Designing Pay-for-Performance Plans for Executives and Salespeople

Executives and salespeople are normally treated very differently than most other types of workers in pay-for-performance plans. Because pay incentives are an important component of these employees’ total compensation, it is useful to examine their special compensation programs in some detail. It is also useful to examine how companies are rewarding excellence in customer service—a key source of competitive advantage today.

Executives

According to most recent figures, the median chief executive of a United States company with more than five billion dollars in revenues earns about $14 million per year; however, some can pocket more than $100 million.80 CEO pay creates a lot of controversy in the media each year as these figures are released (see the Manager’s Notebook “High-Priced CEOs: Are They Worth It?”). Approximately 38 percent of this amount is cash compensation (salary, bonus); the rest is stock-based compensation (which normally accounts for the largest pay packages reported in the media).

MANAGER’S NOTEBOOK High-Priced CEOs: Are They Worth It?

Emerging Trends

Source:Monkey Business Images/Shutterstock.

Every year all U.S. publicly traded companies are required to release CEO pay data. And shortly after their release, one is likely to see a flurry of articles claiming that CEO pay is out of control, while some commentators (usually in the minority) argue that these executives deserve high pay because of their ability to create value for the corporation. Some examples of highly paid CEOs in recent 2013 filings include Disney’s Bob Iger ($40.2 million), Direct T.V.’s Michael White ($18 million), Hewlett Packard’s Meg Whittman ($15.4 million), and 37-years-old Marissa Mayer (who obtained a $117 million ironclad five-year contract from Yahoo! Inc.). As seen in this chapter, most of that pay is in the form of stock options. According to Harvard professor Mihir Desai, “Unfortunately the idea of market-based compensation [through stock options] is both remarkably alluring and deeply flawed. Financial markets cannot be relied upon in simple ways to evaluate and compensate individuals because they can’t easily disentangle skill from luck . . . [as a result] these incentives provided huge windfalls for individuals who now consider themselves entitled to such rewards.” In contrast, writing for BusinessWeek, consultant Larry Popelka rebukes this perspective, arguing that “CEO compensation packages are rising because more companies are realizing the value of good CEOs, and their pay—much like contracts for top tier professional athletes—is getting bid up . . . of course, everyone in a corporation is important and should be compensated fairly. But good companies with poor CEOs are rudderless and fail.”

Sources:Based on [no longer online] http://money.cnn-com . (2013). 20 top-paid CEOs; www.nytimes.com . (2013). The infinity pool of executive pay; Bruce, S. (2013). Where is the public’s breaking point on exec pay? [no longer online] http://hrdailyadvisor.blr.com ; Joshi, P. (2013). Out of spotlight, a lucrative payday. www.nytimes.com ; Murphy, T. (2013). CVS Caremark CEO compensation climbs 51 percent. www.boston.com ; www.washingtonpost.com . (2013). Departing Wellpoint CEO’s compensation ballooned to 20.6 M last year, as insurer’s shares fell; Kerber, R., and Rothacker, R. (2013). Exclusive: BofA’s Moynihan to hold stock longer in new pay policy. www.reuters.com ; www.bloomberg.com . (2013). Verizon retirees win 2013 executive compensation change; Desai, M. (2012, March). The incentive bubble. Harvard Business Review, 2–11; Popelka, L. (2013). More companies need high-priced CEOs. [no longer online] http://businessweek.com .▪▪

According to some estimates, each of the Fortune 500 CEOs could live to age 95 among the top 2 percent of Americans if he or she saved just one year’s pay. At the higher end, some could have $1.2 million a year for life by saving one year’s pay.81 U.S. CEOs earn approximately 500 times what the average employee makes, up from 42 times in 1980, and far more than in any other industrialized nation, both on absolute and relative grounds. That is, U.S. CEOs make more money than CEOs in other countries and they earn more compared to what the average worker does than CEOs from other nations earn. For instance, in Japan the CEO is paid 33 times what the average Japanese worker is paid.82 However, some recent evidence suggests that international differences in CEO pay (both in absolute numbers and relative to lower-level employees) are diminishing, probably a reflection of globalization (good CEOs are in high demand, no matter their national background, so that the CEO labor market is slowly becoming more integrated around the world).83

