To start PowerPoint, Working in the PowerPoint Environment
On the Windows taskbar, click the Start button, point to All Programs, click Microsoft Office, and then click Microsoft Office PowerPoint 2007.
To open an existing presentation, Opening, Moving Around in, and Closing a Presentation
Click the Microsoft Office Button, and then click Open.
In the Open dialog box, navigate to the folder that contains the file you want to open, and then double-click the file.
To close a presentation, Opening, Moving Around in, and Closing a Presentation
Click the Microsoft Office Button, and then click Close.
To switch among different PowerPoint views, Displaying Different Views of a Presentation
On the View toolbar, click the button for the desired view; or
On the View tab, in the Presentation Views group, click the button for the desired view.
To adjust the magnification of a presentation, Displaying Different Views of a Presentation
On the View toolbar, click the Zoom Out or Zoom In button; or
On the View toolbar, click the Fit slide to current window button; or
On the View tab, in the Zoom group, click the Zoom button.
In the Zoom dialog box, click a Zoom to percentage or type an amount in the Percent box, and then click OK.
To view a presentation as a slide show, Displaying Different Views of a Presentation
On the View toolbar, click the Slide Show button. Then without moving the mouse, click the mouse button to advance through the presentation one slide at a time.
To adjust the size of the panes, Displaying Different Views of a Presentation
Point to the splitter bar that separates the panes, and when the pointer changes to a double bar with opposing arrows, drag the bar in the direction you want.
To display more than one presentation at the same time, Saving a Presentation
On the View tab, in the Window group, click the Arrange All button.
To create a blank presentation, Saving a Presentation
Click the Microsoft Office Button, click New, and then in the New Presentation window, double-click Blank Presentation.
To save changes to an existing presentation, Saving a Presentation
On the Quick Access Toolbar, click the Save button.
To save a presentation for the first time, in a different folder, or with a different name, Saving a Presentation
Click the Microsoft Office Button, and then click Save As.
To save the presentation in a different folder, navigate to that folder. (Click Browse Folders if the Navigation pane is not open.)
To save the presentation in a new folder, on the toolbar, click the New Folder button (click Browse Folders if the toolbar is not displayed), type a name for the new folder, and then press
.In the File name box, select the existing entry, type a name for the presentation, and click Save.
To base a presentation on an example from Office Online, Quickly Creating a Presentation
Click the Microsoft Office Button, and then click New.
Under Microsoft Office Online in the left pane, click Presentations.
Scroll the center pane until you find the presentation you want, and then click Download.
To base a presentation on an existing presentation, Quickly Creating a Presentation
Click the Microsoft Office Button, and then click New.
In the left pane, under Templates, click New from existing.
Navigate to the folder containing the presentation on which you want to base the new one, and then double-click that presentation.
To base a presentation on a design template, Creating a Presentation Based on a Ready-Made Design
Click the Microsoft Office Button, and then click New.
In the left pane, under Microsoft Office Online, click Design slides.
In the Design slides category list, click the category that you want.
Scroll the center pane until you find the template you want, and then click Download.
To add a new slide with the default layout, Creating a Presentation Based on a Ready-Made Design
On the Home tab, in the Slides group, click the New Slide button.
To add slides with other layouts, Converting an Outline to a Presentation
On the Home tab, in the Slides group, click the New Slide arrow, and then in the list, click the layout you want.
To delete a slide, Converting an Outline to a Presentation
At the top of the Overview pane, on the Slides tab, right-click the slide, and then click Delete Slide.
To convert a Microsoft Office Word outline into a presentation, Converting an Outline to a Presentation
On the Home tab, in the Slides group, click the New Slide arrow, and then click Slides from Outline.
Navigate to the folder containing the Word outline, and then double-click the Word document.
To save a presentation as an outline, Reusing Existing Slides
Click the Microsoft Office Button, and then click Save As.
In the File name box, enter the name of the outline file.
Click the Save as type arrow, and then in the list, click Outline/RTF.
Navigate to the folder where you want to store the outline, and then click Save.
To insert a slide from another presentation, Reusing Existing Slides
Click the slide after which you want to insert the slide.
On the Home tab, in the Slides group, click the New Slide arrow, and then in the list, click Reuse Slides.
In the Reuse Slides task pane, click the Open a PowerPoint File link.
Navigate to the folder containing the presentation with the slide you want to reuse, and double-click the presentation.
In the task pane, click the slide you want to reuse.
To create slides, bullet points, and subpoints on the Outline tab, Entering Text
Click to the right of a slide title, and then press
to create a new slide.With the insertion point in a slide title, press
to convert it to a bullet point.With the insertion point in a bullet point, press
+ to convert it to a slide.With the insertion point in the bullet point, press
to convert it to a subpoint.
To delete and replace a word, Editing Text
To move text, Adding and Manipulating Text Boxes
On the Outline tab or the slide, select the text, and then drag the selection to the desired location; or
Select the text, and on the Home tab, in the Clipboard group, click the Cut button.
Click where you want to insert the text, and then click the Paste button.
To undo or redo editing actions, Adding and Manipulating Text Boxes
On the Quick Access Toolbar, click the Undo or Redo button.
To select an entire placeholder, Adding and Manipulating Text Boxes
Point to the border of the placeholder, and when the pointer changes to a four-headed arrow, click the mouse button once.
To create a text box, Adding and Manipulating Text Boxes
On the Insert tab, in the Text group, click the Text Box button, click the slide, and then type the text.
To rotate a text box, Adding and Manipulating Text Boxes
Select the text box, and then drag the green rotating handle in the direction you want.
