8.3 BCP Distribution Issues 247
Chapter 8
8.2.2 Maintenance Responsibilities
Maintenance responsibilities should be clearly defined in both the plan and
in the individual position descriptions for those with maintenance responsi-
bilities. Examples of maintenance responsibilities may include:
Business Continuity Planner directs and controls plan maintenance
Team Members are responsible for maintaining their respective team
sections
Department Heads are responsible for the detail relating to their
department
Board of Directors and Senior Management are responsible for
review and approval of the plan
Internal Audit is responsible for examining the plan to determine if it
satisfies the recovery objectives of the organization and is accurate and up-
to-date. Update methods include:
Page replacement
Section replacement
Plan replacement
Old materials should be returned and destroyed
It is also possible to use paperless business continuity plans. Such plans
are often developed in a specialized software package for business continuity
planning, and are available electronically over the Internet or intranet. Elec-
tronic plans are easier to maintain and distribute.
8.3 BCP Distribution Issues
To facilitate maintenance, it is important to monitor and track each copy of
the plan. A distribution log, as illustrated below, can be used to record and
control all copies of the business continuity plan issued to various personnel.
A Business Continuity Plan (BCP) usually contains information that is
confidential to the organization. Accordingly, the BCP should be a
restricted document and classified as confidential, given the nature of the
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