Receivables are claims that are expected to be collected in cash. Three major types of receivables are usually recognized; they are accounts, notes, and other receivables. Receivables can be (a) held until they are collected, (b) sold before they are collected, or (c) held and never collected. Many businesses grant credit to customers; hence, they have accounts receivable. They know that, when making sales “on account,” a risk exists because some accounts will never be collected. However, the cost of these bad debts is more than offset by the profit from the extra sales made because of the attraction of granting credit. The collections department may make many attempts to collect an account before “writing-off” a bad debtor. Frequently an account is deemed to be uncollectible a year or more after the date of the credit sale. In this chapter, we will discuss the allowance method of accounting for bad debts. The allowance method permits the accountant to estimate the amount of bad debts expense that should be matched with revenues rather than waiting to book expense at the time of an actual write-off.
TIP: | Trade accounts receivable result from the sale of products or services to customers. Nontrade accounts receivable (amounts that are due from nontrade customers who do not buy goods or services in the normal course of the company's main business activity) should be listed separately on the balance sheet from the trade accounts receivable balance. |
TIP: | Notice how the subjects of this chapter affect the balance sheet and the income statement. The balance of the Accounts Receivable account and its contra account—Allowance for Doubtful Accounts—are reported in the current asset section of the balance sheet. The balance of Notes Receivable (assuming the notes are due within one year of the balance sheet date) is also classified in the current asset section of the balance sheet. The balance of Bad Debt Expense is usually reported in the operating expense section of the multiple-step income statement. |
TIP: | Assets such as current receivables and inventories should never be reported at more than their net (cash) realizable value. Thus, if some uncollectible accounts are expected, receivables are reduced by these uncollectible amounts when presented on the balance sheet. |
TIP: | The carrying value (or book value or carrying amount) of accounts receivable is equal to the balance of the Accounts Receivable account less the balance of the related valuation account (Allowance for Doubtful Accounts). |
TIP: | In the event that a customer's account has a credit balance on the balance sheet date, it should be classified as a current liability and not be offset against other accounts receivable with debit balances. |
TIP: | Even though special journals were discussed in a prior chapter, simplicity requires that the general journal be used to illustrate all journal entries in the remainder of the book. |
ILLUSTRATION 9-1
ENTRIES FOR THE ALLOWANCE METHOD (L.O.3)
Purpose: (L.O. 3) This exercise will identify the two approaches of applying the allowance method of accounting for uncollectible accounts receivable.
Howell's Department Store offers a store credit card for the convenience of its customers. Even though the store follows up on delinquent accounts, past experience indicates that a predictable amount of credit sales will ultimately result in uncollectible accounts. Howell uses the allowance method of accounting for uncollectible accounts. Bad debts are a material amount.
Instructions
(a) Describe the two methods available for determining the amount of the adjusting entry to record bad debt expense and to adjust the allowance account. Also discuss the emphasis of each method.
(b) Explain why the direct write-off method is not a generally accepted accounting method for Howell's Department Store.
(a) When using the allowance method of accounting for bad debts, there are two methods available for determining the amount of the adjusting entry to record bad debts expense and to adjust the allowance account. They are:
(1) The percentage-of-sales basis: This method focuses on estimating bad debts expense. The average percentage relationship between actual bad debt losses and net credit sales (or total credit sales) of the period is used to determine the amount of expense for the period. This method focuses on the matching of current bad debts expense with revenues of the current period and thus emphasizes the income statement. The amount of bad debts expense is simply calculated and recorded; a by-product of this approach is the increase in the allowance account.
(2) The percentage-of-receivables basis: This method focuses on estimating the cash (net) realizable value of the current receivables and thus emphasizes the balance sheet. It only incidentally measures bad debts expense; the expense reported may not be the best figure to match with the amount of credit sales of the current period. If this method is to be used, the aging technique is preferable to the use of a simple percentage times total accounts receivable. An aging analysis takes into consideration the age of a receivable. The older the age, the lower the probability of collection.
(b) Under the direct write-off method, bad debt losses are not estimated and no allowance account is used. No entry regarding bad debts is made until a specific account has definitely been established as uncollectible. Then the loss is recorded by a debit to Bad Debt Expense and a credit to Accounts Receivable.
When the direct write-off method is used, Accounts Receivable will be reported at its gross amount and bad debt expense is often recorded in a period different from the period in which the revenue was recorded. Thus, no attempt is made to match bad debt expense to sales revenues in the income statement or to show the cash (net) realizable value of the accounts receivable in the balance sheet. Consequently, unless bad debt losses are insignificant, the direct write-off method is not acceptable for financial reporting purposes. Howell's bad debts are material (significant) in amount so the allowance method must be used for financial reporting purposes. The direct write-off method is, however, used for tax purposes.
