Index
A
checking 88
Accessibility Checker panel 87–89
Accessibility panel 17
Accessibility preferences 96–97
Accessibility Setup Assistant 95
accessible text, copying text as 137
ACE (Adobe Color Engine) 302
Acrobat 9 tools, finding in Acrobat XI 14
Acrobat.com
about 224
sharing files on 101
using in shared reviews 222
Acrobat Distiller, launching 51
Acrobat Help. See Adobe Acrobat XI Help
Acrobat PDFMaker 146
in Google Chrome 49
in Lotus Notes 58
in Microsoft Excel 48
in Microsoft Internet Explorer 49
in Microsoft Outlook 58
in Microsoft PowerPoint 48
in Microsoft Project 48
in Microsoft Visio 49
in Microsoft Word 48
in Mozilla Firefox 49
Acrobat ribbon in Microsoft Office 146
action pane 273
actions
about 272
adding steps to 277
adding to form fields 238
creating 276
editing 286
exporting 285
Go To steps in 278
instruction steps in 278
naming 281
reviewing tasks performed by 276
saving 281
sharing 285
Add Header And Footer dialog box 275
Add Image tool 135
adding
barcodes 239
blank pages 46
files to combined files 163
form fields in Acrobat 231, 232–238
form fields in Adobe FormsCentral 257, 266
headers and footers to PDF files 275, 282
images to forms in Adobe FormsCentral 267
images to PDF files 135
keywords 124
manual form responses in Adobe FormsCentral 262
multimedia files 122
navigational tools to the Common Tools toolbar 78–79
page numbers 114
pages from another PDF file 110
passwords 181
radio buttons in Adobe FormsCentral 258
security 181
steps to actions 277
sticky notes 213
text 131
text fields 232
tools to the Quick Tools toolbar 31
videos to PDF files 283
watermarks 274
Add List Item command 131
Add New Field menu 232
Add Note To Text tool 212
Add Or Edit Link tool 114, 117
Add Tags To Document tool 94
Add Watermark dialog box 274
Adobe Acrobat XI
installing 2
starting 2
Adobe Acrobat XI Classroom in a Book
about 1
copying lesson files for 3
prerequisites 2
what’s new in this edition 1
Adobe Acrobat XI Pro
compared with Acrobat Standard 2
lessons requiring 2
Adobe Acrobat XI Standard 2
Adobe Authorized Training Centers 5
Adobe Certified Expert program 5
Adobe Certified Instructor program 5
Adobe Color Engine (ACE) 302
Adobe Community Help 3
Adobe Design Center 4
Adobe EchoSign 1, 185, 198–200
about 198
preparing form fields for 239
requesting others’ signatures with 199
signing a document you receive from someone else in 200
using to sign a document you created in Acrobat 198
about 252
adding form fields in 257, 266
adding form responses manually in 262
adding headers in forms in 254, 266
adding images to forms in 267
adding radio buttons in 258
creating a form from scratch in 265–267
deleting form fields in 255
distributing forms with 259
editing form fields in 254–258
editing saved forms in Acrobat 258
editing the closed message in 260
editing the confirmation message in 260
filtering form responses in 263
Formatted Text icon 257
Form Elements toolbar 257
inserting a page in 258
limitations of 252
opening a form for respondents in 261
saving a form as a PDF file 258
setting options in 260
setting properties for forms in 265
sharing form responses in 264
Single Checkbox icon 266
Single Choice Field icon 258
sorting form responses in 263
starting 252
testing forms in Acrobat 258
tracking forms in 262
viewing form responses in 262
Adobe Forums 4
Adobe ID 259
creating and verifying 223
Adobe Labs 4
Adobe LiveCycle Rights Management 180
Adobe Marketplace & Exchange 4
about 8
accessible 86
adding security to 180
advantages of 8
certifying 201
comparing methods for creating 38
consolidating and converting source files 42
converting to Microsoft Word documents 140
creating by dragging and dropping 41
designing for online viewing 27
from Microsoft Excel files 152
from Microsoft Word documents 147
modifying signed 195
on the web 9
opening 10
reflowing 89
signing 193
structured 87
tagged 87
Adobe PDF Print Engine 296
Adobe PDF Settings dialog box 40
Adobe PDF Settings (presets) 40
Adobe Portable Document Format (PDF). See Adobe PDF files
about 9
commenting in 212
distributing 10
installing 10
using Protected Mode in 178
Adobe SendNow 100
Adobe TV 4
alignment, changing 131
Allow Fast Web View option 30
Allow Speculative Downloading In The Background option 30
alternate text. See alt text
