presentation

Ask participants to complete evaluation form (push out via virtual platform or provide link)

Turn off recording

Copy question-and-answer log (if applicable) to the platform

Save presentation with polling data and annotations (if applicable) to the platform

5 minutes after

Close the platform; end virtual event