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IMAP VERSUS POP

POP (Post Office Protocol) fetches and removes email from a server. The server acts as a temporary holding place for email. It is difficult to use POP if you receive email using both your iPad and a computer. You need to either deal with some email going to one device and some to another or set up one device to not remove email from the server so that the other device can retrieve it as well.

IMAP (Internet Message Access Protocol) makes the server the place where all messages are stored, and your iPad and computer simply display what is on the server. It is more ideal in situations where you have multiple devices getting email from the same account.

If you wonder why you shouldn’t skip all the setup and just use webmail on your iPad, it’s because you can’t use emailing features in other apps—such as emailing web page links or emailing photos—if you don’t configure the email settings.

1. Tap the Settings icon on your Home screen.
2. Tap Mail, Contacts, Calendars.
3. Tap Add Account.
4. If you have a Microsoft Exchange, MobileMe, Gmail, Yahoo! Mail, or AOL account, tap the corresponding button. From there, simply enter your information, and your iPad figures out the rest.
5. Tap Other if you have a traditional POP or IMAP account from work, your Internet providers, or a traditional hosting company.
6. Tap Add Mail Account.
7. Tap in the Name field and enter your name.
8. Tap in the Address field and enter your email address.
9. Tap in the Password field and enter your password.
10. The Description field should automatically fill with a copy of your email address. Keep it or use another description for the account.
11. Tap Save.
12. Tap IMAP or POP as the email account type.
13. Tap in the Incoming Mail Server, Host Name field and enter your email host’s address.
14. Tap in the Incoming Mail Server, User Name field and enter your user name.
15. Tap in the Incoming Mail Server, Password field and enter your password.
16. Repeat the previous three steps for Outgoing Mail Server.
17. Tap Save and the verification process, which can take up to a minute, begins.

What if the Settings Won’t Verify?

If your settings fail to verify, you need to double-check all the information you entered. When something is wrong, it often comes down to a single character being mistyped in one of these fields.

1. Tap the Mail app icon on the Home screen.
2. On the left you see a list of incoming mail. On the right, you see the selected message.
3. Tap a message to view it.
4. Tap the Refresh button to look for new mail.
5. Tap the Details button to see more fields, such as To: and Cc: email addresses.
6. Tap the email address of the sender.
7. Tap Create New Contact to add the sender to your contacts.
8. Tap Add to Existing Contact to add the email address to a contact you already have in your Contacts app.
9. Tap the Folder button at the top of the message.
10. Tap a folder to move the current message to that folder.
11. Tap the Trash button at the top of the message to send the message directly to the Trash folder.
12. Tap the arrow button at the top of the message to reply or forward the message.

1. In the Mail app, tap the Compose button.
2. Enter a To: address.
3. Alternatively, tap the + button to bring up a list of contacts, and choose from there.
4. Tap in the subject field and type a subject for the email.
5. Tap below the subject field in the body of the email, and type your message.
6. Tap the Send button.

1. In the Settings app, choose Mail, Contacts, Calendars.
2. Tap Signature, which is some way down in the list on the right.
3. Type a signature in the text field. You don’t need to do anything to save the signature. You can tap the Home button on your iPad to exit Settings if you like.

Case-By-Case Signatures

You can have only one signature, even if you have multiple email accounts on your iPad. But the signature is placed in the editable area of the message composition field, so you can edit it like the rest of your message.

1. In the Mail app, go to any mailbox and any subfolder, such as your Inbox.
2. Tap the Edit button.
3. Tap the circles next to each message to select them. They will be added to the middle of the screen in a slightly messy stack.
4. Tap the Delete button to delete the selected messages.
5. Tap the Move button and the left side of the screen changes to a list of folders. You can select one to move all the messages to that folder.
6. Tap the Cancel button to exit without deleting or moving any messages.

1. In the Mail app, from a mailbox view, tap the Search field.
2. Type a search term.
3. Select From, To, Subject, or All to decide which part of the messages to search.
4. Select a message to view from the search results.
5. Tap the keyboard hide key at the bottom right to hide the keyboard.
6. Tap Cancel to exit the search and return to the mailbox you were previously viewing.

You Can’t Search Messages

Searches work only on From, To, and Subject fields. You can’t search the body of your messages. Even the All selection just searches the three fields and not the rest of the messages.

1. Go to the Settings app and tap on Mail, Contacts, and Calendars.
2. Tap Fetch New Data.
3. Turn on Push to use push email reception if you use email accounts that can send email via push.
4. Otherwise, select how often you want your iPad to go out to the server and fetch email.
5. Tap Advanced.
6. For each account using fetch, tap the account to turn Fetch to Fetch or Manual.

Push Settings

The two choices for most email accounts are Fetch and Manual. If you have a push account, such as MobileMe, you have three choices: Push, Fetch and Manual. You can switch a Push account to Fetch or Manual if you prefer.

1. Tap Show to choose the number of messages to show in your Inbox. You can choose 25, 50, 75, 100, or 200.
2. Tap Preview to choose how many lines of message preview to show when stacking messages up the list view.
3. Tap Minimum Font Size to modify the size of the text in messages.
4. Turn Show To/Cc Label on to view “To” or “Cc” in each email listed so that you know if you were the primary recipient or someone who was just copied on an email to someone else.
5. Turn Ask Before Deleting on to require a confirmation when you tap the Trash Can button in Mail.
6. Turn Load Remote Images off so that images referenced in an mail but stored on a remote server are not shown in the message body.
7. Turn Always Bcc Myself on if you want to get a copy of every email you send so that later you can move your copies of emails to your Sent folder on your computer.
8. Tap Default Account to determine which account is used to send email by default if you have more than one account set up on your iPad.
9. In most apps from which you send emails, you can type a message and also change the account you use to send the email.