The trend during the past 20 years or so has been for CEO pay to be less in the form of salary and more in the form of stocks. This trend was the result of several forces, including (1) favorable tax treatment for long-term income (for the CEO, stock gains are tax deferred, and when stocks are cashed in they are taxed at the capital gains rate, which is lower than the rate on salary and bonuses); (2) stock grants not counted as an expense in the balance sheet (although this changed starting in 2006); (3) a rising stock market over most of this period, with some short-term exceptions (such as during 2008–2012); and (4) investor calls for greater CEO accountability (unlike salary, long-term income is not assured and reflects growth in shareholder value).

Ironically, the trend toward greater emphasis on long-term income to reward executives has had several unintended consequences. First, a bull market can make CEO pay soar, fueling the belief that CEO pay is out of control. During the 1991–2001 decade, the nation’s corporate elite saw their average pay increase by more than 550 percent, almost 20 times faster than raises to the typical worker.84 Except for a short hiatus during 2008–2012, most executives have seen an expansion in their equity-based wealth year after year, and critics see this as unfair given that they receive the benefits of the market rise on top of high salaries.

Second, because executives may decide at any time to cash the stock options they received years earlier, it is difficult to see the link between CEO pay and firm performance. For example, Lawrence J. Ellison, CEO of Oracle Corporation, received a “windfall” of $706 million in 2001, even though that year had been a disaster for Oracle (the total return to Oracle’s shareholders declined 57% during 2001). The huge amount received by Ellison (which exceeds the gross domestic product of many countries) came from exercising long-held stock options, and his decision to cash them in 2001 probably had nothing to do with Oracle’s poor showing in 2001. Moving forward to 2013, Ellison again saw his pay jump 24 percent in a single year to $96.2 million (with $90.7 million of that amount attributed to cashing in stock options at Oracle during a bull market). In other words, it is difficult to see the chronological tie between stock-based pay and firm performance because of the elapsed time between receiving and cashing in a stock option. Many complex methods have been devised by academics to estimate the true linkage of long-term income to firm performance, yet these are arcane, often controversial, and the results tend to be inconsistent.85

And, third, when the stock market changes from a bull market to a bear market, firms face the problem of what to do for executives whose stocks are “under water” (that is, when the current market price is below the market price when they were provided to the executive, so the options have become worthless). Many firms believe that “underwater” options are demotivating to executives and could make those executives an attractive recruitment target by competitors. This happened, for instance, after the Wall Street financial meltdown of the late 2000s. To deal with this possibility, firms might make new additional grants to compensate the executive for the loss of value of previously granted stocks, cancel and reissue stock options to ensure they are not under water, or buy underwater stock with cash.86 This strategy may reinforce the notion that top executives incur little risk with their pay while employees are often asked to bear the brunt of employment and compensation risk because they are more likely to be laid off and see their bonus cut during a downturn.87

A large number of plans are used to link executives’ pay to firm performance, but there is little agreement on which is best. The disagreement is only heightened by the huge sums of money involved and the weak or inconsistent correlation between executive earnings and firm performance.88 Given the widespread belief that reckless risk taking, fueled by CEO incentive systems, was partly responsible for the recent financial meltdown, there is some consensus at the time of this writing (2014) that salary should play a more prominent role than incentives when designing compensation packages for executives.

Salary and Short-Term Incentives

The amount of executives’ base pay increases as firms get larger89—practically all CEOs of Fortune 500 firms earn a base of at least half a million dollars a year, with an average of $3.1 million in cash compensation annually based on 2011 estimates.90 Executives’ bonuses are usually short-term incentives linked to the firm’s specific annual goals; in 2014 the average annual executive bonus among large firms was about $2 million. More than 90 percent of U.S. firms reward executives with year-end bonuses, but the criteria used to determine these bonuses vary widely.