alt text 93
Always Add Bookmarks To Adobe PDF Files option in the Combine Files dialog box 170
Analyze panel 17
analyzing
form data 244
PDF files for printing 293
Annotations panel 18, 211, 213
Append To Document, web pages 65
archiving email 59
arranging pages in the Combine Files dialog box 167–169
Arrow tool 212
Attach File tool 211
attaching the original Word file to a PDF 150
attachments, encrypting 204
audio, adding to PDF files 122
AutoDesk AutoCAD PDFMaker options 49
automatic scrolling 95
automating tasks using actions 272
B
background color, changing onscreen 96–97
barcodes, adding 239
Bates numbering
about 115
best practices for creating print-ready PDF files 291
blank pages, inserting 46
bolding text 131
booklets, printing 84
bookmarks
adding 119
changing destinations for 120–121
for converted web pages 63
from Word headings and styles 147
generating automatically 22
in combined files 171
increasing text size in 98
moving 121
naming automatically 121
navigating with 21
Bookmarks button in navigation pane 21, 106
Bookmarks tab, PDFMaker 147
bounding boxes, moving 132
buttons, adding to forms 237, 239
C
calculating values in form fields 246–247
Callout tool 212
cascading multiple documents 23
certificates, digital ID 193
certification programs 4
certified PDF files, signing 203
changing
background color onscreen 96–97
text properties 131
check boxes, adding to forms 239
checking accessibility 88
check marks in the Comments list 219
checks in preflighting 293
Classroom in a Book. See Adobe Acrobat XI Classroom in a Book
ClearScan 57
clipboard, creating Adobe PDF from contents 54
Clip Complex Regions, when flattening transparency 301
closed message, editing in Adobe FormsCentral 260
Cloud tool 212
Collect Responses Online tab 259
color management
about 301
setting up 301
synchronizing settings across Adobe Creative Suite 302
when printing 308
color of text, changing 131
color separations
about 303
previewing 303
printing 306
Combine Files dialog box 42
browsing thumbnails in 164
displaying contents as list in 169
excluding pages in 44
page size options in 170
Single PDF option in 169
specifying options for conversion in 44
zooming in on thumbnails in 165
Combine Files Into A Single PDF command 42
Combine Files Into PDF 162
about 162
adding files when 163
in PDF Portfolios 162
limitations of 162
Add Note To Text tool 212
Add Text tool 211
Arrow tool 212
Attach File tool 211
Callout tool 212
Cloud tool 212
Connected Lines tool 212
Eraser tool 212
Highlight Text tool 211
Insert Text tool 212
Line tool 212
Oval tool 212
Pencil tool 212
Polygon tool 212
Record Audio tool 212
Rectangle tool 212
Replace Text tool 212
Stamp tool 212
Strikethrough tool 212
Text Box tool 212
Text Correction Markup tool 212, 217
Underline tool 212
Comment pane 13, 16, 18, 211, 218
comments
about 211
adding in Adobe Reader 212
changing reviewer’s name in 213–214
changing the status of 221
customizing the appearance of 213
exporting 218
filtering 220
including in a PDF from a Word document 148–149
inserting text with 216
in shared reviews 224
replying to 220
sorting 219
summarizing 221
viewing in context 219
using check marks in 219
Common Tools toolbar 12
adding tools to 78
Community Help. See Adobe Community Help
Compare Documents command 226
comparing versions of a PDF 226
compatibility in encryption 182
compression 53
Configure Signature Appearance dialog box 186–187
confirmation message, editing in Adobe FormsCentral 260
Connected Lines tool 212
conversion settings in PDFMaker 149
Convert All Strokes To Outlines option 301
Convert All Text To Outlines option 301
Convert Displayed Comments To Notes In Adobe PDF option 148
converting
and combining files 42
a page range 43
emails 58
form fields for use with Adobe EchoSign 239
spot colors to process colors 307
web pages 62
web pages from Internet Explorer 158
Convert Multimedia and Preserve Slide Transitions option 157
Convert To Adobe PDF And Send For Review button 154
Convert To Adobe PDF button 150
Convert To PDF preferences 40
copying
lesson files 3
copying and pasting images 137
Copy With Formatting command 138
Create And Send For Review button 154
Create button 39
Create commands 39
Create Form dialog box 252
Create Form option in the Welcome screen 252
Create Link dialog box 118
