A
- absolute margin, 152
- accent grave, 266
- adding
- automatic page numbering, 155–156
- buttons to Quick Access toolbar, 336
- columns in tables, 229–230
- comments, 297–298
- cover pages, 168
- dates, 172, 274
- document filename field, 272
- entries to AutoCorrect feature, 75–76
- fields, 271–272, 314–315
- indexes to documents, 247–248
- lists of figures, 248
- page number field, 271
- page numbers in headers/footers, 171–172
- recipient data, 316–317
- rows in tables, 229–230
- table captions, 232
- tables to documents, 221–227
- text topics, 290
- thick lines between paragraphs, 220
- times, 172, 274
- total number of pages field, 271
- watermarks, 161–162
- word count field, 271
- address lists, printing, 327–329
- adjusting
- appearance of graphics, 260–261
- AutoCorrect settings, 76–77
- column format, 237–238
- column size in tables, 230
- document view, 14–15
- document's associated templates, 194–195
- fields, 272
- gaps between pages in Print Layout view, 28
- indents using rulers, 131–132
- Normal style, 187–188
- orientation, 150–151
- row size in tables, 230
- settings for grammar checker, 81–82
- styles, 184–185
- tables, 229–232
- templates, 196–197
- text case, 117–118
- themes, 199
- Adobe InDesign, 154
- Adobe Reader (website), 106
- Advanced Find, 51–53
- Align Left command button, 124
- Align Object button, 262
- Align Right command button, 125
- aligning
- about, 124–125
- graphics, 262
- text in cells, 228–229
- All Borders icon, 216
- All Caps text format, 113
- All Markup, 299, 304
- Alt key, 23
- Anchor icon, 258
- antonyms, 295
- apostrophe, 266
- appearance, changing for graphics, 260–261
- applying
- all caps, 113
- bold, 112
- character formatting, 112–113
- document themes, 198–199
- double-underline, 112
- italic, 112
- multiple lines, 215
- page borders, 219
- small caps, 113
- strikethrough, 112
- subscript, 113
- superscript, 113
- underline, 112
- Arrange All button, 278
- arranging
- document windows, 278, 345–346
- graphics, 261–263
- assigning shortcut keys to styles, 185–186
- AutoCorrect dialog box, 204, 365
- AutoCorrect feature
- about, 74, 266
- adding new entries, 75–76
- adjusting settings, 76–77
- undoing corrections, 75
- AutoCorrect icon, 129
- AutoCorrect Lightning Bolt icon, 207
- AutoFormat features, 208, 365
- Auto-Hide Ribbon, 13
- automatic bulleted lists, 365
- automatic features, 361–365
- automatic formatting, 204–208
- automatic numbered lists, 365
- automatic page numbering, adding, 155–156
- automatic proofing, disabling, 81
- AutoRecover feature, 346
- AutoSave feature, 90
B
- back tick, 266
- backgrounds, 116–117, 160–162
- backing up, 26
- Backspace key, 22, 26, 42
- Backstage, 87, 362
- bar tab, 146
- Bar Tab Stop icon, 146
- behind text images, 257
- Blank Document template, 10
- blank pages, 98, 159
- blocks, 59
- blue underlines, 29, 30
- boilerplating, 93
- bold, applying, 112
- Bold command button, 112
- bookmarks, electronic, 349–350
- border lines, 365
- borders
- about, 207–208, 213
- basics of, 214–216
- Borders and Shading dialog box, 216–219
- controlling format of, 214
- putting around paragraphs, 215
- removing, 216
- Borders and Shading dialog box, 216–219
- Borders button, 214, 216
- Both control, 131
- boxing text, 218
- Breaks button, 165
- Browse Next command, 38
- Browser Previous command, 38
- bullet, 242
- bulleted lists, 242, 365
- Bullets button, 242
- buttons, 336. See also specific buttons
C
- canceling print jobs, 103–104
- capitalization, 74
- Caps Lock key, 74
- Caption styles, 178
- captions, table, 232
- case-sensitive text, finding, 52
- cells
- aligning text in, 228–229
- merging in tables, 230–231
- splitting in tables, 231
- center alignment, 124–125, 132
- Center command button, 125
- center tab stop, 141–142
- Center Tab Stop icon, 141
- centering pages, 208–210
- Change Case command button, 117–118
- changes, tracking, 303–305
- character formatting
- about, 109
- applying, 112–113
- basic text formats, 110–113
- changing text case, 117–118
- clearing, 118
- coloring text, 115–117
- copying and pasting, 203
- Font dialog box, 118–120
- resizing text, 114–115
- selecting fonts, 110–112
- text-formatting techniques, 109–110
- character style, 178
- characters
- about, 265–268
- date, 274
- deleting single, 42
- diacritics, 266–267
- fields, 269–273
- foreign language, 267
- PrintDate field, 274
- special, 267–268
- symbols, 267–268
- text boxes, 268–269
- time, 274
- typing, 266–267
- Cheat Sheet (website), 4
- Check for Issues tool, 104–105
- checking updates, 306
