Index
A
checking 82
Accessibility Checker panel 82–84
Accessibility Setup Assistant 91
Accessibility tool 82
accessible text, copying text as 132
ACE (Adobe Color Engine) 298
Acrobat DC. See Adobe Acrobat DC
Acrobat DC mobile app 12
Acrobat PDFMaker 144
using 49
Acrobat Reader. See Adobe Acrobat Reader
commenting in 223
using Protected Mode in 180
Acrobat ribbon in Microsoft Office 144
action pane 269
actions
about 268
adding steps to 274
adding to form fields 253
creating 272
editing 282
exporting 282
Go To steps in 275
instruction steps in 274
naming 278
reviewing tasks performed by 272
saving 278
sharing 282
Action Wizard tool 268
Actual Size command 67
Add Header And Footer dialog box 271
Add Image tool 130
adding
barcodes 244
blank pages 48
bookmarks 113
files to combined files 165
form fields in Acrobat 244–250, 245–251
headers and footers to PDF files 271, 279
images to PDF files 130
keywords 118
multimedia files 117
navigational tools to the toolbar 71
page numbers 108
passwords 185
security 185
steps to actions 274
sticky notes 223
text 126
text fields 245
tools to the Quick Tools toolbar 31
tools to the Tools pane 17
videos to PDF files 280
watermarks 270
Add Text Box tool 222
Add Text tool 80, 127, 199, 222
Add Watermark dialog box 270
installing 2
mobile app 6
options for purchasing 3
starting 3
Adobe Acrobat DC Classroom in a Book, Second Edition
about 1
lesson files 3
prerequisites 2
Adobe Acrobat DC Help 34
Adobe Acrobat DC Pro
compared with Acrobat Standard 2
lessons requiring 2
Adobe Acrobat DC Standard 2
Adobe Acrobat Reader. See Acrobat Reader
about 11
distributing 13
installing 13
security in 11
Adobe Color Engine (ACE) 298
Adobe LiveCycle Rights Management 183
about 10
accessible 81
adding security to 183
advantages of 10
certifying 211
comparing methods for creating 38
consolidating and converting source files 43
converting to Microsoft Word documents 137
creating by dragging and dropping 42
designing for online viewing 29
from Microsoft Excel files 152–157
from Microsoft Word document on Mac OS 151–152
from Microsoft Word documents in Windows 145–150
from web pages 57
modifying signed 210
on the web 12
opening 14
reading 66
reflowing 85
searching 72
signing 207
structured 81
Adobe PDF Print Engine 292
sending for signatures 193–195
alignment, changing 126
Allow Fast Web View option 30
Allow Speculative Downloading In The Background option 30
alt text 90
Always Add Bookmarks To Adobe PDF Files option in the Combine Files dialog box 173
analyzing
form data 260
PDF files for printing 289
Append To Document, web pages 60
Arrow tool 223
Attach File tool 222
attaching the original Word file to a PDF 148
audio, adding to PDF files 117
automatic scrolling 92
automating tasks using actions 268
Autotag Document option 88
B
barcodes, adding 244
Bates numbering 109
best practices for creating print-ready PDF files 287
blank pages, inserting 48
bolding text 126
booklets, printing 79
bookmarks
changing destinations for 115
for converted web pages 59
from Word headings and styles 145
generating automatically 24
in combined files 174
increasing text size in 93
moving 116
naming automatically 114
navigating with 24
Bookmarks button in navigation pane 24, 100
Bookmarks tab, PDFMaker 146
bounding boxes, moving 127
Box, saving PDF files to 42
brightness setting 33
buttons, adding to forms 244, 253
C
calculating values in form fields 262–263
cascading multiple documents 26
certificates, digital ID 209
certified PDF files, signing 215
changing text in a PDF 123–127
check boxes, adding to forms 244
checking accessibility 82
check marks in the Comments list 230
checks in preflighting 289
clipboard, creating Adobe PDF from contents 54
Clip Complex Regions, when flattening transparency 297
Cloud tool 223
color management
about 298
setting up 298
synchronizing settings across Adobe Creative Cloud 298
when printing 304
color of text, changing 126
color separations
about 299
previewing 299
printing 302
browsing thumbnails in 167
displaying contents as list in 172
excluding pages in 45
page size options in 173
specifying options for conversion in 46
zooming in on thumbnails in 167
about 164
adding files when 165
in PDF Portfolios 164
into a single PDF 175
limitations of 164
Add Note To Text tool 222
Arrow tool 223
Attach File tool 222
Cloud tool 223
Connected Lines tool 223
Highlight Text tool 222
Insert Text tool 222
Line tool 223
