- Microsoft® Manual of Style, Fourth Edition
- Foreword
- Introduction to the Fourth Edition
- 1. General Topics
- 1. Microsoft style and voice
- 2. Content for the web
- 3. Content for a worldwide audience
- Global English syntax
- Machine translation syntax
- Terminology and word choice
- Technical terms
- Jargon
- Latin and other non-English words
- Global art
- Examples and scenarios
- International currency
- Time and place
- Names and contact information
- Fonts
- Web, software, and HTML issues
- Legal issues with worldwide content
- Additional globalization resources
- 4. Accessible content
- 5. The user interface
- Windows user interface
- Windows Phone user interface
- User interface elements
- Ribbons, menus, and toolbars
- Webpage controls, dialog boxes, and property sheets
- Backstage view
- Control Panel
- Messages
- Other user interface elements
- Modes of interaction
- Mouse terminology
- Key names
- Content for multiple platforms
- User interface text
- User interface formatting
- 6. Procedures and technical content
- Procedures
- How to format procedures
- How to write procedure steps
- Right angle brackets for menu items
- Document conventions in procedures
- Mouse procedures
- Keyboard procedures
- Pen-computing procedures
- Touch procedures
- Sensor procedures
- Joystick procedures
- Multiple input methods and branching within procedures
- Supplementary information and text within procedures
- Document conventions
- Cloud computing style
- Reference documentation
- Code examples
- Security
- Command syntax
- File names and extensions
- Version identifiers
- General guidelines
- Out-of-band release terminology
- Protocols
- XML tag, element, and attribute formatting
- HTML tag, element, and attribute formatting
- Readme files and release notes
- Procedures
- 7. Practical issues of style
- Capitalization
- Titles and headings
- Microsoft in product and service names
- Lists
- Tables
- Cross-references
- Notes and tips
- Numbers
- Dates
- Phone numbers
- Time zones
- Measurements and units of measure
- URLs, addresses
- Names of special characters
- Art, captions, and callouts
- Bibliographies and citations
- Page layout
- 8. Grammar
- 9. Punctuation
- 10. Indexes and keywords
- 11. Acronyms and Other Abbreviations
- 2. Usage Dictionary
- A. Usage Dictionary
- Numbers and symbols
- A
- A.M., P.M.
- -able, -ible
- abort
- above
- accelerator key
- access
- access key
- access privileges
- access rights
- accessible
- accessory
- accounts receivable
- achievement
- acknowledgment
- action bar
- action button
- actionable
- activate
- active player, active user
- active vs. current
- ad hoc
- adapter
- add
- add-in, add-on
- adjacent selection
- administer
- administrator
- Administrator program
- affect vs. effect
- afterward
- against
- alarm
- album
- alert
- align, aligned on
- allow
- alpha
- alphabetical
- alphanumeric
- alt text
- among vs. between
- ampersand (&)
- and so on
- and/or
- antialiasing
- antimalware
- antispyware
- antivirus
- app
- appears, displays
- appendix, appendices
- applet
- application
- application developer
- application file
- application icon
- application window
- arabic numerals
- argument vs. parameter
- arrow
- arrow keys
- arrow pointer
- article
- as
- as well as
- assembly language
- assistive
- asterisk (*)
- at sign (@)
- attribute
- audiobook
- audit trail
- author
- auto-
- B
- back end
- back up, backup
- backbone
- backlight
- backspace
- backtab
- backward
- badge
- base line vs. baseline
- baud
- because vs. since
- beep
- below
- beta
- bi-
- big-endian, little-endian
- bio
- bitmap
- bitmask
- bitplane
- bits per second
- bitwise
- black box
- black hole
- blacklist
- blank
- blog, weblog
- blue screen, bluescreen
- board
- bold
- bookmark
- Boolean
- boot
- bootable disk
- bot
- bottom left, bottom right
- bounding outline
- box
- bps
- breakpoint
- Briefcase
- broadcast
- browse
- browse vs. find
- browser
- bug
- bug fix
- build
- bulleted
- burn
- button
- C
- C, C++, C#
- cable
- cabling
- cache vs. disk cache
- calendar
- call back, callback
- call out, callout
- caller ID
- can vs. may
- Cancel button
