Data Entry

The Data Entry feature lets you populate a variable with information the learner types in, for example, learner name, learner thoughts on a topic, or information needed from the learner to complete an activity or exercise. Data Entry boxes can accept text or number content, and you can add as many as you'd like to a slide

There are three components to consider when working with Data Entry boxes:

  • First, the box that will contain the information that the learner types.
  • Second, a trigger that sends the typed input into the variable.
  • Third, a reference to display the typed input (variable contents). This can be the default of clicking away from the Data Entry box but is most often based on a click of a button.
    Data Entry

Inserting a Data Entry box

The following steps allow you to insert a Data Entry box:

  1. From the Insert tab, choose Data Entry from the Interactive Objects area of the ribbon.
  2. Navigate to Text Entry or Number Entry.
  3. Click-and-drag on the slide to draw the Data Entry box.
  4. Default text appears inside the box and this can be adjusted to provide instructions for the learner, or removed altogether.
  5. Format the Data Entry box as you would any other textbox.
  6. Preview the slide to see how the Data Entry box appears and to test its ability to accept data.

Tip

When adding a Data Entry box, a new trigger is created that defines a variable, and places the typed input into the variable when the control loses focus (that is, when the learner clicks away from the Data Entry box).

By default, your new variable will be named TextEntry. You can change the name of the assigned variable to something more descriptive by double-clicking on the Mange Project Variables (X) button in the lower right of the Triggers panel, clicking on the TextEntry name, typing a new name and clicking OK.

Follow along…

Continuing with Exercise 6- Sales Training. This exercise will set up project variables to capture and display the learner name, and the response to a question. This will be done using Data Entry boxes and variable references.

Part 1 – adding a Data Entry box to solicit learner thoughts

Let's start with the following steps:

  1. The first task for this exercise is to create project variables that you will use in this exercise and the next. To create a variable, click on the Manage project variables (X) button in the lower right corner of the Triggers panel.
  2. Create the following new variables:
    • LearnerName, text, no default value
    • Mod1Complete, true/false, default value set to False
    • Mod2Complete, true/false, default value set to False
    • Mod3Complete, true/false, default value set to False
    • Thoughts, text, no default value
  3. Switch to Normal View and enter the title Module 1 on slide 2.1. Repeat this for Module 2 and Module 3 on slides 3.1 and 4.1 respectively.
  4. Navigate to slide 2.2 Details and type What do you think? for the title.
  5. Insert a Data Entry box in the lower portion of the slide by navigating to Insert | Data Entry | Text Entry from the menu, and draw a box on the slide where the Data Entry box will reside (this can be adjusted later).
  6. Change the text inside the box to Type your thoughts here, and format the box similar to how it appears in the image at the end of this exercise.
  7. In the Triggers panel, double-click to edit the TextEntry trigger, and change the variable to Thoughts as the variable to use to store what the learner types in this box.
  8. Add a new layer to this slide called Feedback and go to the layer.
  9. On the left side of the slide, insert a new textbox and type What you said… in bold, blue, and 14pt font.
  10. Below this, insert another textbox, and type %Thoughts% to insert a reference to the Thoughts variable.
  11. Select both the textboxes, press Ctrl + D to duplicate, and position the copies on the right side of the slide. Change the first textbox to What the experts say… and replace the second textbox with placeholder content by typing =lorem() and pressing Enter.
  12. Click on the base layer and insert a new button that will submit user input, and display the Feedback Layer. Select Insert | Button and choose a button style. Add the word Submit as text on the button. Format the button to blue and place it beneath the Data Entry box.
  13. In the Triggers panel, adjust the button trigger so that it shows the Feedback Layer when the user clicks on the Submit button.
  14. Select the Feedback Layer and from the Timeline panel, click on the Base Layer Objects group to expand it, then click on the Show/Hide icon (eye) to hide Button 1 and TextEntry trigger from being visible in this layer. You might need to expand the height of the Timeline panel, or scroll down in the Timeline panel to see all the objects within the group.
  15. Switch back to the Base Layer and press Ctrl + S to save the file.
  16. Preview this slide to test entering text and view the contents of the Thoughts variable.
    Part 1 – adding a Data Entry box to solicit learner thoughts

Part 2 – adding a Data Entry box to collect a learner name

To add a Data Entry box to collect a learner name proceed, with the following steps:

  1. Navigate to slide 1.1 Start and add a Data Entry box to the center of the slide similar to the image at the end of this exercise.
  2. Double-click on the TextEntry trigger in the Triggers panel, and go to LearnerName from the Set Variable drop-down menu.
  3. Add a textbox to provide instructions to click on Next to continue, and place this below the Data Entry box.
  4. Navigate to 1.2 Menu and insert a space and then %LearnerName% after the word Welcome in the title. You may want to resize the textbox to be the full width of the slide.
  5. Save the project.
  6. Preview this scene to test entering a name and view it on the Menu slide.
    Part 2 – adding a Data Entry box to collect a learner name
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