Chapter 4
IN THIS CHAPTER
Locating census records online
Using U.S. census schedules
Discovering state, territorial, and special records
Researching non-U.S. census records
Although some people believe that the census is a nuisance every ten years, genealogists and family historians believe it’s one of the most important sources of information. Censuses give us periodic snapshots of the composition of a household and are valuable for filling in the gaps in the lives of our ancestors. For example, if you look at the birth and death places for William Henry Abell (see Chapter 2 for the information that we gathered on him), you would think he lived all his life in Kentucky. By reviewing census records, we discover that he lived a number of places in Kentucky and Illinois.
Not so many years ago, only bits and pieces of transcribed censuses were online. Now, most comprehensive subscription sites contain digitized and indexed census records for the United States. Also, sites are making strides in placing census records for other countries online.
In this chapter, we show you what census records are currently available and describe some of the major projects that you can use as keys for unlocking government treasure chests of genealogical information.
We like to think of researching an ancestor through census records like tracking a submarine. Every so often the submarine emerges, submerges, and then resurfaces. You don’t really know the direct path the submarine took between the two points, but at least you can guess the general direction it’s moving based on where it started and where it ended. Census records are similar in that you can use one census record as a starting point and a second census record (in a different year) as an ending point. Then you can look at common migration paths to predict the path your ancestor might have taken to get to his or her final destination.
To effectively use census records, it’s important to understand what information they include and why they were created. Census records are periodic counts of a population by a government or organization. These counts can be conducted at regular intervals (such as every ten years) or special one-time counts made for a specific reason.
Detailed population census records are valuable for tying a person to a place and for discovering relationships between individuals. For example, let’s take our William Henry Abell. We’re not sure who his father was, but we do know that he was born in Kentucky. By using a census index, you may be able to find a William Henry Abell listed in a Kentucky census index as a member of someone’s household. If the information about William in that record (age, location, and siblings’ names) fits what you know from a family interview, you may have found one or more generations to add to your genealogy. You can use the name of the head of household and his or her spouse as a lead to investigate in identifying William’s parents.
Often a census includes information such as a person’s age, sex, occupation, birthplace, and relationship to the head of the household. Sometimes the enumerators — the people who conduct the census — add comments to the census record (such as a comment on the physical condition of an individual or an indication of the person’s wealth) that may give you further insight into the person’s life.
Federal census records in the United States have been around since 1790. Within the United States, censuses are conducted every ten years to count the population for a couple of reasons — to correctly divide the number of seats in the U.S. House of Representatives and to assess federal taxes. Although census collections are still performed, privacy restrictions prevent the release of any detailed census information on individuals for 72 years. Currently, you can find federal census data on individuals for the census years 1790 to 1940. However, practically all of the 1890 census was destroyed due to actions taken after a fire in the Commerce Building in 1921 — for more on this, see “First in the Path of the Firemen,” The Fate of the 1890 Population Census, at
https://www.archives.gov/publications/prologue/1996/spring/1890-census-1.html
.
Federal census records are valuable because you can use them to take historical snapshots of your ancestors in ten-year increments. These snapshots enable you to track your ancestors as they moved from county to county or state to state, and to identify the names of parents and siblings of your ancestors who you may not have previously known. Also, by paying attention to neighbors listed in the census or by individuals who cohabitated with your ancestors, you may be able to determine families that later intermarried with your ancestor’s family or discover why a family member was given a particular first name. For example, a child’s first name might have been named after a close neighbor’s last name.
Population schedules were not the only product of the federal censuses. Special schedules include census returns for slaves, mortality, agriculture, manufacturing, and veterans. Each type of special schedule contains information pertaining to a specific group or occupation. In the case of slave schedules (used in the 1850 and 1860 censuses), slaves were listed under the names of the slave owner, and information was provided on the age, gender, and race of the slave. If the slave was more than 100 years old, his or her name was listed on the schedule. Note, though, that enumerators may have included names for other slaves if he or she felt inclined to list them. Although the slave schedules do not contain a lot of information, they can be used as a starting point for further research. Figure 4-1 shows an example of a slave schedule from the 1850 census.
Mortality schedules (used in 1850, 1860, 1870, and 1880) include information on people who died in the 12 months previous to the start of the census. For example, the 1860 schedule contains details such as name, age, sex, color, free or slave, married or widowed, place of birth, month of death, profession, cause of death, and number of days ill. Figure 4-2 shows a page from the 1860 schedule.