- Clear Formatting command button, 118
- clearing
- character formatting, 118
- tab stops, 148
- click-and-type feature, 24, 359, 364
- Clipboard, viewing, 69–70
- Clipboard task pane, 69–70
- Close command, 19
- Close Header and Footer button, 170
- closing
- Outline view, 287
- Word, 17
- closing documents, 17–19
- cloud storage, 84, 305
- collaboration tools
- comments, 297–301
- comparing documents, 302–303
- highlighting, 301–302
- on Internet, 305–306
- tracking changes, 303–305
- Collapse button, 289
- Collapse the Ribbon button, 13
- collapsible headers, 28, 290
- collapsing topics, 289–290
- collating, 102
- collect-and-paste, 358–359
- color theme, 199
- colored pages, printing, 161
- coloring
- pages, 160
- text, 115–117
- column breaks, setting, 238–240
- columns
- about, 233–237
- adding in tables, 229–230
- changing format of, 237–238
- creating 2-column text, 235
- creating trifold brochures, 236–237
- removing from tables, 229–230
- resizing in tables, 230
- setting column breaks, 238–240
- single, 237
- using multiple, 234
- Columns dialog box, 234
- Columns menu, 234
- commands
- Browse Next, 38
- Browser Previous, 38
- Close, 19
- Cover Page, 168
- Create a Style, 182
- Find, 50–51, 53
- Go To, 39
- Horizontal Line, 220
- Open, 91–93
- for paragraph formatting, 123–124
- Paste Special, 364
- Print, 98, 344
- Redo, 48
- Repeat, 48
- Replace, 57
- Reveal Codes, 29
- Show/Hide, 29, 46–47, 159, 247
- Undo, 47–48, 67, 259, 343
- comments
- adding, 297–298
- deleting, 300–301
- hiding, 299
- printing, 300
- reading, 299–300
- replying to, 298
- showing, 299
- comparing documents, 279, 302–303
- Compatibility Mode, 284
- configuring printers, 96
- content controls, 273
- content lists, 245–248
- Continuous section break, 165
- Convert button, 284
- converting
- tab-formatted text into tables, 225
- tables, 226
- copy and paste, 66
- Copy command button, 66
- copying and pasting
- character formatting, 203
- graphics, 253
- copying text blocks, 66, 68, 69
- counting words, 295–296
- Cover Page command, 168
- cover pages, 168–169
- Create a Style command, 182
- Create New Style from Formatting dialog box, 182–184
- creating
- bulleted lists, 242
- custom headers/footers, 170–172
- envelopes, 329–331
- fractions, 348–349
- heading styles, 188
- indexes, 246–248
- mail merge email messages, 311–312
- mail merge envelopes, 312–313
- mail merge form letters, 311
- master documents, 292–294
- multilevel numbered lists, 243–244
- PDFs, 105–106
- recipient lists, 313–317
- right-stop, left-stop lists, 142–143
- sections, 165–166
- styles, 182
- tabbed lists, 138–139
- table of contents (TOC), 245–246
- tables, 222–226
- templates, 195–196
- themes, 199
- titles, 217–218
- trifrold brochures, 236–237
- 2-column right-stop lists, 144
- 2-column text, 235
- 2-tab paragraphs, 140–141
- Crop button, 259
- cropping graphics, 259–260
- Ctrl +0, 127
- Ctrl key, 23
- Ctrl+5, 127
- Ctrl+Alt+PgDn, 37
- Ctrl+Alt+PgUp, 37
- Ctrl+Backspace, 42
- Ctrl+C, 66
- Ctrl+Delete, 42
- Ctrl+End keys, 37, 125
- Ctrl+F, 50–51
- Ctrl+Home keys, 37
- Ctrl+I, 110, 125
- Ctrl+L, 124
- Ctrl+N, 84
- Ctrl+P, 98
- Ctrl+PgDn, 53
- Ctrl+PgUp, 53
- Ctrl+R, 125
- Ctrl+T, 130
- Ctrl+V, 66
- Ctrl+X, 66
- Ctrl+Y, 48
- Ctrl+Z, 47, 67
- cursor keys, 23
- custom dictionary, 80–81
- Custom Margins, 152
- customizing
- about, 333
- custom dictionary, 80–81
- Quick Access toolbar, 335–338
- Ribbon, 338
- status bar, 333–334
- Style Gallery, 189
- watermarks, 162
- Cut command button, 66
D
- date
- adding current, 274
- adding in headers/footers, 172
- decimal tab, 145–146
- Decimal Tab Stop icon, 145
- Decrease Font Size command button, 115
- Decrease Indent command button, 130
- decreasing font size, 115
- Delete button, 301
- Delete key, 22, 23, 26, 42
- deleting. See also removing
- chunks of text, 43–45
- comments, 300–301
- fields, 273
- lines of text, 43
- pages, 44–45
- paragraphs, 44
- sentences, 43
- single characters, 42
- styles, 186–187
- tab characters, 148
- tables, 226–227
- words, 42–43
- Demote button, 288
- Demote to Body Text button, 290
- demoting topics, 288–289
- deselecting text blocks, 65
- desktop keyboard, 22
- Developer tab, 357
- diacritics, 266–267
- Dialog Box Launcher icon, 13
- Dictate button, 29
- dictation, 29
- dictionary, customizing, 80–81
- disabling
- AutoFormat features, 365
- automatic proofing, 81
- click-and-type, 364
- mini toolbar, 363
- dismissing Backstage, 362
- Display for Review button, 299
- displaying
- comments, 299
- Paragraph symbol, 122
- Ribbon, 13–14