Two major concerns are often expressed regarding executives’ annual bonuses. First, because executives are likely to maximize whatever criteria are used to determine their bonuses, they may make decisions that have short-term payoffs at the expense of long-term performance. For instance, long-term investments in research and development may be crucial to the firm’s success in introducing new products over time. Yet if bonus calculations treat such investments as costs that reduce net income, executives may be tempted to scale back R&D. Second, many bonus programs represent salary supplements that the CEO can expect to receive regardless of the firm’s performance. For instance, an examination of the Wall Street Journal’s executive pay survey in published every year shows that approximately three-fourths of the CEOs in the survey receive a substantial bonus. An earlier study found that if we focus on companies with a drop in total shareholder return of 40 percent or more, we find that a surprising number of those CEOs received a bonus in excess of half a million dollars during the same period (including, for instance, Aplera, Crown Cork & Seal, Continental Airlines, and Boeing).91

The almost automatic payment of lavish bonuses to top executives has led to much resentment among middle managers. One vice president at a major bank expressed a common middle-management frustration: “It disturbs me when someone on high dictates that no matter how hard you work or what you do, you’re only going to get a 6 percent increase, and if you don’t like it, you can take a hike. Yet whatever they’ve negotiated for themselves—10 percent, 20 percent, or 30 percent—is a different issue from the rest of the staff.” Although this is pure speculation at the moment, it is conceivable that political pressures in response to the economic meltdown at the end of the 2000s, the negative public image of many CEOs, and the necessity for vast federal “bailouts” may force boards of directors to place greater limits on CEO pay in the foreseeable future.

Long-Term Incentives

Most executives also receive long-term incentives, either in the form of equity in the firm (stock-based programs) or a combination of cash awards and stock. In 2014, these incentives amounted to approximately $6 million on average per executive of the largest U.S. firms. A brief description of the most commonly used executive long-term incentive plans appears in Figure 11.5.

The primary criticism of long-term incentive plans is that they are not very closely linked with executive performance. There are three reasons for this: First, even executives themselves rarely know how much their equity in the firm is worth because its value depends on stock prices at redemption. Second, the executive is likely to have very little control over the value of a company’s stock (and thus the worth of his or her own long-term income) because stock prices tend to be highly volatile. (As noted earlier, depending on the time period, this can benefit the executive, as during 1995–2007; hurt the executive, as during 2008–2012; or make the executive wealthy again, as in the bull market that started in 2013). This is one reason that many critics see this as unfair given that the market has a logic of its own, and they claim that CEOs have very little influence over share prices, not even for their own firm.92 Third, designing long-term incentive plans involves many judgment calls, and these are not always addressed in a manner consistent with achieving the firm’s long-term strategic objectives. The major questions that firms should address in designing executive long-term incentive programs are listed in Figure 11.6.

Golden Parachutes

Following the demise of major financial investment and mortgage companies in recent years, one aspect of CEO pay that has received much negative publicity is the so called “golden parachute,” which provides a CEO with a large lump-sum payment if he or she is terminated by the firm. These “parachutes” represent a contractual obligation on the part of the company to the CEO, even if the CEO is fired for poor performance. A 2013 study of large U.S. firms found that 92 percent of CEOs have golden parachutes and 87 percent have an additional severance payment agreement if they lose their jobs.93 In 2014, the average payment that would be owed to the CEOs at 200 large companies if those CEOs were terminated would be close to $45 million.

Rewards for Social Responsibility

Recently, some firms began to reward and penalize executives depending on the firm’s record of social responsibility. For instance, apart from profitability, executive bonuses and long-term income in polluting industries may be pegged to reducing the level of dangerous emissions. For example, in 2013, Chevron Corporation reduced the bonus of its CEO John S. Watson by 13 percent, or $520,000, due to accidents the preceding year. These included underwater oil leaks in Brazil, a deadly rig fire in Nigeria, and a blaze at a refinery in Richmond, California.94

Stock-Based Programs

Stock Options Allow the executive to acquire a predetermined amount of company stock within a stipulated time period (which may be as long as 10 years) at a favorable price.

Stock Purchase Plans Provide a very narrow time window (usually a month or two) during which the executive can elect to purchase the stocks at a cost that is either less than or equal to fair market value. (Stock purchase plans are commonly available to all employees of the firm.)

Restricted Stock Plans Provide the executive with a stock grant requiring little, if any, personal investment in return for remaining with the firm for a certain length of time (for example, four years). If the executive leaves before completing the specified minimum length of service, all rights to the stock are forfeited.