Oval tool 223
Record Audio tool 222
Rectangle tool 223
Stamp tool 222
Strikethrough tool 222
Text Box tool 222
Underline tool 222
comments
about 222
adding in Acrobat Reader 223
changing the status of 231
exporting 229
filtering 230
including in a PDF from a Word document 147–148
inserting text with 226
replying to 231
sorting 229
summarizing 232
viewing in context 229
Comments List 230
Compare Files tool 20, 236–238
compatibility in encryption 187
compression 53
Configure Signature Appearance dialog box 200–201
Connected Lines tool 223
conversion settings in PDFMaker 148
Convert All Strokes To Outlines option 297
Convert All Text To Outlines option 297
Convert Displayed Comments To Notes In Adobe PDF option 147
converting
and combining files 43
a page range 45
spot colors to process colors 302
web pages 57
Convert Multimedia and Preserve Slide Transitions option 159
Convert To PDF preferences 40
copying
Copy With Formatting command 133
Create Link dialog box 112
Create New Action dialog box 273
creating
actions 272
custom preflight profiles 292
custom stamps 222
forms 242
links in PDF files 112
creating Adobe PDFs 38
by dragging and dropping 42
comparing methods for 38
for print and prepress 286
from Office applications 144–161
from the clipboard 54
using the Adobe PDF Printer (Windows) 49–50
using the Create PDF tool 38
using the Save As Adobe PDF option (Mac OS) 51
Creation and Appearance Preferences dialog box 200–201
Crop icon 130
cropping images 130
customizing
interface brightness 33
preflight profiles 292
D
date fields, creating 247
default
tools 17
work area 14
Default File Size option in the Combine Files dialog box 173
pages 106
pages when combining files into a single PDF 45
description, adding 118
digital IDs
about 190
certificates for 209
creating 204
self-signed 204
about 189
adding to forms 244
creating 199
creating fields for 191
customizing the appearance of 201
personalizing 199
reversing 211
sending documents for 190
using Preview Document mode with 203
validating 211
verifying 202
displaying page size 15
Display In Read Mode By Default option 30
display, onscreen 66
distributing
Acrobat Reader 13
dividing a spreadsheet into sections for viewing 157
Document Cloud, uploading files to 95
document message bar 257
Document Open password 185
Document Properties dialog box 117, 184, 209, 212
document properties, setting 117
document review processes 220
document title 118
document window 15
downsampling 54
dragging and dropping to create PDFs 42
Dropbox, saving files to 42
dropdown menus, adding to forms 244
duplex printing 79
Dynamic Zoom tool 70
E
editing
actions 282
images in Acrobat 129–132, 130–132
images in another application 131
Edit PDF tool 19, 20, 122, 127, 129
email-based reviews
about 220
initiating 232
tracking comments in 234
using Tracker in 235
email, distributing forms through 259
Enable Accessibility And Reflow With Tagged PDF option 154
encrypting PDF files 183, 185, 205
Enhance Scans tool 20
Enter key, navigating with 67
Eraser tool 222
converting to PDF in Windows 152–156
converting to PDF on Mac OS 156
saving PDF tables as 138
exiting Full Screen mode 28
expanding documents in the Combine Files dialog box 168–169
exporting
actions 282
comments 229
form data 261
PDF files as Word documents 137
preflight profiles 292
presentations to PowerPoint 134–135
tables from PDF as Excel spreadsheets 139
F
Fields panel 243
file information, viewing in the Combine Files dialog box 167
file size, reducing 52
by optimizing 53
filling out PDF forms 78
filtering
comments 230
form data 260
find and search, compared 72
finding and replacing text 125
Find panel 125
FIPS mode 216
First Page button 71
First Page command 68
Fit One Full Page button 41, 67
Fit To Paper Width option 154
Fit Visible command 67
Fit Worksheet To A Single Page option in Excel 154
fixing PDF files for printing 289
fixups in preflighting 289
flat forms, converting into interactive forms 78
Flattener Preview 294
flattener preview settings 294
flattening transparency 293
options 297
floating toolbar 30
font, changing 126
formatting text field responses 247
formatting text in Acrobat 126, 127
form data
analyzing 260
exporting 261
using in a spreadsheet or database 261
viewing responses in a PDF Portfolio 258
Form Editing mode 243
form fields
adding actions to 253
adding automatically 243
adding labels to 253
barcodes 244
calculating numeric fields 262