- tab characters, 134–135
- tab stops, 135
- tabs, 13
- document filename field, 272
- Document Map feature, 351
- Document Properties sheet, 101
- document publishing, 154
- document windows
- arranging, 278, 345–346
- multiple, 344
- viewing documents in multiple, 279–280
- documents
- adding indexes to, 247–248
- adding tables to, 221–227
- applying themes, 198–199
- arranging windows, 278
- changing associated templates, 194–195
- changing views of, 14–15
- closing, 17–19
- comparing, 279, 302–303
- content lists, 245–248
- defined, 83
- exporting, 106
- filenames, 89
- forgetting to save, 90
- formats for, 281–282
- hiding proofing errors in, 82
- large, 291–294
- locking, 350
- marking entire, 64
- merging, 321–322
- navigating, 33–39
- opening, 9, 84–85, 90–94, 277–278, 282–283
- preparing for publishing, 104–105
- printing, 97–98, 104–106
- proofing, 78–80
- properties of, 358
- publishing, 95–106
- rechecking, 79–80
- recipient list, 317
- recovering drafts, 94
- removing from Recents list, 91
- save-errors for, 88–89
- saving, 85–90, 193
- scrolling, 33–35
- sharing, 305–306
- slicing into sections, 163–167
- split-screen, 280–281
- splitting, 294
- terminology for, 83–84
- updating, 89, 284
- version history of, 358
- video in, 356
- viewing in multiple windows, 279–280
- Don't Save button, 17
- double-spacing, 26, 126, 132
- double-underline, applying, 112
- downward-pointing triangle, 13
- Draft view, 15, 27
- drafts, recovering, 94
- Draw Table button, 224, 231
- drawing tables, 224–225
- drop cap, 350–351
- Dropbox, 84
E
- editing
- graphics, 258–261
- PDF files, 106
- Quick Access toolbar, 336–337
- recipient lists, 319
- text, 41–48
- electronic bookmarks, 349–350
- electronic publishing, 104–106
- Elevator button, 34–35
- ellipsis character (…), 296
- em dashes, 206
- email messages
- creating for mail merge, 311–312
- merging to, 322–323
- en dash, 206
- End key, 37
- endnotes, 248–250
- Enter key, 22, 26, 342
- entering Outline view, 286–287
- envelopes, creating, 312–313, 329–331
- Envelopes and Labels dialog box, 330
- equations, 355–356
- Eraser tool, 231
- erasing text, 26
- even headers/footers, 173
- Even Page section break, 166
- Expand button, 289
- expanding topics, 289–290
- exporting documents, 106
- Extend Selection mode, 64
F
- F1 key, 16
- F4 key, 348
- F8 key, 64
- Field dialog box, 269–270
- fields
- about, 269–270
- adding, 271–272, 314–315
- changing, 272
- defined, 308
- deleting, 273
- inserting in mail merge, 320
- removing, 315–316
- restoring, 272
- updating, 272
- viewing raw data from, 272
- file format, 281–282
- File screen, accessing, 2
- File tab, 13
- filenames, 89
- files, 84
- Find and Replace dialog box, 51–52, 56–57
- Find command, 50–51, 53
- finding
- case-sensitive text, 52
- formatting, 54–55
- special characters, 53–54
- styles, 178–179
- text, 50–51
- word variations, 53
- words, 52
- Finish & Merge command button, 321, 329
- First Line Indent control, 131
- first-page options, headers/footers on, 174
- fixing misspelled words, 72–73
- floating images, 256, 258
- folders, 84
- follow-me style, 184
- Font Color command button, 116
- Font dialog box, 118–120
- font theme, 199
- fonts
- resizing, 115
- selecting, 110–112
- footers
- creating custom, 170–172
- defined, 169
- even, 173
- on first page, 174
- multiple, 173–175
- odd, 173
- removing, 175
- sections and, 174–175
- using preset, 170
- footnotes, 169, 248–250
- foreign language characters, 267
- forgetting to save, 90
- form letters, creating for mail merge, 311
- Format Painter, 203–204
- Format Painter command button, 203
- formats, for documents, 281–282
- formatting
- automatic, 204–208
- finding, 54–55
- pages, 149–162
- paragraphs, 121–132, 207–208
- style, 177–189
- tables, 231–232
- tabs, 133–148
- templates, 191–199
- themes, 191–199
- 4-way arrow, 261
- fractions
- building, 348–349
- formatting, 205
- full justification, 125, 132, 235
G
- Galleries, 13
- Go To command, 39
- Google Drive, 84
- Gookin, Dan (author)
- PCs For Dummies, 14th Edition, 3
- Word 2016 For Professionals For Dummies, 3, 55, 57, 85, 109, 121, 210, 227, 243, 248, 254, 273, 338, 357
- gradients, 160
- grammar checker, 77–78, 81–82
- graphics
- aligning, 262
- arranging, 261–263
- changing appearance of, 260–261
- copying and pasting, 253
- cropping, 259–260
- editing, 258–261
- floating, 258
- grouping, 263
- inserting, 253–254
- inserting into shapes, 255
- inserting items into shapes, 255
- inserting shapes, 254–255
- keeping with text, 258
- layout, 256–258
- layout options, 257
