Photo Descriptions
• “Site”
• “Structural”
• “Exterior”
• “Roof”
• “Interior”
• “Plumbing”
• “HVAC”
• “Electrical”
• “Fire Protection/Life Safety”
• “Garages/Carports”
• “Elevators”
• “Amenities”
• “ADA”
Property Condition Assessment Research
• Fire Department
• Building Department
• Zoning Department
• Stewart Mortgage Information
• Property Owner/Manager
• Maintenance Supervisor
• Elevator Service Company
• Other Applicable Service Companies
Exhibits
• Representative Photographs
• Presurvey Questionnaire and Disclosure Schedule (w/responses)
• Document and Information Review Checklist (w/responses)
• Site Location Map
• Building Department Freedom of Information Act Request (w/responses)
• Zoning Department Freedom of Information Act Request (w/responses)
• Fire Department Freedom of Information Act Request (w/responses)
• Elevator Service Company Research Letter (w/responses)
• Seismic Zone Map of the United States (if applicable)
• Certificate of Occupancy (if provided)
• Leasing Literature/Rent Roll (if provided)
• Capital Improvement Schedule (if provided)
• Grupo Expedicionários Capixabas de Rádio Emissão (GECRE) Schedule 1: ADA Short-Form Checklist (GE only)
• GECRE Schedule 2: Guidelines for Capital Reserves Schedule (GE only)
• GECRE Schedule 3: Year 2000 Building Readiness Checklist (GE only)
• Other Applicable Exhibits
Property Condition Report Project Files (Order of Work Files Within a Project File)
• 01 Property Condition Report Checklist YY-MMDD
• 02 PSQ YY-MMDD
• 03 PSQ Follow-Up Letter YY-MMDD
• 04 Fire Department Freedom of Information Act and similar state statutes (FOIA) Request YY-MMDD
• 04.1 Fire Department FOIA Request Follow-Up Letter YY-MMDD
• 05 FOIA Request Payment Letter YY-MMDD∗
• 06 Building Department FOIA Request YY-MMDD
• 06.1 Building Department FOIA Request Follow-Up Letter YY-MMDD
• 07 FOIA Request Payment Letter YY-MMDD∗
• 08 Zoning Department FOIA Request YY-MMDD
• 08.1 Zoning Department FOIA Request Follow-Up Letter YY-MMDD
• 09 FOIA Request Payment Letter YY-MMDD∗
• 10 Elevator Service Company Information Request YY-MMDD∗
• 11 Flood Hazard Determination Request YY-MMDD
• 12 Site Visit Confirmation Letter YY-MMDD
• 13 Site Visit Debriefing Letter YY-MMDD
• 14 Draft Report YY-MMDD
• 16 & 17 Draft Cost & Reserve Schedules YY-MMDD
• 18 Final Report YY-MMDD
• 19 Environmental Cross Reference Sheet YY-MMDD
• 20 GECRE Schedule 1—ADA Short-Form Checklist YY-MMDD∗
• 21 GECRE Schedule 2—Guidelines for Capital Reserve Schedule YY-MMDD∗
• 22 GECRE Schedule 3—Year 2000 Building Readiness Checklist YY-MMDD∗
• 23 Insurable Value Schedule YY-MMDD∗
Notes:
1. YY-MMDD = Year, Month, and Day file was created; Example: December 31, 2015 = 15-1231
2. ∗ = if applicable
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