Purpose: (L.O. 3) This exercise will review the two bases for determining the dollar amount of the adjusting entry to recognize bad debt expense and to adjust the Allowance for Doubtful Accounts account.
The trial balance before adjustment at December 31, 2014 for the Liz Company shows the following balances:
Instructions
Using the data above, give the journal entries to record each of the following cases (each situation is independent):
(a) The company expects bad debts to be 1 3/4% of net credit sales.
(b) Liz performs an aging analysis at December 31, 2014 which indicates an estimate of $6,000 uncollectible accounts.
Explanation
(a) The percentage-of-net-credit-sales approach to applying the allowance method of accounting for bad debts focuses on determining an appropriate expense figure. The existing balance in the allowance account is not relevant in the computation.
(b) An aging analysis provides the best estimate of the net realizable value of accounts receivable. By using the results of the aging to adjust the allowance account, the amount reported for net receivables on the balance sheet is the cash (net) realizable value of accounts receivable. It is important to notice that the balance of the allowance account before adjustment is a determinant in the adjustment required. The following T-account reflects the facts used to determine the necessary adjustment.
Purpose: (L.O. 4) This exercise will illustrate the journal entries related to credit card sales.
Bubba's Bed & Bath Shop accepts MasterCard, VISA, and its own Bubba's Bed & Bath Shop (BB&BS) credit cards. MasterCard and VISA sales slips are deposited in the bank daily; the bank charges a 3% fee. The following transactions occurred on May 3, 2014.
Instructions
(a) Prepare the journal entries to record the transactions above for Bubba's Bed and Bath Shop.
(b) Prepare the journal entry to record collections of $120, $40, and $100 from Nadine Adam, Connie Dawson, and Dale Bandy, respectively.
(c) Prepare the journal entry to record interest charged to customer accounts at the rate of 1.5% per month as follows: Connie Dawson, $3; Dale Bandy, $6.
Purpose: (L.O. 4) This exercise will illustrate the factoring of accounts receivable.
The Tuscawilla Tailgate Company often factors its accounts receivable. On May 1, 2014, the company factored $250,000 of customer accounts receivable to Fagan Factors, Inc. which charged a 3% service charge.
Instructions
(a) Prepare the journal entry to record the sale of the accounts receivable to the factor.
(b) Explain how the service charge will affect Tuscawilla Tailgates' financial statements.
(b) The service charge expense incurred should be reported as a selling expense (operating expense) on the income statement because the company often sells its receivables. If receivables were sold infrequently, the service charge expense may be classified in the Other Expenses and Losses section of the income statement.
Purpose: (L.O. 6) This exercise reviews the journal entries for various transactions involving notes receivable.
The following transactions occurred during 2014 and pertain to the Aaron Retail Company.
June 1 | Accepted a note from R. Greenblatt in settlement of his $2,000 account. The note is due in six months and bears interest at 12%. |
July 1 | Sold merchandise to C. Lynn for $5,000. Accepted a note due in nine months at 10%. |
Oct. 1 | Accepted a note from D. Gioia for $6,000 in settlement of his account receivable. The 10% note is due in 180 days. |
Instructions
(a) Prepare the journal entries to record the receipt of each of the three notes.
(b) Indicate the due date of each note.
(c) Assume the first note is collected on its due date. Prepare the appropriate journal entry to record its collection.
(d) Assume the accounting period ends on December 31. Prepare the appropriate adjusting entry(s) at December 31, 2014, to record accrued interest on the second and third notes.
(e) Assume the second note is honored on its maturity date. Prepare the journal entry to record this transaction.
(f) Assume the third note is dishonored on its due date. Aaron expects eventual collection. Prepare the appropriate journal entry.
TIP: | When the life of a note is expressed in terms of months, the due date is found by counting the months from the date of issue. A note drawn on the last day of a month matures on the last day of a subsequent month. When the due date is stated in terms of days, it is necessary to count the exact number of days to determine the maturity date. In counting, the day the note was issued is omitted but the due date is included. |
TIP: | The formula for computing interest on an interest-bearing note is: |
TIP: | An interest rate is always stated in terms of an annual basis, unless otherwise indicated. |
TIP: | A note is said to be honored when it is paid in full at its maturity date. |
TIP: | A dishonored note is a note that was not paid in full at its maturity date. The maker defaulted on the note. | ||||||||
TIP: | No interest revenue would be recorded at this date if collection of the note was not expected. | ||||||||
TIP: | Review the terminology related to notes receivable:
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TIP: | Interest is always a function of time, rate, and balance. Always assume a 360-day year when computing interest (unless a 365-day year is specified). This assumption makes computations easier. |
Purpose: (L.O. 9) This exercise will review the measures used to evaluate the liquidity of accounts receivable.