- moving, 261
- resizing, 259
- rotating, 260
- shuffling, 262–263
- in text, 251–256
- WordArt, 255–256
- wrapping text around, 257–258
- Group button, 263
- grouping graphics, 263
- gutter, 235
- Gutter settings, 154
H
- hanging indents, 129–130, 132
- hard copy, 95
- hard page break, 159
- hard returns, 46–47
- headers
- collapsible, 28
- creating custom, 170–172
- defined, 169
- even, 173
- on first page, 174
- multiple, 173–175
- odd, 173
- removing, 175
- sections and, 174–175
- using preset, 170
- headings, 169, 178, 188
- Help system, 16
- hidden text, 356–357
- Hide the Ribbon button, 13
- hiding
- comments, 299
- proofing errors, 82
- Ribbon, 13–14
- highlighter, 301–302
- Home key, 37
- Horizontal Line command, 220
- horizontal scroll bar, 35
- hyperlinks, 206
- hyphenation, 357
I
- I-beam, 24
- icons
- All Borders, 216
- Anchor, 258
- AutoCorrect, 129
- AutoCorrect Lightning Bolt, 207
- Bar Tab Stop, 146
- Center Tab Stop, 141
- Decimal Tab Stop, 145
- explained, 4
- Left Tab Stop, 139
- Printer, 103
- Pushpin, 87, 91
- Increase Font Size command button, 115
- increasing font size, 115
- Indent command button, 130
- indents
- adjusting using rulers, 131–132
- first lines of paragraphs, 128–129
- keyboard shortcuts for, 132
- paragraphs, 26, 130
- indexes, building, 246–248
- inline images, 256, 257
- input devices
- about, 21
- mouse pointer, 24
- onscreen keyboard, 23
- PC keyboard, 21–23
- Insert Endnote command button, 249
- Insert Footnote command button, 249
- Insert Index button, 247
- inserting
- blank pages, 159
- cover pages manually, 168–169
- fields in mail merge, 320
- graphics, 253–254
- items into shapes, 255
- shapes, 254–255
- special characters, 267–268
- symbols, 267–268
- insertion pointer, 24–25, 36–38
- instant documents, with templates, 191–195
- Internet, collaboration tools on, 305–306
- Italic command button, 112
- italic format, 110, 112
J
- joining paragraphs, 45–46
- jump list, 91
- justification, 124–125
- Justify command button, 125
K
- keyboard shortcuts
- 1.5 space lines, 132
- 1.15 line spacing, 132
- accessing Font dialog box, 119
- accessing new documents, 84
- accessing Open dialog box, 91
- accessing Open screen, 91
- accessing Page Setup dialog box, 154
- accessing Paragraph dialog box, 124
- accessing Reveal Formatting pane, 180
- adding text topics, 290
- applying all caps, 113
- applying bold, 112
- applying italics, 110, 112
- applying small caps, 113
- applying subscript, 113
- applying superscript, 113
- assigning to styles, 185–186
- centering text, 132
- Change Case command, 117
- Clear Formatting command, 118
- Close command, 19
- copy and paste, 66
- copying character format, 203
- decreasing font size, 115
- deleting words, 42
- double-space lines, 132
- double-underlining text, 112
- em dash, 206
- en dash, 206
- finding text, 50–51
- full justification, 132, 235
- hanging indents, 130, 132
- increasing font size, 115
- indenting paragraphs, 130, 132
- inserting current date, 274
- inserting current time, 274
- inserting endnotes, 249
- inserting footnotes, 249
- inserting symbols, 268
- for insertion pointer, 36–38
- left alignment, 132
- line-spacing, 126, 127, 132
- nonbreaking hyphen character, 266
- nonbreaking space, 266
- Normal style, 290
- outlines, 291
- pasting, 66, 67, 203
- Redo command, 48
- Replace command, 57
- restoring fields, 272
- returning to previous edit, 38
- right alignment, 132
- searching, 53
- selecting text, 62
- Show/Hide command, 29
- single-space lines, 132
- splitting pages, 159
- starting blank documents, 19
- strikethrough, 112
- styles, 179
- symbols, 267
- tips for, 348
- underlining text, 112
- Undo command, 47–48, 67, 259
- unhanging indents, 132
- un-indenting paragraphs, 130, 132
- usefulness of, 342–343
- word-underlining, 112
- keyboards
- laptop compared with desktop, 22
- onscreen, 23
- PC, 21–23
- selecting text with, 61–62
- tips for using, 24–26
L
- label printer, 325
- labels
- about, 325
- printing address lists, 327–329
- printing sheets of identical, 326–327
- Labels button, 326
- landscape orientation, 150–151
- laptop keyboard, 22
- layout, graphics, 256–258
- Layout Options button, 256, 258
- leader tab, 147–148
- left alignment, 124, 132
- Left Indent control, 131
- left tab stop
- about, 138
- creating 2-tab paragraphs, 140–141
- creating tabbed list, 138–139
- Left Tab Stop icon, 139, 141
- line art, 254
- line spacing
- keyboard shortcuts for, 132
- options for, 127
- setting, 126–127
- Line Spacing command button, 126
- lines
- about, 207–208
