Index

A

adding

authoring languages, 24–25

mail-merge rules, 131–132

address block merge fields, inserting, 129

authoring languages

adding, 24–25

configuring, 24–26

removing, 26

automark files for index entries, 84

AutoRecover, 4–5

B

bookmarks for index entries, 82, 83

building block gallery controls, 99

inserting, 104

building blocks, 62

deleting, 67

editing properties, 66

managing, 65–67

Quick Parts, creating, 62–65

Building Blocks Organizer, opening, 65, 66

C

Caption dialog box, 92

Caption Numbering dialog box, 92

captions, 91–92

inserting, 93–94

changing

default font, 15

priority order of display languages, 25

character styles, creating, 51–55

check box controls, 99

inserting, 104

collaboration, preparing documents for, 17–22

color sets, creating, 69–73

combining documents, 6–10

combo box controls, 99

inserting, 103

comparing documents, 6–10

configuring

content controls, 98–105

fields, 106–109

hyphenation, 43–46

label/envelope settings for mail merge, 133–134

languages, 24–26

line numbers, 43–46

Content Control Properties dialog box, 102

content controls, 98

configuring, 98–105

customizing text, 105

design mode, 102–103

formatting, 105

grouping, 100

inserting, 98–105

locking, 105

removing, 105

contextual tabs, 13

copying to documents/templates

macros, 117–118

styles, 57–58

Create New Building Block dialog box, 63

Create New Style From Formatting dialog box, 51–55

creating. See also inserting

automark files, 84

bookmarks, 83

color sets, 69–73

font sets, 73

indexes, 85–87

labels, 94

Quick Parts, 62–65

recipient lists, 123–124

style sets, 75–76

styles, 51–55

tables of figures, 91–94

themes, 74–75

Custom Office Templates folder, 2

customizing

Quick Access Toolbar, 12–13

text in content controls, 105

D

Data Connection wizard, 123

Data Link Properties dialog box, 123

date picker controls, 100

inserting, 103–104

default font, changing, 15

defining mail-merge rules, 131–132

deleting. See also removing

building blocks, 67

index entries, 87

design mode for content controls, 102–103

destination documents, 38

Developer tab, viewing, 114

direct formatting, 50

display languages

configuring, 24–26

priority order, changing, 25

displaying. See viewing

documents

combining, 6–10

comparing, 6–10

editing, restricting, 17–19, 21

encrypting, 20–21, 22

external data, linking to, 10–11

macros, copying to, 117–118

marking as final, 19–20, 21

merge fields, inserting, 126–131

password protection, 20, 22

preparing for collaboration, 17–22

source/destination, 38

styles, copying to, 57–58

translating, 28

updating templates in, 4

versions, managing, 4–5

drop-down list controls, 100

inserting, 103

E

editing

building block properties, 66

documents, restricting, 17–19, 21

index entries, 86, 87

macros, 116–117

text

with special characters, 35–36

with wildcards, 32–34

email messages, mail merge for, 132–133

encrypting documents, 20–21, 22

envelopes for mail merge, configuring, 133–134

external data

linking to, 10–11

selecting source, 124

F

Field dialog box, 106, 107–108

fields

configuring, 106–109

inserting, 108

keyboard shortcuts, 107

managing, 106–109

modifying, 109

updating, 109

Filter And Sort dialog box, 122

filtering recipient lists, 126

final, marking documents as, 19–20, 21

Find and Replace dialog box

formatting and styles, 36–38

special characters, 35–36

wildcards, 32–34

finding

formatting and styles, 36–38

text

with special characters, 35–36

with wildcards, 32–34

font sets, creating, 73

fonts, changing default, 15

form letters. See mail merge

formatting

content controls, 105

direct formatting, 50

finding/replacing, 36–38

index entries, 81

pasting, 38–41

restricting, 18, 21

G

greeting line merge fields, inserting, 129–130

grouping content controls, 100

groups of recipients, email messages to, 132–133

H

hidden formatting symbols, viewing, 82

hidden tabs, viewing, 13–14

HSL color model, 71–72

hue, 71

hyphenation, configuring, 43–46

I

INCLUDETEXT field, 10–11

index entries

deleting, 87

editing, 86, 87

formatting, 81

inserting from file, 84

marking, 81–83

viewing, 82

indexes, 79–81

creating, 85–87

index entries

deleting, 87

editing, 86, 87

formatting, 81

inserting from file, 84

marking, 81–83

viewing, 82

updating, 85–87

Insert File dialog box, 10–11

Insert Merge Field dialog box, 128

inserting. See also creating

building block gallery controls, 104

captions, 93–94

check box controls, 104

combo box controls, 103

content controls, 98–105

date picker controls, 103–104

drop-down list controls, 103

fields, 108

index entries from file, 84

merge fields, 126–131

picture controls, 103