To move a text box, Adding and Manipulating Text Boxes
Select the text box, point to the border of the box (not to a handle), and then drag the box to the desired location.
To size a text box, Adding and Manipulating Text Boxes
Select the text box, point to one of the square or round handles around its frame, and drag the handle until the box is the size you want.
To add a solid border to a text box, Adding and Manipulating Text Boxes
Right-click the border of the text box, and then click Format Shape.
In the Format Shape dialog box, click Line Color, click the line option you want, select appropriate options, and then click Close.
To change the default settings of a text box, Adding and Manipulating Text Boxes
Format the text and the text box the way you want all the text boxes you create from now on in this presentation to be.
Right-click the border of the text box, and then click Set as Default Text Box.
To add an AutoCorrect entry, Correcting and Sizing Text While Typing
Click the Microsoft Office Button, click PowerPoint Options, click Proofing, and then click AutoCorrect Options.
In the Replace box above the table in the dialog box, type a word you commonly misspell, and then press
.In the With box, type the correct spelling of the word, click Add, and then click OK twice to close the dialog box and PowerPoint Options window.
To correct a word flagged as a misspelling, Checking Spelling and Choosing the Best Words
Right-click the word, and on the context menu, click the correct spelling.
To mark a non-English word, Checking Spelling and Choosing the Best Words
With the insertion point in the word, on the Review tab, in the Proofing group, click the Language button.
In the Language dialog box, click the language, and then click OK.
To check the spelling of an entire presentation, Checking Spelling and Choosing the Best Words
With the first slide displayed, on the Review tab, in the Proofing group, click the Spelling button.
If the Spelling dialog box appears, click the appropriate buttons to correct the errors PowerPoint finds or to add words to the custom dictionary or AutoCorrect list.
Click OK when PowerPoint reaches the end of the spelling check, and then click Close.
To find a synonym for a word, Checking Spelling and Choosing the Best Words
Select a word (but not the following space). Then on the Review tab, in the Proofing group, click the Thesaurus button.
Point to the word you want to substitute for the selection, click the arrow that appears, and then click Insert.
To find and replace a word, Finding and Replacing Text and Fonts
On the Home tab, in the Editing group, click the Replace button.
In the Find what box, type the word you want to replace, and in the Replace with box, type the replacement text.
If necessary, select the Match case or Find whole words only check box.
Click Find Next, and then click Replace or Replace All.
To find and replace a font, Finding and Replacing Text and Fonts
On the Home tab, in the Editing group, click the Replace arrow, and then in the list, click Replace Fonts.
In the Replace list, click the font you want to replace, and then in the With list, click the replacement font.
Click Replace.
To hide or display an object on a slide, Finding and Replacing Text and Fonts
On the Home tab, in the Editing group, click the Select button, and then click Selection Pane.
Under Shapes on this Slide in the task pane, click the box to the right of the object to hide or display it.
To change the font size, Changing the Size, Alignment, Spacing, and Look of Text
Select the text, and then on the Home tab, in the Font group, click the Decrease Font Size or Increase Font Size button; or
Click the Font Size arrow, and then in the list, click the desired size.
To change the size of a placeholder, Changing the Size, Alignment, Spacing, and Look of Text
Point to one of the placeholder’s handles, and when the pointer changes to a two-headed arrow, drag to increase or decrease the size.
To size a placeholder to fit its text, Changing the Size, Alignment, Spacing, and Look of Text
Right-click the placeholder’s border, and then click Format Shape.
Click Text Box, select the Resize shape to fit text option, and then click Close.
To change text alignment, Changing the Size, Alignment, Spacing, and Look of Text
With the insertion point in the text you want to align, on the Home tab, in the Paragraph group, click the Left, Center, Right, or Justify button.
To adjust line spacing, Changing the Size, Alignment, Spacing, and Look of Text
Click the paragraph. Then on the Home tab, in the Paragraph group, click the Line Spacing button, and click the spacing you’d like to use; or
Click the paragraph, and then click the Paragraph Dialog Box Launcher.
Under Spacing, in the Paragraph dialog box, adjust the Line Spacing setting, and then click OK.
To change the text case, Changing the Size, Alignment, Spacing, and Look of Text
With the text selected, on the Home tab, in the Font group, click the Change Case arrow, and then in the list, click the option you want.
To apply bold or italic formatting to text, Key Points
Select the text, and then on the Home tab, in the Font group, click the Bold or Italic button; or
Select the text, and then on the Mini toolbar, click the Bold or Italic button.
To change the color of text, Key Points
Select the text, and then on the Home tab, in the Font group, click the Font Color arrow, and click the color you want.
To change the layout of a slide, Changing the Layout of a Slide
On the Home tab, in the Slides group, click the Layout button. Then in the Layout gallery, click the layout you want.
To restore the default layout after making changes, Changing the Layout of a Slide
On the Home tab, in the Slides group, click the Reset button.
To collapse bullet points under slide titles, Rearranging Slides in a Presentation
On the Outline tab of the Overview pane, double-click the title of the slide whose bullet points you want to hide. Double-click again to redisplay them.
To expand or collapse the entire presentation outline, Rearranging Slides in a Presentation
On the Outline tab of the Overview pane, right-click the title of a slide, point to Expand or Collapse, and then click Expand All or Collapse All.
To arrange slides in a presentation, Rearranging Slides in a Presentation
On the Slides tab of the Overview pane, drag slide thumbnails to new positions; or
On the View toolbar, click the Slide Sorter button, and then drag slide thumbnails to new positions.
