A Dose of Careful Management Keeps Receivables Healthy
“Sometimes you have to know when to be very tough, and sometimes you can give them a bit of a break,” says Vivi Su. She's not talking about her children but about the customers of a subsidiary of pharmaceutical company Whitehall-Robins, where she works as supervisor of credit and collections.
For example, while the company's regular terms are 1/15, n/30 (1% discount if paid within 15 days), a customer might ask for and receive a few days of grace and still get the discount. Or a customer might place orders above its credit limit, in which case, depending on its payment history and the circumstances, Ms. Su might authorize shipment of the goods anyway.
“It's not about drawing a line in the sand, and that's all,” she explains. “You want a good relationship with your customers—but you also need to bring in the money.”
“The money,” in Whitehall-Robins’ case, amounts to some $170 million in sales a year. Nearly all of it comes in through the credit accounts Ms. Su manages. The process starts with the decision to grant a customer an account in the first place, Ms. Su explains. The sales rep gives the customer a credit application. “My department reviews this application very carefully; a customer needs to supply three good references, and we also run a check with a credit firm like Equifax. If we accept them, then based on their size and history, we assign a credit limit.”
Once accounts are established, “I get an aging report every single day,” says Ms. Su. “The rule of thumb is that we should always have at least 85% of receivables current—meaning they were billed less than 30 days ago,” she continues. “But we try to do even better than that—I like to see 90%.”
At 15 days overdue, Whitehall-Robins phones the client. After 45 days, Ms. Su notes, “I send a letter. Then a second notice is sent in writing. After the third and final notice, the client has 10 days to pay, and then I hand it over to a collection agency, and it's out of my hands.”
Ms. Su's boss, Terry Norton, records an estimate for bad debts every year, based on a percentage of receivables. The percentage depends on the current aging history. He also calculates and monitors the company's accounts receivable turnover, which the company reports in its financial statements.
Ms. Su knows that she and Mr. Norton are crucial to the profitability of Whitehall-Robins. “Receivables are generally the second-largest asset of any company (after its capital assets),” she points out. “So it's no wonder we keep a very close eye on them.”
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After studying this chapter, you should be able to:
[1] Identify the different types of receivables.
[2] Explain how companies recognize accounts receivable.
[3] Distinguish between the methods and bases companies use to value accounts receivable.
[4] Describe the entries to record the disposition of accounts receivable.
[5] Compute the maturity date of and interest on notes receivable.
[6] Explain how companies recognize notes receivable.
[7] Describe how companies value notes receivable.
[8] Describe the entries to record the disposition of notes receivable.
[9] Explain the statement presentation and analysis of receivables.
Preview of Chapter 9
As indicated in the Feature Story, receivables are a significant asset for many pharmaceutical companies. Because a large portion of sales in the United States are done on credit, receivables are important to companies in other industries as well. As a consequence, companies must pay close attention to their receivables and manage them carefully. In this chapter you will learn what journal entries companies make when they sell products, when they collect cash from those sales, and when they write off accounts they cannot collect.
The content and organization of the chapter are as follows.
Types of Receivables
The term receivables refers to amounts due from individuals and companies. Receivables are claims that are expected to be collected in cash. The management of receivables is a very important activity for any company that sells goods or services on credit.
Receivables are important because they represent one of a company's most liquid assets. For many companies, receivables are also one of the largest assets. For example, receivables represented 21.9% of the current assets of pharmaceutical giant Rite Aid in 2011. Illustration 9-1 lists receivables as a percentage of total assets for five other well-known companies in a recent year.
Illustration 9-1
Receivables as a percentage of assets
The relative significance of a company's receivables as a percentage of its assets depends on various factors: its industry, the time of year, whether it extends long-term financing, and its credit policies. To reflect important differences among receivables, they are frequently classified as (1) accounts receivable, (2) notes receivable, and (3) other receivables.
Accounts receivable are amounts customers owe on account. They result from the sale of goods and services. Companies generally expect to collect accounts receivable within 30 to 60 days. They are usually the most significant type of claim held by a company.
Notes receivable are a written promise (as evidenced by a formal instrument) for amounts to be received. The note normally requires the collection of interest and extends for time periods of 60–90 days or longer. Notes and accounts receivable that result from sales transactions are often called trade receivables.
Other receivables include nontrade receivables such as interest receivable, loans to company officers, advances to employees, and income taxes refundable. These do not generally result from the operations of the business. Therefore, they are generally classified and reported as separate items in the balance sheet.
Ethics Note
Companies report receivables from employees separately in the financial statements. The reason: Sometimes those assets are not the result of an “arm's-length” transaction.
Accounts Receivable
Three accounting issues associated with accounts receivable are:
1. Recognizing accounts receivable.
2. Valuing accounts receivable.
3. Disposing of accounts receivable.
Recognizing Accounts Receivable
Recognizing accounts receivable is relatively straightforward. A service organization records a receivable when it performs service on account. A merchandiser records accounts receivable at the point of sale of merchandise on account. When a merchandiser sells goods, it increases (debits) Accounts Receivable and increases (credits) Sales Revenue.
The seller may offer terms that encourage early payment by providing a discount. Sales returns also reduce receivables. The buyer might find some of the goods unacceptable and choose to return the unwanted goods.
To review, assume that Jordache Co. on July 1, 2014, sells merchandise on account to Polo Company for $1,000, terms 2/10, n/30. On July 5, Polo returns merchandise worth $100 to Jordache Co. On July 11, Jordache receives payment from Polo Company for the balance due. The journal entries to record these transactions on the books of Jordache Co. are as follows. (Cost of goods sold entries are omitted.)
Ethics Note
In exchange for lower interest rates, some companies have eliminated the 25-day grace period before finance charges kick in. Be sure you read the fine print in any credit agreement you sign.
Helpful Hint These entries are the same as those described in Chapter 5. For simplicity, we have omitted inventory and cost of goods sold from this set of journal entries and from end-of-chapter material.
Some retailers issue their own credit cards. When you use a retailer's credit card (JCPenney, for example), the retailer charges interest on the balance due if not paid within a specified period (usually 25–30 days).
To illustrate, assume that you use your JCPenney Company credit card to purchase clothing with a sales price of $300 on June 1, 2014. JCPenney will increase (debit) Accounts Receivable for $300 and increase (credit) Sales Revenue for $300 (cost of goods sold entry omitted) as follows.
Assuming that you owe $300 at the end of the month and JCPenney charges 1.5% per month on the balance due, the adjusting entry that JCPenney makes to record interest revenue of $4.50 ($300 × 1.5%) on June 30 is as follows.
Interest revenue is often substantial for many retailers.
ANATOMY OF A FRAUD
Tasanee was the accounts receivable clerk for a large non-profit foundation that provided performance and exhibition space for the performing and visual arts. Her responsibilities included activities normally assigned to an accounts receivable clerk, such as recording revenues from various sources that included donations, facility rental fees, ticket revenue, and bar receipts. However, she was also responsible for handling all cash and checks from the time they were received until the time she deposited them, as well as preparing the bank reconciliation. Tasanee took advantage of her situation by falsifying bank deposits and bank reconciliations so that she could steal cash from the bar receipts. Since nobody else logged the donations or matched the donation receipts to pledges prior to Tasanee receiving them, she was able to offset the cash that was stolen against donations that she received but didn't record. Her crime was made easier by the fact that her boss, the company's controller, only did a very superficial review of the bank reconciliation and thus didn't notice that some numbers had been cut out from other documents and taped onto the bank reconciliation.
Total take: $1.5 million
THE MISSING CONTROL
Segregation of duties. The foundation should not have allowed an accounts receivable clerk, whose job was to record receivables, to also handle cash, record cash, make deposits, and especially prepare the bank reconciliation.
Independent internal verification. The controller was supposed to perform a thorough review of the bank reconciliation. Because he did not, he was terminated from his position.
Source: Adapted from Wells, Fraud Casebook (2007), pp. 183–194.
Valuing Accounts Receivable
Distinguish between the methods and bases companies use to value accounts receivable.
Once companies record receivables in the accounts, the next question is: How should they report receivables in the financial statements? Companies report accounts receivable on the balance sheet as an asset. But determining the amount to report is sometimes difficult because some receivables will become uncollectible.
Each customer must satisfy the credit requirements of the seller before the credit sale is approved. Inevitably, though, some accounts receivable become uncollectible. For example, a customer may not be able to pay because of a decline in its sales revenue due to a downturn in the economy. Similarly, individuals may be laid off from their jobs or faced with unexpected hospital bills. Companies record credit losses as debits to Bad Debt Expense (or Uncollectible Accounts Expense). Such losses are a normal and necessary risk of doing business on a credit basis.
Recently, when U.S. home prices fell, home foreclosures rose and the economy in general slowed, lenders experienced huge increases in their bad debt expense. For example, during one quarter Wachovia (a large U.S. bank now owned by Wells Fargo) increased bad debt expense from $108 million to $408 million. Similarly, American Express increased its bad debt expense by 70%.
Two methods are used in accounting for uncollectible accounts: (1) the direct write-off method and (2) the allowance method. The following sections explain these methods.
Alternative Terminology
You will sometimes see Bad Debt Expense called Uncollectible Accounts Expense.
DIRECT WRITE-OFF METHOD FOR UNCOLLECTIBLE ACCOUNTS
Under the direct write-off method, when a company determines a particular account to be uncollectible, it charges the loss to Bad Debt Expense. Assume, for example, that Warden Co. writes off as uncollectible M. E. Doran's $200 balance on December 12. Warden's entry is:
Under this method, Bad Debt Expense will show only actual losses from uncollectibles. The company will report accounts receivable at its gross amount.
Although this method is simple, its use can reduce the usefulness of both the income statement and balance sheet. Consider the following example. Assume that in 2014, Quick Buck Computer Company decided it could increase its revenues by offering computers to college students without requiring any money down and with no credit-approval process. On campuses across the country, it distributed one million computers with a selling price of $800 each. This increased Quick Buck's revenues and receivables by $800 million. The promotion was a huge success! The 2014 balance sheet and income statement looked great. Unfortunately, during 2015, nearly 40% of the customers defaulted on their loans. This made the 2015 income statement and balance sheet look terrible. Illustration 9-2 shows the effect of these events on the financial statements if the direct write-off method is used.
Illustration 9-2
Effects of direct write-off method
Under the direct write-off method, companies often record bad debt expense in a period different from the period in which they record the revenue. The method does not attempt to match bad debt expense to sales revenues in the income statement. Nor does the direct write-off method show accounts receivable in the balance sheet at the amount the company actually expects to receive. Consequently, unless bad debt losses are insignificant, the direct write-off method is not acceptable for financial reporting purposes.
ALLOWANCE METHOD FOR UNCOLLECTIBLE ACCOUNTS
The allowance method of accounting for bad debts involves estimating uncollectible accounts at the end of each period. This provides better matching on the income statement. It also ensures that companies state receivables on the balance sheet at their cash (net) realizable value. Cash (net) realizable value is the net amount the company expects to receive in cash. It excludes amounts that the company estimates it will not collect. Thus, this method reduces receivables in the balance sheet by the amount of estimated uncollectible receivables.
GAAP requires the allowance method for financial reporting purposes when bad debts are material in amount. This method has three essential features:
1. Companies estimate uncollectible accounts receivable. They match this estimated expense against revenues in the same accounting period in which they record the revenues.
2. Companies debit estimated uncollectibles to Bad Debt Expense and credit them to Allowance for Doubtful Accounts through an adjusting entry at the end of each period. Allowance for Doubtful Accounts is a contra account to Accounts Receivable.
3. When companies write off a specific account, they debit actual uncollectibles to Allowance for Doubtful Accounts and credit that amount to Accounts Receivable.
Helpful Hint In this context, material means significant or important to financial statement users.
RECORDING ESTIMATED UNCOLLECTIBLES To illustrate the allowance method, assume that Hampson Furniture has credit sales of $1,200,000 in 2014. Of this amount, $200,000 remains uncollected at December 31. The credit manager estimates that $12,000 of these sales will be uncollectible. The adjusting entry to record the estimated uncollectibles increases (debits) Bad Debt Expense and increases (credits) Allowance for Doubtful Accounts, as follows.