Stock Awards Provide the executive with “free” company stock, normally with no strings attached. Often used as a one-time-only “sign-on” bonus for recruitment purposes.

Formula-Based Stock Stock provided to the executive either as a grant or at a stipulated price. Unlike other stock-based programs, the value of the stock to the executive when he or she wishes to redeem it is not its market price but one calculated according to a predetermined formula (normally book value, which is assets minus liabilities divided by the number of outstanding shares). Used when the board believes that the market price of an organization’s stock is affected by many variables outside the control of the top-management team.

Junior Stock Stock whose value is set at a lower price than common stock, so that the executive is required to spend less cash up front to acquire it. Unlike the owners of common stock, the owners of junior stock have limited voting and dividend rights. However, junior stock can be converted to common stock upon achievement of specific performance goals.

Discounted Stock Options Stock with a strike price lower than the market value of the stock at the date of the grant. Introduced during the bear market of 2001–2003, when there was a reasonable probability that the market value of the stock would rise slowly or may drop.

Tracking Stock Options A class of shares linked to the performance of a specific business or unit of the parent company rather than linked to the performance of the corporation as a whole.

Programs That Combine Cash Awards and Stocks

Stock Appreciation Rights (SARs) Provide the executive with the right to cash or stocks equal to the difference between the value of the stock at the time of the grant and the value of that same stock when the right is exercised. Thus, the executive is rewarded for any increase in the value of the stock, although no stock was actually granted by the firm. No investment on the executive’s part is required. May be offered alone or mixed with stock options.

Performance Plan Units Under this plan, the value of each share is tied to a measure of financial performance such as earnings per share (EPS). For example, for every 5 percent increase in EPS, the firm may provide the executive with $1,000 for every share he or she owns. Therefore, if EPS increases by 15 percent, the executive will receive $3,000 for each share owned. The payment may be made in cash or common stocks.

Performance Share Plans Offer the executive a number of shares of stock based on profitability figures using a predetermined formula. The actual compensation per share depends on the market price per share at the end of the performance or award period.

Phantom Stock Pays executives a bonus proportional to the change in prices of company stocks, rather than changes in profitability measures. A phantom stock is only a bookkeeping entry because the executive does not receive any stock per se. The executive is awarded a number of shares of phantom stock to track the cash reward that will be received upon attaining the performance objectives. The award may be equal to the appreciation or the value of the share of phantom stock.

FIGURE 11.5

Commonly Used Long-Term Executive Incentive Plans

Perks

In addition to cash incentives, many executives receive a large number of perquisites, or “perks.” A 2013 report shows a wide array of “special deals” for most top executives, including physical exams, financial counseling, club memberships, company plane, airline VIP clubs, chauffer service, and concierge service, among other similar perquisites.95 These may keep the executive happy, but they are seldom linked to business objectives.96 They are also an easy target of criticism for those who feel that executive compensation is already excessive and who believe that perks are a form of “stealth wealth,” representing “a hidden way [for executives] to increase their compensation.”97 To make CEO pay more transparent, the Internal Revenue Service and the SEC passed new rulings to provide for better disclosure of CEO pay, including perks, starting in 2007. It is very difficult to understand what the whole compensation package consists of.98

  1. How long should the time horizon be for dispensing rewards?

  2. Should length of service be considered in determining the amount of the award?

  3. Should the executive be asked to share part of the costs and, therefore, increase his or her personal risk?

  4. What criteria should be used to trigger the award?

  5. Should there be a limit on how much executives can earn or a formula to prevent large unexpected gains?

  6. How often should the awards be provided?

  7. How easy should it be for the executive to convert the award into cash?

FIGURE 11.6

Key Strategic Pay Policy Questions in the Design of Executive Long-Term Incentive Programs

Sources:Gomez-Mejia, L. R., Berrone, P., and Franco-Santos, M. (2010). Compensation and organizational performance. New York: M. E. Sharpe Inc; Makri, M. (2008). Incentives to stimulate innovation in global context. In Gómez-Mejía, L. R., and Werner, S. (Eds.), Global compensation: Foundations and perspectives. London: Routledge, 72–85; Berrone, P., and Gómez-Mejía, L. R. (2008). Beyond financial performance: Is there something missing in executive compensation schemes? In Gómez-Mejía, L. R., and Werner, S. (Eds.), Global compensation: Foundations and perspectives. London: Routledge, 205–218; Makri, M., and Gómez-Mejía, L. R. (2007). Executive compensation: Something old, something new. In Wemer, S. (Ed.), Current Issues in Human Resource Management. London: Routledge.