To move slides from one open presentation to another, Rearranging Slides in a Presentation
Open two or more presentations in Slide Sorter view, and then on the View tab, in the Window group, click the Arrange All button.
Drag slides from one presentation window to another.
To change the theme, Applying a Theme
On the Design tab, in the Themes group, click the More button to display the Themes gallery, and then click the theme you want.
To change the color scheme, Switching to a Different Color Scheme
On the Design tab, in the Themes group, click the Colors button.
In the Colors gallery, click the color scheme you want.
To create your own color scheme, Switching to a Different Color Scheme
On the Design tab, in the Themes group, click the Colors button, and then click Create New Theme Colors.
In the Create New Theme Colors dialog box, select the colors you want, and then click Save.
To change the color scheme of the current slide, Switching to a Different Color Scheme
On the Design tab, in the Themes group, click the Colors button. Then right-click the color scheme you want, and click Apply to Selected Slides.
To change a theme’s fonts and effects, Using Colors That Are Not Part of the Scheme
On the Design tab, in the Themes group, click the Fonts button, and then click the font combination you want.
On the Design tab, in the Themes group, click the Effects button, and then click the effect combination you want.
To create a custom font combination, Using Colors That Are Not Part of the Scheme
On the Design tab, in the Themes group, click the Fonts button, and then click Create New Theme Fonts.
In the Create New Theme Fonts dialog box, specify the font combination you want, and then click Save.
To add a picture to the slide background, Adding Shading and Texture to the Background of a Slide
On the Design tab, in the Background group, click the Background Styles button, and then click Format Background.
In the Format Background dialog box, click the Picture or texture fill option.
Click File, navigate to the folder containing the picture you want to use, and then double-click the picture.
To make the picture fill the entire slide, select the Tile picture as texture check box.
To use the picture in the background of the current slide, click Close, or to use it in the background of all slides, click Apply to All.
To add a shade or texture to the slide background, Adding Shading and Texture to the Background of a Slide
On the Design tab, in the Background group, click the Background Styles button, and then click a shade; or click Format Background, and specify a shade or texture in the Format Background dialog box.
To create a table, Inserting and Formatting a Table
In a content placeholder, click the Insert Table button.
In the Insert Table dialog box, specify the number of columns and rows, and then click OK.
To apply a table style, Inserting and Formatting a Table
Click the table. Then on the Design tab, in the Table Styles group, click the More button, and in the gallery, click the style you want.
To insert a row in a table, Inserting and Formatting a Table
Click the row above which you want to insert a row. Then on the Layout tab, in the Rows & Columns group, click the Insert Above or Insert Below button.
To delete a column or row from a table, Inserting and Formatting a Table
Click the row or column you want to delete. Then on the Layout tab, in the Rows & Columns group, click the Delete button, and click Delete Columns or Delete Rows.
To merge cells in a table, Inserting and Formatting a Table
Select the cells you want to merge. Then on the Layout tab, in the Merge group, click the Merge Cells button; or
On the Design tab, in the Draw Borders group, click the Eraser button, and then drag the eraser across the border that appears between two cells.
To split a single cell into two, Inserting and Formatting a Table
Click the cell. Then on the Layout tab, in the Merge group, click the Split Cells button; or
On the Design tab, in the Draw Borders group, click the Draw Table button, and then draw a cell border with the pencil.
To align entries in cells, Inserting and Formatting a Table
Select the cells. Then on the Layout tab, in the Alignment group, click the button that corresponds to the alignment you want.
To shade cells, Inserting and Formatting a Table
Select the cells. Then on the Design tab, in the Table Styles group, click the Shading arrow, and in the gallery, click a fill color you want.
To insert an existing Word table or Excel worksheet, Inserting and Updating an Excel Worksheet
On the Insert tab, in the Text group, click the Object button.
In the Insert Object dialog box, select the Create from file option.
Click Browse, navigate to the folder containing the Word document or Excel workbook, double-click the document, and then click OK.
If you want to link the inserted table to its source, in the Insert Object dialog box, select the Link check box.
Click OK to close the Insert Object dialog box.
To create a chart, Inserting and Formatting a Chart
In a content placeholder, click the Insert Chart button.
In the Insert Chart dialog box, click the type of chart you want, and then click OK.
Enter the values to be plotted in the linked Excel worksheet in the left window, and then close the window.
To create a diagram, Inserting and Formatting a Diagram
In a content placeholder, click the Insert SmartArt Graphic button.
In the left pane of the Choose a SmartArt Graphic dialog box, click the type of diagram you want, and then in the center pane, click a layout. Then click OK.
In the text pane, enter the text that you want to appear in the diagram’s shapes.
To change the layout of a chart, Inserting and Formatting a Diagram
On the Design tab, in the Layouts group, click the thumbnail you want to use.
To change the color scheme of a diagram, Inserting and Formatting a Diagram
On the Design tab, in the SmartArt Styles group, click the Change Colors button, and then in the gallery, click the thumbnail you want.
To change the color of a shape in a diagram, Inserting and Formatting a Diagram
Click the shape. Then on the Format tab, in the Shape Styles group, click the Shape Fill button, and click the color you want.
To size a chart, Converting Existing Bullet Points into a Diagram
Click the chart. Then drag one of the handles on the diagram’s frame until the chart is the size you want.
To convert bullet points into a diagram, Converting Existing Bullet Points into a Diagram
Right-click the bulleted list, point to Convert to SmartArt., and then in the gallery, click the diagram you want.
To add clip art images to slides, Inserting and Modifying Clip Art Images
In a content placeholder, click the Clip Art button.