Hampson reports Bad Debt Expense in the income statement as an operating expense (usually as a selling expense). Thus, the estimated uncollectibles are matched with sales in 2014. Hampson records the expense in the same year it made the sales.
Allowance for Doubtful Accounts shows the estimated amount of claims on customers that the company expects will become uncollectible in the future. Companies use a contra account instead of a direct credit to Accounts Receivable because they do not know which customers will not pay. The credit balance in the allowance account will absorb the specific write-offs when they occur. As Illustration 9-3 shows, the company deducts the allowance account from accounts receivable in the current assets section of the balance sheet.
Illustration 9-3
Presentation of allowance for doubtful accounts
Helpful Hint Cash realizable value is sometimes referred to as accounts receivable (net).
The amount of $188,000 in Illustration 9-3 represents the expected cash realizable value of the accounts receivable at the statement date. Companies do not close Allowance for Doubtful Accounts at the end of the fiscal year.
RECORDING THE WRITE-OFF OF AN UNCOLLECTIBLE ACCOUNT As described in the Feature Story, companies use various methods of collecting past-due accounts, such as letters, calls, and legal action. When they have exhausted all means of collecting a past-due account and collection appears impossible, the company writes off the account. In the credit card industry, for example, it is standard practice to write off accounts that are 210 days past due. To prevent premature or unauthorized write-offs, authorized management personnel should formally approve each write-off. To maintain segregation of duties, the employee authorized to write off accounts should not have daily responsibilities related to cash or receivables.
To illustrate a receivables write-off, assume that the financial vice president of Hampson Furniture authorizes a write-off of the $500 balance owed by R. A. Ware on March 1, 2015. The entry to record the write-off is:
Bad Debt Expense does not increase when the write-off occurs. Under the allowance method, companies debit every bad debt write-off to the allowance account rather than to Bad Debt Expense. A debit to Bad Debt Expense would be incorrect because the company has already recognized the expense when it made the adjusting entry for estimated bad debts. Instead, the entry to record the write-off of an uncollectible account reduces both Accounts Receivable and Allowance for Doubtful Accounts. After posting, the general ledger accounts appear as shown in Illustration 9-4.
Illustration 9-4
General ledger balances after write-off
A write-off affects only balance sheet accounts—not income statement accounts. The write-off of the account reduces both Accounts Receivable and Allowance for Doubtful Accounts. Cash realizable value in the balance sheet, therefore, remains the same, as Illustration 9-5 shows.
Illustration 9-5
Cash realizable value comparison
RECOVERY OF AN UNCOLLECTIBLE ACCOUNT Occasionally, a company collects from a customer after it has written off the account as uncollectible. The company makes two entries to record the recovery of a bad debt: (1) It reverses the entry made in writing off the account. This reinstates the customer's account. (2) It journalizes the collection in the usual manner.
To illustrate, assume that on July 1, R. A. Ware pays the $500 amount that Hampson had written off on March 1. Hampson makes these entries:
Note that the recovery of a bad debt, like the write-off of a bad debt, affects only balance sheet accounts. The net effect of the two entries above is a debit to Cash and a credit to Allowance for Doubtful Accounts for $500. Accounts Receivable and Allowance for Doubtful Accounts both increase in entry (1) for two reasons. First, the company made an error in judgment when it wrote off the account receivable. Second, after R. A. Ware did pay, Accounts Receivable in the general ledger and Ware's account in the subsidiary ledger should show the collection for possible future credit purposes.
ESTIMATING THE ALLOWANCE For Hampson Furniture in Illustration 9-3, the amount of the expected uncollectibles was given. However, in “real life,” companies must estimate that amount when they use the allowance method. Two bases are used to determine this amount: (1) percentage of sales and (2) percentage of receivables. Both bases are generally accepted. The choice is a management decision. It depends on the relative emphasis that management wishes to give to expenses and revenues on the one hand or to cash realizable value of the accounts receivable on the other. The choice is whether to emphasize income statement or balance sheet relationships. Illustration 9-6 compares the two bases.
Illustration 9-6
Comparison of bases for estimating uncollectibles
The percentage-of-sales basis results in a better matching of expenses with revenues—an income statement viewpoint. The percentage-of-receivables basis produces the better estimate of cash realizable value—a balance sheet viewpoint. Under both bases, the company must determine its past experience with bad debt losses.
Percentage-of-Sales. In the percentage-of-sales basis, management estimates what percentage of credit sales will be uncollectible. This percentage is based on past experience and anticipated credit policy.
The company applies this percentage to either total credit sales or net credit sales of the current year. To illustrate, assume that Gonzalez Company elects to use the percentage-of-sales basis. It concludes that 1% of net credit sales will become uncollectible. If net credit sales for 2014 are $800,000, the estimated bad debt expense is $8,000 (1% × $800,000). The adjusting entry is:
After the adjusting entry is posted, assuming the allowance account already has a credit balance of $1,723, the accounts of Gonzalez Company will show the following.
Illustration 9-7
Bad debt accounts after posting
This basis of estimating uncollectibles emphasizes the matching of expenses with revenues. As a result, Bad Debt Expense will show a direct percentage relationship to the sales base on which it is computed. When the company makes the adjusting entry, it disregards the existing balance in Allowance for Doubtful Accounts. The adjusted balance in this account should be a reasonable approximation of the realizable value of the receivables. If actual write-offs differ significantly from the amount estimated, the company should modify the percentage for future years.
Percentage-of-Receivables. Under the percentage-of-receivables basis, management estimates what percentage of receivables will result in losses from uncollectible accounts. The company prepares an aging schedule, in which it classifies customer balances by the length of time they have been unpaid. Because of its emphasis on time, the analysis is often called aging the accounts receivable. In the Feature Story, Whitehall-Robins prepared an aging report daily.
After the company arranges the accounts by age, it determines the expected bad debt losses. It applies percentages based on past experience to the totals in each category. The longer a receivable is past due, the less likely it is to be collected. Thus, the estimated percentage of uncollectible debts increases as the number of days past due increases. Illustration 9-8 shows an aging schedule for Dart Company. Note that the estimated percentage uncollectible increases from 2% to 40% as the number of days past due increases.
Helpful Hint Where appropriate, companies may use only a single percentage rate.
Illustration 9-8
Aging schedule
Helpful Hint The older categories have higher percentages because the longer an account is past due, the less likely it is to be collected.
Total estimated bad debts for Dart Company ($2,228) represent the amount of existing customer claims the company expects will become uncollectible in the future. This amount represents the required balance in Allowance for Doubtful Accounts at the balance sheet date. The amount of the bad debt adjusting entry is the difference between the required balance and the existing balance in the allowance account. If the trial balance shows Allowance for Doubtful Accounts with a credit balance of $528, the company will make an adjusting entry for $1,700 ($2,228 − $528), as shown here.
After Dart posts its adjusting entry, its accounts will appear as follows.
Illustration 9-9
Bad debt accounts after posting
Occasionally, the allowance account will have a debit balance prior to adjustment. This occurs when write-offs during the year have exceeded previous provisions for bad debts. In such a case, the company adds the debit balance to the required balance when it makes the adjusting entry. Thus, if there had been a $500 debit balance in the allowance account before adjustment, the adjusting entry would have been for $2,728 ($2,228 + $500) to arrive at a credit balance of $2,228 (see T-account in margin). The percentage-of-receivables basis will normally result in the better approximation of cash realizable value.
DO IT!
Uncollectible Accounts Receivable
Brule Co. has been in business five years. The unadjusted trial balance at the end of the current year shows:
| Accounts Receivable | $30,000 Dr. |
| Sales Revenue | $180,000 Cr. |
| Allowance for Doubtful Accounts | $2,000 Dr. |
Brule estimates bad debts to be 10% of receivables. Prepare the entry necessary to adjust Allowance for Doubtful Accounts.
Action Plan
Report receivables at their cash (net) realizable value.
Estimate the amount the company does not expect to collect.
Consider the existing balance in the allowance account when using the percentage-of-receivables basis.
Solution
Related exercise material: BE9-3, BE9-4, BE9-5, BE9-6, BE9-7, E9-3, E9-4, E9-5, E9-6, and DO IT! 9-1.
Disposing of Accounts Receivable
In the normal course of events, companies collect accounts receivable in cash and remove the receivables from the books. However, as credit sales and receivables have grown in significance, the “normal course of events” has changed. Companies now frequently sell their receivables to another company for cash, thereby shortening the cash-to-cash operating cycle.
Companies sell receivables for two major reasons. First, they may be the only reasonable source of cash. When money is tight, companies may not be able to borrow money in the usual credit markets. Or if money is available, the cost of borrowing may be prohibitive.
A second reason for selling receivables is that billing and collection are often time-consuming and costly. It is often easier for a retailer to sell the receivables to another party with expertise in billing and collection matters. Credit card companies such as MasterCard, Visa, and Discover specialize in billing and collecting accounts receivable.
SALE OF RECEIVABLES
A common sale of receivables is a sale to a factor. A factor is a finance company or bank that buys receivables from businesses and then collects the payments directly from the customers. Factoring is a multibillion dollar business.
Factoring arrangements vary widely. Typically, the factor charges a commission to the company that is selling the receivables. This fee ranges from 1−3% of the amount of receivables purchased. To illustrate, assume that Hendredon Furniture factors $600,000 of receivables to Federal Factors. Federal Factors assesses a service charge of 2% of the amount of receivables sold. The journal entry to record the sale by Hendredon Furniture on April 2, 2014, is as follows.
If the company often sells its receivables, it records the service charge expense (such as that incurred by Hendredon) as a selling expense. If the company infrequently sells receivables, it may report this amount in the “Other expenses and losses” section of the income statement.
CREDIT CARD SALES
Over one billion credit cards are in use in the United States—more than three credit cards for every man, woman, and child in this country. Visa, MasterCard, and American Express are the national credit cards that most individuals use. Three parties are involved when national credit cards are used in retail sales: (1) the credit card issuer, who is independent of the retailer; (2) the retailer; and (3) the customer. A retailer's acceptance of a national credit card is another form of selling (factoring) the receivable.
Illustration 9-10 shows the major advantages of national credit cards to the retailer. In exchange for these advantages, the retailer pays the credit card issuer a fee of 2−6% of the invoice price for its services.
Illustration 9-10
Advantages of credit cards to the retailer
ACCOUNTING FOR CREDIT CARD SALES The retailer generally considers sales from the use of national credit card sales as cash sales. The retailer must pay to the bank that issues the card a fee for processing the transactions. The retailer records the credit card slips in a similar manner as checks deposited from a cash sale.
To illustrate, Anita Ferreri purchases $1,000 of compact discs for her restaurant from Karen Kerr Music Co., using her Visa First Bank Card. First Bank charges a service fee of 3%. The entry to record this transaction by Karen Kerr Music on March 22, 2014, is as follows.
ACCOUNTING ACROSS THE ORGANIZATION 
How Does a Credit Card Work?
Most of you know how to use a credit card, but do you know what happens in the transaction and how the transaction is processed? Suppose that you use a Visa card to purchase some new ties at Nordstrom. The salesperson swipes your card, which allows the information on the magnetic strip on the back of the card to be read. The salesperson then enters in the amount of the purchase. The machine contacts the Visa computer, which routes the call back to the bank that issued your Visa card. The issuing bank verifies that the account exists, that the card is not stolen, and that you have not exceeded your credit limit. At this point, the slip is printed, which you sign.
Visa acts as the clearing agent for the transaction. It transfers funds from the issuing bank to Nordstrom's bank account. Generally this transfer of funds, from sale to the receipt of funds in the merchant's account, takes two to three days.
In the meantime, Visa puts a pending charge on your account for the amount of the tie purchase; that amount counts immediately against your available credit limit. At the end of the billing period, Visa sends you an invoice (your credit card bill) which shows the various charges you made, and the amounts that Visa expended on your behalf, for the month. You then must “pay the piper” for your stylish new ties.
Assume that Nordstrom prepares a bank reconciliation at the end of each month. If some credit card sales have not been processed by the bank, how should Nordstrom treat these transactions on its bank reconciliation? (See page 467.)
DO IT!