Agricultural schedules were used between 1840 and 1910. However, only the schedules from 1840 to 1880 survive. They contain detailed demographic and financial information on farm owners. Information contained on the schedules includes name of owner or manager of the farm, acres of land, cash value of the farm, value of implements and machinery, number and value of livestock, value of produce, and value of animals slaughtered; see Figure 4-3.
Manufacturing and industry schedules (taken infrequently between 1810 and 1880) contain information on business owners and their business interests. Details included on the 1850 schedule included the name of the company, product manufactured, capital invested, raw material used, kind of power used, average number of people employed, wages paid, and annual product produced; see Figure 4-4.
Veteran schedules include the Revolutionary War pensioner census, which was taken as part of the 1840 census, and the special census for Union veterans and their widows (taken in 1890). Information found on the 1890 special census includes rank, company, regiment or vessel, date of enlistment, date of discharge, and length of service. The remarks section includes information on disability and other comments the enumerator felt compelled to make. Figure 4-5 contains an example of the 1890 special schedule, including surviving soldiers, sailors, marines, and widows.
Federal census records are not the only population enumerations you can find for ancestors in the United States. You may also find census records at the state, territorial, and local level for certain areas of the United States.
Several state and territorial censuses have become available online. Ancestry.com (www.ancestry.com
) has, within its subscription collection, state and territorial censuses for Alabama (1820–1866), California (1852), Colorado (1885), Florida (1867–1945), Illinois (1825–1865), Iowa (1836–1925), Kansas (1855–1925), Michigan (1894); Minnesota (1849–1905), Mississippi (1792–1866), Missouri (1844–1881), Nebraska (1860–1885), Nevada (1875), New Jersey (1895), New York (1880, 1892, 1905), North Carolina (1784–1787), North Dakota (1915, 1925), Oklahoma (1890, 1907), Rhode Island (1865–1935), South Dakota (1895), Washington (1857–1892), and Wisconsin (1895, 1905), as well as a host of other census records, including images of the U.S. Indian census schedules from 1885 to 1940.
Another source for state and territorial census images is at the free site HistoryKat (www.historykat.com
). HistoryKat has images of Illinois (1810–1820). Figure 4-6 shows an image from the 1820 Illinois state census for Franklin County.
Indexes and some images for state and territorial censuses are also found at no charge on FamilySearch (www.familysearch.org
). Locations available on the site include Alabama (1855, 1866), California (1852), Colorado (1885), Florida (1885, 1935, 1945), Illinois (1855, 1865), Iowa (1885, 1895, 1905), Massachusetts (1855, 1865), Michigan (1894), Minnesota (1865–1905), New Jersey (1855, 1865, 1885, 1895, 1905, and 1915), New York (1855–1925), Rhode Island (1885–1935), and South Dakota 1905–1945).
Special census records can often help you piece together your ancestors’ migration patterns, account for ancestors who may not have been enumerated in the federal censuses, or provide greater details on ancestors who were members of a specific population. Some examples of special censuses available at Ancestry.com (www.ancestry.com
) include
Imagine that you’re ready to look for your ancestors in census records. You hop in the car and drive to the nearest library, archives, or Family History Center. On arrival, you find the microfilm roll for the area where you believe your ancestors lived. You then go into a dimly lit room, insert the microfilm into the reader, and begin your search. After a few hours of rolling the microfilm, the back pain begins to set in, cramping in your hands becomes more severe, and the handwritten census documents become blurry as your eyes strain from reading each entry line by line. You come to the end of the roll and still haven’t found your elusive ancestor. At this point, you begin to wonder if a better way exists.
Fortunately, a better way does exist for finding and accessing U.S. census records. The easiest way, if you have the financial means, is to subscribe to a site that has indexed census records that link to images of the census microfilm. These sites include Ancestry.com (www.ancestry.com
), findmypast.com (www.findmypast.com
), and MyHeritage (www.myheritage.com
). The free site, FamilySearch (www.familysearch.org
) also has indexed census records. You can normally access the census records through the standard search mechanism on the site. If you need a refresher on searching these sites, see Chapter 3.
Figure 4-8 shows some of the results from Ancestry.com. A total of 3,818 results came back and only a very few will pertain to William. After all, during his lifetime there were only eight censuses — 1880, 1890, 1900, 1910, 1920, 1930, 1940, and 1950. The 1890 census is unavailable due to the actions taken after the fire in the Commerce Building in 1921 and the 1950 census is not available to the public until 2022 (due to privacy restrictions). This leaves six census years for research — a very manageable number.