check boxes 244
date fields 247
digital signatures 244
dropdown menus 244
editing properties for 247
list boxes 244
naming 245
phone number fields 247
positioning 246
previewing 248
resizing 247
restricting answer formats for 247
reviewing in Fields panel 243
scrolling text fields 248
types 244
validating numeric fields 262
zip code fields 247
form responses
tracking 258
using in a spreadsheet or database 261
viewing in a PDF Portfolio 260
adding a reset button to 253
adding signature fields for eSign 191
adding text fields to 245
collecting data from 258
compiling responses from 259
converting paper to PDF 242
creating from scanned documents 242
creating from Word documents 242
document message bar in 257
filling out 78
flat 78
laying out precisely 246
making interactive 242
noninteractive 80
tracking 258
Full Screen mode 118
about 28
avoiding the warning message 280
displaying navigation tools in 28
exiting 28
setting a file to open in 29
setting preferences for 28
G
Go To Page dialog box 22
Go To steps in actions 275
Gradient And Mesh Resolution option 297
H
headers and footers
editing in PDF file created from Office document 149
headers, viewing in a spreadsheet while scrolling 157
headings and styles in Word, converting to bookmarks 145
layers when printing 291
text (redacting) 128
highlighting areas affected by transparency 294
Home screen 14
hyperlinks. See links
I
image-editing application, using to edit images in a PDF 131
image fields, adding to forms 244, 252
images
adding 130
converting to PDF 38
cropping 130
editing in another application 131
exporting from Acrobat 132–133
replacing 129
saving 133
importing
actions 282
comments 228
preflight profiles 292
initial view, setting to Full Screen mode 29
Initial View tab in the Document Properties dialog box 117
inserting
blank pages 48
images 130
pages from one PDF file into another 104
Insert Pages dialog box 48
inspecting objects in a PDF file 301
installers, Acrobat Reader 13
installing Acrobat 2
instruction steps, adding to actions 274
interactive forms, creating 242
Internet settings, for converting web pages 57
inviting reviewers 232
K
keyboard shortcuts 92
keywords, adding to a PDF 118
L
labels, adding to form fields 253
Larger File Size option in the Combine Files dialog box 173
layers, printing 291
layout of forms 246
learning resources 4
lesson files, downloading 3
Line Art And Text Resolution option 297
Link Properties dialog box 110
links 71
adding actions to 110
changing the destination of 110
creating 112
editing 110
list boxes, adding to forms 244
list, display contents of Combine Files dialog box as 172
LiveCycle Rights Management 183
logos in digital signatures 201
M
magnification
about 66
magnifying glass in the Combine Files tool 167
mail merge, converting Word files to PDF 150
Make Searchable option 56
malicious files, preventing damage from 180
Manage Actions dialog box 282
Marquee Zoom tool 70
menu bar, reopening 15
merging files into a single PDF 162–177
metadata, adding to PDF files 117
Microsoft Excel
converting spreadsheets to PDF on Mac OS 156
exporting tables to 138
using PDFMaker with, in Windows 152–155
Microsoft Office files, including in combined files 164
Microsoft PowerPoint
exporting presentations to 134
Microsoft SharePoint, using to distribute forms 259
Microsoft Word documents
converting to PDF on Mac OS 151
converting with PDFMaker in Windows 145–150
saving PDF files as 137
Microsoft WordPad, creating PDF files from 50
mobile app for Acrobat DC 6, 12
monitor resolution 66
movie files, adding to a PDF 117
moving
pages 101
text bounding boxes 127
multiline text fields, adding 247
multimedia files, adding to PDF files 117
multiple documents
combining into a single PDF 43
viewing 25
N
naming
form fields 245
radio buttons 249
navigating
in Full Screen mode 28
with Enter and Return keys 67
with scroll bar 68
Navigation Bar in Full Screen mode 28
navigation pane 100
Page Thumbnails panel 22
Security Settings button in 183
Signatures panel 210
Tags panel 87
navigation tools, adding to the toolbar 71
New Bookmark button 24, 113, 114
Next Page button 24
Next Page command 22
Next View button 72
notes from Microsoft Word comments 147
Number Pages command 107
numeric fields, calculating and validating 262–263
O
Object Inspector 301
omitting pages from combined files 169–170
OneDrive, saving PDF files to 42
onscreen display 66
opening