- cancel the selection
- canceled, canceling
- card
- carriage return/line feed
- carry out vs. run
- cascading menu
- cascading style sheets
- catalog
- category axis
- caution
- CBT
- CD
- CD case
- CD key
- cellular
- center around
- chapter
- character set
- chart
- chat
- check
- check box
- check in
- check mark
- checked command
- child folder
- choose
- clear
- click
- clickstream
- clickthrough
- client
- client side
- client/server
- clip art
- Clipboard
- close
- Close button
- cloud
- co-
- code page
- code point
- codec
- collaborate, collaboration, collaborator
- color map
- column format
- COM
- combo box
- command
- command button
- command line
- command prompt
- communications port
- compact disc
- CompactFlash
- compare to vs. compare with
- compile
- comprise
- computer
- Computer icon
- connect
- console
- context menu
- context-sensitive
- contiguous selection
- control
- control-menu box
- copy
- corrupted
- country/region
- crash
- criteria
- critical process monitor
- critical section object
- critical update
- current drive
- current folder
- current window
- cursor
- cut
- cut-and-paste
- D
- data
- data binding
- data center vs. datacenter
- data modem
- data record
- database
- datagram
- datum
- deaf or hard of hearing
- debug
- deceptive software
- decrement
- default
- definition update
- defragment
- deinstall
- delete
- demilitarized zone
- deprecated
- depress
- deselect
- Designer
- desire
- desktop
- destination
- destination disk, destination drive, destination file
- device
- device driver
- dezoom
- dialog
- dialog box
- dial-up
- different
- dimmed
- direction keys
- directory
- directory icon
- disable
- disabled
- disc
- discreet vs. discrete
- disjoint selection
- disk
- disk resource
- disk space
- diskette
- display
- display adapter, display driver
- DNS
- document
- domain
- done
- DOS
- dot-com
- dotted rectangle
- double buffering
- double word
- double-click, double-clicking
- downgrade
- downlevel
- download
- drag
- drag-and-drop
- drive
- drive name
- drop-down
- DVD
- dynamic-link library
- dynamic service capacity
- E
- e.g.
- earlier
- e-book
- e-commerce
- edit
- Editor
- edutainment
- e-form
- either/or
- elastic service capacity
- e-learning
- ellipsis button
- embed
- enable, enabled
- end
- end user, end-user
- End-User License Agreement
- endline
- endpoint
- ensure
- enter
- enterprise
- entry
- entry field
- environment variable
- erase
- et al.
- etc.
- EULA
- euro
- e-words
- executable file
- execute
- exit
- expand, collapse
- expose
- extend
- extension, file name extension
- e-zine, webzine
- F
- facsimile
- fail
- FALSE
- family
- Far East
- far-left, far-right
- fast key
- favorite
- fax
- feature pack
- field
- Figure
- file
- file attributes
- file extension
- file name
- file name extension, extension
- finalize
- find and replace
- finished
- firewall
- fixed disk
- flick
- flush
- flush to
- folder
- folder icon
- following
- font and font style
- foobar, fubar
- footer
- foreground program
- format, formatted, formatting
- Fortran
- fourth-generation language
- frameset
- friendly name
- from
- from vs. than
- front end, front-end
- full file replacement
- function
- G
- G, G byte, Gbyte
- gallery
- game pad
- Gantt chart
- garbage collection
- gateway
- GB
- Gbit
- general protection fault
- GHz
- gigabit
- gigabyte
- gigahertz
- given
- global
- glyph
- GP fault
- graphic, graphical, graphics
- graphics adapter
- gray, grayed
- graylist
- grayscale
- greater, better
- gridline
- group, newsgroup
- group box
- groupware
- grow
- H
- hack, hacker
- half inch
- handheld computer
- handle
- handshake
- hang
- hard copy
- hard disk
- hard-coded
- hard-of-hearing
- hardware
- hardwired
- he/she
- header
- heading
- hearing-impaired
- Help
- hexadecimal
- hierarchical menu
- higher
- high-level-language compiler
- high-quality
- high-resolution
- highlight
- hint
- hi-res
- hit
- home directory
- home page
- honeypot
- host name
- hosted service
- hosting provider
- hot key
- hot link
- hot spot, hotspot
- hotfix
- hover over
- how-to vs. how to
- HTML
- HTTP
- Hub
- hybrid cloud
- hyperlink
- I
- i.e.