Here is a quick evaluation of the search results:
In the first six search results, we had pretty good luck. Five census records match our target ancestor. Of course, you may be asking where the 1940 census is. It doesn’t appear until search result number 36. This is probably because the first name is abbreviated Wm H Abell with a birth date of about 1872. The abbreviation and conflicting year of birth prompted the entry for the 1940 census to drop down in the search results. Of course, if you knew you were missing one census year (1940), you could click on the 1940s link in the left column to filter the results. Doing that makes the Wm H Abell result number 2 on the list.
Our next step is to look at the digitized records to confirm the information from the index and to see what other nuggets are in the record.
We think that the best part of family history research is when you are able to see the actual record that is evidence of the existence of your ancestor. You never know what surprising information you may encounter.
If you click on the View button on the thumbnail of the census record, you are taken to the image viewer (see Figure 4-10). To make it easy to find your ancestor, the information matching the search result is highlighted on the page. In the next few paragraphs, we go through the schedule so that you know where to look for all the relevant information provided by the record.
The first important element of a census enumeration is at the top of the page. Starting on the left side, the schedule states that the record is from Larue County, Kentucky. In particular, the page was enumerated in the Magisterial District Number 3, Buffalo. This provides us with a geographical landmark for the schedule. The Supervisor’s District (Number 4) and Enumeration District (Number 62-7) numbers are found in the upper right corner of the schedule. These can also be used to locate where the enumerator was when the record was created. These can be very handy in rural areas where addresses were not always used. The final piece of critical evidence is the date of the enumeration — 23–24 April 1940. You have the actual date that the enumerator asked the questions. This date can help explain why an individual may not be listed in the census (for example, they were born in 1940, but after the enumeration date).
Armed with the enumeration district number, we can find a digitized map of the 1940 enumeration districts at the National Archives Web or Ancestry.com websites. An easy way to find the map is to use Steve Morse and Joel Weintraub’s Viewing 1940 Enumeration District Maps in One Step web page. Try this:
Point your browser to http://stevemorse.org/census/arc1940-1950edmaps.html?year=1940
.
The page appears with drop-down boxes for the state, county, and city.
Set the drop-down boxes to your desired location and click the Get ED Map Images button.
We set the state to Kentucky and county to Larue County. A new page appears with links to the National Archives viewer (preferred if you don’t have an Ancestry.com subscription), the image files on the National Archives site, and the Ancestry.com viewer.
Click a link to view the enumeration district map.
We clicked on the Ancestry.com viewer, so we could link the map to William Henry Abell’s record on our online family tree. The map appears in a separate browser window as seen in Figure 4-11.
As you can see, we learned a lot about William and his family from the record that we covered in the last section. We can compare his information to his neighbors to get a sense of the community that he lived within. Up to now we’ve engaged in the planning phase and researching phase. Now, it’s time to move into the consolidation phase and store our information. As we have confirmed that the information in the census record is consistent with what we knew about William, we can save the information to our Ancestry.com online family tree (even if you don’t have an Ancestry.com family tree, you can save the record to your computer). Here is how:
Click the green Save button.
The button is located in the upper-right corner of the viewer. A drop-down box appears with choices on where to save the record.
Choose a location to save the record.
We chose to save it to William Henry Abell online family tree record. A new page appears comparing information from the record to the current information stored in William’s online family tree record (see Figure 4-12).
Select the information that you wish saved to the online family tree.
Use the checkboxes to select the information. Note that the box specifies information that is different from the record in the online family tree, as well as, those items that are new. If the person’s box is grayed out, click on the checkbox next to their name.
Optionally, edit any information that needs clarification by clicking on the Edit All Fields button located in the right column. Click the Close Editing button when the edits are complete.
In our example, the residence entry for 1935 shows the place as Sh, Larue, Kentucky. “Sh” isn’t really a place — it is a code from the census meaning “Same House.” So, we edited the field to say “Larue County, Kentucky, USA.”
Click the Save to Your Tree button.
The facts page appears for the person to whom you saved the record.
Figure 4-13 shows the updated facts page for William Henry Abell. Notice that the 1940 United States Federal Census box was added to the Sources column and is linked to three facts (the purple lines drawn from the source to the fact shows the link). Also, see that a new entry shows under Web Links — to the 1940 Enumeration District Map. Notice that Lillie Allen has been added as a child under Betty. Because Lillie was a step-daughter, we edit the entry to show that William was not the biological father.