In the Search for box at the top of the Clip Art task pane, type a keyword for the type of image you are looking for, and then click Go.
Click the clip art image you want.
To change the size of clip art, Inserting and Modifying Clip Art Images
Click the clip art image. Then on the Format tab, in the Size group, change the setting in the Shape Height or Shape Width box.
To change the color of clip art, Inserting and Modifying Clip Art Images
Click the clip art image. Then on the Format tab, in the Adjust group, click the Recolor button, and click the thumbnail you want.
To apply special effects to clip art, Inserting and Modifying Clip Art Images
Click the clip art image. Then on the Format tab, in the Picture Styles group, click the Picture Effects button, point to the effect you want to use, and in the gallery, click the thumbnail you want.
To add a picture to a slide, Inserting and Modifying Pictures
In a content placeholder, click the Insert Picture from File button; or on the Insert tab, in the Illustrations group, click the Picture button.
In the Insert Picture dialog box, navigate to the folder containing the picture, and double-click it.
To change a picture’s size, Inserting and Modifying Pictures
Click the picture. Then on the Format tab, in the Size group, change the Shape Height or Shape Width setting; or
Click the picture. Then click the Size Dialog Box Launcher to display the Size and Position dialog box, where you can set the size you want; or
Click the picture, and drag its handles to achieve the size you want.
To crop a picture, Inserting and Modifying Pictures
Click the picture. Then on the Format tab, in the Size group, click the Crop button, and drag the cropping handles to crop away the parts of the picture you don’t want.
To move a picture, Inserting and Modifying Pictures
Click the picture, and then drag it to the location you want.
To change the border of a picture, Inserting and Modifying Pictures
Click the picture. Then on the Format tab, in the Picture Styles group, click the Picture Border button, and under Standard Colors, click the color you want.
To change a picture’s style, Inserting and Modifying Pictures
Click the picture. Then on the Format tab, in the Picture Styles group, click the More button, and in the gallery, click the style you want.
To compress a picture, Inserting and Modifying Pictures
Click the picture. Then on the Format tab, in the Adjust group, click the Compress Pictures button.
At the bottom of the Compress Pictures dialog box, click Options.
In the Compression Settings dialog box, under Target Output, select a delivery option, and then click OK.
To create a photo album of pictures, Creating a Photo Album
Open a new presentation, and on the Insert tab, in the Illustrations group, click the Photo Album arrow, and then click New Photo Album.
In the Photo Album dialog box, click File/Disk, and then in the Insert New Pictures dialog box, navigate to the folder containing the pictures you want to use.
In the list box, select the pictures, click Insert, and then click Create.
To make changes to a photo album, Creating a Photo Album
On the Insert tab, in the Illustrations group, click the Photo Album arrow, and then click Edit Photo Album.
In the Edit Photo Album dialog box, in the Pictures in album box, click a photo you want to move, and then click the Move Down or Move Up button.
Under Picture Options, specify whether the pictures should have captions.
Under Album Layout, click the Picture layout arrow, and then click the layout you want.
Click the Frame shape arrow, and then click the shape you want.
To the right of Theme, click Browse, and then in the Choose Theme window, double-click the theme you want.
Click Update to save your changes.
To draw a shape, Drawing, Modifying, and Connecting Shapes
On the Insert tab, in the Illustrations group, click the Shapes button. Then in the Shapes gallery, click the shape you want.
Point where you want the shape to be, and then drag to draw the shape.
To change the texture of a shape, Drawing, Modifying, and Connecting Shapes
Click the shape. Then on the Format tab, in the Shape Styles group, click the Shape Fill arrow, point to Texture at the bottom of the palette, and then click the texture you want.
To add text to a shape, Drawing, Modifying, and Connecting Shapes
Click the shape. Then on the Format tab, in the Insert Shapes group, click the Text Box button, click the shape, and type the text.
To add color to a shape, Drawing, Modifying, and Connecting Shapes
Click the shape. Then on the Format tab, in the Shape Styles group, click the Shape Fill button to fill the shape with the active color, or click the button’s arrow and click a color in the palette.
To duplicate a shape, Drawing, Modifying, and Connecting Shapes
Click the shape. Then on the Home tab, in the Clipboard group, click the Paste arrow, and click Duplicate.
To change to another shape, Drawing, Modifying, and Connecting Shapes
Click the shape. Then on the Format tab, in the Insert Shapes group, click the Edit Shape button, point to Change Shape, and then click a different shape.
To connect shapes, Drawing, Modifying, and Connecting Shapes
On the Format tab, in the Insert Shapes group, click the Shapes button, and in the Shapes gallery, under Lines, click one of the connector shapes.
Point to the first shape, point to a connection point, drag to the second shape, and when connection points appear on the second shape, release the mouse button over one of the points.
To group shapes, Drawing, Modifying, and Connecting Shapes
To add stylized text to a slide, Inserting and Modifying Stylized Text
On the Insert tab, in the Text group, click the WordArt button. Then in the WordArt gallery, click the style of text you want.
With the placeholder text selected, type the text.
Move and resize the WordArt object so that its frame spans the area of the slide that you want.
Use the options in the WordArt Styles group on the Format tab to format the object.
To align graphics, Aligning and Stacking Graphics
Select the pictures. Then on the Format tab, in the Arrange group, click the Align button, and click the alignment option you want.
To change the stacking order of graphics, Aligning and Stacking Graphics
Click the stack of pictures. Then on the Format tab, in the Arrange group, click the Bring to Front or Send to Back button; or click the button’s arrow, and then click Bring Forward or Send Back.
