A | Color, use of, 50 |
Acquainters, 72—74 | Communication, requirements for, |
Analogies, 83–84 | 106 |
Anecdotes, for openings, 32 | Communication techniques, 111–22 |
Anger, words conveying, 40 | Components of presentation, 24 |
Answering questions, 130–32. See | Conclusion of presentation, 145 |
also Questions | Conference sessions, 19 |
Anxiety. See Relaxation techniques | Conference style room, 97, 99–100 |
Attire, planning, 155 | Content of presentation, research, |
Audience analysis, 5–8, 15–18 | 9–11 |
Audience body language, | Contingency plans, 169–80 |
observation of, 117 | |
Audience chairs, incorrect | D |
placement of, 160 | Dance, use of, 41 |
Audience knowledge, 160–61 | Deep breathing, 155 |
Audience member perspective, 31 | Demonstrations, 88–89 |
Audience size, 25 | Developing presentation, 23–44 |
Audiovisual equipment, 173–74 | anger, words conveying, 40 |
Audiovisual setup, 103–4 | audience size, 25 |
body content, 35–38 | |
B | closings, 41–42 |
Bar graphs, 84 | components of presentation, 24 |
Body language, 115–17, 119 | greeting audience, 24–30 |
Body of presentation, content, | opening, 30–34, 37 |
35–38 | anecdotes, 32 |
Body-supporting material, 145 | audience member perspective, |
Brainstorming, 87–88 | 31 |
how to use, 88 | brief exercise, 32 |
Brainteasers, 86–87 | humorous stories, 32 |
Breaks, 104–5 | icebreaker, 32 |
Brief exercise, for openings, 32 | jokes, 31 |
Briefings, 19 | purpose of presentation, 30–31 |
Butterflies. See Relaxation | question, 32 |
techniques | stories, 32 |
outline, 35–38 | |
C | qualities of effective |
Challenge, as quality of effective | presentations, 38–41 |
presentation, 40 | sarcasm, words conveying, 40 |
Chevron configuration, 97, 99 | synonyms, conveying |
Clarity, as quality of effective | implications, 40 |
presentation, 38 | transitions, 34–35, 38 |
Classroom, 97–98 | Disagreement with point of view, |
Closed-ended questions, 127–28 | 176 |
Closings, 41–42 | Disruptive audience members, 175 |
Coaching, 89 | boldface, 82 |
Drama, use of, 41 | color, 82 |
Dress rehearsal, 150 | larger type, 82 |
DVDs, 63–64 | number of lines per slide, 82 |
advantages of, 64 | number of words per line, 82 |
when not to use, 64 | tables, 84 |
typefaces, 82 | |
E | white space, use of, 82 |
Eager beaver questioner, 175 | Graphs, 80–84 |
Easel, 174 | bar graphs, 84 |
Elements of good story, 75–76 | line graphs, 84 |
Elevator speech, preparing, 19–22 | pie charts, 84 |
Emergencies while presenting, | Greeting audience, 24–30, 156 |
160–61 | |
Emotion, use of, 41 | H |
Energizers, 85–87 | Handheld microphones, 106, |
External noise, 173 | 119–20 |
Eye contact, 118, 147 | Handouts, 64–65 |
Hands shaking, 160 | |
F | Humor, use of, 32, 41, 78–80 |
Facial expressions, 117–18 | Hypothetical questions, 128 |
Facilitation techniques, 123–40 | |
effective facilitator | I |
characteristics, 124–25 | Icebreakers, 32, 71–74 |
Fillers, 114–15 | categories of, 72 |
Fixed microphones, 105-6 | humor in, 80 |
Flipcharts, 51–55 | Introduction of self, elevator |
advantages of, 53–54 | speech, 21–22 |
holder, incorrect, 174 | |
when not to use, 54–55 | J |
Food, 104–5 | Jitters. See Relaxation techniques |
Foreboding. See Relaxation | Jokes, 31 |
techniques | |
Fretting. See Relaxation techniques | L |
Friendly audience, 150 | Lack of questions, 175–76 |
Large room, few participants, 173 | |
G | Late arrivals, 176-77 |
Games, 85–87 | Lavaliere microphones, 105, 120 |