- adding between paragraphs, 220
- defined, 213
- numbering on pages, 244
- linked copy, 68
- linked style, 178
- list style, 178
- lists
- creating bulleted, 242
- numbered, 207
- numbering, 242–243
- local storage, 84
- locking documents, 350
- lowercase, 118
M
- mail merge
- about, 307–308
- creating envelopes, 312–313
- document types for, 309
- Mail Merge Wizard, 310
- main document, 310–313
- merging documents, 321–322
- merging to email, 322–323
- merging to printer, 322
- previewing merged documents, 320–321
- process of, 309–310
- recipient list, 313–319
- terminology for, 308
- Mail Merge Wizard, 310
- main document
- about, 308, 310
- creating mail merge email messages, 311–312
- creating mail merge form letters, 311
- main screen, 11
- manipulating text blocks, 65–70
- manual line break, 46–47
- manual page break command, 343
- mapping documents, 351
- margins, printing, 152
- Margins button, 152
- Mark Entry button, 246
- marking
- entire documents, 64
- text blocks with F8 key, 64
- markup area, 298
- Master Document feature, 85, 157
- master documents, 292–294
- math, in tables, 227
-
Mavis Beacon Teaches Typing program, 25
- Merge Cells button, 231
- merge fields, 308
- merging
- cells in tables, 230–231
- documents, 321–322
- to email, 322–323
- to printer, 322
- Microsoft OneDrive, 84, 88, 90, 305
- Microsoft Publisher, 154
- mini toolbar, 60–61, 363
- Minimize button, 19
- misspelled words, 72–73
- modifier keys, 23
- mouse
- copying text blocks with, 68
- marking text blocks with, 62–63
- moving text blocks with, 68
- Mouse mode, 14
- mouse pointer, 24
- mouse wheel, scrolling with, 35
- Move Down button, 288
- Move Up button, 288
- moving
- graphics, 261
- insertion pointer, 36–38
- text blocks, 66–68
- Multilevel List button, 243–244
- multilevel numbered lists, creating, 243–244
- multiple lines, applying, 215
- multiple-page options, 154
N
- navigating documents, 33–39
- Navigation pane, 50, 351
- New Address List dialog box, 314–315
- New Comment button, 298
- New Style button, 183
- New Window button, 279
- Next button, 173, 174
- Next Comment button, 299
- Next Footnotes button, 249
- Next Page section break, 165
- No Markup, 299, 304
- nonbreaking hyphens, 266
- nonbreaking spaces, 266
- nonprinting characters, 28–29
- non-Word documents, opening, 282–283
- Normal style, changing, 187–188
- nudging text size, 115
- numbered lists
- about, 207
- automatic, 365
- multilevel, 243–244
- numbering
- lines on pages, 244
- lists, 242–243
- pages manually, 343
- Numbering command button, 242–243
- numeric keypad, 23
O
- Object button, 93
- odd headers/footers, 173
- Odd Page section break, 166
- Online Pictures button, 253
- online version, of Ribbon, 14
- onscreen keyboard, 23
- Open command, 91–93
- Open dialog box, 91, 362
- Open screen, 91
- opening
- documents, 84–85, 90–94, 277–278
- Navigation pane, 351
- non-Word documents, 282–283
- PDF files, 106
- Reveal Formatting pane, 180
- Word documents, 9
- ordinals, 206
- orientation, changing, 150–151
- Orientation button, 151
- Original, 299
- orphans, 28
- outdents, 129–130
- Outline button, 286
- Outline view
- about, 15
- entering, 286–287
- exiting, 287
- outlines
- printing, 290–291
- typing topics in, 287–288
- Outlook, 308, 318–319
P
- page borders, applying, 219
- Page Break command button, 159
- page breaks, 27–28, 343
- Page Color button, 160
- page formatting
- about, 149
- adding automatic page numbers, 155–156
- adding cover pages, 168
- adding watermarks, 161–162
- backgrounds, 160–162
- changing orientation, 150–151
- coloring pages, 160
- creating custom headers/footers, 170–172
- creating sections, 165–166
- first-page, 167–169
- footers, 169–175
- headers, 169–175
- inserting blank pages, 159
- inserting cover pages manually, 168–169
- multiple-page options, 154
- numbering pages, 155–158
- numbering with Roman numerals, 157
- Page Setup dialog box, 152–154
- printing colored pages, 161
- removing page numbers, 158
- removing section breaks, 167
- setting page margins, 151–152
- setting page size, 149–150
- slicing documents into sections, 163–167
- starting text on new pages, 158–159
- starting with different page numbers, 156–157
- using preset headers/footers, 170
- page margins, setting, 151–152
- page number field, adding, 271
- page numbering
- about, 155
- adding automatic, 155–156
- adding in headers/footers, 171–172
- removing, 158
- with Roman numerals, 157
- starting with different, 156–157
- Page Setup dialog box, 152–154, 166–167
- page size, setting, 149–150
- pages