- IA-32-based
- IA-64-based
- I-beam
- icon
- iconize
- if vs. when vs. whether
- illegal
- image map
- imbed
- impact
- in, into
- in order to
- inactive, inactive state
- inbound
- incent
- incoming, outgoing
- increment
- indent, indentation
- indenting, outdenting
- independent content provider
- index, indexes
- infrastructure as a service (IaaS)
- initialize
- initiate
- inline
- input
- input device
- input/output
- input/output control
- insecure
- insertion point
- inside
- install
- instant message, IM
- instantiate
- insure
- Intel-based
- interface
- Internet, intranet, extranet
- Internet Connection Sharing
- Internet Explorer
- Internet service provider
- Interrupt
- invalid, not valid
- inverse video
- invoke
- IP address
- issue
- IT as a service (ITaaS)
- IT pro
- italic
- Itanium-based
- its vs. it’s
- J
- K
- L
- label, labeled, labeling
- landscape orientation
- laptop
- later
- launch
- lay out, laid out, layout
- leave
- left
- left align, left-aligned
- left mouse button
- left-hand
- left-justified
- leftmost
- legacy
- legal
- less vs. fewer vs. under
- let, lets
- leverage
- license terms
- life cycle
- like
- -like
- line
- line feed
- link
- linking and embedding
- list box
- load
- localhost
- lock
- lock up
- log on, log off, logon, logoff
- look at
- look up
- lo-res
- lower
- lower left, lower right
- lowercase
- low-resolution
- M
- M, M byte, Mbyte
- Mac, Macintosh
- machine
- machine language
- Macro Assembler
- main document
- makefile
- malicious code
- malicious user
- malware, malicious software
- management information systems
- manipulate
- manual
- marquee
- master/slave
- master/subordinate
- mathematical
- matrix, matrices
- maximize
- Maximize button
- MB
- measured service
- medium, media
- meg
- megabit
- megabits per second
- megabyte
- megahertz
- member function
- memory
- memory models
- memory-resident
- menu item
- message (email)
- message box
- metadata
- metafile
- MHz
- mice
- micro-
- microprocessor
- Microsoft
- Microsoft Software License Terms
- Microsoft Windows AntiSpyware
- midnight
- minimize
- Minimize button
- minus sign (–)
- MIP mapping
- mission critical, mission-critical
- mobile device
- mobile phone
- monitor
- monospace
- more than vs. over
- mouse over
- movable
- movement keys
- MPEG
- MS-DOS
- MS-DOS prompt
- MS-DOS-based program
- multi-
- multiple selection
- multiplication sign (x)
- multitasking
- multithreaded
- N
- n
- namespace
- nanosecond
- native language
- natural user interface, NUI
- navigate
- need
- Net
- .NET
- netbook
- network
- network adapter
- network administrator
- network connection
- network drive
- new line, newline
- non-
- nonadjacent selection
- noncontiguous selection
- nonprintable, nonprinting
- non-Windows application, non-Windows-based
- normal, normally
- notebook
- notification area
- NT
- NUL, null, NULL, Null
- null-terminated, null-terminating
- number sign (#)
- numeric
- O
- object
- Object Linking and Embedding
- obsolete
- of
- offline
- off-premises, on-premises
- okay, OK
- on
- on the fly
- on/off switch
- once
- online
- online Help
- on-screen
- on-screen keyboard
- onto, on to
- opcode
- open
- operating environment, operating system
- option, option button
- outdent
- output
- outside
- over
- overtype
- overwrite
- P
- page
- palette
- pan
- pane
- panorama
- parameter
- parent/child
- parenthesis, parentheses
- patch
- patch management
- patching
- path
- PC
- PC Card vs. PCMCIA
- p-code
- pen
- per
- percent, percentage
- perimeter network
- peripheral
- permissions
- phone
- photo
- pin
- pinch
- ping, PING
- pipe
- pixel
- placeholder
- plaintext vs. plain text
- platform
- platform as a service (PaaS)
- playlist
- Plug and Play
- plug-in
- point to
- pointer
- pointing device
- pop-up
- port
- portable computer
- portrait orientation
- post office vs. postoffice
- pound key, pound sign (#)
- power cord
- power down, power up, power off, power on
- power user
- pre-
- preceding
- Preface
- press
- Press (Microsoft Press)
- print, printout
- print queue
- private cloud, hosted private cloud
- privileges
- product ID
- product key
- program file
- program vs. application
- progress indicator
- prohibition sign
- prompt
- prop
