| Project justification |
| Project ID |
Project name |
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| Version no. |
Date |
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| Project mandate (see attached) |
| Project approach
Define the choice of approach that will be used to deliver the required products. For example, the method that will be used to provide the solution, such as built by in-house resources, bought off-the-shelf, etc. |
| Expected benefits |
Describe a benefit that the business thinks will be obtained from using the result of the project? This should be expressed in measurable terms. ‘Quicker’, ‘faster’, ‘better’, ‘stronger’ and ‘more useful’ are not measurable terms You need phrases such as ‘10% faster’, ‘within two hours of receipt’, ‘able to withstand a weight of 20 kilos’. In some cases, the business will claim a certain increase in sales or other improvement in their profits. There may be other savings, such as sale of obsolete products/equipment, staff reduction, operational savings, time savings (in monetary terms, for example, a saving of 20 hours overtime each week).
In order to measure the benefit achieved, it is necessary to record what the situation is before the project begins.
Costs, savings and benefits are usually shown in a table over a period of time, often three or five years of operational life of the end product. |
| Negative impact |
Are there any facilities or earnings that we will lose as a result of creating the new product? |
| Client’s quality expectations |
| The quality of the end product in terms of performance, reliability and maintainability that the client is expecting |
| Acceptance criteria |
| The criteria that will be assessed against the end product to ensure it meets the client’s expectations, and how meeting these will confirm the client’s acceptance. |
| Project interfaces |
| With whom must the project interface for information or products? With what must the end product interface in its operational life? |
| Project team structure |
Roles and responsibilities (if there is too much material, this may be a simple diagram with reference to where the detail can be found). |
| Timescale |
How long will the project take? |
| Costs |
| What is the total cost according to the project plan? Apart from the project development costs, there may be other costs, such as maintenance costs, re-training costs, costs associated with removal of old products, contract withdrawal costs, etc. |
| Product descriptions |
| Tolerances: For example, project cost +/- a percentage or specific figure, time +/- a period of time, scope – is there anything extra for the project to deliver if there is time? What is not a priority that could be dropped in order to meet time or cost constraints? If the project cannot completely meet the quality expectations, are there any limits either side of perfection within which the end product would be acceptable? Are there any expected benefits that the client would be willing to forego or reduce in order to meet the target date or cost? |
| Risks and issues |
| Are there any major risks facing the project and its end product? Are there any known concerns or doubts? |