Create New Action dialog box 277
Create PDF From File command 39
Create PDF From Web Page command 62
creating
actions 276
custom preflight profiles 295
custom stamps 212
links in PDF files 117
creating Adobe PDFs 38
by dragging and dropping 41
comparing methods for 38
for print and prepress 290
from Office applications 146–159
from the clipboard 54
using the Adobe PDF Printer (Windows) 50–51
using the Save As Adobe PDF option (Mac OS) 51
Creation and Appearance Preferences dialog box 185–186
Crop icon 136
cropping images 136
Crop tool 110
curricula for educators 4
customizing
a tool set 32
preflight profiles 295
the appearance of comments 213
the Quick Tools toolbar 19
custom tool set
about 32
D
date fields, creating 235
default
tools 12
work area 10
Default File Size option in the Combine Files dialog box 170
default tools 34
Delete Pages dialog box 112
deleting
fields in Adobe FormsCentral 255
pages 112
pages when combining files into a single PDF 44, 166–167
description, adding 123
designing PDFs for online viewing 27
Details pane, when creating PDF Portfolios 172–174
digital IDs
about 185
certificates for 193
creating 189
self-signed 190
about 185
adding to forms 239
creating 185
customizing the appearance of 187
personalizing 185
reversing 197
using Preview Document mode with 188
validating 196
verifying 189
displaying page size 11
Display In Read Mode By Default option 30
display, onscreen 72
display settings 96
distributing
Adobe Reader 10
forms with Adobe FormsCentral 259
PDF files for review 221
dividing a spreadsheet into sections for viewing 156
document message bar 242
Document Open password 181
document pane 11
Document Processing panel 17
Document Properties dialog box 70, 123, 179, 181, 201
document properties, setting 123
document review processes 210
documents
comparing 226
document title 123
downsampling 54
dragging and dropping to create PDFs 41
Drawing Markups panel 211
drawing tools for commenting 212
dropdown menus, adding to forms 239
duplex printing 84
Dynamic Zoom tool 78
E
EchoSign. See Adobe EchoSign
Edit Current Tool Set button 31
editing
actions 286
Adobe FormsCentral forms in Acrobat 258
form fields in Adobe FormsCentral 254
images in another application 137
Edit Text & Images tool 16, 128, 137
Edit Tool Set dialog box 31
automatic archiving 59
converting folders 58
converting messages 58
distributing forms through 243
about 210
Enable Accessibility And Reflow With Tagged PDF option 153
encrypting
file attachments 204
Enter key, navigating with 73
Eraser tool 212
Excel spreadsheets
including in combined files 162
saving PDF tables as 141
excluding pages when combining files into a single PDF 44
exiting Full Screen mode 27
expanding documents in the Combine Files dialog box 166–167
Export File To menu in the Content Editing panel, 140
exporting
actions 285
comments 218
form data 245
PDF files as Word documents 140
preflight profiles 295
presentations to PowerPoint 139–140
tables from PDF as Excel spreadsheets 141
F
Fields panel 231
file information, viewing in the Combine Files dialog box 164
files. See also Adobe PDF files
combining 42
file size, reducing 52
by optimizing 53
filtering
comments 220
form data 244
form responses in Adobe FormsCentral 263
find and search, compared 79
Find First Suspect tool 57
finding and replacing text 130
Find panel 130
FIPS mode 204
First Page button 79
First Page command 74
Fit One Full Page button 28, 41, 73
Fit To Paper Width option 154
Fit Visible command 74
Fit Worksheet To A Single Page option in Excel 154
fixing PDF files for printing 293
fixups in preflighting 293
Flash animations, adding to PDF files 122
flat forms, converting into interactive forms 84, 230
Flattener Preview 298
flattener preview settings 299
flattening transparency 296
options 301
floating toolbar 28
font, changing 131
Formatted Text icon in Adobe FormsCentral 257
formatting text
in Adobe FormsCentral 254, 257
formatting text field responses 235
analyzing 244
exporting 245
filtering 244
sorting 244
using in a spreadsheet or database 245
viewing responses in a PDF Portfolio 243
Form Elements toolbar in Adobe FormsCentral 257
form fields
adding actions to 238
adding automatically 231
adding in Adobe FormsCentral 257
adding labels to 237
barcodes 239
