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Work with business scenarios and discover best practices to get the most out of Microsoft Forms and Microsoft Dynamics 365 Customer Voice

Key Features

  • Explore step-by-step instructions to integrate surveys with Microsoft 365 apps
  • Automate surveys and follow-up actions from survey results using Microsoft Forms
  • Create custom report dashboards and explore advanced analytics for managing insights

Book Description

Microsoft Forms and Dynamics 365 Customer Voice enable organizations to collect and analyze feedback from employees and customers, helping developers to integrate their feedback and business users to collect feedback that will guide them to develop customer-centric solutions.

This book takes a hands-on approach to leveraging Microsoft Forms and Dynamics 365 Customer Voice capabilities for common feedback scenarios and covers best practices and tips and tricks to have your solution up and running in no time. You'll start by exploring common scenarios where organizations collect feedback from employees and customers and implement end-to-end solutions with Forms. You'll then discover how to create surveys and get to grips with different configuration options commonly used for each scenario. Throughout the book, you'll also find sample questions and step-by-step instructions for integrating the survey with related technology such as Microsoft Teams, Power Automate, and Power BI for an end-to-end scenario.

By the end of this Microsoft book, you'll be able to build and deploy your complete solution using Microsoft Forms and Dynamics 365 Customer Voice, allowing you to listen to customers or employees, interpret their feedback, take timely follow-up action, and monitor results.

What you will learn

  • Get up and running with Microsoft Forms and Dynamics 365 Customer Voice services
  • Explore common feedback scenarios and survey best practices
  • Understand how to administer Microsoft Forms and Dynamics 365 Customer Voice
  • Use Microsoft Forms or Dynamics 365 Customer Voice to monitor your survey results
  • Set up the Microsoft Forms app for Teams for conducting live polls
  • Automate feedback collection and follow-up actions

Who this book is for

This book is for business users who want to increase customer and employee engagement and collect data for measuring user satisfaction and driving product and process improvements. Beginner-level knowledge of Microsoft products such as Office 365 (including Teams, Outlook, and Excel) is expected. The book also includes advanced topics for citizen developers to automate sending Customer Voice surveys, follow-up actions, and creating custom dashboards using Microsoft Power Platform applications like Power Automate and Power BI.