Disposition of Accounts Receivable
Mehl Wholesalers Co. has been expanding faster than it can raise capital. According to its local banker, the company has reached its debt ceiling. Mehl's suppliers (creditors) are demanding payment within 30 days of the invoice date for goods acquired, but Mehl's customers are slow in paying (60–90 days). As a result, Mehl has a cash flow problem.
Mehl needs $120,000 in cash to safely cover next Friday's payroll. Its balance of outstanding accounts receivable totals $750,000. To alleviate this cash crunch, Mehl sells $125,000 of its receivables on September 7, 2014. Record the entry that Mehl would make when it raises the needed cash. (Assume a 1% service charge.)
To speed up the collection of cash, sell receivables to a factor.
Calculate service charge expense as a percentage of the factored receivables.
Solution
Related exercise material: BE9-8, E9-7, E9-8, E9-9, and DO IT! 9-2.
Notes Receivable
Companies may also grant credit in exchange for a formal credit instrument known as a promissory note. A promissory note is a written promise to pay a specified amount of money on demand or at a definite time. Promissory notes may be used (1) when individuals and companies lend or borrow money, (2) when the amount of the transaction and the credit period exceed normal limits, or (3) in settlement of accounts receivable.
In a promissory note, the party making the promise to pay is called the maker. The party to whom payment is to be made is called the payee. The note may specifically identify the payee by name or may designate the payee simply as the bearer of the note.
In the note shown in Illustration 9-11, Calhoun Company is the maker and Wilma Company is the payee. To Wilma Company, the promissory note is a note receivable. To Calhoun Company, it is a note payable.
Illustration 9-11
Promissory note
Helpful Hint Who are the two key parties to a note, and what entry does each party make when the note is issued?
Answer:
1. The maker, Calhoun Company, debits Cash and credits Notes Payable.
2. The payee, Wilma Company, debits Notes Receivable and credits Cash.
Notes receivable give the holder a stronger legal claim to assets than do accounts receivable. Like accounts receivable, notes receivable can be readily sold to another party. Promissory notes are negotiable instruments (as are checks), which means that they can be transferred to another party by endorsement.
Companies frequently accept notes receivable from customers who need to extend the payment of an outstanding account receivable. They often require such notes from high-risk customers. In some industries (such as the pleasure and sport boat industry), all credit sales are supported by notes. The majority of notes, however, originate from loans.
The basic issues in accounting for notes receivable are the same as those for accounts receivable:
1. Recognizing notes receivable.
2. Valuing notes receivable.
3. Disposing of notes receivable.
On the following pages, we will look at these issues. Before we do, we need to consider two issues that do not apply to accounts receivable: maturity date and computing interest.
Determining the Maturity Date
When the life of a note is expressed in terms of months, you find the date when it matures by counting the months from the date of issue. For example, the maturity date of a three-month note dated May 1 is August 1. A note drawn on the last day of a month matures on the last day of a subsequent month. That is, a July 31 note due in two months matures on September 30.
When the due date is stated in terms of days, you need to count the exact number of days to determine the maturity date. In counting, omit the date the note is issued but include the due date. For example, the maturity date of a 60-day note dated July 17 is September 15, computed as follows.
Illustration 9-12
Computation of maturity date
Illustration 9-13 shows three ways of stating the maturity date of a promissory note.
Illustration 9-13
Maturity date of different notes
Computing Interest
Illustration 9-14 gives the basic formula for computing interest on an interest-bearing note.
Illustration 9-14
Formula for computing interest
Helpful Hint The interest rate specified is the annual rate.
The interest rate specified in a note is an annual rate of interest. The time factor in the computation in Illustration 9-14 expresses the fraction of a year that the note is outstanding. When the maturity date is stated in days, the time factor is often the number of days divided by 360. When counting days, omit the date that the note is issued but include the due date. When the due date is stated in months, the time factor is the number of months divided by 12. Illustration 9-15 shows computation of interest for various time periods.
Illustration 9-15
Computation of interest
There are different ways to calculate interest. For example, the computation in Illustration 9-15 assumes 360 days for the length of the year. Most financial instruments use 365 days to compute interest. For homework problems, assume 360 days to simplify computations.
Recognizing Notes Receivable
To illustrate the basic entry for notes receivable, we will use Calhoun Company's $1,000, two-month, 12% promissory note dated May 1. Assuming that Calhoun Company wrote the note to settle an open account, Wilma Company makes the following entry for the receipt of the note.
The company records the note receivable at its face value, the amount shown on the face of the note. No interest revenue is reported when the note is accepted, because the revenue recognition principle does not recognize revenue until the performance obligation is satisfied. Interest is earned (accrued) as time passes.
If a company lends money using a note, the entry is a debit to Notes Receivable and a credit to Cash in the amount of the loan.
Valuing Notes Receivable
Valuing short-term notes receivable is the same as valuing accounts receivable. Like accounts receivable, companies report short-term notes receivable at their cash (net) realizable value. The notes receivable allowance account is Allowance for Doubtful Accounts. The estimations involved in determining cash realizable value and in recording bad debt expense and the related allowance are done similarly to accounts receivable.
Can Fair Value Be Unfair?
The FASB and the International Accounting Standards Board (IASB) are considering proposals for how to account for financial instruments. The FASB has proposed that loans and receivables be accounted for at their fair value (the amount they could currently be sold for), as are most investments. The FASB believes that this would provide a more accurate view of a company's financial position. It might be especially useful as an early warning when a bank is in trouble because of poor-quality loans. But, banks argue that fair values are difficult to estimate accurately. They are also concerned that volatile fair values could cause large swings in a bank's reported net income.
Source: David Reilly, “Banks Face a Mark-to-Market Challenge,” Wall Street Journal Online (March 15, 2010).
What are the arguments in favor of and against fair value accounting for loans and receivables? (See page 467.)
Disposing of Notes Receivable
Notes may be held to their maturity date, at which time the face value plus accrued interest is due. In some situations, the maker of the note defaults, and the payee must make an appropriate adjustment. In other situations, similar to accounts receivable, the holder of the note speeds up the conversion to cash by selling the receivables (as described later in this chapter).
HONOR OF NOTES RECEIVABLE
A note is honored when its maker pays in full at its maturity date. For each interest-bearing note, the amount due at maturity is the face value of the note plus interest for the length of time specified on the note.
To illustrate, assume that Wolder Co. lends Higley Co. $10,000 on June 1, accepting a five-month, 9% interest note. In this situation, interest is $375 ($10,000 × 9% × 
). The amount due, the maturity value, is $10,375 ($10,000 + $375). To obtain payment, Wolder (the payee) must present the note either to Higley Co. (the maker) or to the maker's agent, such as a bank. If Wolder presents the note to Higley Co. on November 1, the maturity date, Wolder's entry to record the collection is:
ACCRUAL OF INTEREST RECEIVABLE
Suppose instead that Wolder Co. prepares financial statements as of September 30. The timeline in Illustration 9-16 presents this situation.
Illustration 9-16
Timeline of interest earned
To reflect interest earned but not yet received, Wolder must accrue interest on September 30. In this case, the adjusting entry by Wolder is for four months of interest, or $300, as shown below.
At the note's maturity on November 1, Wolder receives $10,375. This amount represents repayment of the $10,000 note as well as five months of interest, or $375, as shown below. The $375 is comprised of the $300 Interest Receivable accrued on September 30 plus $75 earned during October. Wolder's entry to record the honoring of the Higley note on November 1 is:
In this case, Wolder credits Interest Receivable because the receivable was established in the adjusting entry on September 30.
DISHONOR OF NOTES RECEIVABLE
A dishonored (defaulted) note is a note that is not paid in full at maturity. A dishonored note receivable is no longer negotiable. However, the payee still has a claim against the maker of the note for both the note and the interest. Therefore the note holder usually transfers the Notes Receivable account to an Account Receivable.
To illustrate, assume that Higley Co. on November 1 indicates that it cannot pay at the present time. The entry to record the dishonor of the note depends on whether Wolder Co. expects eventual collection. If it does expect eventual collection, Wolder Co. debits the amount due (face value and interest) on the note to Accounts Receivable. It would make the following entry at the time the note is dishonored (assuming no previous accrual of interest).
If instead, on November 1, there is no hope of collection, the note holder would write off the face value of the note by debiting Allowance for Doubtful Accounts. No interest revenue would be recorded because collection will not occur.
SALE OF NOTES RECEIVABLE
The accounting for the sale of notes receivable is recorded similarly to the sale of accounts receivable. The accounting entries for the sale of notes receivable are left for a more advanced course.
ACCOUNTING ACROSS THE ORGANIZATION
Bad Information Can Lead to Bad Loans
Many factors have contributed to the recent credit crisis. One significant factor that resulted in many bad loans was a failure by lenders to investigate loan customers sufficiently. For example, Countrywide Financial Corporation wrote many loans under its “Fast and Easy” loan program. That program allowed borrowers to provide little or no documentation for their income or their assets. Other lenders had similar programs, which earned the nickname “liars’ loans.” One study found that in these situations, 60% of applicants overstated their incomes by more than 50% in order to qualify for a loan. Critics of the banking industry say that because loan officers were compensated for loan volume and because banks were selling the loans to investors rather than holding them, the lenders had little incentive to investigate the borrowers’ creditworthiness.
Source: Glenn R. Simpson and James R. Hagerty, “Countrywide Loss Focuses Attention on Underwriting,” Wall Street Journal (April 30, 2008), p. B1; and Michael Corkery, “Fraud Seen as Driver in Wave of Foreclosures,” Wall Street Journal (December 21, 2007), p. A1.
What steps should the banks have taken to ensure the accuracy of financial information provided on loan applications? (See page 467.)
DO IT!
Notes Receivable
Gambit Stores accepts from Leonard Co. a $3,400, 90-day, 6% note dated May 10 in settlement of Leonard's overdue account. (a) What is the maturity date of the note? (b) What entry does Gambit make at the maturity date, assuming Leonard pays the note and interest in full at that time?
Action Plan
Count the exact number of days to determine the maturity date. Omit the date the note is issued, but include the due date.
Determine whether interest was accrued.
Compute the accrued interest.
Prepare the entry for payment of the note and interest.
The entry to record interest at maturity in this solution assumes no interest has been previously accrued on this note.
Solution
Related exercise material: BE9-9, BE9-10, BE9-11, E9-10, E9-11, E9-12, E9-13, and DO IT! 9-3.
Statement Presentation and Analysis
Presentation
Companies should identify in the balance sheet or in the notes to the financial statements each of the major types of receivables. Short-term receivables appear in the current assets section of the balance sheet. Short-term investments appear before short-term receivables because these investments are more liquid (nearer to cash). Companies report both the gross amount of receivables and the allowance for doubtful accounts.
In a multiple-step income statement, companies report bad debt expense and service charge expense as selling expenses in the operating expenses section. Interest revenue appears under “Other revenues and gains” in the nonoperating activities section of the income statement.
Analysis
Investors and corporate managers compute financial ratios to evaluate the liquidity of a company's accounts receivable. They use the accounts receivable turnover to assess the liquidity of the receivables. This ratio measures the number of times, on average, the company collects accounts receivable during the period. It is computed by dividing net credit sales (net sales less cash sales) by the average net accounts receivable during the year. Unless seasonal factors are significant, average net accounts receivable outstanding can be computed from the beginning and ending balances of net accounts receivable.
For example, in 2011 Cisco Systems had net sales of $34,526 million for the year. It had a beginning accounts receivable (net) balance of $4,929 million and an ending accounts receivable (net) balance of $4,698 million. Assuming that Cisco's sales were all on credit, its accounts receivable turnover is computed as follows.
Illustration 9-17
Accounts receivable turnover and computation
The result indicates an accounts receivable turnover of 7.2 times per year. The higher the turnover, the more liquid the company's receivables.
A variant of the accounts receivable turnover that makes the liquidity even more evident is its conversion into an average collection period in terms of days. This is done by dividing the accounts receivable turnover into 365 days. For example, Cisco's turnover of 7.2 times is divided into 365 days, as shown in Illustration 9-18, to obtain approximately 51 days. This means that it takes Cisco 51 days to collect its accounts receivable.
