Introduction

I first started working as a bookkeeper in my late teens, doing handwritten books in leather-bound journals down by the docks in my hometown of Edinburgh, Scotland. Later, I emigrated to Australia, where I got a job working as a bookkeeper in the Blue Mountains, west of Sydney. There I worked with first-generation accounting software, substituting the peace of those inky journals for a battle of wills (myself versus the computer) that required a bizarre mixture of programming skills and native cunning.

By my late twenties, I had a small business of my own, employing four staff and offering bookkeeping services to local businesses. I finished a degree in accounting (which contributed surprisingly little to my bookkeeping expertise), and started writing for magazines and newspapers reviewing accounting software. In the following years, I wrote a fair few For Dummies titles, including MYOB Software For Dummies and QuickBooks For Dummies.

Even with all this experience behind me, I was in a bit of a quandary as to how to structure the project that you have in your hands right now — Bookkeeping For Dummies. I started looking around at other books about bookkeeping, and found that these books fell into two camps. The first camp took a traditional approach, explaining debits and credits, general ledger postings, and so on, all with the assumption that you’re doing books by hand. The second camp were accounting software how-to guides, such as the books I’d written about using MYOB or QuickBooks.

What I felt was missing was a book written for bookkeepers that explained the principles of bookkeeping — the art of bookkeeping, if you like — in the context of doing business in the 21st century. I’m hoping that the book that fills that gap is the one you’re holding in your hands.

For this second edition, I’ve updated every chapter to reflect the major changes that have affected the bookkeeping industry in the last four years. I talk about cloud accounting, browser-based software, bank feeds, bank rules and much more. I’ve also added a new chapter about the regulatory framework for bookkeeping (particularly that of Australia, where most contract bookkeepers are required to register as BAS Agents), and a new chapter about starting up your own bookkeeping business.

About This Book

This book talks about bookkeeping for all sizes of business, both large and small. I realise that you may be a business owner trying to figure out how to do a simple set of books for your new business, or you may be a seasoned bookkeeper working for a multimillion-dollar enterprise. I address both kinds of bookkeeper when writing this book, starting with the basics of bookkeeping, and building to more complex topics later on.

This book is an Australian and New Zealand edition, so the majority of the information is relevant for bookkeepers in both countries. Where the information is only relevant to one country, I highlight this for you. Lynley Averis provided some of the New Zealand content for this book — again, I highlight through the book the relevant areas that Lynley provided.

Foolish Assumptions

Because I’m so blindingly sensible, I don’t make any foolish assumptions about you, dear reader. I don’t assume that you have any bookkeeping experience or even that you’ve worked in a business before (although it’s possible, of course, that you’re a bookkeeper extraordinaire with 30 years’ experience under your belt). All I assume is that you are at least vaguely interested in bookkeeping and the results that the process yields.

Icons Used in This Book

Throughout this book you find icons in the margins to help you navigate through the text. Here’s what these icons mean:

Want to be streets ahead of the competition? Then look for this handy icon.

You find this icon next to stuff relating to GST or taxation (ah, such fascinating topics).

This icon flags information to do with working online, in the ‘cloud’.

So people think that accountants and bookkeepers are boring? Another myth just waiting to be busted.

Tie a knot in your hankie, pin an egg-timer to your shirt but, whatever you do, don’t forget these little nuggets.

This icon points the way to doing your job better, faster and smarter.

Real-life stories from bookkeepers who’ve been there provide all the history lessons you could ever want.

A pitfall for the unwary. Read these warnings carefully (then you can’t say no-one told you …).

Beyond the Book

In addition to the material in the print or ebook you’re reading right now, Bookkeeping For Dummies, 2nd Australian and New Zealand Edition, also comes with some access-anywhere goodies on the internet. Check out the free Cheat Sheet at www.dummies.com/cheatsheet/bookkeepingau for some quick, helpful tips. For free extra companion material for this book, such as some additional articles and a bonus Part of Tens chapter, visit www.dummies.com/extras/bookkeepingau.

Where to Go from Here

Bookkeeping For Dummies isn’t a gripping novel to be read from cover to cover. This book is designed (all 20 bite-sized chunks) so you can pick it up at any point and just start reading.

If you’re a business owner and you’ve never done bookkeeping before, and you’re looking to set up a bookkeeping system for your own business, I recommend you read Chapters 1 to 10 before doing much else (although you can skip Chapter 9 if you don’t have any employees). On the other hand, if you’re an experienced bookkeeper looking to expand your skills, by all means skim read the first few chapters, but start reading with more seriousness from Chapter 11 onwards.