To display gridlines to help position a graphic, Aligning and Stacking Graphics
On the Format tab, in the Arrange group, click the Align button, and then click View Gridlines.
To display guidelines, Aligning and Stacking Graphics
On the Format tab, in the Arrange group, click the Align button, and then click Grid Settings.
In the Grid and Guides dialog box, under Guide settings, select the Display drawing guidelines on screen check box, and then click OK. (Clear the check box to hide the guidelines.)
To apply predefined animations, Animating Slide Elements
Click the text or object you want to animate. Then on the Animations tab, in the Animations group, click the Animate arrow, and in the list, click the animation you want.
To refine the animation, click the Custom Animation button, and then in the Custom Animation task pane, apply the options you want.
To change the animation order, Animating Slide Elements
In the Custom Animation task pane, with an animation selected, click the Re-Order Up or Re-Order Down button until the animation is in the position you want.
To add sound to an animation, Animating Slide Elements
In the Custom Animation task pane, click the arrow to the right of the animation, and then click Effect Options.
On the Effect tab of the dialog box, click the Sound arrow, and in the list, click the sound you want.
To apply transitions, Adding Transition Effects
On the Animations tab, in the Transition to This Slide group, click a transition. Or click the More button, and then in the gallery, click the transition you want.
To apply the same transition to all the slides, in the Transition to This Slide group, click the Apply To All button.
To add sound to a transition, Adding Transition Effects
In the Transitions to This Slide group, click the Transition Sound arrow, and then click the sound you want; or
To use your own sound file, click Other Sound at the bottom of the Transition Sound list, and then, in the Add Sound dialog box, find and select the sound file you want to use, and click OK.
To set the transition speed, Inserting, Playing, and Modifying Sounds
In the Transitions to This Slide group, click the Transition Speed arrow, and then click the speed you want.
To insert a sound clip, Inserting, Playing, and Modifying Sounds
On the Insert tab, in the Media Clips group, click the Sound arrow, and then click Sound from Clip Organizer.
In the Clip Art task pane, click the sound you want.
When a message box appears, indicate whether you want to play the sound automatically or only when clicked.
To change the position of a sound object, Inserting, Playing, and Modifying Sounds
Click the sound object, and then drag it to the new location.
To hide a sound object, Inserting, Playing, and Modifying Sounds
Click the sound object. Then on the Options contextual tab, in the Sound Options group, select the Hide During Show check box.
To record a narration, Inserting, Playing, and Modifying Sounds
On the Insert tab, in the Media Clips group, click the Sound arrow, and click Record Sound.
In the Name box of the Record Sound dialog box, enter a name for the recording, and then click the Play button.
Complete the narration for the first slide, and then click the Stop button.
If you are satisfied with the recording, click OK. If you’re not satisfied, click Cancel, and repeat Steps 1 through 3 to rerecord.
Repeat steps 1 through 4 for all the slides.
To insert a video file, Inserting, Playing, and Modifying Movies
In a content placeholder, click the Insert Media Clip button.
In the Insert Movie dialog box, navigate to the video file, and then double-click it.
Indicate whether you want the movie to start automatically or only when clicked.
To preview a movie, Inserting, Playing, and Modifying Movies
Click the movie object. Then on the Options tab, in the Play group, click the Preview button.
To play a movie repeatedly, Key Points
Click the movie object. Then on the Options tab, in the Movie Options group, select the Loop Until Stopped check box.
To change the slide size for printing, Previewing and Printing a Presentation
On the Design tab, in the Page Setup group, click the Page Setup button.
In the Page Setup dialog box, click the Slides sized for arrow, and in the list, click the paper size you want. Then click OK.
To preview a presentation in color, black and white, or grayscale, Previewing and Printing a Presentation
Click the Microsoft Office Button, point to the Print arrow, and then click Print Preview.
On the Print Preview tab, in the Print group, click the Options button, point to Color/Grayscale, and then click the option you want.
To magnify a slide in Print Preview, Previewing and Printing a Presentation
In Print Preview, point to the slide, and when the pointer changes to a magnifying glass with a plus sign, click. (Click again to return to the original zoom percentage.)
To select a printer, Previewing and Printing a Presentation
Click the Microsoft Office Button, and then click Print.
Under Printer in the Print dialog box, click the Name arrow.
In the Name list, click the printer you want to use.
To insert a footer on every slide, Restricting Access to a Presentation
On the Insert tab, in the Text group, click the Header & Footer button.
In the Header and Footer dialog box, indicate whether you want to include the date and time, the slide number, and any custom text.
To exclude the footer from the title slide, select the Don’t show on title slide check box.
Click Apply to All.
To assign a password, Restricting Access to a Presentation
Click the Microsoft Office Button, and then click Save As.
At the bottom of the Save As dialog box, click Tools, and then in the list, click General Options.
In the Password to modify box of the General Options dialog box, type the password you want, and then click OK.
In the Reenter password to modify box of the Confirm Password dialog box, retype the password you previously entered, and then click OK.
In the Save As dialog box, click Save.
To remove a password, Inserting Review Comments in a Presentation
Open the presentation by using the password. Then display the Save As dialog box, click Tools, and click General Options.
In the General Options dialog box, remove the passwords from the password box(es), and then click OK.
Click Save to overwrite the password-protected version.
To add a comment to a slide, Inserting Review Comments in a Presentation
Click the slide or object on the slide to which you want to attach a comment. Then on the Review tab, in the Comments group, click the New Comment button.