Illustration 9-18
Average collection period for receivables formula and computation
Companies frequently use the average collection period to assess the effectiveness of a company's credit and collection policies. The general rule is that the collection period should not greatly exceed the credit term period (that is, the time allowed for payment).
DO IT!
In 2014, Phil Mickelson Company has net credit sales of $923,795 for the year. It had a beginning accounts receivable (net) balance of $38,275 and an ending accounts receivable (net) balance of $35,988. Compute Phil Mickelson Company's (a) accounts receivable turnover and (b) average collection period in days.
Action Plan
Review the formula to compute the accounts receivable turnover.
Make sure that both the beginning and ending accounts receivable balances are considered in the computation.
Review the formula to compute the average collection period in days.
Solution
Related exercise material: BE9-12, E9-14, and DO IT! 9-4.
The following selected transactions relate to Dylan Company.
| Mar. 1 | Sold $20,000 of merchandise to Potter Company, terms 2/10, n/30. |
| 11 | Received payment in full from Potter Company for balance due on existing accounts receivable. |
| 12 | Accepted Juno Company's $20,000, 6-month, 12% note for balance due. |
| 13 | Made Dylan Company credit card sales for $13,200. |
| 15 | Made Visa credit card sales totaling $6,700. A 3% service fee is charged by Visa. |
| Apr. 11 | Sold accounts receivable of $8,000 to Harcot Factor. Harcot Factor assesses a service charge of 2% of the amount of receivables sold. |
| 13 | Received collections of $8,200 on Dylan Company credit card sales and added finance charges of 1.5% to the remaining balances. |
| May 10 | Wrote off as uncollectible $16,000 of accounts receivable. Dylan uses the percentage-of-sales basis to estimate bad debts. |
| June 30 | Credit sales recorded during the first 6 months total $2,000,000. The bad debt percentage is 1% of credit sales. At June 30, the balance in the allowance account is $3,500 before adjustment. |
| July 16 | One of the accounts receivable written off in May was from J. Simon, who pays the amount due, $4,000, in full. |
Instructions
Prepare the journal entries for the transactions.
Action Plan
Generally, record accounts receivable at invoice price.
Recognize that sales returns and allowances and cash discounts reduce the amount received on accounts receivable.
Record service charge expense on the seller's books when accounts receivable are sold.
Prepare an adjusting entry for bad debt expense.
Ignore any balance in the allowance account under the percentage-of-sales basis. Recognize the balance in the allowance account under the percentage-of-receivables basis.
Record write-offs of accounts receivable only in balance sheet accounts.
Solution to Comprehensive DO IT!
SUMMARY OF LEARNING OBJECTIVES
1 Identify the different types of receivables. Receivables are frequently classified as (1) accounts, (2) notes, and (3) other. Accounts receivable are amounts customers owe on account. Notes receivable are claims for which lenders issue formal instruments of credit as proof of the debt. Other receivables include nontrade receivables such as interest receivable, loans to company officers, advances to employees, and income taxes refundable.
2 Explain how companies recognize accounts receivable. Companies record accounts receivable when they provide a service on account or at the point of sale of merchandise on account. Accounts receivable are reduced by sales returns and allowances. Cash discounts reduce the amount received on accounts receivable. When interest is charged on a past due receivable, the company adds this interest to the accounts receivable balance and recognizes it as interest revenue.
3 Distinguish between the methods and bases companies use to value accounts receivable. There are two methods of accounting for uncollectible accounts: the allowance method and the direct write-off method. Companies may use either the percentage-of-sales or the percentage-of-receivables basis to estimate uncollectible accounts using the allowance method. The percentage-of-sales basis emphasizes the expense recognition (matching) principle. The percentage-of-receivables basis emphasizes the cash realizable value of the accounts receivable. An aging schedule is often used with this basis.
4 Describe the entries to record the disposition of accounts receivable. When a company collects an account receivable, it credits Accounts Receivable. When a company sells (factors) an account receivable, a service charge expense reduces the amount received.
5 Compute the maturity date of and interest on notes receivable. For a note stated in months, the maturity date is found by counting the months from the date of issue. For a note stated in days, the number of days is counted, omitting the issue date and counting the due date. The formula for computing interest is Face value × Interest rate × Time.
6 Explain how companies recognize notes receivable. Companies record notes receivable at face value. In some cases, it is necessary to accrue interest prior to maturity. In this case, companies debit Interest Receivable and credit Interest Revenue.
7 Describe how companies value notes receivable. As with accounts receivable, companies report notes receivable at their cash (net) realizable value. The notes receivable allowance account is Allowance for Doubtful Accounts. The computation and estimations involved in valuing notes receivable at cash realizable value, and in recording the proper amount of bad debt expense and the related allowance, are similar to those for accounts receivable.
8 Describe the entries to record the disposition of notes receivable. Notes can be held to maturity. At that time the face value plus accrued interest is due, and the note is removed from the accounts. In many cases, the holder of the note speeds up the conversion by selling the receivable to another party (a factor). In some situations, the maker of the note dishonors the note (defaults), in which case the company transfers the note and accrued interest to an account receivable or writes off the note.
9 Explain the statement presentation and analysis of receivables. Companies should identify in the balance sheet or in the notes to the financial statements each major type of receivable. Short-term receivables are considered current assets. Companies report the gross amount of receivables and the allowance for doubtful accounts. They report bad debt and service charge expenses in the multiple-step income statement as operating (selling) expenses. Interest revenue appears under other revenues and gains in the nonoperating activities section of the statement. Managers and investors evaluate accounts receivable for liquidity by computing a turnover ratio and an average collection period.
GLOSSARY
Accounts receivable Amounts owed by customers on account. (p. 430).
Accounts receivable turnover A measure of the liquidity of accounts receivable; computed by dividing net credit sales by average net accounts receivable. (p. 447).
Aging the accounts receivable The analysis of customer balances by the length of time they have been unpaid. (p. 437).
Allowance method A method of accounting for bad debts that involves estimating uncollectible accounts at the end of each period. (p. 433).
Average collection period The average amount of time that a receivable is outstanding; calculated by dividing 365 days by the accounts receivable turnover. (p. 447).
Bad Debt Expense An expense account to record uncollectible receivables. (p. 432).
Cash (net) realizable value The net amount a company expects to receive in cash. (p. 433).
Direct write-off method A method of accounting for bad debts that involves expensing accounts at the time they are determined to be uncollectible. (p. 432).
Dishonored (defaulted) note A note that is not paid in full at maturity. (p. 445).
Factor A finance company or bank that buys receivables from businesses and then collects the payments directly from the customers. (p. 439).
Maker The party in a promissory note who is making the promise to pay. (p. 441).
Notes receivable Written promise (as evidenced by a formal instrument) for amounts to be received. (p. 430).
Other receivables Various forms of nontrade receivables, such as interest receivable and income taxes refundable. (p. 430).
Payee The party to whom payment of a promissory note is to be made. (p. 441).
Percentage-of-receivables basis Management estimates what percentage of receivables will result in losses from uncollectible accounts. (p. 437).
Percentage-of-sales basis Management estimates what percentage of credit sales will be uncollectible. (p. 436).
Promissory note A written promise to pay a specified amount of money on demand or at a definite time. (p. 441).
Receivables Amounts due from individuals and other companies. (p. 430).
Trade receivables Notes and accounts receivable that result from sales transactions. (p. 430).
Self-Test, Brief Exercises, Exercises, Problem Set A, and many more components are available for practice in WileyPLUS.
SELF-TEST QUESTIONS
Answers are on page 467.
(LO 1)
1. Receivables are frequently classified as:
(a) accounts receivable, company receivables, and other receivables.
(b) accounts receivable, notes receivable, and employee receivables.
(c) accounts receivable and general receivables.
(d) accounts receivable, notes receivable, and other receivables.
(LO 2)
2. Buehler Company on June 15 sells merchandise on account to Chaz Co. for $1,000, terms 2/10, n/30. On June 20, Chaz Co. returns merchandise worth $300 to Buehler Company. On June 24, payment is received from Chaz Co. for the balance due. What is the amount of cash received?
(a) $700.
(b) $680.
(c) $686.
(d) None of the above.
(LO 3)
3. Which of the following approaches for bad debts is best described as a balance sheet method?
(a) Percentage-of-receivables basis.
(b) Direct write-off method.
(c) Percentage-of-sales basis.
(d) Both percentage-of-receivables basis and direct write-off method.
(LO 3)
4. Hughes Company has a credit balance of $5,000 in its Allowance for Doubtful Accounts before any adjustments are made at the end of the year. Based on review and aging of its accounts receivable at the end of the year, Hughes estimates that $60,000 of its receivables are uncollectible. The amount of bad debt expense which should be reported for the year is:
(a) $5,000.
(b) $55,000.
(c) $60,000.
(d) $65,000.
(LO 3)
5. Use the same information as in Question 4, except that Hughes has a debit balance of $5,000 in its Allowance for Doubtful Accounts before any adjustments are made at the end of the year. In this situation, the amount of bad debt expense that should be reported for the year is:
(a) $5,000.
(b) $55,000.
(c) $60,000.
(d) $65,000.
(LO 3)
6. Net sales for the month are $800,000, and bad debts are expected to be 1.5% of net sales. The company uses the percentage-of-sales basis. If Allowance for Doubtful Accounts has a credit balance of $15,000 before adjustment, what is the balance after adjustment?
(a) $15,000.
(b) $27,000.
(c) $23,000.
(d) $31,000.
(LO 3)
7. In 2014, Roso Carlson Company had net credit sales of $750,000. On January 1, 2014, Allowance for Doubtful Accounts had a credit balance of $18,000. During 2014, $30,000 of uncollectible accounts receivable were written off. Past experience indicates that 3% of net credit sales become uncollectible. What should be the adjusted balance of Allowance for Doubtful Accounts at December 31, 2014?
(a) $10,050.
(b) $10,500.
(c) $22,500.
(d) $40,500.
(LO 3)
8. An analysis and aging of the accounts receivable of Prince Company at December 31 reveals the following data.
| Accounts receivable | $800,000 |
| Allowance for doubtful accounts per books before adjustment | 50,000 |
| Amounts expected to become uncollectible | 65,000 |
The cash realizable value of the accounts receivable at December 31, after adjustment, is:
(a) $685,000.
(b) $750,000.
(c) $800,000.
(d) $735,000.
(LO 4)
9. Which of the following statements about Visa credit card sales is incorrect?
(a) The credit card issuer makes the credit investigation of the customer.
(b) The retailer is not involved in the collection process.
(c) Two parties are involved.
(d) The retailer receives cash more quickly than it would from individual customers on account.
(LO 4)
10. Blinka Retailers accepted $50,000 of Citibank Visa credit card charges for merchandise sold on July 1. Citibank charges 4% for its credit card use. The entry to record this transaction by Blinka Retailers will include a credit to Sales Revenue of $50,000 and a debit(s) to:
(LO 6)
11. One of the following statements about promissory notes is incorrect. The incorrect statement is:
(a) The party making the promise to pay is called the maker.
(b) The party to whom payment is to be made is called the payee.
(c) A promissory note is not a negotiable instrument.
(d) A promissory note is often required from high-risk customers.
(LO 6)
12. Foti Co. accepts a $1,000, 3-month, 6% promissory note in settlement of an account with Bartelt Co. The entry to record this transaction is as follows.
(LO 8)
13. Ginter Co. holds Kolar Inc.'s $10,000, 120-day, 9% note. The entry made by Ginter Co. when the note is collected, assuming no interest has been previously accrued, is:
(LO 9)
14. Accounts and notes receivable are reported in the current assets section of the balance sheet at:
(a) cash (net) realizable value.
(b) net book value.
(c) lower-of-cost-or-market value.
(d) invoice cost.
(LO 9)
15. Oliveras Company had net credit sales during the year of $800,000 and cost of goods sold of $500,000. The balance in accounts receivable at the beginning of the year was $100,000, and the end of the year it was $150,000. What were the accounts receivable turnover and the average collection period in days?
(a) 4.0 and 91.3 days.
(b) 5.3 and 68.9 days.
(c) 6.4 and 57 days.
(d) 8.0 and 45.6 days.