Click on the box of the person you want to edit.
We clicked on the Lillie Allen box under the Spouse & Children section of the Family Column. The facts page for the person appears.
Click on the Edit drop-down button.
The button is located in the upper-right corner of the screen (a pencil icon is on the button). A drop-down menu appears.
Select Edit Relationships and change the relationship information.
A pop-over box appears. You can choose to add an alternative father or mother or change the relationship of the current parent. We don’t know Lillie’s father, so we change William Henry Abell’s drop-down from Biological to Step. If we discover the identity of Lillie’s father in the future, we can associate her with him later.
Click the “X” button in the upper-right corner to dismiss the pop-over box.
The facts page appears.
Family history is more than collecting the names and birth/death dates of people who lived in the past. It is about telling the story of their lives. Your ancestor was more than a line number on a census schedule within a particular county and state. They had jobs, possessed land, were educated at a certain level, and had relationships with the community around them.
As a final step in the consolidation phase, we should write up the results of our research on the census record and put it into our genealogy application. In our case, we add it to the Ancestry.com online family tree LifeStory page. Here’s how:
From the Pedigree view, click your ancestor’s box and select the Profile button.
We selected William Henry Abell’s box and clicked on the Profile button. The facts page appears.
Click on the LifeStory link.
The LifeStory link is located in the menu just under the name of the ancestor. The LifeStory timeline appears with facts, maps, and historical articles, as seen in Figure 4-14.
Edit a fact to provide additional details from the census record.
We scrolled down to the fact dated 1 April 1940 — marked “Residence, William Henry Abell lived in Larue, Kentucky, on April 1, 1940.”
Click the Edit button.
The Edit button is located in the upper-right corner of the fact. The fields in the fact become editable. Type or cut and paste information into the fields. We put our discoveries into the third field and adjusted the date to be the actual date on the census schedule.
Click the Save button.
The text saves in the field.
To complete the research on census records, we would repeat the process for each census year. To triangulate information, compare the results from each census year. Table 4-1 shows an abstract of the information that we discovered in each census year.
TABLE 4-1 Information from Census Years
Census |
1940 |
1930 |
1920 |
1910 |
1900 |
1880 |
Name |
Abell, Wm H |
Abell, William |
Abell, William K. |
Abell, William H. |
Abell, William H. |
Abl, William H. |
Location |
Kentucky – Larue County |
Illinois – McLean County |
Illinois – De Witt County |
Illinois – Tazewell County |
Illinois – De Witt County |
Kentucky – Larue County |
Age |
68 |
57 |
47 |
37 |
27 |
7 |
Birthplace |
Kentucky |
Kentucky |
Kentucky |
Kentucky |
Kentucky |
Kentucky |
Owned/Rented |
Owned |
Rented |
Rented |
Rented |
Rented | |
Value of Home |
500 |
215 | ||||
Occupation |
Farmer |
Blacksmith |
Farmer |
Blacksmith |
Farm Laborer | |
Spouse |
Betty |
Betty |
N/A |
Lizzie F. |
Lizzie F. | |
Other Members of Household |
Allen, Lillie |
Allen, Lillie Allen, Nancy Allen, Evelyn Allen, Howard Abell, Harland |
Abell, Leona P. Abell, Edna E. Abell, William C. Abell, Lillian M. Abell, Harland V. |
Abell, Leona P. Abell, Ella E. Abell, William C. Abell, Lillian M. |
Abell, Neona P. |
Abl, Samuel C. Abl, Martha S. Abl George I. Abl, Lena B. Abl, Peter L. |
Date |
23-24 April 1940 |
29 April 1930 |
15-16 January 1920 |
04 May 1910 |
06 June 1900 |
01 June 1880 |
After looking through the six censuses, we pieced together the following new information about William Henry Abell. William lived in four counties in two states — starting and ending in Larue County (Kentucky), with stops in De Witt County (Illinois), Tazewell County (Illinois), and McLean County (Illinois). He was first married to Lizzie F. Pickerell around 1899 (1900 census) and married Betty between 1920 and 1930 (1930 census). We also have the approximate birth dates and states of Lizzie and Betty, five children, four step-children, and four siblings. Finally, we have the names and birth dates and states for William’s parents (1880 census). By looking at six records we expanded the number of facts on William’s online family tree page from three to eighteen (see Figure 4-15).