In the comment box, type the comment, and then click away from the comment box to close it.
To edit a comment, Inserting Review Comments in a Presentation
Click the comment icon. Then on the Review tab, in the Comments group, click the Edit Comment button.
In the comment box, make your changes.
To move among comments, Inserting Review Comments in a Presentation
Click a comment icon to open its comment box, and then on the Review tab, in the Comments group, click the Next or Previous button.
To delete a comment, Inserting Review Comments in a Presentation
Click the comment you want to delete, and then on the Review tab, in the Comments group, click the Delete button.
To hide or show comments, Inserting Review Comments in a Presentation
On the Review tab, in the Comments group, click the Show Markup button.
To delete all comments from a slide, Using a Document Workspace
On the Review tab, in the Comments group, click the Delete arrow, and then in the list, click Delete All Markup in this Presentation.
To confirm that you want to delete all the comments, click Yes.
To work with a presentation in a document workspace, Using a Document Workspace
Click the Microsoft Office Button, point to Publish, and then click Create Document Workspace.
In the Location for new workspace box of the Document Management task pane, type the URL of the site where you want to create the document workspace, or select it from the list. Then click Create.
If necessary, enter your SharePoint site credentials in the User name and Password boxes, and then click OK.
To delete a workspace, Using a Document Workspace
In the Document Management task pane, point to the name of the workspace, and then click the arrow that appears.
In the list, click Delete Workspace, and then click Yes to confirm the deletion.
To send a presentation as an e-mail attachment, Finalizing a Presentation
Click the Microsoft Office Button, point to Send, and then click E-mail.
In the message window, enter the address, subject, and message, and then click the Send button.
To examine the properties attached to a presentation, Finalizing a Presentation
Click the Microsoft Office Button, point to Prepare, and then click Properties.
To display more properties, in the Document Information Panel, click Document Properties, and then click Advanced Properties to display the Properties dialog box.
To remove properties and personal information from a presentation, Finalizing a Presentation
Click the Microsoft Office Button, point to Prepare, and then click Inspect Document.
In the Document Inspector, select or clear the check boxes you want, and then click Inspect.
To the right of Document Properties and Personal Information, click Remove All.
To mark a presentation as final, Finalizing a Presentation
Click the Microsoft Office Button, point to Prepare, click Mark As Final, click OK in the message, and then click OK in the confirmation box.
To create a new color scheme, Creating Theme Colors and Fonts
On the Design tab, in the Themes group, click the Colors button, and then at the bottom of the gallery, click Create New Theme Colors.
In the Create New Theme Colors dialog box, specify the colors you want.
In the Name box, type a name for the new theme, and then click Save.
To create a new font set, Creating Theme Colors and Fonts
On the Design tab, in the Themes group, click the Fonts button, and then at the bottom of the gallery, click Create New Theme Fonts.
In the Create New Theme Fonts dialog box, specify the heading font and the body font.
In the Name box, type a name for the new font set, and then click Save.
To save a theme, Creating Theme Colors and Fonts
On the Design tab, in the Themes group, click the More button, and then at the bottom of the gallery, click Save Current Theme.
In the File name box at the bottom of the Save Current Theme dialog box, type a name for the new theme, and then click Save.
To apply a custom theme, Creating Theme Colors and Fonts
On the Design tab, in the Themes group, click the thumbnail for the custom theme.
To remove footers from a slide master, Viewing and Changing a Presentation’s Master Slides
On the View tab, in the Presentation Views group, click Slide Master.
For each layout from which you want to remove the footer, on the Slide Master tab, in the Master Layout group, clear the Footers check box.
To insert a background picture, Viewing and Changing a Presentation’s Master Slides
On the Insert tab, in the Illustrations group, click the Picture button.
In the Insert Picture dialog box, navigate to the folder containing the picture, and double-click it.
On the Format tab, in the Arrange group, click the Send to Back button.
To change the fonts on a slide master, Viewing and Changing a Presentation’s Master Slides
On the Slide Master tab, in the Edit Theme group, click the Fonts button, and then in the Theme Fonts gallery, click the font set you want.
To change the text formatting on a slide master, Viewing and Changing a Presentation’s Master Slides
Select all the text in the placeholder you want to change. Then on the Home tab, click the Font Dialog Box Launcher.
In the Font dialog box, on the Font tab, set the font, style, color, and effects, and then click OK.
To use an image for bullets on a slide master, Viewing and Changing a Presentation’s Master Slides
In a bulleted list placeholder, click anywhere in the phrase Click to edit Master text styles. Then on the Home tab, in the Paragraph group, click the Bullets arrow, and click Bullets and Numbering at the bottom of the gallery.
In the Bullets and Numbering dialog box, click Picture.
In the gallery of images in the Picture Bullet dialog box, click the image you want, and then click OK.
To customize bullets on a slide master, Viewing and Changing a Presentation’s Master Slides
Click anywhere in a bulleted list. Then display the Bullets and Numbering dialog box, and click Customize.
In the Symbol dialog box, click the Font arrow, click the font you want, and then double-click the symbol you want.
In the Bullets and Numbering dialog box, set the color and size of the bullet, and then click OK.
To change the indentation of bullets on a slide master, Viewing and Changing a Presentation’s Master Slides
Click anywhere in the bullet level whose indentation you want to change. Then on the View tab, in the Show/Hide group, select the Ruler check box.
On the horizontal ruler, drag the Hanging Indent marker to the location you want.
To create a new master layout, Creating a Slide Layout
On the Slide Master tab, in the Edit Master group, click the Insert Layout button.