Go to the book's companion website, www.wiley.com/college/weygandt, for additional Self-Test Questions.
QUESTIONS
1. What is the difference between an account receivable and a note receivable?
2. What are some common types of receivables other than accounts receivable and notes receivable?
3. Texaco Oil Company issues its own credit cards. Assume that Texaco charges you $40 interest on an unpaid balance. Prepare the journal entry that Texaco makes to record this revenue.
4. What are the essential features of the allowance method of accounting for bad debts?
5. Roger Holloway cannot understand why cash realizable value does not decrease when an uncollectible account is written off under the allowance method. Clarify this point for Roger.
6. Distinguish between the two bases that may be used in estimating uncollectible accounts.
7. Borke Company has a credit balance of $3,000 in Allowance for Doubtful Accounts. The estimated bad debt expense under the percentage-of-sales basis is $4,100. The total estimated uncollectibles under the percentage-of-receivables basis is $5,800. Prepare the adjusting entry under each basis.
8. How are bad debts accounted for under the direct write-off method? What are the disadvantages of this method?
9. Freida Company accepts both its own credit cards and national credit cards. What are the advantages of accepting both types of cards?
10. An article recently appeared in the Wall Street Journal indicating that companies are selling their receivables at a record rate. Why are companies selling their receivables?
11. Westside Textiles decides to sell $800,000 of its accounts receivable to First Factors Inc. First Factors assesses a service charge of 3% of the amount of receivables sold. Prepare the journal entry that West-side Textiles makes to record this sale.
12. Your roommate is uncertain about the advantages of a promissory note. Compare the advantages of a note receivable with those of an account receivable.
13. How may the maturity date of a promissory note be stated?
14. Indicate the maturity date of each of the following promissory notes:
15. Compute the missing amounts for each of the following notes.
16. In determining interest revenue, some financial institutions use 365 days per year and others use 360 days. Why might a financial institution use 360 days?
17. Jana Company dishonors a note at maturity. What are the options available to the lender?
18. General Motors Corporation has accounts receivable and notes receivable. How should the receivables be reported on the balance sheet?
19. The accounts receivable turnover is 8.14, and average net receivables during the period are $400,000. What is the amount of net credit sales for the period?
20. What percentage does Apple’s allowance for doubtful accounts represent as a percentage of its gross receivables?
BRIEF EXERCISES
Identify different types of receivables.
(LO 1)
BE9-1 Presented below are three receivables transactions. Indicate whether these receivables are reported as accounts receivable, notes receivable, or other receivables on a balance sheet.
(a) Sold merchandise on account for $64,000 to a customer.
(b) Received a promissory note of $57,000 for services performed.
(c) Advanced $10,000 to an employee.
Record basic accounts receivable transactions.
(LO 2)
BE9-2 Record the following transactions on the books of RAS Co.
(a) On July 1, RAS Co. sold merchandise on account to Waegelein Inc. for $17,200, terms 2/10, n/30.
(b) On July 8, Waegelein Inc. returned merchandise worth $3,800 to RAS Co.
(c) On July 11, Waegelein Inc. paid for the merchandise.
Prepare entry for allowance method and partial balance sheet.
(LO 3, 9)
BE9-3 During its first year of operations, Gavin Company had credit sales of $3,000,000; $600,000 remained uncollected at year-end. The credit manager estimates that $31,000 of these receivables will become uncollectible.
(a) Prepare the journal entry to record the estimated uncollectibles.
(b) Prepare the current assets section of the balance sheet for Gavin Company. Assume that in addition to the receivables it has cash of $90,000, inventory of $130,000, and prepaid insurance of $7,500.
Prepare entry for write-off; determine cash realizable value.
(LO 3)
BE9-4 At the end of 2014, Carpenter Co. has accounts receivable of $700,000 and an allowance for doubtful accounts of $54,000. On January 24, 2015, the company learns that its receivable from Megan Gray is not collectible, and management authorizes a write-off of $6,200.
(a) Prepare the journal entry to record the write-off.
(b) What is the cash realizable value of the accounts receivable (1) before the write-off and (2) after the write-off?
Prepare entries for collection of bad debt write-off.
(LO 3)
BE9-5 Assume the same information as BE9-4. On March 4, 2015, Carpenter Co. receives payment of $6,200 in full from Megan Gray. Prepare the journal entries to record this transaction.
Prepare entry using percentage-of-sales method.
(LO 3)
BE9-6 Farr Co. elects to use the percentage-of-sales basis in 2014 to record bad debt expense. It estimates that 2% of net credit sales will become uncollectible. Sales revenues are $800,000 for 2014, sales returns and allowances are $40,000, and the allowance for doubtful accounts has a credit balance of $9,000. Prepare the adjusting entry to record bad debt expense in 2014.
Prepare entry using percentage-of-receivables method.
(LO 3)
BE9-7 Kingston Co. uses the percentage-of-receivables basis to record bad debt expense. It estimates that 1% of accounts receivable will become uncollectible. Accounts receivable are $420,000 at the end of the year, and the allowance for doubtful accounts has a credit balance of $1,500.
(a) Prepare the adjusting journal entry to record bad debt expense for the year.
(b) If the allowance for doubtful accounts had a debit balance of $800 instead of a credit balance of $1,500, determine the amount to be reported for bad debt expense.
Prepare entries to dispose of accounts receivable.
(LO 4)
BE9-8 Presented below are two independent transactions.
(a) Tony's Restaurant accepted a Visa card in payment of a $175 lunch bill. The bank charges a 4% fee. What entry should Tony's make?
(b) Larkin Company sold its accounts receivable of $60,000. What entry should Larkin make, given a service charge of 3% on the amount of receivables sold?
Compute interest and determine maturity dates on notes.
(LO 5)
BE9-9 Compute interest and find the maturity date for the following notes.
Determine maturity dates and compute interest and rates on notes.
(LO 5)
BE9-10 Presented below are data on three promissory notes. Determine the missing amounts.
Prepare entry for notes receivable exchanged for account receivable.
(LO 6)
BE9-11 On January 10, 2014, Perez Co. sold merchandise on account to Robertsen Co. for $15,600, n/30. On February 9, Robertsen Co. gave Perez Co. a 10% promissory note in settlement of this account. Prepare the journal entry to record the sale and the settlement of the account receivable.
Compute ratios to analyze receivables.
(LO 9)
BE9-12 The financial statements of Minnesota Mining and Manufacturing Company (3M) report net sales of $20.0 billion. Accounts receivable (net) are $2.7 billion at the beginning of the year and $2.8 billion at the end of the year. Compute 3M's accounts receivable turnover. Compute 3M's average collection period for accounts receivable in days.
DO IT! Review
Prepare entry for uncollectible accounts.
(LO 3)
DO IT! 9-1 Gonzalez Company has been in business several years. At the end of the current year, the ledger shows:
| Accounts Receivable | $ 310,000 Dr. |
| Sales Revenue | 2,200,000 Cr. |
| Allowance for Doubtful Accounts | 6,100 Cr. |
Bad debts are estimated to be 5% of receivables. Prepare the entry to adjust Allowance for Doubtful Accounts.
Prepare entry for factored accounts.
(LO 4)
DO IT! 9-2 Wynn Distributors is a growing company whose ability to raise capital has not been growing as quickly as its expanding assets and sales. Wynn's local banker has indicated that the company cannot increase its borrowing for the foreseeable future. Wynn's suppliers are demanding payment for goods acquired within 30 days of the invoice date, but Wynn's customers are slow in paying for their purchases (60–90 days). As a result, Wynn has a cash flow problem.
Wynn needs $160,000 to cover next Friday's payroll. Its balance of outstanding accounts receivable totals $1,000,000. To alleviate this cash crunch, Wynn sells $200,000 of its receivables. Record the entry that Wynn would make when it raises the needed cash. (Assume a 3% service charge.)
Prepare entries for notes receivable.
(LO 5, 8)
DO IT! 9-3 Gentry Wholesalers accepts from Benton Stores a $6,200, 4-month, 9% note dated May 31 in settlement of Benton's overdue account. (a) What is the maturity date of the note? (b) What is the entry made by Gentry at the maturity date, assuming Benton pays the note and interest in full at that time?
Compute ratios for receivables.
(LO 9)
DO IT! 9-4 In 2014, Wainwright Company has net credit sales of $1,300,000 for the year. It had a beginning accounts receivable (net) balance of $101,000 and an ending accounts receivable (net) balance of $107,000. Compute Wainwright Company's (a) accounts receivable turnover and (b) average collection period in days.
EXERCISES
Journalize entries related to accounts receivable.
(LO 2)
E9-1 Presented below are selected transactions of Molina Company. Molina sells in large quantities to other companies and also sells its product in a small retail outlet.
| March 1 | Sold merchandise on account to Dodson Company for $5,000, terms 2/10, n/30. |
| 3 | Dodson Company returned merchandise worth $500 to Molina. |
| 9 | Molina collected the amount due from Dodson Company from the March 1 sale. |
| 15 | Molina sold merchandise for $400 in its retail outlet. The customer used his Molina credit card. |
| 31 | Molina added 1.5% monthly interest to the customer's credit card balance. |
Instructions
Prepare journal entries for the transactions above.
Journalize entries for recognizing accounts receivable.
(LO 2)
E9-2 Presented below are two independent situations.
(a) On January 6, Brumbaugh Co. sells merchandise on account to Pryor Inc. for $7,000, terms 2/10, n/30. On January 16, Pryor Inc. pays the amount due. Prepare the entries on Brumbaugh's books to record the sale and related collection.
(b) On January 10, Andrew Farley uses his Paltrow Co. credit card to purchase merchandise from Paltrow Co. for $9,000. On February 10, Farley is billed for the amount due of $9,000. On February 12, Farley pays $5,000 on the balance due. On March 10, Farley is billed for the amount due, including interest at 1% per month on the unpaid balance as of February 12. Prepare the entries on Paltrow Co.'s books related to the transactions that occurred on January 10, February 12, and March 10.
Journalize entries to record allowance for doubtful accounts using two different bases.
(LO 3)
E9-3 The ledger of Costello Company at the end of the current year shows Accounts Receivable $110,000, Sales Revenue $840,000, and Sales Returns and Allowances $20,000.
Instructions
(a) If Costello uses the direct write-off method to account for uncollectible accounts, journalize the adjusting entry at December 31, assuming Costello determines that L. Dole's $1,400 balance is uncollectible.
(b) If Allowance for Doubtful Accounts has a credit balance of $2,100 in the trial balance, journalize the adjusting entry at December 31, assuming bad debts are expected to be (1) 1% of net sales, and (2) 10% of accounts receivable.
(c) If Allowance for Doubtful Accounts has a debit balance of $200 in the trial balance, journalize the adjusting entry at December 31, assuming bad debts are expected to be (1) 0.75% of net sales and (2) 6% of accounts receivable.
Determine bad debt expense; prepare the adjusting entry for bad debt expense.
(LO 3)
E9-4 Menge Company has accounts receivable of $93,100 at March 31. An analysis of the accounts shows the following information.
Credit terms are 2/10, n/30. At March 31, Allowance for Doubtful Accounts has a credit balance of $1,200 prior to adjustment. The company uses the percentage-of-receivables basis for estimating uncollectible accounts. The company's estimate of bad debts is shown below.
(a) Determine the total estimated uncollectibles.
(b) Prepare the adjusting entry at March 31 to record bad debt expense.
Journalize write-off and recovery.
(LO 3)
E9-5 At December 31, 2013, Finzelberg Company had a credit balance of $15,000 in Allowance for Doubtful Accounts. During 2014, Finzelberg wrote off accounts totaling $11,000. One of those accounts ($1,800) was later collected. At December 31, 2014, an aging schedule indicated that the balance in Allowance for Doubtful Accounts should be $19,000.
Instructions
Prepare journal entries to record the 2014 transactions of Finzelberg Company.
Journalize percentage of sales basis, write-off, recovery.
(LO 3)
E9-6 On December 31, 2014, Ling Co. estimated that 2% of its net sales of $450,000 will become uncollectible. The company recorded this amount as an addition to Allowance for Doubtful Accounts. On May 11, 2015, Ling Co. determined that the Jeff Shoemaker account was uncollectible and wrote off $1,100. On June 12, 2015, Shoemaker paid the amount previously written off.