how to use, 86–87 | Lecterns, 102 |
Gestures, 115–17 | Length, as quality of effective |
Graphic visuals, 83–84 | presentation, 39 |
elaborate, 82 | Lighting, use of, 41, 103–4 |
graphs, 84 | Line graphs, 84 |
bar graphs, 84 | Location of presentation, questions |
line graphs, 84 | to determine, 12–13 |
pie charts, 84 | Logic, as quality of effective |
guidelines for, 81 | presentation, 39 |
lack of clutter, 82 | Losing place, 156 |
quotations, 83 | |
serif, selection of, 82 | M |
slides, displaying text, 82 | Memorableness, as quality of |
effective presentation, 39 | |
Metaphors, 83 | creating, 58–59 |
Microphones, 105-6, 118–21 | when not to use, 57–58 |
fixed, 105-6 | |
handheld, 106, 119–20 | P |
lavaliere, 106, 120 | Pace of speaking, 112–14 |
podium, 120 | Participation, encouraging, 123–40 |
types of, 105-6 | Pauses, 114–15 |
wireless, 106 | Perspiring, 160 |
Modeling procedure. See | Physical environment, 95–108 |
Demonstrations | determining, 11–13 |
Music, use of, 41 | planning for, 11–13 |
staging, 95–108 | |
N | Pie charts, 84 |
Need to cough, sneeze, clear | Pitch in speaking, 112–14 |
throat, 160 | Planning presentation, 5–22 |
Nervousness. See Relaxation | audience analysis, 5–8, 15–17 |
techniques | questions to determine, 7–8 |
Noise level outside room, 104 | briefings, 19 |
Nonverbal communication, 115–18 | conference sessions, 20-21 |
listening for, 132 | content research, 9–11 |
Nose runs, 160 | elevator speech, preparing, 21–22 |
Notecard placement, 146–47 | location of presentation, |
Notes | questions to determine, |
dropping, 174-75 | 12–13 |
paper for, 147 | physical environment, 11–13 |
speaking from, 146–47 | presentation opportunity, |
occurrence of, 14 | |
O | purpose of presentation, |
Open-ended questions, 126–27 | identifying, 6–18 |
Openers, 71–74 | speeches, 19 |
how to use, 72–73 | timing of presentation |
Openings, 30–34, 37 | determining, 13–14 |
anecdotes, 32 | effect on presentation |
audience member perspective, 31 | planning, 13–14 |
brief exercise, 32 | topic research, 9–11 |
humorous stories, 32 | training sessions, 20 |
icebreaker, 32 | type of presentation, |
jokes, 31 | determination of, 19-21 |
purpose of presentation, 30–31 | Podium microphones, 120 |
question, 32 | Positioning of text on visual aids, |
relevant stories, 32 | 49 |
stories, 32 | Positive thinking, 156–58 |
Opportunity for presentation, | PowerPoint, 59–62 |
occurrence of, 14 | Practicing, 141–52 |
Organizational superiors, presenting | aloud, 149 |
to, 161 | use of mirror, 149 |
Orientation of visual aids, 49 | Presentation opportunity, |
Outline of presentation, 35–38 | occurrence of, 14 |
Overhead transparencies, 55–59 | Presentation qualities assessment, |
advantages of, 57 | 148 |
Presentation software, 59–62 | Silence, 126, 175–76 |
advantages of, 59–60 | to create tension, 133 |
when not to use, 61 | Slides, 62–63 |
Presenter qualities assessment, 148 | advantages of, 62 |
Professional speech consultant/ | displaying text, 82 |
trainer, 149–50 | boldface, 82 |
Projection, 112–14 | color, 82 |
Pronunciation, 112–14 | larger type, 82 |
Props, 66 | number of lines per slide, 82 |
Purpose of presentation, 30–31 | number of words per line, 82 |
identifying, 6–18 | when not to use, 62–63 |
Smiling, 118 | |
Q | Speech consultant, use of, 149–50 |
Q&A sessions, 129–30, 161–64. See | Speeches, 19-20 |
also Questions | elevator, preparing, 21–22 |
Qualities of effective presentations, | memorizing, 146–47 |
