Index

# (Twitter hashtags), 17, 18, 38

ActivPassport, 22

Ad hoc meetings, 16, 35, 44, 52, 66, 149, 164

Agendas, 55–59

All-hands meetings, 70, 71

Alternatives to meetings, 202–204

Annual meetings, 176–178

AOL, 163

Apps, 14, 76

Attendees, responsibilities of, 3, 5, 6, 81, 91, 124, 125, 127, 135, 136, 201

Audacity, 109

Audience feedback, 17–19

Audience response technology, 19, 20

Audio. See also Microphones

podcasts, 20

in PowerPoint presentations, 97, 107–109

problems with, 18, 180–184

Ball, Corbin, 11

Basecamp, 16, 139

Big meetings

annual meetings, 176–178

attendee SRDs, 183, 184, 189

audio issues, 180–184

company retreats, 176, 177

conventions, 176

distractions, 184–189

emcee SRDs, 198–200

emcees, 194–200

guest speakers, 190–192

introductions, 192–195

organizer SRDs, 179, 180, 182, 188, 190–192, 194, 197, 198

planning for, 170–176

problems with, 169, 170

professional planners, 173–175

speaker SRDs, 182, 183, 189, 192, 194, 195

teambuilding, 176, 177

Big Stock, 107

Body language, 110, 114, 115, 164

Boone, Mary, 171–173

Bore No More!, 3, 5, 7, 40, 62, 77, 81, 99, 107, 123, 127, 133, 210

Boring meetings, attendee SRDs for, 206–209

Brainstorming meetings

attendee SRDs, 144, 145

facilitator SRDs, 142–144

getting out of, 145

goals of, 141

problems with, 140–142

Canterucci, Jim, 137

Cell phones. See Mobile devices

Certified Meeting Planner (CMP), 174

Change Project Management: The Next Step (Canterucci), 137

Collaboration space, 85, 87, 88, 101

Company retreats, 176, 177

Conference calls

attendee SRDs, 151, 152

facilitator SRDs, 149–151

getting out of, 152, 153

problems with, 145–149

Conference centers, 22, 86, 188

Conference rooms, 84–91

Conventions, 14, 17, 18, 21, 174, 176. See also Big meetings

Cost of meetings, 76

Curry, Chris, 169

“Dave Grady conference call,” 148

Déjà meetings

attendee SRDs, 134, 135

facilitator SRDs, 135, 136

problems with, 132–134

Distractions, 184–189

Document sharing, 15, 16, 21

Doodle.com, 65

Dupler, Brandon, 86, 87, 90

Dupler Office, 86, 90

Emcees, 194–200

Eye contact, 95, 101, 110, 114, 115, 165

Facebook, 12, 27–29, 39

Follow-up

attendee SRDs, 62, 63

facilitator SRDs, 60, 61

getting out of meetings with no follow-up, 63

problems with, 59, 60

“Four Elements of Strategic Value” (Boone), 172, 173

Friday meetings, 181

Geopositioning, 22

“Get In, Get It Done, and Get Out” meetings, 6, 13, 149, 202

Getting out of meetings

alternatives to meetings, 202–204

brainstorming meetings, 145

conference calls, 152. 153

online/virtual meetings, 162, 163

project and update meetings, 140

sales team meetings, 157

standard office meetings, 55, 58, 63, 65, 68, 72, 73, 79, 83, 91

Getty images, 107

Gitomer, Jeffrey, 155

Goals of meeting, 50–53

Godin, Seth, 21

Google Docs, 16

GoToMeeting, 16

Guest speakers, 190–195

Handouts, 15, 101, 109

Hashtags (#), 17, 18, 38

Henson, Mark, 85–87, 90

How to Win Friends and Influence People (Carnegie), 131

Humor, use of, 104, 107, 113, 114, 116, 197, 207

International Society of Special Events, 174

Introductions, speakers, 192–195

iPad, 15, 21

iStock photo, 107

@JonPetz, 17, 18

LinkedIn, 38, 39

Location for meetings, 52, 84–91

Lost productivity, 49–51, 210

Master of ceremonies, 194–200

McKinley, Mike, 188

Meeting Mngr Pro, 20, 21

Meeting Professionals International, 174

Meeting styles

“open house,” 26–30

“Pass the Buck,” 30–33, 139

“Stand It Up,” 33–36

“Triple T,” 36–40, 142

Meetings, determining need for, 202–204

Meetings, types of, 202, 203

Microphones, 90, 91, 115, 116, 180–184, 186, 198, 199

Microsoft Office Live Workspace, 16

Microsoft Project, 139

Minutes, 60, 61, 78

Mobile applications

collaboration, 15

cost of meetings, 76

games, 208

Meeting Mngr Pro, 20, 21

meetingapps.com, 14

SMS polling, 19, 20

and technology, 14, 15

voice recorder/voice memo, 44

Mobile devices, 9, 10, 15, 19, 20, 135, 144, 184, 189, 206, 208. See also Texting; Twitter