There are no easy answers to these criticisms. Executive compensation will probably always be more an art than a science because of all the factors that must be considered and each firm’s unique conditions. Nonetheless, it is safe to say that an executive compensation plan is more likely to be effective if (1) it adequately balances rewarding short-term accomplishments with motivating the executive to consider the firm’s long-term performance, (2) the incentives provided are linked to the firm’s overall strategy (for example, fast growth and risky investments versus moderate growth and low business risks), (3) the board of directors can make informed judgments about how well the executive is fulfilling his or her role, and (4) the executive has some control over the factors used to calculate the incentive amount.99

Directors and Shareholders as Equity Partners

The board of directors is responsible for setting executive pay. Traditionally, the board members have been paid in cash. In recent years, however, the relative elements of director compensation have changed fundamentally, as we see a shift toward payment in stock and stock options to tie the financial interests of directors to those of the firm and thus increase their incentive to monitor the executives more closely. Currently, the vast majority of firms include at least some stock as part of the annual compensation of directors, with an estimated $60,000 in stock on average per director.100

Although in theory this change in director compensation is a good idea, two well-known researchers warn us that it could be tantamount to the fox watching the chickens. In other words, boards may be tempted to act in a self-serving manner because in most cases the board sets its own compensation.101 For instance, directors may set lower performance targets for the granting of stock options. And even if the board acts in good faith with the best interest of shareholders in mind, the appearance of a conflict of interest would always loom in the background.102

Historically, boards of directors have played mostly a ceremonial role, meeting a few hours a year and seldom challenging the CEO. However, the large number of corporate scandals in recent years as well as the financial troubles of Wall Street giants in 2008–2009; the appearance of unjustifiably high CEO compensation; and passage of the Sarbanes-Oxley Act (which outlines a set of accountability standards for public companies in the areas of financial reporting, disclosure, audits, conflicts of interest, and governance) are forcing boards of directors to become active watchdogs.103 In a cover story, BusinessWeek summarized this dramatic change: “Boards used to be hired as much for their golf handicaps as for any other expertise. They read reports from management, offered occasional bits of advice, and generally greenlit decisions the CEO had already made. These days, they are apt to become involved in key corporate functions, from strategies to succession to auditing. And if there is a difference with the CEO, they will lawyer up in a heartbeat.”104 In a recent report on executive compensation, the Wall Street Journal notes, “Boards flex their pay muscles: directors, facing unprecedented pressure from investors, lawmakers and regulators . . . are retaining their own lawyers, holding frequent executive sessions, and evaluating management rigorously.”105 Following the “Great Recession” of 2008–2012, boards are creating specialized risk-management committees to “anticipate corporate crises, intensify efforts to review risks and dodge disasters.”106 Apparently, the United States is not alone in this respect. In Japan, for instance, after a decade of disappointing corporate results, “oversight of top decisions, from staffing to compensation is now handled by committees governed by a majority of outside directors.”107 One danger with board overzealousness is that executives may try to please boards composed of people with diverse backgrounds, perspectives, and interests rather than use their own best judgment. Boards are probably better at advising than decision making, which is the primary role of the CEO.108

Salespeople

Sales professionals, working with the marketing staff, are responsible for bringing revenues into the company. There are several reasons why setting up a compensation program for salespeople is so much different from setting up compensation programs for other types of employees.109

  • ▪ The spread in earnings between the lowest-paid and highest-paid salespeople is usually several times greater than the earnings spread within any other employee group in the company.

  • ▪ The reward system for salespeople plays a supervisory role because these employees generally operate away from the office and may not report to the boss for weeks at a time.

  • ▪ Perceptions of pay inequity are a lesser concern with this group than with others because few employees outside the company’s marketing organization have knowledge of either sales achievement or rewards.

  • ▪ Sales compensation is intimately tied to business objectives and strategies.