38–41 | practicing, 147–50 |
Questioning techniques, 126–32, | rehearsing, 143–46 |
139 | Stage fright. See Relaxation |
advantages, disadvantages of, | techniques |
133–39 | Stance, 116–17 |
Questions, 32, 125. See also Q&A | Storytelling |
sessions | delivering stories, 76–78 |
answering, 130–32 | developing stories, 76 |
Quotations, use of, 83 | elements of good story, 75–76 |
power of, 74–78 | |
R | spur-of-the-moment, 78 |
Realism, as quality of effective | use of, 41 |
presentation, 39–40 | Strong questions, 126–30 |
Redundant information, avoiding, | Structuring presentation, 23–44 |
48 | Surprise, use of, 41 |
Rehearsing, 141–52 | Symbolism, use of, 66 |
aloud, 149 | Synonyms, conveying implications, |
use of mirror, 147, 149 | 40 |
Reinforcement techniques, 138 | |
Relaxation techniques, 155–68 | T |
Relevance of stories for openings, | Tables, 80–84, 102 |
32 | Tailoring, as quality of effective |
Rhetorical questions, 128–29 | presentation, 38–39 |
Role playing, 89 | Talking to audience, 49 |
Room setup, 96–101 | Tape recorder, 149 |
matrix, 97 | Temperature of room, 102–3 |
Rounds, 96–98 | Theater style room, 97, 100-1 |
Timing of presentation | |
S | determining, 13–14 |
Sarcasm, words conveying, 40 | effect on presentation planning, |
Screens for visual presentations, | 13–14 |
101 | Topic research, 9–11 |
Serif, selection of, 82 | Touch, turn, talk method, 51–52 |
Training sessions, 20 | Trainer, speech, use of, 149–50 |
Transitions, 34–35, 38, 145 | serif, selection of, 82 |
Type of presentation, determination | slides, displaying text, 82 |
of, 19-21 | tables, 84 |
Typefaces, 82 | typefaces, 82 |
white space, use of, 82 | |
U | guidelines for, 48–49 |
U-shape configuration, 97–99 | handouts, 64–65 |
Unanticipated events, 169–80 | number of visuals, 48 |
Unconscious body language, 117 | one point per visual, 48 |
Understandability, as quality of | orientation of, 49 |
effective presentation, 39 | overhead transparencies, 55–59 |
advantages of, 57 | |
V | creating, 58–59 |
Value, as quality of effective | when not to use, 57–58 |
presentation, 38 | PowerPoint, 59–62 |
Various opinions, accepting, 125 | presentation software, 59–62 |
Venue, 95–110. See also Physical | advantages of, 59–60 |
environment | when not to use, 61 |
Verbal communication skills, | props, 66 |
111–15 | redundant information, avoiding, |
Video camera, 149 | 48 |
Videotapes, 63–64 | repetition of information, 49 |
advantages of, 64 | selection of, 46–47 |
when not to use, 64 | slides, 62–63 |
Vision, use of, 41 | advantages of, 62 |
Visual aids, 45–70 | when not to use, 62–63 |
assessment of, 67–68 | steps for adding, 49–50 |
benefits of, 46 | symbolism, use of, 66 |
color, use of, 50 | talking to audience, 49 |
design of, consistency, 48–49 | text, 82–84 |
DVDs, 63–64 | positioning of, 49 |
advantages of, 64 | use of, 80–84 |
when not to use, 64 | touch, turn, talk method, 51–52 |
early preparation of, 49 | videotapes, 63–64 |
flipcharts, 51–55 | advantages of, 64 |
advantages of, 53–54 | when not to use, 64 |
when not to use, 54–55 | Visualization techniques, 154 |
graphic visuals | |
analogies, 83–84 | W |
elaborate, 82 | Warm-up exercises, 72, 155–56 |
graphs, 84 | White space, use of, 82 |
guidelines for, 81 | Wireless microphones, 105 |
lack of clutter, 82 | Wobbly knees, 160 |
metaphors, 83 | Wrong flipchart holder/easel, 174 |
quotations, 83 | Wrong room setup, 172–73 |
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