National Association of Catering Executives, 174

National Speakers Association, 191

Never-ending meetings

attendee SRDs, 126–129

facilitator SRDs, 129–132

problems with, 123–126

reasons for, 124

Nicodemus, Wendy, 12, 13

Noise. See Distractions

Office meetings. See Standard office meetings

Online collaboration, 15, 16

Online/virtual meetings

attendee SRDs, 161, 162

facilitator SRDs, 160, 161

getting out of, 162, 163

problems with, 158, 159

technology, 16, 159

Overinviting to meetings, 69–73, 159

Pacetta, Frank, 30

“Parking lot” items, 81, 82, 128

“Pass the Buck” meetings, 30–33, 139

“Pass the pad,” 77, 78, 128

“Pass the Remote,” 209

Pauses in speaking, 112, 113, 116, 117

Personal Brilliance (Canterucci), 137

Planning. See also Preparation for meetings

big meetings, 170–176

conference calls, 145

importance of, 51–53

software, 14, 65

Podcasts, 20

Poll Everywhere, 19

PowerPoint

abuse of, 97–99

audience response technology, 19

and boring meetings, 1, 105

emotions, tying data to, 105–107

font style and size, 119, 120

graphics, use of, 120–122

presenter SRDs, 99–102, 108, 109, 119, 120, 122

and technology, 13, 19

unreadable slides, 117, 118

Preparation for meetings. See also Planning

attendee responsibilities, 135, 136

attendee SRDs, 54

facilitator SRDs, 53, 54

getting of unprepared meetings, 55

and meeting follow-up, 59

and never-ending meetings, 124

online/virtual meetings, 160

problems with, 50–53

Presentations

“cutesy” moving graphics, 121, 122

engaging the audience, 93–96

monotone speeches and movements, 109–115

PowerPoint. See PowerPoint

presenter SRDs, 99–102, 104, 105, 108, 109, 115–117, 119, 120, 122

and public speaking, 95, 96

“um and aah,” 102–105

Professional Convention Management Association, 174

Professional planners (event and meeting planners), 4, 170, 173–175

Project and update meetings

attendee SRDs, 139, 140

facilitator SRDs, 138, 139

getting out of, 140

problems with, 136–138

Prompster, 21

Purpose of meeting, 50–53

Reynolds, Garr, 107

RSS (Real Simple Syndication), 20

“Run and drag” technique, 111, 112

Sales team meetings

attendee SRDs, 157

facilitator SRDs, 155–157

getting out of, 157

problems with, 153–155

Scattered showers meetings. See Brainstorming meetings

Scheduling, 63–65

SharePoint, 139

Sherpa Solutions, 22

Six Degrees of Suckification, 159, 160, 164

Skype, 163

SMS. See Texting

SMSPoll, 19

Snyder, Don, 46

Social media, 12. See also Facebook; Twitter

Social time, 77, 78

Software, 14, 65. See also Mobile applications

Sparkspace, 85, 86, 90

Speed meetings

“I Gotta Use It,” 46–48

“Step it Up,” 28, 43–46, 138

“Two 'n Out,” 26, 28, 40–43, 47, 138

“Stand It Up” meetings, 33–36

Standard office meetings

ad hoc meetings, 16, 35, 44, 52, 66, 149, 164

agenda, 55–59

attendee SRDs, 54, 55, 58, 62, 63, 65, 67, 68, 72, 79, 82, 83, 90, 91

facilitator SRDs, 53, 54, 56, 57, 60, 61, 64, 65, 67, 70–72, 77–79, 82, 87–89

follow-up, 59–63

getting out of, 55, 58, 63, 65, 68, 72, 73, 79, 83, 91

late starts, 73–79

location of, 84–91

overinvitation, 69–73

preparation, 50–54

scheduling, 63–65

tangents, 80–83

timing of meetings, 66–68

Starting late, 73–80

“Step It Up” meetings, 28, 43–46, 138

Stories, use of, 95, 113, 115

Suckification Reduction Devices (SRDs)

about, 5

use of, xii, 7

SurveyMonkey, 38

Tangents

attendee SRDs, 82

controlling, 57

facilitator SRDs, 82

getting out of meetings sidelined by, 83

problems with, 80, 81

Teambuilding, 176, 177

Technology. See also Mobile applications

examples of, 15–22

online/virtual meetings, 158

software, 14, 65

use of, 10–14, 22, 23

and videoconferencing, 163

Telepresence, 21, 22

Teleprompters, 21, 189

Texting, 10, 15, 19, 20, 36, 37

37Signals, 16

Timing of meetings, 66–68

Toastmasters, 117

“Triple T” meetings, 36–40, 142

Turning Technologies, 19

Twitter, 12, 17–20, 37–39

“Two 'n Out” meetings, 26, 28, 40–43, 47, 138

Video

in PowerPoint

presentations, 107, 108, 121

web meetings, 16

YouTube, 20, 113, 148

Videoconferencing

attendee SRDs, 165, 166

facilitator SRDs, 164, 165

problems with, 163, 164

and technology, 11, 21, 22, 26

YouTube as alternative to, 20

Web meetings, 16, 159. See also Online/virtual meetings

Web sites

BoreNoMore.com, 7, 210

BoringMeetingsSuck.com, 76, 89, 148, 207, 211

Doodle, 65

DuplerOffice.com, 90

eibtm.com, 22

Gitomer.com, 155

meeting planning tools, 65, 174–176

meetingapps.com, 14

NSAspeaker.org, 191

for photos/images, 107, 108

PresentationZen.com, 107

professional meeting planners and planning, 174–176

Sparkspace.com, 90

Toastmasters.org, 117

WebEx, 16

Webinars, 29. See also Online/virtual meetings

Well-run meetings, 3, 4

Wi-Fi, 15

Wikis, 21, 27–29

Worldwide Technology Watch (WWTW), 22

Yahoo!, 163

YouTube, 20, 113, 148