calculating numeric fields 246
check boxes 239
date fields 235
deleting in Adobe FormsCentral 255
digital signatures 239
dropdown menus 239
editing in Adobe FormsCentral 254–258
editing properties for 234
for use with Adobe EchoSign 239
list boxes 239
naming 232
phone number fields 235
positioning 233
previewing 235
resizing 233
restricting answer formats for 235
reviewing in Fields panel 231
scrolling text fields 234
types 239
validating numeric fields 246
zip code fields 235
form responses
adding manually in Adobe FormsCentral 262
filtering in Adobe FormsCentral 263
sharing in Adobe FormsCentral 264
sorting in Adobe FormsCentral 263
tracking 242
using in a spreadsheet or database 245
viewing in Adobe FormsCentral 262
viewing in a PDF Portfolio 244
adding a reset button to 237
adding fields in Adobe FormsCentral 266
adding images to in Adobe FormsCentral 267
adding text fields to 232
changing the tab order in 235
collecting data from 243
compiling responses from 244
converting paper to PDF 230
creating from scanned documents 230
creating from Word documents 230
creating with templates 253
distributing with Adobe FormsCentral 259
document message bar in 242
editing in Acrobat after saving from Adobe FormsCentral 258
flat 84
laying out precisely 233
making interactive 230
noninteractive 85
setting properties in Adobe FormsCentral 265
tracking 242
tracking in Adobe FormsCentral 262
using Adobe FormsCentral 252–269
FormsCentral. See Adobe FormsCentral
forums. See Adobe Forums
Full Screen mode 124
about 26
avoiding the warning message 285
displaying navigation tools in 27
exiting 27
setting a file to open in 26
setting preferences for 27
G
Get Others To Sign panel 199
Go To Page dialog box 20
Go To steps in actions 278
Gradient And Mesh Resolution option 301
H
Header Properties panel in FormsCentral 254
Header Properties panel when creating PDF Portfolios 174
headers
adding in Adobe FormsCentral 266
adding to PDF Portfolios 174
in FormsCentral forms 254
viewing in a spreadsheet while scrolling 156
headers and footers
inability to edit in PDF created from Office document 151
headings and styles in Word, converting to bookmarks 147
Help. See Adobe Acrobat XI Help
hiding
layers when printing 295
text (redacting) 133
highlighting areas affected by transparency 299
hyperlinks. See links
I
archiving email as PDF from 58
PDFMaker options 49
image-editing application, using to edit images in a PDF 137
image files, converting to PDF 39
images
adding 135
adding to forms in Adobe FormsCentral 267
copying and pasting 137
cropping 136
editing in another application 137
exporting from Acrobat 138–139
replacing 134
saving 138
importing
actions 285
comments 218
preflight profiles 295
initial view
setting 70
setting to Full Screen mode 26
Initial View tab in the Document Properties dialog box 123
initiating shared reviews 221
inserting
a new page in Adobe FormsCentral 258
blank pages 46
images 135
pages from one PDF file into another 110
Insert Pages dialog box 46, 110
inspecting objects in a PDF file 305
installers, Adobe Reader 10
installing Acrobat 2
instruction steps, adding to actions 278
interactive forms, creating 230
Interactive Objects panel 122
Internet Explorer, converting web pages from 158
Internet settings, for converting web pages 62
inviting reviewers 222
J
JavaScript panel 17
K
kerning text 131
keywords, adding to a PDF 124
L
labels, adding to form fields 237
Larger File Size option in the Combine Files dialog box 170
layers, printing 295
layout, in a PDF Portfolio 172
layout of forms 233
Layout pane, when creating PDF Portfolios 172–174
leading, changing in text 131
learning resources 3
Line Art And Text Resolution option 301
Link Properties dialog box 116
adding actions to 116
changing the destination of 116
creating 117
editing 114
list boxes, adding to forms 239
list, display contents of Combine Files dialog box as 169
LiveCycle Rights Management 180
logos in digital signatures 187
Lotus Notes. See IBM Lotus Notes
M
magnification
about 72
magnifying glass in the Combine Files dialog box 165
mail merge, converting Word files to PDF 152
Make Searchable option 56
malicious files, preventing damage from 178
Manage Actions dialog box 286
Marquee Zoom tool 77
menu bar, reopening 11
merging files into a single PDF 42, 160–175