The management of M. F. Specie Company is analyzing the entity's recent financial statements to determine the efficiency of the company's credit policies for customers. The following information is extracted from the statements:
Sales revenue | $930,000 |
Sales returns | 30,000 |
Accounts receivable, 12/31/14 | 85,000 |
Accounts receivable, 12/31/13 | 60,000 |
Instructions
2. The average collection period of 29.41 days when compared to the typical 32 days between a sale date and the payment due date suggests that the company has adequate to strong controls surrounding its credit-granting activity.
The average number of days to collect an account receivable is computed as follows:
TIP: | A ratio is an expression of the relationship of one item (or group of items) to a second item (or group of items). It is determined by dividing the first item (amount) by the second item (amount). The relationship may be expressed either as a percentage, a rate, or a simple proportion.
For example: If A is $100,000 and B is $25,000 the ratio of A to B can be expressed in several ways, such as the following:
The way in which the ratio is expressed depends on the particular ratio. If it is the current ratio, it would likely be expressed as a proportion (4:1 or 4 to 1) or as a rate (4 times). If it is the debt to stockholders' equity ratio, it would likely be expressed as a percentage (400%). |
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TIP: | In this chapter we look at the financial ratio used to assess the liquidity of receivables--the receivables turnover ratio. In Chapter 6 we looked at the financial ratio used to assess the liquidity of inventory—the inventory turnover ratio. In the remaining chapters of this book, be alert for discussions of other financial ratios. | ||||||||
TIP: | The average collection period is not very meaningful until it is compared with the company's credit terms. | ||||||||
TIP: | The denominator of a turnover ratio (such as for receivables) always involves an average balance. That average can be determined by adding the balance at the end of the period to the balance at the beginning of the period and dividing by 2. However, if seasonal variances are significant, the annual average should be determined by adding together the balances at the end of each month and dividing by 12. |
Purpose: (L.O. 1 thru 9) This exercise will quiz you about terminology used in this chapter.
A list of accounting terms with which you should be familiar appears below.
Accounts receivable | Maker |
Accounts receivable turnover | Notes receivable |
Aging the accounts receivable | Other receivables |
Allowance method | Payee |
Average collection period | Percentage-of-receivables basis |
Bad Debts Expense | Percentage-of-sales basis |
Cash (net) realizable value | Promissory note |
Direct write-off method | Receivables |
Dishonored (defaulted) note | Trade receivables |
Factor |
Instructions
For each item below, enter in the blank the term that is described.
Approach and Explanation: Write down the journal entry to record the write-off of an individual customer's account:
Find the answer selection that describes this entry. Answer selection “d” describes the journal entry to record bad debts expense and to adjust the allowance account. (Solution = a.)
Approach and Explanation: One approach is to draw T-accounts, enter the balances before adjustment, reflect in the accounts the entry to record bad debt expense, balance the accounts, and deduct the balance of the contra account from the balance of the Accounts Receivable account to determine net accounts receivable at the balance sheet date.
$60,000 Accounts receivable − $4,300 Allowance = $55,700 Net accounts receivable. (Solution = d.)
Approach and Explanation: Before you read all of the answer choices, write down the journal entry to record bad debt expense (uncollectible accounts expense is synonymous to bad debt expense). Analyze both parts of the entry (one part at a time) to determine the impact on (1) net income and (2) current assets.
The amount used in the entry can be any assumed amount since no amount was specified. (Solution = a.)
Approach and Explanation: Write down the journal entry to write off an individual customer's account. Analyze each part of the entry to determine its impact on (1) net income and (2) current assets. Summarize the effects and locate the correct answer selection. Assume any amount you want for the entry since no amount was specified in the question.
Approach and Explanation: Think about what prompts entries to the valuation (allowance) account for accounts receivable. The allowance is increased when the provision for bad debt (expense) is recorded. The allowance is decreased when an individual account is ultimately deemed to be uncollectible. The provision is recorded because some yet unidentified portion of receivables arising from credit sales will never be collected (hence, will never be converted to cash). Selection “c” is false because cash is not involved in the entry to set up the allowance; no fund is set aside for this purpose. (Solution = d.)
Approach and Explanation: Draw a T-account for the account in question. Visualize the journal entries to write off accounts and to estimate bad debt expense. Enter the resulting postings as they would be reflected in the allowance account.
It is evident that the company is using the percentage-of-sales basis of applying the allowance method because its entry to the allowance account is based on the amount of bad debts expense rather than an appropriate ending balance for the allowance account. (Solution = d.)
