6 ◾ PfMP® Exam Practice Tests and Study Guide
Dene Portfolio Roadmap
◾ Purpose
◾ Inputs
− Portfolio strategic plan
• Goals, objectives, and strategies
• Prioritization guidelines
− Charter
• Structure
• Scope
• Constraints
• Dependencies
• Resources
− Portfolio
• Prioritization
• Dependencies
• Organization areas
◾ Tools and techniques
− Interdependency analysis
• Dependencies
• Participants in the analysis
− Cost- benet analysis
• Costs and benets
• Qualitative considerations
− Prioritization analysis
• Compare strategic objectives
• Prioritize objectives
• Perform strategic assessment
◾ Outputs
− Portfolio roadmap
• Purpose
• High- level strategic direction and information
• Chronological view
Manage Strategic Change
◾ Purpose
◾ Inputs
− Portfolio strategic plan
• Current components
• Highest strategic value
− Charter
• Alignment with portfolio
Strategic Alignment ◾ 7
− Portfolio
• Component mix and strategic direction
− Roadmap
• Evaluate dependencies
• ‘As is’ and ‘to be’ state
− Portfolio management plan
• Intended approach to manage the portfolio
− Portfolio process assets
• Analysis and assessment tools and techniques
◾ Tools and techniques
− Stakeholder analysis
• Align expectations with changes
• Interviews
• Determine expectations and pain points
• Risk tolerances
• Problems
• Change impacts and issues
− Gap analysis
• Compare component mix with new strategic direction
− Readiness assessment
• Determine if, when, what, and how to implement change
◾ Outputs
− Updates to
• Portfolio strategic plan
• Charter
• Portfolio
• Roadmap
• Portfolio management plan
• Portfolio process assets
Strategic Alignment ◾ 9
Practice Questions
INSTRUCTIONS: Note the most suitable answer for each multiple- choice
question in the appropriate space on the answer sheet.
1. Working as a portfolio manager in your food company, you are responsible
for the food additive portfolio. Each new food additive requires approval
from the Food and Drug Administration (FDA). Recently, the company built
a new plant to be able to manufacture chocolate that would not require
any sugar, but consumers would not notice any differences in avor. A FDA
inspector arrived at the plant before the product was produced and found
one of the manufacturing lines was not working as planned. This now
delays production of the new food additive, and another inspection will be
needed. In such a situation, the portfolio manager must:
a. Recommend that work on this new product be deferred
b. Ensure compliance with regulatory requirements
c. Work closely with the Quality Assurance Department to determine how
best to satisfy FDA’s requirements
d. Recommend the next steps to the Portfolio Review Board working in
conjunction with quality management
2. Assume you have been asked to assess whether there is a need to revise the
portfolio components. This request may be a result of:
a. New leader ship
b. Opportunities to be pursued
c. A change in the risk tolerance levels
d. The need to enhance ROI
3. Organizational performance can be characterized in several different ways
such as taking a goal approach, a system’s resource approach, or a constitu-
ency approach. Each organization uses different ways to describe it, but in
terms of portfolio management, it:
a. Serves as the basis for the portfolio management plan
b. Is documented in the portfolio strategic plan
c. Forms the governance structure
d. Is described in the portfolio charter
10 ◾ PfMP® Exam Practice Tests and Study Guide
4. As your University suffered a 55% budget cut, not all of the components in
the portfolio can be continued. Plus, some proposed components will not
be able to be considered. As the portfolio manager, you set up criteria by
which to rank the existing and proposed components, and you have main-
tained an accurate inventory of the work in portfolio. Your criteria use a
factor of 0 being of least important to 10, the most important. The following
is an example.
Criteria Item Score Average Criterion
Financial Net Present Value
Payback Period
Internal Rate of Return
8
5
2
5
Customer Satisfaction Enhanced Benets
Improved Customer
Relationship Management
7
9
8
Strategic Goals Alignment with the
University’s Strategic Goals
7 7
Competitive Advantage Attraction to New Students
Enhanced Growth
Attraction to New Faculty
6
9
4
6.3
Technical Merit Probability of Success
Complexity
9
9
9
Total Score 35.3 or 88%
This is an example of a scoring model that is:
a. A simple sum of selected criteria
b. One that would take time to use across all portfolio components
c. One that requires agreement among stakeholders as to the ranking
process
d. Maximizes the business value
5. Various components comprise a portfolio. Assume you are working as a
portfolio manager for a business unit in your manufacturing company. There
is one characteristic that applies to all of the components in the portfolio in
your business unit, which is:
a. These components are related in some way
b. The components once they are in the portfolio remain in the portfolio
c. The components can be quantied
d. The components are determined based on contributions to business
benets
..................Content has been hidden....................
You can't read the all page of ebook, please click here login for view all page.