In the Master Layout group, select the placeholders you want to appear on the new layout.
In the Edit Master group, click the Rename button, assign the layout a name, and then click Rename.
To insert a text placeholder on a slide master, Creating a Slide Layout
On the Slide Master tab, in the Master Layout group, click the Insert Placeholder arrow.
In the Placeholder gallery, click Text.
Move the cross pointer where you want to insert the placeholder, and drag down and to the right to draw it.
To save a custom template, Saving a Custom Design Template
Click the Microsoft Office Button, and then click Save As.
In the File name box of the Save As dialog box, type a name for the custom template.
Click the Save as type arrow, and in the list, click PowerPoint Template. Then click Save.
To base a presentation on a custom template, Saving a Custom Design Template
Click the Microsoft Office Button, click New, and then in the New Presentation window, click My templates.
On the My Templates tab of the New Presentation dialog box, double-click the template you want.
To create a custom slide show, Adapting a Presentation for Different Audiences
On the Slide Show tab, in the Start Slide Show group, click the Custom Slide Show button, and then click Custom Shows.
In the Custom Shows dialog box, click New.
In the Slide show name box of the Define Custom Show dialog box, type a name for the custom show.
In the Slides in presentation list, click the slides you want, and then click Add.
To start a custom show, Adapting a Presentation for Different Audiences
Display the Custom Shows dialog box, select the custom show, and then click Show.
To hide a slide, Adapting a Presentation for Different Audiences
In the Overview pane, on the Slides tab, right-click the slide, and then click Hide Slide.
To display a hidden slide while delivering a presentation, right-click the screen, point to Go to Slide, and then click the hidden slide.
To apply slide timings to all the slides, Rehearsing a Presentation
On the Animations tab, in the Transition to This Slide group, under Advance Slide, select the Automatically After check box, and then type or select the time you want the current slide to appear on the screen.
On the Animations tab, in the Transition to This Slide group, click the Apply To All button.
To rehearse a presentation and apply slide timings, Rehearsing a Presentation
With Slide 1 displayed, on the Slide Show tab, in the Set Up group, click the Rehearse Timings button.
Rehearse the presentation, clicking Next to move to the next slide. To repeat the rehearsal for a particular slide, on the Rehearsal toolbar, click the Repeat button to reset the time for that slide to 0:00:00.
At the end of the slide show, click Yes to apply the recorded slide timings to the slides.
To set up a self-running presentation, Rehearsing a Presentation
On the Slide Show tab, in the Set Up group, click the Set Up Slide Show button.
In the Show type area of the Set Up Show dialog box, select the Browsed at a kiosk (full screen) option, and select or clear the Show without narration and the Show without animation check boxes. Then click OK.
To enter speaker notes, Preparing Speaker Notes and Handouts
To insert a graphic, table, or other object in a note, Preparing Speaker Notes and Handouts
On the View tab, in the Presentations Views group, click the Notes Pages button.
Insert the object the way you would insert it on a slide.
To customize the layout of speaker notes, Preparing Speaker Notes and Handouts
On the View tab, in the Presentation Views group, click the Notes Master button. Then adjust the layout the way you would adjust the layout of a slide master.
To preview and print speaker notes or handouts, Preparing Speaker Notes and Handouts
Click the Microsoft Office Button, and then click Print.
In the Print dialog box, click the Print what arrow, select Notes Pages or Handouts in the list.
In the lower-left corner of the Print dialog box, click Preview.
On the Print Preview tab, in the Print group, click the Print button, and then click OK.
To prepare a presentation for travel, Preparing a Presentation for Travel
Click the Microsoft Office Button, point to Publish, and then click Package for CD. Click OK in the message box that appears.
In the Name the CD box of the Package for CD dialog box, type the name you want.
To include embedded fonts, click Options. Then under Include these files, select the Embedded TrueType fonts check box, and click OK.
Insert a blank CD in your CD burner, and then click Copy to CD. Or click Copy to Folder instead, and then select the folder in which you want to store the package.
When PowerPoint asks you to verify that you want to include linked content, click Yes.
To run a presentation in the PowerPoint Viewer, Preparing a Presentation for Travel
If you’re running your presentation from a CD, insert the CD into the CD burner, and then in the list of file and folder names, double-click the presentation name.
If you’re running the presentation from your computer, navigate to the folder where the package is stored, and double-click the package folder. Then double-click PPTVIEW to start the Presentation Viewer.
To navigate by using the keyboard, Showing a Presentation
To end a presentation without a black screen, Showing a Presentation
Click the Microsoft Office Button, click PowerPoint Options, and then click Advanced.
In the Slide Show area, clear the End with Black Slide check box, and then click OK.
To navigate by using the onscreen toolbar, Showing a Presentation
To move to the next slide, click the Next button.
To move to the previous slide, click the Previous button.
To jump to a slide out of sequence (even if it is hidden), click the Navigation button, click Go To Slide, and then click the slide.
To display the slides in a custom slide show, click the Navigation button, click Custom Show, and then click the show.
To display keyboard shortcuts for slide show tasks, click the Navigation button, and then click Help.
To end the presentation, click the Navigation button, and then click End Show.
To use a pen tool to mark up slides, Showing a Presentation
Right-click the screen, point to Pointer Options, click a pen style, and then use the pen pointer to mark slides. (Change the pointer option to Arrow to turn off the pen.)
To erase all markup from a slide, Showing a Presentation
Right-click the screen, point to Pointer Options, and then click Erase All Ink on Slide.
To create a hyperlink that opens an e-mail message window, Creating a Hyperlink
Select the text or object you want to link. Then on the Insert tab, in the Links group, click the Hyperlink button.