- centering, 208–210
- coloring, 160
- deleting, 44–45
- numbering lines on, 244
- printing odd and even, 101
- printing on both sides of, 100–101
- printing ranges of, 100
- printing specific, 98–100
- splitting, 159
- paper documents, 95–104
- Paragraph dialog box, 123–124, 188
- paragraph formatting
- about, 121
- alignment, 124–125
- commands for, 123–124
- hanging indents, 129–130
- indentation, 128–132
- indenting first lines, 128–129
- indenting paragraphs, 130
- justification, 124–125
- line-spacing, 127
- making space between paragraphs, 127–128
- rules for, 121–124
- spacing in and around paragraphs, 126–128
- tips for, 132
- paragraph style, 178
- Paragraph symbol (¶), 122
- paragraphs
- adding thick line between, 220
- boxing multiple, 216
- defined, 45, 122
- deleting, 44
- formatting, 207–208
- indenting, 26
- joining, 45–46
- putting borders around, 215
- splitting, 45–46
- Paste button, 294
- Paste command button, 66
- Paste Options icon, 67
- Paste Special command, 364
- pasting plain text, 364
- PC keyboard, 21–23
-
PCs For Dummies, 14th Edition (Gookin), 3
- PDF files
- creating, 105–106
- editing, 106
- opening, 106
- PgDn key, 37
- PgUp key, 37
- Pictures button, 253
- pilcrow, 29, 122
- pinning templates, 193
- plain text, pasting, 364
- Plus (+) button, 230
- points, 114
- pop-up information bubble, 24
- portrait orientation, 150–151
- Preview Results command button, 321
- previewing
- merged documents, 320–321
- before printing, 96–97
- Previous button, 173, 174
- Previous Comment button, 300
- Print command, 98, 344
- print jobs, canceling, 103–104
- Print Layout view, 14, 27
- print preview, 96–97
- Print screen, 96
- PrintDate field, 274
- Printer icon, 103
- printers
- choosing, 102–103
- configuring, 96
- merging to, 322
- printing
- about, 344
- address lists, 327–329
- colored pages, 161
- comments, 300
- documents, 97–98
- margins, 152
- multiple copies, 102
- outlines, 290–291
- sheets of identical labels, 326–327
- text blocks, 102
- printout, 95
- program window
- main screen, 11
- Ribbon, 11–13
- Start screen, 10–11
- Promote button, 288
- Promote to Heading 1 button, 288
- promoting topics, 288–289
- proofing documents, 78–80
- proofing errors, hiding, 82
- properties, of documents, 358
- publishing
- documents, 95–106
- documents electronically, 104–106
- documents on paper, 95–104
- pull quote, 268
- punctuation, 74
- Pushpin icon, 87, 91
Q
- Quick Access toolbar, 335–338
- Quick Parts button, 269–270
- Quick Tables, 226
R
- ranges, printing for pages, 100
- Read Mode, 15
- reading comments, 299–300
- rearranging topics, 288
- Recents list, 91
- rechecking documents, 79–80
- recipient list, 308, 313–319
- recovering drafts, 94
- red lines, 30
- red zigzag, 29
- Redo command, 48
- Remember icon, 4
- removing. See also deleting
- background color, 117
- blank pages, 98
- borders, 216
- column breaks, 240
- columns from tables, 229–230
- Document Properties sheet, 101
- documents from Recents list, 91
- drop caps, 351
- fields, 315–316
- footers, 175
- headers, 175
- items from Quick Access toolbar, 338
- page borders, 219
- page numbers, 158
- rows from tables, 229–230
- sections breaks, 167
- style formatting, 181
- text, 41–45
- text wrapping, 258
- Repeat command, 48
- Replace command, 57
- replacing text, 56–57
- Reply button, 298
- replying to comments, 298
- resizing
- graphics, 259
- program window, 11
- text, 15–16, 114–115
- Resolve button, 298
- restoring
- Open dialog box, 362
- Save dialog box, 362
- returning to previous edit, 38
- returns, 46–47, 127, 296
- Reveal Codes command, 29
- Reveal Formatting pane, 180
- reviewing
- changes, 304–305
- document proofing errors, 78–79
- revision marks, 304
- Ribbon
- about, 11–13
- customizing, 338
- hiding, 13–14
- showing, 13–14
- tips for, 347–348
- right alignment, 125, 132
- Right Indent control, 131
- right tab stop
- about, 142
- creating 2-column right-stop lists, 144
- creating right-stop, left-stop lists, 142–143
- right-stop, left-stop lists, 142–143
- Roman numerals, page numbering with, 157
- Rotate command button, 260
- rotating graphics, 260
- rows
- adding in tables, 229–230
- removing from tables, 229–230
- resizing in tables, 230
- rule, 207, 213
- rulers
- about, 227
- adjusting indents with, 131–132
- tab stops and, 135–136
- unhiding, 131
S
- Save As screen, 87
- Save button, 17, 89
- Save dialog box, 362
- save-errors, for documents, 88–89
- saving
- automatically on OneDrive, 90
- AutoRecover feature, 346
- documents, 85–90, 193
- documents for the first time, 86–88