  • ▪ The performance variation among salespeople tends to be quite large. Most organizations rely on relatively few stars to generate most of the sales.

  • ▪ The salesperson generally works alone and is personally accountable for results.

  • ▪ Accurate market data on pay practices and levels are extremely difficult to find for salespeople, and commercial salary surveys are usually unreliable.

  • ▪ The positive motivational impact of compensation plan designs is based largely on the accuracy of sales goals and forecasts.110

Sales professionals may be paid in the form of straight salary (with no incentives), straight commission (in which all earnings are in the form of incentives), or a combination plan that mixes the two. Straight salary is most appropriate when maintaining good customer relations and servicing existing accounts are the key objectives, with increased sales a secondary goal. Straight commission is most appropriate when the key objective is to generate greater sales volume through new accounts. Only one-fourth of all firms use either a straight-salary or straight-commission method. Three-quarters use a combination of the two, though the relative proportion of salary versus incentives varies widely across firms. The trend has been to put more emphasis on commissions in a mixed plan.111

As Figure 11.7 shows, all three sales compensation methods have their pros and cons. The main criterion that should determine the type of plan chosen is overall marketing philosophy, which is derived from the firm’s business strategies.112 If increased sales is the major goal and these sales involve a one-time transaction with the customer and little expectation of a continuing relationship, then a greater proportion of incentives in the pay mix is appropriate. If customer service is crucial and the sales representative is expected to respond to clients’ needs on a long-term basis, then greater reliance on straight salary is appropriate. For example, used car salespeople are often paid in the form of straight commission, whereas sales representatives for highly technical product lines (which often require extensive customer service) tend to be paid on straight salary.

Rewarding Excellence in Customer Service

More and more companies are using incentive systems to reward and encourage better customer service. A survey of 1,400 employers revealed that 35 percent of the respondents factor customer satisfaction into their formula for determining incentive payments. Another third are considering doing so. Common measures of customer satisfaction used to determine incentive payments are customer surveys, records of on-time delivery of products and services, and number of complaints received.113

Straight-Commission Sales Compensation Plan
Goods Bads
  • May generate more accounts

  • May motivate sales force to sell more

  • May foster entrepreneurial orientation

  • May reduce supervisory expenses

  • May reduce fixed costs

  • May attract employees who are willing to take risks

  • Quality of service may suffer

  • Sales representative may overstate the positive features of the product

  • Sales representative may become overly aggressive with customers and they might not come back

Straight-Salary Sales Compensation Plan
Goods Bads
  • Sales force may be willing to spend more time with customer

  • May reduce stress levels among sales force, reducing turnover

  • May engender greater cooperation and less competition among the sales workforce

  • May reduce the motivation to sell

  • Increases fixed compensation costs

  • Best sales performers may go to a firm that provides incentives

  • Greater need to appoint sales managers to supervise sales workforce

Combining Salary with Straight Commission Sales
Goods Bads
  • Reinforces good citizenship behavior and at the same time provides an incentive to sell more

  • May offer a good middle solution to the conflicting demands of spending time with customers versus selling to a broader customer base

  • Support a greater variety of marketing goals

  • Plan could be complex to design and administer

  • Sales force may not be clear as to which objectives or targets are most important

  • Top sales people may find it more advantageous to get a job with another employer in order to make more money

FIGURE 11.7

How Should Employees in Sales Be Compensated? The Goods and the Bads of Paying with Salary and Commission

Customer service rewards may be individual-, team-, or plant-based. For example, Storage Technology in Louisville, Colorado, uses customer service as part of its formula to distribute gainsharing monies to all employees covered by the plan. To ensure that sales representatives and managers do not shortchange the customer for the sake of increasing sales and short-term profits, IBM introduced a plan in which 40 percent of incentive earnings are tied to customer satisfaction. IBM uses a survey to determine whether buyers are happy with the local sales team.114 AT&T Universal Card provides a $200 on-the-spot bonus for employees who deal effectively with customers’ complaints on the phone; phone calls are randomly monitored for this purpose.115

Pay-For-Performance Programs in Small Firms

As noted in the preceding chapter, s maller firms face some of the same compensation issues that larger firms face when it comes to the attraction, retention, and motivation of employees through the use of pay (for instance, ensuring the perception of fairness and accurately assessing salary rates in the labor market for various positions). When the objective is to reward employees based on their performance, small firms face some unique challenges, including the following:

  • ▪ Smaller firms seldom have trained personnel capable of designing and administering complex pay-for-performance systems and/or may be unable to afford this kind of professional help.

