Moving on to the report object permissions, we will continue with our example:
- Click the report object in the Navigation pane and then the Share link in the ribbon.
- Here, we will add Pamela and Jon. For Pam, we uncheck the Allow recipients to share your report and Allow users to build new content using the underlying datasets boxes. For Jon, we only uncheck Allow recipients to share your report.
After sharing the report, it should be noted that neither Jon nor Pamela have any access to the dashboard. This is because dashboards are higher in the hierarchy of objects than reports.
- By checking the access for the dashboard, we will see that nothing has changed.
- However, if we check the Access tab for the report, we will see that Jon and Pam have been added with the appropriate access and that all of our other users have also inherited permissions for the report. This is shown in the following screenshot:
All of the users from the workspace-level assignments have inherited the same permissions for this report object that they did for the dashboard object from the preceding section. In addition, Shane has inherited permissions to this report that are the same as his permissions to the dashboard. This is because the report sits lower in the object hierarchy than the dashboard. Interestingly, we could actually remove Shane's reshare permissions for the report, and this would not affect his reshare permission for the dashboard, meaning that he could reshare the dashboard but not the report.
- If we were to choose Remove access from the ellipses menu, this would bring up the Remove access dialog, which would allow us to remove Shane's access to both the related dashboard and dataset, as shown in the following screenshot:
- By clicking on the Manage Permissions link at the bottom of the Share report dialog, we can see a very similar interface to the Manage permissions interface for dashboards. The only difference is that, here, Jon and Pamela have Read access. Refer to the following screenshot:
The only option that's available for David and Mark in the ellipses menu is Add reshare. In fact, the inherited object permissions that were assigned for reports are exactly the same as they are for dashboards, as per the following table:
Workspace Role |
Report Object Permissions |
Admin |
Owner (Read, reshare, and edit) |
Member |
Owner (Read, reshare, and edit) |
Contributor |
Read and edit |
Viewer |
Read |