Sales, cash | $200,000 |
Sales, credit | 500,000 |
Accounts Receivable, January 1 | 80,000 |
Accounts Receivable, December 31 | 72,000 |
Allowance for Doubtful Accounts, January 1 | 4,000 |
Accounts written off during 2014 | 4,600 |
The journal entry to record bad debt expense for the period and to adjust the allowance account is to be based on an estimate of 1% of credit sales. The entry to record the uncollectible accounts expense for 2014 would include a debit to the Bad Debt Expense account for:
Approach and Explanation: Think about the emphasis of the entry when the percentage-of-sales basis is used. This basis emphasizes the income statement. Therefore, 1% times credit sales equals expense. $500,000 × 1% = $5,000. The balance of the allowance account before adjustment does not affect this computation or entry. (Solution = d.)
Sales, cash | $200,000 |
Sales, credit | 500,000 |
Accounts Receivable, January 1 | 80,000 |
Accounts Receivable, December 31 | 72,000 |
Allowance for Doubtful Accounts, January 1 | 4,000 |
Accounts written off during 2014 | 4,600 |
The journal entry to record bad debt expense for the period and to adjust the allowance account is to be based on an aging analysis of accounts receivable. The aging analysis of accounts receivable at December 31, 2014, reveals that $5,200 of existing accounts receivable are estimated to be uncollectible. The entry to record the uncollectible accounts expense for 2014 will involve a debit to the Bad Debt Expense account for:
Approach and Explanation: An aging analysis is performed to determine the best figure to represent the cash (net) realizable value for accounts receivable in the balance sheet. Thus, $5,200 is the desirable balance for the allowance account at the reporting date. Determine the existing balance in the allowance account and the adjusting entry needed to arrive at the predetermined balance.
Approach and Explanation: Reconstruct both entries referred to in the question. Then analyze each debit and each credit separately as to its effect on net income.
Accounts receivable balance | $100,000 |
Allowance for doubtful accounts balance | 5,000 |
Accounts deemed uncollectible | 7,400 |
The cash (net) realizable value of the accounts receivable at December 31 is:
Approach and Explanation: Read the last sentence of the question. “The cash (net) realizable value of the accounts receivable at December 31 is.” Underline cash (net) realizable value of accounts receivable. Write down the definition of cash (net) realizable value of accounts receivable—amount of accounts receivable ultimately expected to be converted into cash. Read the details of the question. If an aging shows $7,400 of the $100,000 accounts receivable are deemed uncollectible, then the remaining $92,600 are expected to be converted into cash. (Because the balance of the allowance account does not agree with the amount of uncollectibles per the aging, the allowance for doubtful accounts balance must be the unadjusted balance or the percentage of sales method is being used to determine the amount to record as bad debts expense.) (Solution = b.)
Approach and Explanation: Think about the terminology related to a promissory note:
Face value or face amount: Denomination of note. Principal.
Maker or borrower: Entity promising to pay face amount plus interest.
Payee: Entity to receive face value plus interest.
(Solution = c.)
Approach and Explanation: Write down the formula for the computation of interest. Fill in the amounts known and solve for the unknown.
Interest would be accrued for the time between April 1, 2014 and December 31, 2014, which is nine months. (Solution = c.)
Approach and Explanation: Recall that an accrued revenue is revenue that has been earned but not received. The adjusting entry to record an accrued revenue will increase revenue (record earned revenue) and increase a receivable (record the fact that the earned revenue has not been received.) Therefore, debit a receivable account and credit a revenue account. (Solution = c.)
Explanation: A note is said to be honored when it is paid in full at the maturity date. A dishonored note is a note that is not paid in full at maturity. (Solution = c.)
Approach and Explanation: Prepare the journal entry to record the collection of the principal plus interest on October 1, 2015. That entry is as follows:
TIP: | If a reversing entry had been made on January 1, 2015, to reverse the prior period's accrual, the entry on October 1, 2015, would include a credit to Interest Revenue for $1,200 and no credit to Interest Receivable. |
Explanation: Bad debt expense and service charge expense are to be classified as selling expenses; the “selling expenses” classification is a subsclassification of operating expenses. Thus, bad debt expense and service charge expense are not included with cost of goods sold expense or with nonoperating expenses and losses. (Solution = b.)
Approach and Explanation: Write down the formula for computing the accounts receivable turnover. Enter the data given and solve for the unknown (net credit sales). Add net cash sales ($200,000) to net credit sales ($2,750,000) to obtain total net sales ($2,950,000). The formula for the accounts receivable turnover ratio is:
3.143.1.57