password-protected PDF files 188
PDF files 14
PDFs in Full Screen mode 29
Organize Pages tool 18, 20, 104
organizing pages in the Combine Files dialog box 170–172
Output Preview dialog box 301
Oval tool 223
P
Page Controls toolbar 16
Page Display preferences 93
page numbers, adding to a PDF 108
page preview box 69
page range, converting 45
pages
arranging in the Combine Files dialog box 170–172
deleting 106
inserting 104
moving with page thumbnails 101
omitting from combined files 169–170
printing 74
rearranging 101
rotating 105
page size
displaying 15
options in the Combine Files dialog box 173
Pages panel 20
page thumbnails
moving pages with 101
Page Thumbnails button 22
Page Thumbnails panel 22
page view magnification 69
panning across a page 66
password-protected PDF files
opening 188
password strength 186
PDF. See Adobe PDF files
PDF/A 293
PDF/E 293
PDF files. See Adobe PDF files
PDFMaker 49. See also Acrobat PDFMaker
PDF Optimizer 53
advantages of 175
collecting form responses in 258
PDF settings files (presets)
selecting 288
PDF standards 293
PDF tables, saving as Excel spreadsheets 138
PDF/X files
creating for professional printing 287
saving as 293
validating 293
Pencil tool 222
Permission Details in the Security Settings panel 184
Permissions password 185
phone number field, creating 247
pop-up menus, adding to forms 244
Portable Document Format. See Adobe PDF files
positioning form fields 246
PostScript printer driver 302
PowerPoint presentations
converting to PDF in Windows 158–159
converting to PDF on Mac OS 160
exporting from PDF 134
preferences
Convert To PDF 40
for web browsing 30
Internet 30
Page Display 93
Security 199
preflighting PDF files 289–291
preflight profiles
creating custom 292
exporting 292
importing 292
preflight summary report 291
Prepare For Distribution action 268
prepress, creating PDF files for 286
prerequisites for Classroom in a Book 2
presentations
exporting to PowerPoint 134
setting up 118
viewing in Full Screen mode 28
Preserve Overprint option 297
presets for creating PDF files 52
previewing
color separations 299
documents in the Combine Files dialog box 167
form fields 248
printing 299
transparency 292
Preview mode when signing documents 208
Previous Page command 22
Print command, using to create PDF files 49–50
printers’ marks 303
printing
booklets 79
color separations 302
comments 232
PDF files 74
printers’ marks 303
using color management 304
printing options 302
print preview 299
Print Production tool 289
professional printing, creating PDFs for 287
Prompt For Conversion Settings option, in Excel 154
Prompt User option when creating actions 274
proofing onscreen 301
properties
document 117
editing for form fields 247
Protected Mode in Acrobat Reader 11, 180
Q
Quick Tools on toolbar
customizing 31
R
radio buttons
naming 249
rasterization 295
Raster/Vector Balance slider 296
reading
comments 228
PDFs 66
reading out loud 93
rearranging pages in a PDF 101
Recognition Report 88
Record Audio tool 222
Rectangle tool 223
redacting text 128
reducing file size 52
reflowing
text 123
remapping spot colors to process colors 300, 302
Remove Selected Items button in the Combine Files dialog box 45
Remove Split command 27
removing pages from combined files 169
reopening the menu bar 15
replacing
images 129
multiple occurrences of text 125
replying to comments 231
Require A Password To Open The Document option 186
reset buttons, adding to forms 253
resetting toolbars 72
resizing
form fields 247
text bounding boxes 127
resolution, checking 301
resources for learning Acrobat 4
response file, adding form data to 259
Results pane in the Preflight dialog box 290–291
Return key, navigating with 67
reversing digital signatures 211
reviewers, inviting to an email-based review 232
about 220
commenting and markup tools for 222
shared 220
types of 220
rich text format, copying text as 132
roman numerals as page numbers 107
rotating pages 105
S
Save As Adobe PDF option 51
saving
actions 278
as image files 133
as RTF 132
as Word documents 137
saving PDF files to cloud accounts 42
scanned documents, creating interactive forms from 242
scanned text, making editable 56
scanning paper documents to PDF 55–57
using OCR 56
scrolling 68
automatic 92
about 183
adding 185
and accessibility 85
in Acrobat Reader 11
Security preferences 199
security settings 183
Security Settings button in the navigation pane 183
Selection tool 24