metadata, adding to PDF files 123
exporting tables to 141
PDFMaker options 48
Microsoft Internet Explorer
converting web pages from 158
PDFMaker options 49
Microsoft Office applications, using PDFMaker with 146–159
Microsoft Office files, including in combined files 162
Microsoft Office for Mac OS, creating PDFs from 42
archiving email as PDF from 58
PDFMaker options 48
exporting presentations to 139
PDFMaker options 48
Microsoft Project PDFMaker options 48
Microsoft SharePoint, using to distribute forms 243
Microsoft Visio PDFMaker options 49
PDFMaker options 48
Microsoft Word documents, saving PDF files as 140
Microsoft WordPad, creating PDF files from 50
minus sign in the Combine Files dialog box 167
monitor resolution 72
movie files, adding to a PDF 122
moving
pages 108
text bounding boxes 132
Mozilla Firefox PDFMaker options 49
multiline text fields, adding 233
multimedia files, adding to PDF files 122–125
multiple documents
combining into a single PDF 42
viewing 23
N
naming
form fields 232
radio buttons 236
navigating
in Full Screen mode 27
with Enter and Return keys 73
with page thumbnails 75
with scroll bar 74
Navigation Bar in Full Screen mode 27
navigation pane 106
Page Thumbnails panel 19
Security Settings button in 180
Signatures panel 195
Tags panel 90
navigation tools, adding to the Common Tools toolbar 78
New Bookmark button 22, 119, 121
new features. See Adobe Acrobat XI Classroom in a Book, what’s new in this edition
Next Page button 22
Next Page command 20
Next View button 79
notes from Microsoft Word comments 148
Number Pages command 113
numeric fields, calculating and validating 246–247
O
Object Inspector 305
Office. See Microsoft Office, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, or Microsoft Outlook
Office documents, inability to edit headers and footers in PDFs created from 151
omitting pages from combined files 166–167
online documents, designing 28
onscreen display 72
opening
a form in Adobe FormsCentral 261
password-protected PDF files 184
PDFs in Full Screen mode 26
opening view, changing 70
organizing pages in the Combine Files dialog box 167–169
Output Preview dialog box 304
Oval tool 212
P
page breaks, inserting in Adobe FormsCentral 258
Page Display preferences 97
page numbers, adding to a PDF 114
page preview box 74
page range, converting 43
pages
arranging in the Combine Files dialog box 167–169
deleting 112
inserting 110
moving with page thumbnails 108
omitting from combined files 166–167
printing 82
rearranging 108
page size
displaying 11
options in the Combine Files dialog box 170
page thumbnails 75. See also thumbnails
magnifying pages with 76
moving pages with 108
navigating with 75
Page Thumbnails button 20
page-view box, in thumbnails 76
page view magnification 77
panels, displaying in Tools pane 88
panning across a page 73
password-protected PDF files
opening 184
password protection 181
password strength 182
PDF/A
saving as 295
validating 295
PDF/E
saving as 295
validating 295
PDF files. See Adobe PDF files
PDFMaker. See Acrobat PDFMaker
PDF Optimizer 54
adding headers to 174
advantages of 172
collecting form responses in 243
selecting layouts in 172
PDF settings files (presets)
selecting 292
PDF standards 297
PDF tables, saving as Excel spreadsheets 141
PDF/X files
creating for professional printing 291
saving as 295
validating 295
Pencil tool 212
Permission Details in the Security Settings panel 181
Permissions password 181
phone number field, creating 235
plus sign in the Combine Files dialog box 166
Polygon tool 212
pop-up menus, adding to forms 239
Portable Document Format (PDF) 8
portfolios. See PDF Portfolios
positioning form fields 233
PostScript printer driver 306
PowerPoint. See Microsoft PowerPoint
PowerPoint presentations
including in combined files 162
preferences
Accessibility 96
Convert To PDF 40
for web browsing 30
Internet 30
Page Display 97
Security 185
Spelling 97
preflighting PDF files 293–295
preflight profiles
creating custom 295
exporting 295
importing 295
preflight summary report 295
Prepare For Distribution action 272
prepress, creating PDF files for 290
prerequisites for Classroom in a Book 2
presentations
exporting to PowerPoint 139
setting up 124
viewing in Full Screen mode 25
Preserve Overprint option 301