- forgetting, 90
- importance of, 342
- scroll bar
- horizontal, 35
- vertical, 33–35
- scrolling documents, 33–35
- search and replace
- about, 49
- Advanced Find, 51–53
- finding text, 50–51
- replacing text, 56–57
- section breaks, 165–166, 167, 238
- sections
- about, 164–165
- creating, 165–166
- headers/footers and, 174–175
- slicing documents into, 163–167
- using, 166–167
- selecting
- bullet styles, 242
- fonts, 110–112
- index entries, 246–247
- printers, 102–103
- tables, 228
- text, 61–62
- text by letter, 363
- sentences, deleting, 43
- setting(s)
- adjusting for grammar checker, 81–82
- AutoCorrect, 76–77
- column breaks, 238–240
- format of pasted text, 67–68
- line spacing, 126–127
- page margins, 151–152
- page size, 149–150
- paragraph outline level, 188
- tabs with Tabs dialog box, 136–137
- text size, 114
- shading backgrounds, 116–117
- Shading command button, 116–117
- Shape Styles group, 254–255
- shapes, 254–255
- Shapes button, 254
- Share button, 305
- sharing documents, 305–306
- Shift +F5, 348
- Shift key, 23, 62
- Shift+F4, 348
- Shift+F5, 38
- Shift+F8, 348
- Show Gallery button, 13
- Show Notes button, 249
- Show/Hide command, 28–29, 46–47, 159, 247
- shuffling graphics, 262–263
- Side-by-Side view, 345–346
- Simple Markup, 299, 304
- single-spacing, 126, 132
- Size button, 150
- slicing documents into sections, 163–167
- small caps, applying, 113
- smart quotes, 205
- soft returns, 46–47, 127, 296
- sorting text, 352–353
- spacebar
- about, 22
- making between paragraphs, 127–128
- using, 25
- spaces, 342
- spam, 323
- special characters, 53–54, 266, 267–268
- spell check feature
- about, 71–72
- AutoCorrect feature, 74–77
- common misspelled words, 74
- fixing misspelled words, 72–73
- incorrectly flagged words, 73
- Spelling and Grammar Check button, 79
- Split Window button, 280
- split-screen, 280–281
- splitting
- cells in tables, 231
- documents, 294
- pages, 159
- paragraphs, 45–46
- square images, 257
- Start screen, 10–11, 362
- starting
- blank documents, 19
- File screen, 2
- new documents with templates, 192–193
- text on new pages, 158–159
- Word, 7–9
- status bar
- customizing, 333–334
- using, 26–27
- storage, 84
- strikethrough, applying, 112
- Strikethrough command button, 112
- style formatting
- about, 177–178
- assigning shortcut keys to styles, 185–186
- changing Normal style, 187–188
- Create New Style from Formatting dialog box, 182–184
- creating heading styles, 188
- creating styles, 182
- customizing Style Gallery, 189
- deleting styles, 186–187
- determining current style, 180–181
- finding styles, 178–179
- follow-me style, 184
- modifying styles, 184–185
- removing, 181
- tips and tricks, 187–189
- using styles, 179–180
- Style Gallery, customizing, 189
- Style Inspector, 180–181
- Style Inspector button, 180
- styles
- assigning keyboard shortcuts to, 185–186
- creating, 182
- defined, 177
- deleting, 186–187
- discovering current, 180–181
- finding, 178–179
- modifying, 184–185
- removing formatting from, 181
- updating, 194
- using, 179–180
- Styles Pane Options dialog box, 179
- subdocuments, 292
- subscript, applying, 113
- Subscript command button, 113
- subtopics, 287
- superscript, applying, 113
- Superscript command button, 113
- support, for this book (website), 4
- Switch Windows button, 278
- Symbol dialog box, 268
- symbols, inserting, 267–268
- synonyms, 295
T
- tab characters
- deleting, 148
- displaying, 134–135
- tab formatting
- about, 133–134
- bar tab, 146
- center tab stop, 141–142
- clearing tab stops, 148
- decimal tab, 145–146
- leader tabs, 147–148
- left tab stop, 138–141
- resetting tab stops, 138
- right tab stop, 142–144
- ruler, 136
- tab characters, 134–135
- tab stops, 135–136, 138
- Tabs dialog box, 136–137
- Tab key, 22, 26
- tab stops
- center, 141–142
- clearing, 148
- default, 138
- displaying, 135
- left, 138–141
- resetting, 138
- right, 142–144
- tabbed lists, creating, 138–139
- Table menu, 222
- table of contents (TOC), creating, 245–246
- Table of Contents button, 245
- table style, 178
- tables
- adding captions, 232
- adding columns/rows, 229–230
- adding to documents, 221–227
- adjusting column size, 230
- adjusting row size, 230
- converting, 226
- converting tab-formatted text into, 225
- creating, 222–226
- deleting, 226–227
- drawing, 224–225
- formatting, 231–232
- math in, 227
- merging cells in, 230–231
- modifying, 229–232
- removing columns, 229–230
- removing rows, 229–230
- selecting, 228
- splitting cells, 231
- text in, 227–229