Instructions
Prepare the journal entries on December 31, 2014, May 11, 2015, and June 12, 2015.
Journalize entries for the sale of accounts receivable.
(LO 4)
E9-7 Presented below are two independent situations.
(a) On March 3, Kitselman Appliances sells $650,000 of its receivables to Ervay Factors Inc. Ervay Factors assesses a finance charge of 3% of the amount of receivables sold. Prepare the entry on Kitselman Appliances’ books to record the sale of the receivables.
(b) On May 10, Fillmore Company sold merchandise for $3,000 and accepted the customer's America Bank MasterCard. America Bank charges a 4% service charge for credit card sales. Prepare the entry on Fillmore Company's books to record the sale of merchandise.
Journalize entries for credit card sales.
(LO 4)
E9-8 Presented below are two independent situations.
(a) On April 2, Jennifer Elston uses her JCPenney Company credit card to purchase merchandise from a JCPenney store for $1,500. On May 1, Elston is billed for the $1,500 amount due. Elston pays $500 on the balance due on May 3. On June 1, Elston receives a bill for the amount due, including interest at 1.0% per month on the unpaid balance as of May 3. Prepare the entries on JCPenney Co.'s books related to the transactions that occurred on April 2, May 3, and June 1.
(b) On July 4, Spangler's Restaurant accepts a Visa card for a $200 dinner bill. Visa charges a 2% service fee. Prepare the entry on Spangler's books related to this transaction.
Journalize credit card sales, and indicate the statement presentation of financing charges and service charge expense.
(LO 4)
E9-9 Colaw Stores accepts both its own and national credit cards. During the year, the following selected summary transactions occurred.
| Jan. 15 | Made Colaw credit card sales totaling $18,000. (There were no balances prior to January 15.) |
| 20 | Made Visa credit card sales (service charge fee 2%) totaling $4,500. |
| Feb. 10 | Collected $10,000 on Colaw credit card sales. |
| 15 | Added finance charges of 1.5% to Colaw credit card account balances. |
Instructions
(a) Journalize the transactions for Colaw Stores.
(b) Indicate the statement presentation of the financing charges and the credit card service charge expense for Colaw Stores.
Journalize entries for notes receivable transactions.
(LO 5, 6)
E9-10 Elburn Supply Co. has the following transactions related to notes receivable during the last 2 months of 2014. The company does not make entries to accrue interest except at December 31.
| Nov. 1 | Loaned $30,000 cash to Manny Lopez on a 12 month, 10% note. |
| Dec. 11 | Sold goods to Ralph Kremer, Inc., receiving a $6,750, 90-day, 8% note. |
| 16 | Received a $4,000, 180 day, 9% note in exchange for Joe Fernetti's outstanding accounts receivable. |
| 31 | Accrued interest revenue on all notes receivable. |
Instructions
(a) Journalize the transactions for Elburn Supply Co.
(b) Record the collection of the Lopez note at its maturity in 2015.
Journalize entries for notes receivable.
(LO 5, 6)
E9-11 Record the following transactions for Redeker Co. in the general journal.
Prepare entries for note receivable transactions.
(LO 5, 6, 8)
E9-12 Vandiver Company had the following select transactions.
| Apr. 1, 2014 | Accepted Goodwin Company's 12-month, 12% note in settlement of a $30,000 account receivable. |
| July 1, 2014 | Loaned $25,000 cash to Thomas Slocombe on a 9-month, 10% note. |
| Dec. 31, 2014 | Accrued interest on all notes receivable. |
| Apr. 1, 2015 | Received principal plus interest on the Goodwin note. |
| Apr. 1, 2015 | Thomas Slocombe dishonored its note; Vandiver expects it will eventually collect. |
Instructions
Prepare journal entries to record the transactions. Vandiver prepares adjusting entries once a year on December 31.
Journalize entries for dishonor of notes receivable.
(LO 5, 8)
E9-13 On May 2, McLain Company lends $9,000 to Chang, Inc., issuing a 6-month, 9% note. At the maturity date, November 2, Chang indicates that it cannot pay.
Instructions
(a) Prepare the entry to record the issuance of the note.
(b) Prepare the entry to record the dishonor of the note, assuming that McLain Company expects collection will occur.
(c) Prepare the entry to record the dishonor of the note, assuming that McLain Company does not expect collection in the future.
Compute accounts receivable turnover and average collection period.
(LO 9)
E9-14 Kerwick Company had accounts receivable of $100,000 on January 1, 2014. The only transactions that affected accounts receivable during 2014 were net credit sales of $1,000,000, cash collections of $920,000, and accounts written off of $30,000.
Instructions
(a) Compute the ending balance of accounts receivable.
(b) Compute the accounts receivable turnover for 2014.
(c) Compute the average collection period in days.
EXERCISES: SET B AND CHALLENGE EXERCISES
Visit the book's companion website, at www.wiley.com/college/weygandt, and choose the Student Companion site to access Exercise Set B and Challenge Exercises.
PROBLEMS: SET A
Prepare journal entries related to bad debt expense.
(LO 2, 3, 9)
P9-1A At December 31, 2013, House Co. reported the following information on its balance sheet.
| Accounts receivable | $960,000 |
| Less: Allowance for doubtful accounts | 80,000 |
During 2014, the company had the following transactions related to receivables.
| 1. Sales on account | $3,700,000 |
| 2. Sales returns and allowances | 50,000 |
| 3. Collections of accounts receivable | 2,810,000 |
| 4. Write-offs of accounts receivable deemed uncollectible | 90,000 |
| 5. Recovery of bad debts previously written off as uncollectible | 29,000 |
(b) Accounts receivable
$1,710,000
ADA $19,000
(c) Bad debt expense $96,000
Instructions
(a) Prepare the journal entries to record each of these five transactions. Assume that no cash discounts were taken on the collections of accounts receivable.
(b) Enter the January 1, 2014, balances in Accounts Receivable and Allowance for Doubtful Accounts, post the entries to the two accounts (use T-accounts), and determine the balances.
(c) Prepare the journal entry to record bad debt expense for 2014, assuming that an aging of accounts receivable indicates that expected bad debts are $115,000.
(d) Compute the accounts receivable turnover for 2014 assuming the expected bad debt information provided in (c).
Compute bad debt amounts.
(LO 3)
P9-2A Information related to Mingenback Company for 2014 is summarized below.
| Total credit sales | $2,500,000 |
| Accounts receivable at December 31 | 875,000 |
| Bad debts written off | 33,000 |
Instructions
(a) What amount of bad debt expense will Mingenback Company report if it uses the direct write-off method of accounting for bad debts?
(b) Assume that Mingenback Company estimates its bad debt expense to be 2% of credit sales. What amount of bad debt expense will Mingenback record if it has an Allowance for Doubtful Accounts credit balance of $4,000?
(c) Assume that Mingenback Company estimates its bad debt expense based on 6% of accounts receivable. What amount of bad debt expense will Mingenback record if it has an Allowance for Doubtful Accounts credit balance of $3,000?
(d) Assume the same facts as in (c), except that there is a $3,000 debit balance in Allowance for Doubtful Accounts. What amount of bad debt expense will Mingenback record?
(e) 
What is the weakness of the direct write-off method of reporting bad debt expense?
Journalize entries to record transactions related to bad debts.
(LO 2, 3)
P9-3A Presented below is an aging schedule for Halleran Company.
At December 31, 2014, the unadjusted balance in Allowance for Doubtful Accounts is a credit of $12,000.
Instructions
(a) Bad debt expense $26,610
(a) Journalize and post the adjusting entry for bad debts at December 31, 2014.
(b) Journalize and post to the allowance account the following events and transactions in the year 2015.
(1) On March 31, a $1,000 customer balance originating in 2014 is judged uncollectible.
(2) On May 31, a check for $1,000 is received from the customer whose account was written off as uncollectible on March 31.
(c) Journalize the adjusting entry for bad debts on December 31, 2015, assuming that the unadjusted balance in Allowance for Doubtful Accounts is a debit of $800 and the aging schedule indicates that total estimated bad debts will be $31,600.
(c) Bad debt expense $32,400
Journalize transactions related to bad debts.
(SO 2, 3)
P9-4A Rigney Inc. uses the allowance method to estimate uncollectible accounts receivable. The company produced the following aging of the accounts receivable at year-end.
Instructions
(a) Tot. est. bad debts $9,400
(a) Calculate the total estimated bad debts based on the above information.
(b) Prepare the year-end adjusting journal entry to record the bad debts using the aged uncollectible accounts receivable determined in (a). Assume the current balance in Allowance for Doubtful Accounts is a $8,000 debit.
(c) Of the above accounts, $5,000 is determined to be specifically uncollectible. Prepare the journal entry to write off the uncollectible account.
(d) The company collects $5,000 subsequently on a specific account that had previously been determined to be uncollectible in (c). Prepare the journal entry(ies) necessary to restore the account and record the cash collection.
(e) Comment on how your answers to (a)–(d) would change if Rigney Inc. used 4% of total accounts receivable rather than aging the accounts receivable. What are the advantages to the company of aging the accounts receivable rather than applying a percentage to total accounts receivable?
Journalize entries to record transactions related to bad debts.
(LO 3)
P9-5A At December 31, 2014, the trial balance of Darby Company contained the following amounts before adjustment.
Instructions
(a) Based on the information given, which method of accounting for bad debts is Darby Company using—the direct write-off method or the allowance method? How can you tell?
(b) Prepare the adjusting entry at December 31, 2014, for bad debt expense under each of the following independent assumptions.
(1) An aging schedule indicates that $11,750 of accounts receivable will be uncollectible.
(2) The company estimates that 1% of sales will be uncollectible.
(b)(2) $9,700
(c) Repeat part (b) assuming that instead of a credit balance there is an $1,000 debit balance in Allowance for Doubtful Accounts.
(d) During the next month, January 2015, a $3,000 account receivable is written off as uncollectible. Prepare the journal entry to record the write-off.
(e) Repeat part (d) assuming that Darby uses the direct write-off method instead of the allowance method in accounting for uncollectible accounts receivable.
(f) What type of account is Allowance for Doubtful Accounts? How does it affect how accounts receivable is reported on the balance sheet at the end of the accounting period?
Prepare entries for various notes receivable transactions.
(LO 2, 4, 5, 8, 9)
P9-6A Farwell Company closes its books monthly. On September 30, selected ledger account balances are:
| Notes Receivable | $37,000 |
| Interest Receivable | 183 |
Notes Receivable include the following.
Interest is computed using a 360-day year. During October, the following transactions were completed.
| Oct. 7 | Made sales of $6,900 on Farwell credit cards. |
| 12 | Made sales of $900 on MasterCard credit cards. The credit card service charge is 3%. |
| 15 | Added $460 to Farwell customer balances for finance charges on unpaid balances. |
| 15 | Received payment in full from K. Goza Inc. on the amount due. |
| 24 | Received notice that the Holt note has been dishonored. (Assume that Holt is expected to pay in the future.) |
Instructions
(a) Journalize the October transactions and the October 31 adjusting entry for accrued interest receivable.
(b) Enter the balances at October 1 in the receivable accounts. Post the entries to all of the receivable accounts.
(c) Show the balance sheet presentation of the receivable accounts at October 31.
(b) Accounts receivable $16,465
(c) Total receivables $32,585
Prepare entries for various receivable transactions.
(LO 2, 4, 5, 6, 8)
P9-7A On January 1, 2014, Harter Company had Accounts Receivable $139,000, Notes Receivable $25,000, and Allowance for Doubtful Accounts $13,200. The note receivable is from Willingham Company. It is a 4-month, 9% note dated December 31, 2013. Harter Company prepares financial statements annually at December 31. During the year, the following selected transactions occurred.
| Jan. 5 | Sold $20,000 of merchandise to Sheldon Company, terms n/15. |
| 20 | Accepted Sheldon Company's $20,000, 3-month, 8% note for balance due. |
| Feb. 18 | Sold $8,000 of merchandise to Patwary Company and accepted Patwary's $8,000, 6-month, 9% note for the amount due. |
| Apr. 20 | Collected Sheldon Company note in full. |
| 30 | Received payment in full from Willingham Company on the amount due. |
| May 25 | Accepted Potter Inc.'s $6,000, 3-month, 7% note in settlement of a past-due balance on account. |
| Aug. 18 | Received payment in full from Patwary Company on note due. |
| 25 | The Potter Inc. note was dishonored. Potter Inc. is not bankrupt; future payment is anticipated. |
| Sept. 1 | Sold $12,000 of merchandise to Stanbrough Company and accepted a $12,000, 6-month, 10% note for the amount due. |
Instructions
Journalize the transactions.