In the Insert Hyperlink dialog box, under Link to, click E-mail Address.
Type the e-mail address and subject matter you want, and then click OK.
To create a hyperlink that opens a Word document, Creating a Hyperlink
Select the text or object you want to link. Then on the Insert tab, in the Links group, click Hyperlink, and then in the Insert Hyperlink dialog box, under Link to, click Existing File or Web Page.
Browse to the Word document, and then double-click it.
To create a hyperlink that opens a Web page, Creating a Hyperlink
Select the text or object you want to link. Then on the Insert tab, in the Links group, click Hyperlink, and then in the Insert Hyperlink dialog box, under Link to, click Existing File or Web Page.
In the Address box, type the URL of the Web page you want, and then click OK.
To insert a link from one slide to another, Attaching an Action to Text or an Object
Select text or an object on the slide. Then on the Insert tab, in the Links group, click the Action button.
In the Action Settings dialog box, on the Mouse Click tab, under Action on click, click the Hyperlink to option, click the arrow at the right end of the box below, and then in the list, click Slide.
In the Slide title list in the Hyperlink to Slide dialog box, click the slide you want, and then click OK twice.
Or:
On the Insert tab, in the Illustrations group, click the Shapes button.
At the bottom of the Shapes gallery, under Action Buttons, click the icon of the type of action you want, and drag on the slide to create the action button.
In the Action Settings dialog box, click the Hyperlink to arrow, and then in the list, click Slide.
In the Slide title list in the Hyperlink to Slide dialog box, click the slide you want, and then click OK twice.
To play a sound when you point to an object, Attaching an Action to Text or an Object
Select the object. Then on the Insert tab, in the Links group, click the Action button, and when the Action Settings dialog box opens, click the Mouse Over tab.
Under Action on mouse over, click the Play sound option, click the arrow at the right end of the box below, click the sound you want, and then click OK.
To convert a presentation to a Web page, Saving a Presentation for the Web
Click the Microsoft Office Button, and then click Save As.
In the File name box in the Save As dialog box, type the name you want.
Click the Save as type arrow, and then in the list, click Web Page. When the Save As dialog box expands, set and change any other information you want.
Click Publish. Then in the Publish as Web Page dialog box, under Publish what?, verify that the Complete presentation option is selected, and click Web Options.
In the Web Options dialog box, on the General tab, select the options you want, and then click OK.
In the Publish as Web Page dialog box, under Browser support, select the options you want.
At the bottom of the dialog box, verify that the Open published Web page in browser check box is cleared, and then click Publish.
To disable the Mini toolbar, Changing Default Presentation Options
Click the Microsoft Office Button, and then at the bottom of the Office menu, click PowerPoint Options.
Under Top options for working with PowerPoint, clear the Show Mini Toolbar on Selection check box.
To set your user name and initials, Changing Default Presentation Options
Display the PowerPoint Options window, and under Personalize your copy of Microsoft Office, enter your user name and initials.
To adjust the AutoCorrect and spell-checking settings, Changing Default Presentation Options
Display the PowerPoint Options window, and then on the Proofing page, make any adjustments you want.
To change save options, Changing Default Presentation Options
In the left pane of the PowerPoint Options window, on the Save page, apply the settings you want.
To save PowerPoint presentations to be compatible with an earlier version, Changing Default Presentation Options
In the PowerPoint Options window, on the Save page, click the Save files in this format arrow under Save presentations, and then choose the format you want.
To change editing, displaying, showing, and printing options, Changing Default Presentation Options
In the PowerPoint Options window, on the Advanced page, make the changes you want.
To designate locations from which you can safely open files, Changing Default Presentation Options
In the PowerPoint Options window, on the Advanced page, under Microsoft Office PowerPoint Trust Center, click Trust Center Settings, and then in the left pane of the Trust Center window, click Trusted Locations.
To activate, update, and maintain your Office programs, Making Favorite PowerPoint Commands Easily Accessible
In the PowerPoint Options window, click Resources.
To add a button to the Quick Access Toolbar, Making Favorite PowerPoint Commands Easily Accessible
At the right end of the Quick Access Toolbar, click the Customize Quick Access Toolbar button, and then click More commands.
In the PowerPoint Options window, on the Customize page, click the Choose commands from arrow, and then in the list, click the category you want or click All Commands.
In the commands list, click the command you want, click Add to copy the command to the toolbar commands list, and then click OK.
To restore the Quick Access Toolbar to its default command set, Making Favorite PowerPoint Commands Easily Accessible
Display the Customize page of the PowerPoint Options window, and click Reset. Then click Yes to confirm that you want to restore the default Quick Access Toolbar.
To print a list of PowerPoint keyboard shortcuts, Making Commands Available with a Specific Presentation
Click the Microsoft Office PowerPoint Help button. Then in the Search box, type keyboard shortcuts, and click Search.
In the results list, click Keyboard shortcuts for PowerPoint 2007.
Click the Show All link at the beginning of the topic to display all the text, and then on the toolbar, click the Print button.
To create a Quick Access Toolbar for a specific presentation, Making Commands Available with a Specific Presentation
At the right end of the Quick Access Toolbar, click the Customize Quick Access Toolbar button, and then in the list, click More Commands.
In the PowerPoint Options window, on the Customize page, click the Customize Quick Access Toolbar arrow, and then click the name of the active presentation.
Click the Choose commands from arrow, and then select the category you want, or click All Commands.
In the commands list, click the command you want, click Add, and then click OK.