Lesson 3 Entering User Profile Data
SAP stores a record of personal, organizational, and contact data about you in its database. This record is called your user profile, and it includes your name, title, location, and phone numbers, as well as your preferences on dates, number formats, and output printer.
You are responsible for maintaining the data in your user profile. You should enter data there as soon as you begin to use the SAP system, then update it whenever there is some change in these data—for example, when you change work location or get promoted to a new job. It is especially important to keep your location and contact data current, because other users who are trying to locate or communicate with you may call up your SAP user profile for this data.
Procedure
Entering User Profile Data
Step 1. Go to the menu bar at the top of any SAP screen and follow the menu path System > User Profile > Own Data (Figure 3.1A).
Step 2. The Maintain User Profile popup screen appears (Figure 3.2). It can display three subscreens, which you select with the tabs (A) at its top. You can enter your user profile data on two of its subscreens: Address and Defaults.
Figure 3.2 Enter personal and logistical data about yourself on the Address subscreen of the Maintain User Profile screen.
The Address subscreen is displayed by default when this screen appears. It contains several fields for entering your personal, logistical, and contact data.
Enter data in any fields on the Address subscreen. For this example, the user entered his title, name, department, location, and telephone number.
Note: Some fields on this screen contain list icons (B). Click this icon to reveal a list of possible entries for such a field, then scroll down to and click the desired entry.
Step 3. Click the Defaults tab to display the Defaults subscreen (Figure 3.3), where you can enter default values for several functions and formats of the system.
Figure 3.3 Enter default data for working with the system on the Defaults subscreen of the Maintain User Profile screen.
We recommend these actions:
The Start menu field (A) enables you to set up the system to display a specific screen when you log on. Most users prefer to start with the SAP Easy Access screen. If this is your preference, leave this field blank.
Some users routinely go to the same initial screen as soon as they log on to SAP. If this is the case with you, you can enter the transaction code1 for that screen here so that it appears automatically when you log on.
Enter the code for your printer in the Output Device field (B). This action sets that printer as the default destination of printed output from the system. You can search for its code by following the procedures described in Lesson 10.
Enter a code for your local time zone in the Personal Time Zone of the User field (C). You can search for the code by following the procedures described in Lesson 10.
Select one of the options in the Decimal Notation field area (D) by clicking its radio button. The first is the European standard format and the default option of the system; the second is the American standard format.
Select one of the options in the Date format field area (E) by clicking its radio button. The first is the European standard format and the default option of the system; the second is the American standard format.
Step 4. Click the Save button (F) to record your user profile data and close the Maintain User Profile popup screen.
End Procedure
1. See Part II for more instructions about transaction codes.