self-signed digital IDs 199
Send For Signature tool 20, 190–199
Set Bookmark Destination command 115
settings for combining files 46
setting up presentations 118
Sharepoint, saving PDF files to 42
SharePoint, using in a review 220
sharing
actions 282
PDF files 94
showing and hiding layers when printing 291
Sign. See Adobe Sign
naming 201
signatures. See also digital signatures
adding to forms 244
signatures in PDF files 189–217
Signature Verification Preferences dialog box 202
signing
certified files 215
when there is no signature field 199
Small File Size option in the Combine Files dialog box 173
smoothing text 93
Snapshot feature. 133
soft-proofing a PDF file 301
sorting
comments 229
form data 260
source files, attaching to PDFs 148
Split command 27
splitting the view of a document 27
spot colors, remapping to process 300
Spreadsheet Split command 157
stamps, creating custom 222
Stamp tool 222
Start button in actions 270
sticky notes
adding 223
converting Word comments to 147–150
Sticky Note tool 222
Stop button in actions 270
structure in PDF files 81
styles in Word, converting to bookmarks 145–146
Submit Form button 257
summarizing comments 232
SWF animations, adding to PDF files 117
Switch To List button in the Combine Files dialog box 172
T
tables, exporting as spreadsheets 138
about 49
Tags panel 87
Take A Snapshot command 133
task panes 17
text
adding 126
bolding 126
changing properties of 123, 126
copying as accessible text 132
copying in RTF 132
finding and replacing 125
formatting 126
inserting in comments 222, 226
making scanned text editable 56
marking for deletion 227
redacting 128
smoothing 93
text blocks, moving 127
text color, changing 126
TextEdit, creating PDF files from 51
text edits, marking in comments 226–228
text fields
formatting for multiple lines 247
text properties, changing 123, 126
thumbnails
browsing in the Combine Files dialog box 167
highlighted area in 23
moving pages with 101
rearranging in the Combine Files dialog box 170–172
viewing 22
TIFF files, converting to PDF 38
tiling documents 25
title, document 118
toolbar
about 16
adding tools to 71
customizing 31
resetting to default 72
tools
Accessibility 82
Action Wizard 268
Cloud 223
Combine Files 165
commenting and markup 222
Compare Files 20
custom stamp 222
Enhance Scans 20
Export PDF 20
Oval 223
Print Production 289
Redact 128
selecting in the Tools pane 18
Send For Signature 20, 190–199
Send & Track 20
showing and hiding 70
Stamp 222
Sticky Note 222
Tools Center 17
Tools pane
panels in 20
TouchUp Reading Order tool 87
Tracker
in reviews 235
using to track forms 258
tracking
reviews 235
transitions, retaining in a PDF from a PowerPoint presentation 158
about 292
flattener preview settings 294
flattening 293
options for flattening 297
previewing 292
using efficiently for printing 287
transparency flattener preset options 295
trusted identities 209
type style, changing 126
U
Underline tool 222
V
validating form field data 262
verifying digital signatures 202
versions of documents, comparing 236–238
video files, adding to PDF files 117, 280
View Adobe PDF Result option 148–150
View Documents in Preview Mode option 203
viewing
documents in Protected Mode in Reader 180
file information in the Combine Files dialog box 167
form responses 258
individual pages of a document in the Combine Files dialog box 168–169
multiple documents 25
multiple views of a document 27
PDFs in Full Screen mode 28–30
security settings 183
spreadsheet headers while scrolling through rows 157
View menu 22
views
Actual Size 67
changing 69
Fit Visible 67
Fit Width 67
split 27
Spreadsheet Split 157
Zoom To Page Level 67
View Signed Version option, digital signatures 211
viruses, preventing 180
W
watermarks, adding 270
web browsing preferences for PDF files 30
web links, downloading and converting 60
web pages
navigating 59
websites, including PDFs in 13
Welcome screen 14
Word comments, converting to PDF notes 147
Word documents
attaching source files to PDFs 148
converting mail-merge to PDF 150
converting to Adobe PDF in Windows 145–150
converting to Adobe PDF on Mac OS 151–152
including in combined files 164
saving PDF files as 137
Word tab, PDFMaker 147
work area, default 14
Z
zip code fields, creating 247
Zoom In button 16
zooming
in on thumbnails in the Combine Files dialog box 167
with the Dynamic Zoom tool 70
with the Marquee Zoom tool 70
Zoom Out button 17
Zoom To command 22