PROBLEMS: SET B
Prepare journal entries related to bad debt expense.
(LO 2, 3, 9)
P9-1B At December 31, 2013, Obermeyer Imports reported the following information on its balance sheet.
| Accounts receivable | $250,000 |
| Less: Allowance for doubtful accounts | 15,000 |
During 2014, the company had the following transactions related to receivables.
Instructions
(a) Prepare the journal entries to record each of these five transactions. Assume that no cash discounts were taken on the collections of accounts receivable.
(b) Enter the January 1, 2014, balances in Accounts Receivable and Allowance for Doubtful Accounts. Post the entries to the two accounts (use T-accounts), and determine the balances.
(c) Prepare the journal entry to record bad debt expense for 2014, assuming that an aging of accounts receivable indicates that estimated bad debts are $22,000.
(d) Compute the accounts receivable turnover for the year 2014.
(b) Accounts receivable
$545,000
ADA $8,000
(c) Bad debt expense
$14,000
Compute bad debt amounts.
(LO 3)
P9-2B Information related to Miracle Company for 2014 is summarized below.
| Total credit sales | $1,000,000 |
| Accounts receivable at December 31 | 369,000 |
| Bad debts written off | 22,150 |
Instructions
(a) What amount of bad debt expense will Miracle Company report if it uses the direct write-off method of accounting for bad debts?
(b) Assume that Miracle Company decides to estimate its bad debt expense to be 2% of credit sales. What amount of bad debt expense will Miracle record if Allowance for Doubtful Accounts has a credit balance of $3,000?
(c) Assume that Miracle Company decides to estimate its bad debt expense based on 5% of accounts receivable. What amount of bad debt expense will Miracle Company record if Allowance for Doubtful Accounts has a credit balance of $4,000?
(d) Assume the same facts as in (c), except that there is a $2,000 debit balance in Allowance for Doubtful Accounts. What amount of bad debt expense will Miracle record?
(e) What is the weakness of the direct write-off method of reporting bad debt expense?
Journalize entries to record transactions related to bad debts.
(LO 2, 3)
P9-3B Presented below is an aging schedule for Loucks Company.
At December 31, 2014, the unadjusted balance in Allowance for Doubtful Accounts is a credit of $16,000.
Instructions
(a) Journalize and post the adjusting entry for bad debts at December 31, 2014.
(a) Bad debt expense $31,970
(b) Journalize and post to the allowance account the following events and transactions in the year 2015.
(1) March 1, a $1,900 customer balance originating in 2014 is judged uncollectible.
(2) May 1, a check for $1,900 is received from the customer whose account was written off as uncollectible on March 1.
(c) Journalize the adjusting entry for bad debts on December 31, 2015. Assume that the unadjusted balance in Allowance for Doubtful Accounts is a debit of $2,000, and the aging schedule indicates that total estimated bad debts will be $38,300.
Journalize transactions related to bad debts.
(LO 2, 3)
P9-4B The following represents selected information taken from a company's aging schedule to estimate uncollectible accounts receivable at year-end.
Instructions
(a) Tot. est. bad debts $11,600
(a) Calculate the total estimated bad debts based on the above information.
(b) Prepare the year-end adjusting journal entry to record the bad debts using the allowance method and the aged uncollectible accounts receivable determined in (a). Assume the current balance in Allowance for Doubtful Accounts is a $3,000 credit.
(c) Of the above accounts, $1,600 is determined to be specifically uncollectible. Prepare the journal entry to write off the uncollectible accounts.
(d) The company subsequently collects $700 on a specific account that had previously been determined to be uncollectible in (c). Prepare the journal entry(ies) necessary to restore the account and record the cash collection.
(e) Explain how establishing an allowance account satisfies the expense recognition principle.
Journalize entries to record transactions related to bad debts.
(LO 3)
P9-5B At December 31, 2014, the trial balance of Markowitz Company contained the following amounts before adjustment.
Instructions
(a)(2) $13,000
(a) Prepare the adjusting entry at December 31, 2014, to record bad debt expense under each of the following independent assumptions.
(1) An aging schedule indicates that $13,500 of accounts receivable will be uncollectible.
(2) The company estimates that 2% of sales will be uncollectible.
(b) Repeat part (a) assuming that instead of a credit balance, there is a $1,100 debit balance in Allowance for Doubtful Accounts.
(c) During the next month, January 2015, a $3,200 account receivable is written off as uncollectible. Prepare the journal entry to record the write-off.
(d) Repeat part (c) assuming that Markowitz Company uses the direct write-off method instead of the allowance method in accounting for uncollectible accounts receivable.
(e) What are the advantages of using the allowance method in accounting for uncollectible accounts as compared to the direct write-off method?
Prepare entries for various notes receivable transactions.
(LO 2, 4, 5, 8, 9)
P9-6B Sauer Co. closes its books monthly. On June 30, selected ledger account balances are:
| Notes Receivable | $47,000 |
| Interest Receivable | 285 |
Notes Receivable include the following.
During July, the following transactions were completed.
| July 5 | Made sales of $7,200 on Sauer Co. credit cards. |
| 14 | Made sales of $1,000 on Visa credit cards. The credit card service charge is 3%. |
| 14 | Added $510 to Sauer Co. credit card customer balances for finance charges on unpaid balances. |
| 15 | Received payment in full from Eddy Inc. on the amount due. |
| 24 | Received notice that the Masasi Co. note has been dishonored. (Assume that Masasi Co. is expected to pay in the future.) |
Instructions
(a) Journalize the July transactions and the July 31 adjusting entry for accrued interest receivable. (Interest is computed using 360 days.)
(b) Enter the balances at July 1 in the receivable accounts. Post the entries to all of the receivable accounts.
(c) Show the balance sheet presentation of the receivable accounts at July 31.
(b) Accounts receivable $28,010
(c) Total receivables $43,110
Prepare entries for various receivable transactions.
(LO 2, 4, 5, 6, 8)
P9-7B On January 1, 2014, Morfitt Company had Accounts Receivable $98,000 and Allowance for Doubtful Accounts $8,100. Morfitt Company prepares financial statements annually. During the year, the following selected transactions occurred.
| Jan. 5 | Sold $10,800 of merchandise to Motte Company, terms n/30. |
| Feb. 2 | Accepted a $10,800, 4-month, 9% promissory note from Motte Company for the balance due. |
| 12 | Sold $13,500 of merchandise to Gitchel Company and accepted Gitchel's $13,500, 2-month, 8% note for the balance due. |
| 26 | Sold $9,000 of merchandise to Benedict Co., terms n/10. |
| Apr. 5 | Accepted a $9,000, 3-month, 8% note from Benedict Co. for the balance due. |
| 12 | Collected Gitchel Company note in full. |
| June 2 | Collected Motte Company note in full. |
| July 5 | Benedict Co. dishonors its note of April 5. It is expected that Benedict will eventually pay the amount owed. |
| 15 | Sold $12,000 of merchandise to Kriley Co. and accepted Kriley's $12,000, 3-month, 12% note for the amount due. |
| Oct. 15 | Kriley Co.'s note was dishonored. Kriley Co. is bankrupt, and there is no hope of future settlement. |
Instructions
Journalize the transactions.
PROBLEMS: SET C
Visit the book's companion website, at www.wiley.com/college/weygandt, and choose the Student Companion site to access Problem Set C.
COMPREHENSIVE PROBLEM
CP9 Winter Company's balance sheet at December 31, 2013, is presented below.
During January 2014, the following transactions occurred. Winter uses the perpetual inventory method.
| Jan. 1 | Winter accepted a 4-month, 8% note from Merando Company in payment of Merando's $1,200 account. |
| 3 | Winter wrote off as uncollectible the accounts of Inwood Corporation ($450) and Goza Company ($280). |
| 8 | Winter purchased $17,200 of inventory on account. |
| 11 | Winter sold for $28,000 on account inventory that cost $19,600. |
| 15 | Winter sold inventory that cost $700 to Mark Lauber for $1,000. Lauber charged this amount on his Visa First Bank card. The service fee charged Winter by First Bank is 3%. |
| 17 | Winter collected $22,900 from customers on account. |
| 21 | Winter paid $14,300 on accounts payable. |
| 24 | Winter received payment in full ($280) from Goza Company on the account written off on January 3. |
| 27 | Winter purchased supplies for $1,400 cash. |
| 31 | Winter paid other operating expenses, $3,718. |
Adjustment data:
1. Interest is recorded for the month on the note from January 1.
2. Bad debts are expected to be 6% of the January 31, 2014, accounts receivable.
3. A count of supplies on January 31, 2014, reveals that $560 remains unused.
Instructions
(You may want to set up T-accounts to determine ending balances.)
(a) Prepare journal entries for the transactions listed above and adjusting entries. (Include entries for cost of goods sold using the perpetual system.)
(b) Prepare an adjusted trial balance at January 31, 2014.
(c) Prepare an income statement and an owner's equity statement for the month ending January 31, 2014, and a classified balance sheet as of January 31, 2014.
(b) Totals $74,585
(c) Tot. assets $47,473
CONTINUING COOKIE CHRONICLE
(Note: This is a continuation of the Cookie Chronicle from Chapters 1 through 8.)
CCC9 One of Natalie's friends, Curtis Lesperance, runs a coffee shop where he sells specialty coffees and prepares and sells muffins and cookies. He is eager to buy one of Natalie's fine European mixers, which would enable him to make larger batches of muffins and cookies. However, Curtis cannot afford to pay for the mixer for at least 30 days. He asks Natalie if she would be willing to sell him the mixer on credit. Natalie comes to you for advice.
Go to the book's companion website, www.wiley.com/college/weygandt, to see the completion of this problem.
Broadening Your Perspective
Financial Reporting and Analysis
Financial Reporting Problem: RLF Company
BYP9-1 RLF Company sells office equipment and supplies to many organizations in the city and surrounding area on contract terms of 2/10, n/30. In the past, over 75% of the credit customers have taken advantage of the discount by paying within 10 days of the invoice date.
The number of customers taking the full 30 days to pay has increased within the last year. Current indications are that less than 60% of the customers are now taking the discount. Bad debts as a percentage of gross credit sales have risen from the 2.5% provided in past years to about 4.5% in the current year.
The company's Finance Committee has requested more information on the collections of accounts receivable. The controller responded to this request with the report reproduced below.
RLF COMPANY
Accounts Receivable Collections
May 31, 2014
The fact that some credit accounts will prove uncollectible is normal. Annual bad debt write-offs have been 2.5% of gross credit sales over the past 5 years. During the last fiscal year, this percentage increased to slightly less than 4.5%. The current Accounts Receivable balance is $1,400,000. The condition of this balance in terms of age and probability of collection is as follows.
Allowance for Doubtful Accounts had a credit balance of $29,500 on June 1, 2013. RLF has provided for a monthly bad debt expense accrual during the current fiscal year based on the assumption that 4.5% of gross credit sales will be uncollectible. Total gross credit sales for the 2013–2014 fiscal year amounted to $2,900,000. Write-offs of bad accounts during the year totaled $102,000.
Instructions
(a) Prepare an accounts receivable aging schedule for RLF Company using the age categories identified in the controller's report to the Finance Committee showing the following.
(1) The amount of accounts receivable outstanding for each age category and in total.
(2) The estimated amount that is uncollectible for each category and in total.
(b) Compute the amount of the year-end adjustment necessary to bring Allowance for Doubtful Accounts to the balance indicated by the age analysis. Then prepare the necessary journal entry to adjust the accounting records.
(c) In a recessionary environment with tight credit and high interest rates:
(1) Identify steps RLF Company might consider to improve the accounts receivable situation.