- properties
- property sheet, property page
- protected mode
- public cloud
- pull quote
- pull-down
- purge
- push button, push-button
- push-to-talk
- Q
- R
- radio button
- ragged right
- RAM
- range selection
- re-
- read/write
- read/write permission
- read-only
- real-time, real time
- reboot
- recommend
- Recycle Bin
- refresh
- registry, registry settings
- reinitialize
- release notes
- REM statement
- remote
- remove
- replace
- restore
- Restore button
- restore (SQL Server)
- right
- right align, right-aligned
- right mouse button
- right-click
- right-hand
- rightmost
- rights
- rip
- ROM
- root directory
- RTFM
- running foot, running head
- run time, runtime, run-time
- run vs. execute
- runs vs. runs on
- S
- (s), (es)
- sample vs. preview
- save
- scale up
- scan line
- screen
- screen resolution
- screened subnet
- ScreenTip
- script, scripting language
- scriptlet
- scroll
- scroll arrow, scroll bar, scroll box
- search, search and replace
- secondary menu
- security patch
- security update
- select
- selection cursor
- service-oriented architecture
- service pack
- set up, setup, Setup
- set vs. specify
- setting
- set-top box
- shaded
- shell
- ship
- shortcut
- shortcut key
- shortcut menu
- should vs. must
- shut down, shutdown, Shut Down
- sign in, sign out, sign on, sign up
- simply
- site
- site map
- size
- slate
- slider
- small caps
- smart card, Smart Card
- smartphone
- snap-in
- soft copy
- software as a service (SaaS)
- software-plus-services
- software update
- sound card
- spam
- specification
- speed key
- spelling checker
- spider
- spin box
- split bar
- split box
- spoofing
- spreadsheet
- spyware
- SQL
- SQL Server
- stand-alone
- start, Start (the menu)
- start page
- startup, start up
- status bar
- stop
- storage, storage device
- stream, streaming
- stretch
- strike
- strikethrough
- struct
- style sheet
- sub-
- subaddress
- subclass
- submenu
- Super VGA, SVGA
- surf
- swipe
- switch
- symbol
- sync
- sysop
- system
- system administrator
- system prompt
- system software
- system tray
- T
- tab
- table of contents
- tablet, tablet PC
- Taiwan
- tap
- target disk, target drive, target file
- taskbar
- TB
- telnet, Telnet
- terabyte
- terminal
- terminate
- text box
- that vs. which
- then
- thread
- three-dimensional, 3-D
- Tile, Live Tile
- time bomb, timebomb
- time stamp
- time-out, time out
- title bar
- titled vs. entitled
- toggle
- tone
- tool
- toolbox
- toolkit
- tooltip
- top left, top right
- topic
- toward
- trailing
- trojan horse, trojan
- TRUE
- turn
- turn on, turn off
- turnkey
- tutorial
- two-dimensional, 2-D
- type vs. enter
- U
- U.K.
- U.S.
- un-
- unavailable
- UNC
- uncheck, unmark, unselect
- undelete
- underline, underscore
- undo
- uninstall
- unprintable
- unregister
- unwanted software
- update
- update rollup
- upgrade
- UPnP
- upper left, upper right
- uppercase
- uppercase and lowercase
- upsize
- upward
- usable
- use terms
- Usenet
- user name
- user rights
- using vs. by using
- using vs. with
- utility
- utilize
- V
- W
- W3C
- want
- we
- web
- Web Apps
- How to refer to the Web Apps
- Version numbers
- Use of an article
- webpage
- website
- weblication
- where
- while
- whitelist
- white paper
- white space, white-space
- who vs. that
- Wi-Fi
- wildcard character
- window
- Microsoft Windows AntiSpyware
- Windows 7
- Windows Events
- Windows Explorer
- Windows Installer
- Windows NT Server, Windows NT Workstation
- Windows Vista
- Windows, Windows-based
- Winsock
- wireframe
- want
- wizard
- word processing
- wordwrap, wordwrapping
- work area
- workgroup
- working memory
- worksheet
- workspace
- workstation
- World Wide Web
- write-only
- write-protect, write-protected
- WWW
- X
- Y
- Z
- A. Usage Dictionary
- Index
- About the Author
- Copyright
Grammatical rules leave little room for opinion. For example, a verb must agree with its subject in person and number. However, there are grammatical concepts that are a matter of style, such as passive voice, mood, and which verb tense your documentation favors. This section focuses mainly on grammatical issues that are a matter of style and not a matter of right or wrong.
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