repeating section controls, 104

text controls, 103

installing authoring languages, 24–25

J

justifying text, 43–44

K

keyboard shortcuts

for fields, 107

for styles, 57

L

labels

creating, 94

for mail merge, configuring, 133–134

languages

configuring, 24–26

language-specific features, 26–28

for proofing, 26

line numbers, configuring, 43–46

linking to external data, 10–11

locking content controls, 105

luminance, 72

M

macros, 112

copying to documents/templates, 117–118

editing, 116–117

naming, 115

pausing recording, 116

recording, 113–116

saving, 115

stopping recording, 116

Macros dialog box, opening, 117

mail merge, 120–121

for email messages, 132–133

label/envelope settings, configuring, 133–134

merge fields

inserting, 126–131

matching with recipient list fields, 130

previewing results, 131

recipient lists

creating, 123–124

filtering, 126

managing, 121–125

modifying, 124, 125–126

Outlook contacts folder as, 125

sorting, 126

rules, defining, 131–132

Mail Merge Recipients dialog box, 123

managing

building blocks, 65–67

document versions, 4–5

fields, 106–109

recipient lists, 121–125

tables of figures, 91–94

Mark Index Entry dialog box, 81, 82

marking

documents as final, 19–20, 21

index entries, 81–83

Match Fields dialog box, 128

matching merge fields with recipient list fields, 130

merge fields

inserting, 126–131

matching with recipient list fields, 130

Modify Building Block dialog box, 66

Modify Style dialog box, 56

modifying

fields, 109

recipient lists, 124, 125–126

styles, 55–57

templates, 2–4

N

naming macros, 115

New Address List dialog box, 121–122

Normal template, changing default font, 15

O

Object dialog box, 10

opening

Building Blocks Organizer, 65, 66

Macros dialog box, 117

Mark Index Entry dialog box, 82

Modify Building Block dialog box, 66

Record Macro dialog box, 114

templates, 3

Organizer dialog box, 57–58

orphans, 47

Outlook contacts folder, as recipient list, 125

P

pagination options, 46–48

paragraph styles, creating, 51–55

paragraphs

hyphenation, configuring, 43–46

line numbers, configuring, 43–46

pagination options, 46–48

password protection on documents, 20, 22

paste options, 38–41

pausing macro recording, 116

picture controls, 99

inserting, 103

plain text controls, 99

inserting, 103

preparing documents for collaboration, 17–22

previewing mail merge results, 131

priority order of display languages, changing, 25

procedures, 112

proofing languages, 26

properties. See configuring; managing

Q

Quick Access Toolbar, customizing, 12–13

Quick Parts, 62

creating, 62–65

R

recipient lists

creating, 123–124

email messages to, 132–133

filtering, 126

managing, 121–125

modifying, 124, 125–126

Outlook contacts folder as, 125

sorting, 126

Record Macro dialog box, opening, 114

recording macros, 113–116

recovering document versions, 4–5

removing. See also deleting

authoring languages, 26

content controls, 105

password protection, 22

repeating section controls, 100

inserting, 104

replacing

formatting and styles, 36–38

text

with special characters, 35–36

with wildcards, 32–34

restricting editing, 17–19, 21

RGB color model, 71

ribbon, viewing hidden tabs, 13–14

rich text controls, 99

inserting, 103

S

saturation, 71

saving macros, 115

Select Table dialog box, 123

selecting external data source, 124

sending email messages to groups of recipients, 132–133

sorting recipient lists, 126

source documents, 38

special characters, finding/replacing text, 35–36

stopping macro recording, 116

style sets, 69

creating, 75–76

styles, 50–51, 69

checking application, 50

copying to documents/templates, 57–58

creating, 51–55

finding/replacing, 36–38

keyboard shortcuts, 57

modifying, 55–57

pasting, 38–41

T

tables of figures, 91–94

templates

macros, copying to, 117–118

modifying, 2–4

Normal template, changing default font, 15

opening, 3

storage location, 2

styles

copying to, 57–58

updating, 69

updating in documents, 4

text

in content controls, customizing, 105

editing

with special characters, 35–36

with wildcards, 32–34

justifying, 43–44

paste options, 38–41

translating, 27

text controls, 99

inserting, 103

themes, 69

color sets, creating, 69–73

creating, 74–75

font sets, creating, 73

Translate command, 26

translating

documents, 28

text selections, 27

U

updating

fields, 109

indexes, 85–87

styles with templates, 69

templates in documents, 4

%UserProfile% environment variable, 2

V

versions of documents, managing, 4–5

viewing

Developer tab, 114

hidden formatting symbols, 82

hidden tabs, 13–14

index entries, 82

W

widows, 47

wildcards

finding/replacing text, 32–34

list of, 32–33