Object files (all collections)

 Offers register

 Offers files

 Proposed bequest files (see also Development)

 Accessions registers

 Accessions files

 Collections database

 Director’s correspondence, A–Z

 Research correspondence, A–Z

 General enquiries, A–Z

 Exhibition lenders files

 Exhibition loan database

 Exhibition case files

 Exhibition proposals declined

 Exhibition proposals database

 Visitor agreement forms

 Visitor enquiries

 Visitor books

 Visitor comments forms/cards

 Visitor comments database

 Desk diaries

 Individual member records

 Individual patron records

 Membership scheme, weekly financial records

 Patrons scheme, income files

 Membership scheme questionnaires

 Requests for legacy information

 Membership questionnaires database

 Development database

 Development/supporters files, arranged by name

 Education workshop case files

 School visits case files

 Booking forms

 Booking database

 Gallery talks/lectures attendance lists

 Education activities attendance database or spreadsheets

 Conferences and study days database

 Photographs of individuals (including children)

 Freelancer CVs

 Individual workstation assessments (occupational health and safety)

 List of first aiders

 Accident/incident reports

 Personnel case files (including application forms, details of sick leave, holidays, annual reviews, disciplinary hearings, etc.)

 Speculative and unsuccessful application forms and CVs

 Staff lists and contact details

 Training database

 Copyright permissions files

 Copyright database

 Picture library orders, completed and outstanding

 Licences

 Contracts (with suppliers, photographers, etc.)

 Agency agreements (external items)

 Agency statements

 Picture library database

 Contracts records

 Royalties records

 Contact details

 Shop orders and payments including credit card details

 Permits to work

 CCTV footage

 Payroll database

 Permissions database (including passwords)