Table of Contents

  1. Working with Microsoft Forms and Customer Voice
  2. Foreword
  3. Contributors
  4. About the author
  5. About the reviewer
  6. Preface
    1. Who this book is for?
    2. What this book covers?
    3. To get the most out of this book
    4. Download the example code files
    5. Download the color images
    6. Conventions used
    7. Get in touch
    8. Reviews
  7. Section 1: Working with Microsoft Forms and Customer Voice
  8. Chapter 1: Introducing Microsoft Forms and Customer Voice
    1. What is Microsoft Forms?
    2. What is Dynamics 365 Customer Voice?
    3. Difference between Microsoft Forms and Customer Voice
    4. License requirements for Microsoft Forms and Customer Voice
    5. Summary
  9. Chapter 2: Best Practices for Collecting Feedback through Surveys
    1. Designing survey questionnaires
    2. KPI questions
    3. Key driver questions
    4. Open-ended questions
    5. Distributing surveys
    6. Keep the survey as short as possible
    7. Make it easy to take the survey
    8. Make it safe to take the survey
    9. Conveying the benefits
    10. Personalizing your survey
    11. Sending a timely survey
    12. Survey reward
    13. Analyzing survey results
    14. Analyzing KPIs
    15. Identifying relevant key drivers
    16. Summarizing text comments
    17. Summary
    18. Further reading
  10. Chapter 3: Creating a Survey with Microsoft Forms
    1. Creating survey questions
    2. Exploring question types
    3. Text
    4. Date
    5. Ranking
    6. File upload
    7. Net Promoter Score
    8. Section
    9. Branding and styling a survey
    10. Previewing a survey
    11. Sending a survey
    12. Viewing survey results
    13. Summary
  11. Section 2: Implementing Common Feedback Solutions with Microsoft Forms and Dynamics 365 Customer Voice
  12. Chapter 4: Conducting a More Productive Meeting with Microsoft Forms and Microsoft Teams
    1. Sending an anonymous survey before a meeting
    2. Conducting a live poll during a meeting
    3. Installing the Forms app
    4. Creating poll questions
    5. Launching poll questions
    6. Collecting and sharing meeting feedback
    7. Getting a meeting attendance list
    8. Meeting feedback surveys
    9. Sending the link using email
    10. Showing the survey on a Microsoft Teams channel
    11. Displaying a QR code at the end of the meeting
    12. Sharing meeting feedback
    13. Summary
  13. Chapter 5: Post-Training Assessment and Feedback
    1. Creating a quiz with Microsoft Forms
    2. Grading and posting quiz results
    3. Review answers
    4. Collecting training feedback with Microsoft Forms
    5. Using Customer Voice to collect multi-course training feedback
    6. Creating a survey
    7. Collecting feedback
    8. Viewing feedback results
    9. Summary
  14. Chapter 6: Conducting an Employee Survey with Dynamics 365 Customer Voice
    1. Automating new employee hire feedback
    2. Creating a new employee survey in Customer Voice
    3. Creating an email template
    4. Conducting an anonymous employee engagement survey
    5. Creating a survey
    6. Sending your survey
    7. Analyzing the survey results
    8. Summary
  15. Chapter 7: Collecting Periodic Customer Feedback with Customer Voice
    1. Creating a personalized survey
    2. Branding the survey
    3. Customizing fonts
    4. Customizing the survey header
    5. Sending the survey
    6. Monitoring survey invite status
    7. Viewing survey results
    8. View survey results in Customer Voice reports
    9. View survey results in Dynamics 365
    10. Create a custom dashboard using Power BI
    11. Summary
  16. Chapter 8: Automating Customer Support Surveys with Dynamics 365 Customer Voice
    1. Customizing Customer Voice support templates
    2. Customizing survey questions
    3. Customizing email templates
    4. Customizing the automation workflow
    5. Customizing survey reminders
    6. Setting a survey limit
    7. Customizing the Customer Voice report template
    8. Additional ways to collect customer support feedback
    9. Sending surveys on demand from Dynamics 365
    10. Sending survey invitation links through SMS
    11. Embedding Customer Voice survey in a web application
    12. Integrating Customer Voice with a support chat app
    13. Creating a chat feedback survey
    14. Adding a Customer Voice survey to the chat widget
    15. Summary
  17. Chapter 9: Closing a Feedback Loop with Customer Voice
    1. Real-time action with post-survey messages
    2. Alert notifications for satisfaction metrics
    3. Custom follow-up workflow with Power Automate
    4. Microsoft Forms response workflow with Power Automate
    5. Copying an Microsoft Forms response to a SharePoint list
    6. Copying Microsoft Forms file attachments to the SharePoint document library
    7. Summary
  18. Section 3: Administering Microsoft Forms and Dynamics 365 Customer Voice
  19. Chapter 10: Administering Microsoft Forms and Dynamics 365 Customer Voice
    1. Administration setting for Microsoft Forms
    2. External sharing
    3. Record names of people in your organization
    4. Allow YouTube and Bing
    5. Phishing protection
    6. Administration settings for Customer Voice
    7. Send survey from a custom email address
    8. Managing permissions for Customer Voice
    9. Using the default Dataverse for Customer Voice
    10. Managing Customer Voice permissions in Dataverse
    11. Managing project deployment for Customer Voice
    12. Copying a project within the same organization
    13. Copy a project across organizations
    14. Summary
  20. Chapter 11: Managing Usage with Dynamics 365 Customer Voice
    1. The Customer Voice license model
    2. Customer Voice survey response monitoring
    3. Estimating survey response
    4. Survey response usage report
    5. Departmental capacity management
    6. Creating and assigning allotments
    7. Assigning a subscription to an allotment
    8. Summary
    9. Why subscribe?
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