presets for creating PDF files 52
previewing
color separations 303
documents in the Combine Files dialog box 165
form fields 235
printing 303
transparency 296
Preview mode when signing documents 194
Previous Page command 20
Previous View button 114
Print command, using to create PDF files 50–51
printers’ marks 308
printing
booklets 84
color separations 306
comments 221
PDF files 82
printers’ marks 308
using color management 308
printing options 306
print preview 303
Print Production panel 17, 293
professional printing, creating PDFs for 291
Prompt For Selecting Excel Sheets option, in Excel 153
Prompt User option when creating actions 278
proofing onscreen 304
properties
document 123
editing for form fields 234
Protected Mode in Adobe Reader 9, 178
Protected View in Acrobat for Windows 179
publishing form responses from Adobe FormsCentral 264
Q
Quick Tools toolbar 12
customizing 31
R
radio buttons
adding in Adobe FormsCentral 258
naming 236
rasterization 298
Raster/Vector Balance slider 300
Reader. See Adobe Reader
Reader-extended features 258
reading
comments 217
PDFs 72
reading out loud 98
rearranging pages in a PDF 108
Recognition Report 94
Recognize Text panel 17
Record Audio tool 212
Rectangle tool 212
redacting text 133
Redaction tool 133
reducing file size 52
reflowing
text 129
remapping spot colors to process colors 303, 304
Remove Selected Items button in the Combine Files dialog box 44, 166
Remove Split command 25
removing pages from combined files 166
reopening the menu bar 11
replacing
images 134
multiple occurrences of text 130
replying to comments 220
Require A Password To Open The Document option 182
reset buttons, adding to forms 237
resetting toolbars 79
Reset Toolbars command 34
resizing
form fields 233
text bounding boxes 132
resolution, checking 305
resources for learning Acrobat 3
response file, adding form data to 244
Results pane in the Preflight dialog box 294–295
Return key, navigating with 73
reversing digital signatures 197
reviewers, inviting to a shared review 222
reviewing a PDF file 16
reviewing tools 13
about 210
commenting and markup tools for 211
shared 210
starting from PDFMaker 152–155
types of 210
rich text format, copying text as 137
roman numerals as page numbers 113
Rotate Pages dialog box 15
S
sandboxing 9, 178. See also Protected Mode
Save As Adobe PDF option 51
Save As Other command 140
saving
actions 281
a form from Adobe FormsCentral as a PDF 258
as image files 138
as RTF 137
PDF files as Word documents 140
scanned documents, creating interactive forms from 230
scanned text, making editable 56
scanning paper documents to PDF 54–56
using OCR 56
scrolling 74
automatic 95
about 180
adding 181
and accessibility 89
Security preferences 185
security settings 180
Security Settings button in the navigation pane 180
selecting
pages when combining files into a single PDF 44
Selection tool 22
self-signed digital IDs 185
Send For Shared Review dialog box 155
Send For Shared Review wizard 222
Set Bookmark Destination command 120
setting
an initial view 70
options in Adobe FormsCentral 260
properties for forms in Adobe FormsCentral 265
Settings button in the Open dialog box 40
settings for combining files 44
setting up presentations 124
shared reviews
about 210
initiating 221
initiating with PDFMaker 154–155
inviting reviewers to 222
participating in 224
tracking comments in 225
using Tracker in 226
SharePoint, using in a review 210
sharing
actions 285
form responses in Adobe FormsCentral 264
PDF files 99
shortcuts, keyboard 19
showing and hiding layers when printing 295
signature appearances
naming 186
signatures. See digital signatures
requesting with Adobe EchoSign 199
Signatures button 195
Signatures pane 196
Signatures panel 195
signature tools 13
Signature Verification Preferences dialog box 189
Sign & Certify panel 193
signing
certified files 203
methods 189
PDF files 193
someone else’s document in Adobe EchoSign 200
your own document using Adobe EchoSign 198
Single Checkbox icon in Adobe FormsCentral 266
Single Choice Field icon in Adobe FormsCentral 258
Single-key accelerators 19
Single PDF option in the Combine Files dialog box 169–170
Small File Size option in the Combine Files dialog box 170
smoothing text 97
Snapshot feature 138
soft-proofing a PDF file 304