Of course, the U.S. isn’t the only country to carry out census enumerations. Several countries around the world have taken periodic snapshots of the population. The frequency of these enumerations wasn’t always every ten years and wasn’t always for the same purposes as in the U.S. Details on censuses are found as follows. We indicated whether there are online sources for the records.
https://familysearch.org/search/collection/2313184
.https://archive.org/details/censusphilippin01ganngoog
.http://feefhs.org/region/galicia-census-returns
) and Austrian Census for Galicia (http://feefhs.org/region/galicia-austrian-census
). FamilySearch.org has posted census records for Wels, Upper Austria, citizen rolls for Linz 1658-1937, and Vienna population cards 1850-1896.http://digi.ceskearchivy.cz/DA?lang=en&menu=0&doctree=1t&id=5
. FamilySearch has placed more than 4.9 million images of census records and registers from 1800-1990 at https://familysearch.org/search/collection/1930345
.https://www.sa.dk/ao-soegesider/da/collection/theme/2
) and the Dansk Demografisk Database (http://ddd.dda.dk/kiplink_en.htm
). The Dansk Demografisk Database also includes censuses and lists of emigrants and immigrants for Denmark. FamilySearch.org hosts the 1911 and 1916 censuses. MyHeritage (www.myheritage.com
) has the 1901, 1906, 1911, 1916, 1921, 1925, and 1930 censuses online. Police Registers from Copenhagen 1890-1923 are available at http://www.politietsregisterblade.dk./index.php
. Censuses for the county of Aarhus are online at www.folketimidten.dk
.www.myheritage.com
) has church census and pre-confirmation books dated 1657-1915 available online.http://web.archive.org/web/20051018170723/http://pondichery.ifrance.com/index.html
.https://familysearch.org
) and MyHeritage (www.myheritage.com
) has also posted the Mecklenburg-Schwerin censuses of 1867, 1890, and 1900.http://mnl.gov.hu
) includes the 1623, 1631, 1691, 1715,1775, 1787, and 1828 Urbarial Census; Jewish Census of 1848; 1857 Census, and 1877 Census.http://www.manntal.is/?lang=en
) includes records from the censuses of 1703, 1816, 1835, 1840, 1845, 1850, 1855, 1860, 1870, 1880, 1890, 1901, 1910, and 1920. Ancestry.com hosts the censuses from 1870, 1880, and 1890.www.census.nationalarchives.ie
. The following records are available at Ancestry.com — 1766 Religious Census, Census Abstracts 1841-1851, 1901 Census, and 1911 Census. Findmypast (www.findmypast.com
) hosts records from the 1821–1851 census, 1901 and 1911 censuses, 1922 Army Census, and Census of Elphin of 1749. FamilySearch.org has the 1821, 1831, 1841, and 1851 censuses. MyHeritage (www.myheritage.com
) has the 1901 and 1911 censuses and the 1851 Dublin city census.https://familysearch.org/search/collection/2037957
.https://media.digitalarkivet.no/en/ft/browse
) maintains online the censuses of 1663-1666, 1701, 1769, 1801, 1815, 1825, 1835, 1845, 1855, 1865, 1870, 1875, 1885, 1891, 1900, and 1910. FamilySearch.org, MyHeritage, and Ancestry.com have the 1875 Census.https://sok.riksarkivet.se/folkrakningar
. The Research Archives, Umeå University Library houses the 1890 Census at http://www2.foark.umu.se/census/Index.htm
.www.nationalarchives.gov.uk/records/looking-for-person/recordscensus.htm
. Images of the 1841 through 1911 censuses are available at Ancestry.com, FindMyPast.com (www.findmypast.co.uk
), Genes Reunited (www.genesreunited.co.uk
), and MyHeritage. Transcriptions are sporadic for the 1841 through 1891 censuses at the FreeCEN site (http://www.freecen.org.uk
) and TheGenealogist.co.uk (www.thegenealogist.co.uk
).www.bac-lac.gc.ca/eng/census/Pages/census.aspx
. Ancestry.ca (www.ancestry.ca
) has the 1825, 1842, 1851, 1861, 1871, 1881, 1891, 1901, 1906, 1911, 1916, and 1921 censuses. MyHeritage (www.myheritage.com
) hosts the 1825, 1842, 1861, 1871, 1881, 1891, 1901, and 1911 censuses. FamilySearch.org has the 1901 and 1916 censuses.http://www.hotkey.net.au/~jwilliams4/act1913.htm
. For more information on locating census returns, see the Census in Australia page at www.jaunay.com/auscensus.html
.3.144.154.208