- typing text in, 227–228
- working with in Word, 222
- tablets, Word on, 14
- tabs
- on Ribbon, 11–12
- showing, 13
- using, 25
- Tabs dialog box, 136–137
- task pane, copying text chunks to documents from, 69
- Technical Stuff icon, 4
- Tell Me What You Want to Do help box, 16
- templates
- changing associated, 194–195
- creating, 195–196
- defined, 11
- instant documents with, 191–195
- modifying, 196–197
- pinning, 193
- starting new documents using, 192–193
- text
- aligning in cells, 228–229
- boxing, 218
- case-sensitive, 52
- coloring, 115–117
- comments on, 297–301
- converting into tables, 225
- deleting chunks of, 43–45
- deleting lines of, 43
- double-spacing, 26
- editing, 41–48
- erasing, 26
- finding, 50–51
- graphics in, 251–256
- hidden, 356–357
- inserting into shapes, 255
- keeping images with, 258
- removing, 41–45
- replacing, 56–57
- resizing, 15–16, 114–115
- selecting, 61–62
- selecting by letter, 363
- sorting, 352–353
- starting on new pages, 158–159
- in tables, 227–229
- typing in tables, 227–228
- typing into headers/footers, 171
- wrapping around images, 257–258
- zooming, 15–16
- text blocks
- about, 59–61
- copying, 66, 68, 69
- copying to documents from task pane, 69
- copying with mouse, 68
- deselecting, 65
- manipulating, 65–70
- marking entire documents, 64
- marking with F8 key, 64
- marking with mouse, 62–63
- moving, 66–68
- moving with mouse, 68
- printing, 102
- selecting text, 61–62
- setting formatting for, 67–68
- text boxes, 268–269
- text case, changing, 117–118
- Text Direction button, 229
- text effects, about, 201–203
- Text Effects and Typography button, 201
- Text Effects dialog box, 202
- text formats, 110–113
- Text Highlight button, 301
- text shortcuts, 74
- text topics, adding, 290
- themes
- about, 197
- applying, 198–199
- color, 199
- creating, 199
- elements of, 197
- font, 199
- modifying, 199
- Thesaurus, 295
- 3-column text, 236–237
- through images, 257
- tick marks, 205, 266
- tight images, 257
- time
- adding current, 274
- adding in headers/footers, 172
- Tip icon, 4
- titles, creating, 217–218
- toggling
- between Mouse and Touch mode, 14
- between views, 15
- top and bottom images, 257
- Top Border, 215
- topics
- collapsing, 289–290
- defined, 287
- demoting, 288–289
- expanding, 289–290
- promoting, 288–289
- rearranging, 288
- total number of pages field, 271
- Touch mode, 14
- Track Changes button, 303–304
- tracking changes, 303–304
- translations, 359–360
- trifold brochures, creating, 236–237
- Twain, Mark (author), 71
- 2-column right-stop lists, creating, 144
- 2-column text, creating, 235
- 2-columns lists, creating, 138–139
- 2-tab paragraphs, creating, 140–141
- typeface. See fonts
- typing
- characters, 266–267
- collapsible headers, 28
- dictation compared with, 29
- input devices, 21–24
- keyboard tips, 24–26
- nonprinting characters, 28–29
- page breaks, 27–28
- status bar, 26–27
- text in tables, 227–228
- topics in outlines, 287–288
- underlines, 29–30
-
Typing Instructor Platinum program, 25
U
- underline, 29–30, 112
- Underline command button, 112
- Undo command, 47–48, 67, 259, 343
- Undo Command button, 47
- undoing
- AutoCorrect corrections, 75
- AutoFormat, 208
- unhanging indents, 132
- unhiding rulers, 131
- unindents, 132
- Update Labels button, 328
- Update Table button, 246
- Update Table of Contents dialog box, 246
- updates, checking, 306
- updating
- documents, 89, 284
- fields, 272
- styles, 194
- uppercase, 118
V
- version history, of documents, 358
- vertical scroll bar, 33–35
- video, in documents, 356
- View buttons, 15
- View Side by Side button, 279
- viewing
- Clipboard, 69–70
- documents in multiple windows, 279–280
- raw data from fields, 272
- views, toggling between, 15
W
- Warning icon, 4
- Watermark button, 161
- watermarks, adding, 161–162
- Web Layout view, 15
- websites
- Adobe Reader, 106
- Cheat Sheet, 4
- support, for this book, 4
- Webster, Noah (author), 71
- widows, 28
- windows. See document windows; program windows
- Windows (Microsoft), 344
- Word. See also specific topics
- quitting, 17
- starting, 7–9
-
Word 2016 For Professionals For Dummies (Gookin), 3, 55, 57, 85, 109, 121, 210, 227, 243, 248, 254, 273, 338, 357
- Word button, 19
- word count, 271, 295–296
- Word Count button, 296
- WordArt, 255–256
- WordArt button, 256
- WordPerfect, 29
- words
- deleting, 42–43
- finding, 52
- finding variations of, 53
- wrapped images, 256
- wrapping text around images, 257–258
- writers, features for, 285–296
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