sorting
comments 219
form data 244
form responses in Adobe FormsCentral 263
source files, attaching to PDFs 150
Spelling preferences 97
Split command 24
splitting the view of a document 23
spot colors, remapping to process 304
Spreadsheet Split command 156
stamps, creating custom 212
Stamp tool 212
Standards pane 295
Start button in actions 274
sticky notes
adding 213
converting Word comments to 148–151
Stop button in actions 274
structure in PDF files 87
styles in Word, converting to bookmarks 147–148
Submit Form button 242
summarizing comments 221
Switch To List button in the Combine Files dialog box 169
T
tables, exporting as spreadsheets 141
tab order, changing in forms 235
tagged PDF files 87
about 50
Tags panel 90
Take A Snapshot command 138
Tasks panel in Form Editing mode 231
testing a form from Adobe FormsCentral 258
text
adding 131
bolding 131
changing properties of 131
copying as accessible text 137
copying from a PDF file 137
copying in RTF 137
finding and replacing 130
formatting in Adobe FormsCentral 254, 257
inserting in comments 212, 216
making scanned text editable 56
marking for deletion 217
redacting 133
reflowing after edits 129
smoothing 97
text blocks, moving 132
Text Box tool 212
text color, changing 131
Text Correction Markup tool 212, 217
TextEdit, creating PDF files from 51
text edits, marking in comments 215–217
text fields
formatting for multiple lines 233
text formatting, changing 131, 133
text properties, changing 131
thumbnails. See also page thumbnails
browsing in the Combine Files dialog box 164
highlighted area in 21
moving pages with 108
navigating with 75
rearranging in the Combine Files dialog box 167–169
TIFF files, converting to PDF 39
tiling documents 23
title, document 123
toolbars
about 12
Common Tools toolbar 12
Quick Tools toolbar 12
tools
Add Text 212
Arrow 212
Callout 212
Cloud 212
commenting and markup 211
creating a custom tool set 32
custom stamp 212
finding in Acrobat XI 14
for drawing comments 212
Oval 212
Pencil 212
returning to default 34
selecting 12
selecting in the Tools pane 13
showing and hiding 78
Stamp 212
Sticky Note 211
Text Correction Markup 212, 217
displaying panels in 88
panels in 17
Touchup dialog box 57
TouchUp Reading Order tool 90
Tracker
in shared reviews 226
using to track forms 242
tracking
forms in Adobe FormsCentral 262
reviews 226
transitions, retaining in a PDF from a PowerPoint presentation 157
transparency
about 296
flattener preview settings 299
flattening 296
options for flattening 301
previewing 296
using efficiently for printing 291
transparency flattener preset options 300
trusted identities 193
type style, changing 131
Typewriter tool. See Add Text tool
U
Underline tool 212
user forums. See Adobe Forums
V
validating form field data 246
verifying digital signatures 189
video files, adding to PDF files 122, 283
View Adobe PDF Result option 149–151
View Documents in Preview Mode option 188
viewing
documents in Protected Mode in Reader 178
file information in the Combine Files dialog box 164
form responses 242
form responses in Adobe FormsCentral 262
individual pages of a document in the Combine Files dialog box 166–167
multiple documents 22
multiple views of a document 23
PDFs in Full Screen mode 25–27
security settings 180
spreadsheet headers while scrolling through rows 156
View menu 19
views
Actual Size 74
changing 77
Fit Visible 74
Fit Width 74
initial 70
split 23
spreadsheet split 156
Zoom To Page Level 74
View Signed Version option, digital signatures 197
viruses, preventing 178
W
watermarks, adding 274
web browsing preferences for PDF files 30
web links, downloading and converting 64
web pages
navigating 64
websites, including PDFs in 9
creating PDFs from 39
Word comments, converting to PDF notes 148
Word documents
attaching source files to PDFs 150
converting mail-merge to PDF 152
converting to Adobe PDF 147
including in combined files 162
saving PDF files as 140
WordPad. See Microsoft WordPad
Word tab, PDFMaker 148
work area, default 10
Work With Certificates panel 193
Z
zip code fields, creating 235
Zoom In button 12
zooming
in on thumbnails in the Combine Files dialog box 165
with the Dynamic Zoom tool 78
with the Marquee Zoom tool 77
Zoom Out button 13
Zoom To command 19
Zoom To Page Level command 18