(2) Then evaluate each step identified in terms of the risks and costs involved.
Comparative Analysis Problem:
PepsiCo, Inc. vs. The Coca-Cola Company
BYP9-2 PepsiCo, Inc.'s financial statements are presented in Appendix B. Financial statements of The Coca-Cola Company are presented in Appendix C. Instructions for accessing and using the complete annual reports of PepsiCo and Coca-Cola, including the notes to the financial statements, are also provided in Appendices B and C, respectively.
Instructions
(a) Based on the information in these financial statements, compute the following 2011 ratios for each company. (Assume all sales are credit sales and that PepsiCo's receivables on its balance sheet are all trade receivables.)
(1) Accounts receivable turnover.
(2) Average collection period for receivables.
(b) What conclusions about managing accounts receivable can you draw from these data?
Comparative Analysis Problem:
Amazon.com, Inc. vs. Wal-Mart Stores, Inc.
BYP9-3 Amazon.com, Inc.'s financial statements are presented in Appendix D. Financial statements of Wal-Mart Stores, Inc. are presented in Appendix E. Instructions for accessing and using the complete annual reports of Amazon and Wal-Mart, including the notes to the finanial statements, are also provided in Appendices D and E, respectively.
Instructions
(a) Based on the information in these financial statements, compute the following ratios for each company (for the most recent year shown). (Assume all sales are credit sales.)
(1) Accounts receivable turnover.
(2) Average collection period for receivables.
(b) What conclusions about managing accounts receivable can you draw from these data?
Real-World Focus
BYP9-4 Purpose: To learn more about factoring.
Address: www.ccapital.net, or go to www.wiley.com/college/weygandt
Steps: Go to the website, click on Invoice Factoring, and answer the following questions.
(a) What are some of the benefits of factoring?
(b) What is the range of the percentages of the typical discount rate?
(c) If a company factors its receivables, what percentage of the value of the receivables can it expect to receive from the factor in the form of cash, and how quickly will it receive the cash?
Critical Thinking
Decision-Making Across the Organization
BYP9-5 Carol and Sam Foyle own Campus Fashions. From its inception Campus Fashions has sold merchandise on either a cash or credit basis, but no credit cards have been accepted. During the past several months, the Foyles have begun to question their sales policies. First, they have lost some sales because of refusing to accept credit cards. Second, representatives of two metropolitan banks have been persuasive in almost convincing them to accept their national credit cards. One bank, City National Bank, has stated that its credit card fee is 4%.
The Foyles decide that they should determine the cost of carrying their own credit sales. From the accounting records of the past 3 years, they accumulate the following data.
Credit and collection expenses as a percentage of net credit sales are uncollectible accounts 1.6%, billing and mailing costs 0.5%, and credit investigation fee on new customers 0.15%.
Carol and Sam also determine that the average accounts receivable balance outstanding during the year is 5% of net credit sales. The Foyles estimate that they could earn an average of 8% annually on cash invested in other business opportunities.
Instructions
With the class divided into groups, answer the following.
(a) Prepare a table showing, for each year, total credit and collection expenses in dollars and as a percentage of net credit sales.
(b) Determine the net credit and collection expense in dollars and as a percentage of sales after considering the revenue not earned from other investment opportunities.
(c) Discuss both the financial and nonfinancial factors that are relevant to the decision.
Communication Activity
BYP9-6 Jill Epp, a friend of yours, overheard a discussion at work about changes her employer wants to make in accounting for uncollectible accounts. Jill knows little about accounting, and she asks you to help make sense of what she heard. Specifically, she asks you to explain the differences between the percentage-of-sales, percentage-of-receivables, and the direct write-off methods for uncollectible accounts.
Instructions
In a letter of one page (or less), explain to Jill the three methods of accounting for uncollectibles. Be sure to discuss differences among these methods.
Ethics Case
BYP9-7 The controller of Diaz Co. believes that the yearly allowance for doubtful accounts for Diaz Co. should be 2% of net credit sales. The president of Diaz Co., nervous that the stockholders might expect the company to sustain its 10% growth rate, suggests that the controller increase the allowance for doubtful accounts to 4%. The president thinks that the lower net income, which reflects a 6% growth rate, will be a more sustainable rate for Diaz Co.
Instructions
(a) Who are the stakeholders in this case?
(b) Does the president's request pose an ethical dilemma for the controller?
(c) Should the controller be concerned with Diaz Co.'s growth rate? Explain your answer.
All About You
BYP9-8 Credit card usage in the United States is substantial. Many startup companies use credit cards as a way to help meet short-term financial needs. The most common forms of debt for startups are use of credit cards and loans from relatives.
Suppose that you start up Brothers Sandwich Shop. You invested your savings of $20,000 and borrowed $70,000 from your relatives. Although sales in the first few months are good, you see that you may not have sufficient cash to pay expenses and maintain your inventory at acceptable levels, at least in the short term. You decide you may need to use one or more credit cards to fund the possible cash shortfall.
Instructions
(a) Go to the Internet and find two sources that provide insight into how to compare credit card terms.
(b) Develop a list, in descending order of importance, as to what features are most important to you in selecting a credit card for your business.
(c) Examine the features of your present credit card. (If you do not have a credit card, select a likely one online for this exercise.) Given your analysis above, what are the three major disadvantages of your present credit card?
FASB Codification Activity
BYP9-9 If your school has a subscription to the FASB Codification, go to http://aaahq.org/ascLogin.cfm to log in and prepare responses to the following.
(a) How are receivables defined in the Codification?
(b) What are the conditions under which losses from uncollectible receivables (Bad Debt Expense) should be reported?
Answers to Chapter Questions
Answers to Insight and Accounting Across the Organization Questions
p. 440 How Does a Credit Card Work? Q: Assume that Nordstrom prepares a bank reconciliation at the end of each month. If some credit card sales have not been processed by the bank, how should Nordstrom treat these transactions on its bank reconciliation? A: Nordstrom would treat the credit card receipts as deposits in transit. It has already recorded the receipts as cash. Its bank will increase Nordstrom's cash account when it receives the receipts.
p. 444 Can Fair Value Be Unfair? Q: What are the arguments in favor of and against fair value accounting for loans and receivables? A: Arguments in favor of fair value accounting for loans and receivables are that fair value would provide a more accurate view of a company's financial position. This might provide a useful early warning of when a bank or other financial institution was in trouble because its loans were of poor quality. But, banks argue that estimating fair values is very difficult to do accurately. They are also concerned that volatile fair values could cause large swings in a bank's reported net income.
p. 446 Bad Information Can Lead to Bad Loans Q: What steps should the banks have taken to ensure the accuracy of financial information provided on loan applications? A: At a minimum, the bank should have requested copies of recent income tax forms and contacted the supposed employer to verify income. To verify ownership and value of assets, it should have examined bank statements, investment statements, and title documents and should have employed appraisers.
Answers to Self-Test Questions
1. d 2. c ($1,000 2 $300) × (100% − 2%) 3. a 4. b ($60,000 − $5,000) 5. d ($60,000 + $5,000) 6. b ($800,000 × 1.5%) + $15,000 7. b ($750,000 × 3%) + ($18,000 − $30,000) 8. d ($800,000 − $65,000) 9. c 10. a 11. c 12. b 13. d $10,000 + ($10,000 × 120/360 × 9%) 14. a 15. c $800,000 ÷ [($100,000 + $150,000) ÷ 2] and 365 ÷ 4
A Look at IFRS
LEARNING OBJECTIVE 10
Compare the accounting procedures for receivables under GAAP and IFRS.
The basic accounting and reporting issues related to recognition and measurement of receivables, such as the use of allowance accounts, how to record discounts, use of the allowance method to account for bad debts, and factoring, are essentially the same between IFRS and GAAP.
Key Points
- IFRS requires that loans and receivables be accounted for at amortized cost, adjusted for allowances for doubtful accounts. IFRS sometimes refers to these allowances as provisions. The entry to record the allowance would be:
- Although IFRS implies that receivables with different characteristics should be reported separately, there is no standard that mandates this segregation.
- The FASB and IASB have worked to implement fair value measurement (the amount they currently could be sold for) for financial instruments. Both Boards have faced bitter opposition from various factions. As a consequence, the Boards have adopted a piecemeal approach. The first step is disclosure of fair value information in the notes. The second step is the fair value option, which permits but does not require companies to record some types of financial instruments at fair values in the financial statements.
- IFRS requires a two-tiered approach to test whether the value of loans and receivables are impaired. First, a company should look at specific loans and receivables to determine whether they are impaired. Then, the loans and receivables as a group should be evaluated for impairment. GAAP does not prescribe a similar two-tiered approach.
- IFRS and GAAP differ in the criteria used to determine how to record a factoring transaction. IFRS uses a combination approach focused on risks and rewards and loss of control. GAAP uses loss of control as the primary criterion. In addition, IFRS permits partial derecognition of receivables; GAAP does not.
Looking to the Future
It appears likely that the question of recording fair values for financial instruments will continue to be an important issue to resolve as the Boards work toward convergence. Both the IASB and the FASB have indicated that they believe that financial statements would be more transparent and understandable if companies recorded and reported all financial instruments at fair value. That said, in IFRS 9, which was issued in 2009, the IASB created a split model, where some financial instruments are recorded at fair value, but other financial assets, such as loans and receivables, can be accounted for at amortized cost if certain criteria are met. Critics say that this can result in two companies with identical securities accounting for those securities in different ways. A proposal by the FASB would require that nearly all financial instruments, including loans and receivables, be accounted for at fair value. It has been suggested that IFRS 9 will likely be changed or replaced as the FASB and IASB continue to deliberate the best treatment for financial instruments. In fact, one past member of the IASB said that companies should ignore IFRS 9 and continue to report under the old standard. In his opinion, it was extremely likely that it would be changed before 2013, the mandatory adoption date of the standard.
IFRS Practice
IFRS Self-Test Questions
1. Under IFRS, loans and receivables are to be reported on the balance sheet at:
(a) amortized cost.
(b) amortized cost adjusted for estimated loss provisions.
(d) replacement cost.
2. Which of the following statements is false?
(a) Loans and receivables include equity securities purchased by the company.
(b) Loans and receivables include credit card receivables.
(c) Loans and receivables include amounts owed by employees as a result of company loans to employees.
(d) Loans and receivables include amounts resulting from transactions with customers.
3. In recording a factoring transaction:
(a) IFRS focuses on loss of control.
(b) GAAP focuses on loss of control and risks and rewards.
(c) IFRS and GAAP allow partial derecognition.
(d) IFRS allows partial derecognition
4. Under IFRS:
(a) the entry to record estimated uncollected accounts is the same as GAAP.
(b) loans and receivables should only be tested for impairment as a group.
(c) it is always acceptable to use the direct write-off method.
(d) all financial instruments are recorded at fair value.
5. Which of the following statements is true?
(a) The fair value option requires that some types of financial instruments be recorded at fair value.
(b) The fair value option allows, but does not require, that some types of financial instruments be recorded at amortized cost.
(c) The fair value option allows, but does not require, that some types of financial instruments be recorded at fair value.
(d) The FASB and IASB would like to reduce the reliance on fair value accounting for financial instruments in the future.
IFRS Exercises
IFRS9-1 What are some steps taken by both the FASB and IASB to move to fair value measurement for financial instruments? In what ways have some of the approaches differed?
International Financial Reporting Problem: Zetar plc
IFRS9-2 The financial statements of Zetar plc are presented in Appendix F. Instructions for accessing and using the company's complete annual report, including the notes to its financial statements, are also provided in Appendix F.
Instructions
Use the company's annual report to answer the following questions.
(a) According to the Operational Review of Financial Performance, what was one reason why the balance in receivables increased relative to the previous year?
(b) According to the notes to the financial statements, how are loans and receivables defined?
(c) Using the notes to the financial statements, what amount of trade receivables were written off (utilised) during 2011?
(d) Using information in the notes to the financial statements, determine what percentage the provision for impairment of receivables was as a percentage of total trade receivables for 2011 and 2010. How did the ratio change from 2010 to 2011, and what does this suggest about the company's receivables?
Answers to Self-Test Questions
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