  • ▪ Smaller firms seldom have in place a grievance procedure to deal with situations that particular employees feel are unfair. In a small-group setting, it is almost impossible to treat a grievance confidentially, much less anonymously. This often means that perceived unfairness may be more difficult to detect and resolve through an impartial process that gives employees a voice.

  • ▪ Because information travels quickly in small groups and most employees are interconnected, one or more disgruntled employees can have a major impact on the morale of the entire organization.

  • ▪ In a larger organization, the negative effect of a few unhappy employees is more likely to be diluted and thus the consequences are not as bad. Smaller firms typically do not have enough leeway to handle disruptive conflict that interferes with the work that needs to get done. As noted by one observer, “Each of us has our own unique version of events. Owners and managers tend to see things one way and employees another, particularly when it comes to shortfalls in individual performance that is used to justify lower incentive pay for one person than another . . . [E]ach of us builds up a self-image, and a positive one is critical to our well being.” In other words, differential pay allocations based on performance (as judged by owners and/or managers) within a small group can hurt the egos of those who get less, provoking interpersonal conflict that may be damaging to the firm. Small firms seldom have sufficient buffer among employees, units, or departments to prevent the conflict from spreading quickly.

  • ▪ Unlike larger firms, the dividing line between work and personal relations tends to be thin in small firms. In these small organizations, emotional distance tends to be shorter because owners, managers, and employees know each other well and may socialize outside normal working hours. Pay-for-performance plans that allocate incentives differentially may generate deep resentments among those who get less (and perhaps embarrassment among those who get more) that are felt at a very personal level. Another way of looking at this is that feelings of betrayal and disillusionment are most likely to arise in smaller firms when some employees receive more incentives than others. This is compounded by the fact that management may not have good options for handling these emotional reactions (for instance, through a grievance procedure or by transferring the employee to another department).

  • ▪ It is very difficult in small firms to link pay incentives to team performance because the work is seldom divided among teams. Employees often perform multiple tasks, and teams may come together in a fluid come-and-go fashion, with people expected to help each other as needed.

  • ▪ In most small firms, opportunities for promotion are rather limited. Hence, a major challenge is to find ways for good employees to earn extra income in a way that does not involve a formal change in job title or moving up the organizational pyramid.

The issues noted here may be difficult to resolve if the small firm desires to implement a pay-for-performance system at the individual or team level. As discussed in Exhibit 11.1, the downside of such a system may overcome any potential benefits. The following suggestions seem particularly appropriate for smaller organizations:

  • ▪ Active employee participation in the development of the pay-for-performance system can generate greater commitment to the firm and increase perceptions of fairness. Small size can be a great advantage to the organization in this regard because it is easy to get more people involved.

  • ▪ Because of the firm’s smaller size, it is easier for each employee to discern his or her personal contributions to the achievement of organizational goals. Given a “shorter line of sight” between individual contributions and organizational results, pay-for-performance plans linked to overall organizational performance can have two important advantages. First, they encourage the employee to work harder to improve overall firm performance. Second, they may bring employees closer together so that they cooperate with each other to achieve organizational goals.

  • ▪ Given the close personal nature of relationships in most small firms and frequent interactions among employees, managers, and owners, informal feedback should be used more often, with the goal of helping employees improve performance rather than justifying differentials in incentive allocations.

  • ▪ Smaller firms should be generous in sharing profits with employees. In addition to any motivational impact, this offers the firm an opportunity to attract and retain good employees while reducing fixed costs, because the firm may be able to get away with paying lower salaries. Employees may accept this in exchange for the potential to earn more money in the future.

  • ▪ Smaller firms should be generous in offering stock options to employees. Stock options should increase employee identification with the firm because it makes them part owners. Just like profit sharing, employees may be willing to accept lower salaries in exchange for equity participation in the firm.

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