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IV. Service
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IV. Service
by Jim Steger Mike Snyder Kara O’Brien, and Brendan Landers
Microsoft Dynamics® CRM 4.0 Step by Step
Microsoft Dynamics® CRM 4.0 Step by Step
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A Note Regarding Supplemental Files
Foreword
Introduction
A Word About Sandbox Environments
About the Examples in This Book
Looking Forward
Acknowledgments
Mike Snyder’s Acknowledgments
Jim Steger’s Acknowledgments
Brendan Lander’s Acknowledgments
Information for Readers Running Windows XP
Managing the Practice Files
Navigating Dialog Boxes
Features and Conventions of This Book
Using the Companion CD
CD Contents
Minimum System Requirements
Step-by-Step Exercises
Installing the Practice Files
Using the Practice Files
Removing and Uninstalling the Practice Files
Getting Help
Getting Help with This Book and Its Companion CD
Getting Help with Microsoft Dynamics CRM 4.0
More Information
I. Overview
1. Introduction to Microsoft Dynamics CRM
What Is Microsoft Dynamics CRM?
Microsoft Dynamics CRM Deployment Options
Integrating with Other Microsoft Products
Logging On to Microsoft Dynamics CRM
Logging On to Microsoft Dynamics CRM Online
Accessing Microsoft Dynamics CRM by Using Microsoft Dynamics CRM for Outlook
Key Points
2. Getting Around in Microsoft Dynamics CRM
Understanding the Microsoft Dynamics CRM User Interface
Using Views to Filter Data Records
Sorting Records in a View
Selecting and Refreshing Records in a View
Bulk Editing Records in a View
Using Quick Find to Search for Records in a View
Using Lookups and Automatic Resolution
Setting Personal Options
Using the Resource Center
Accessing Help in Microsoft Dynamics CRM
Key Points
3. Working with Accounts and Contacts
Creating an Account
Using Parent Accounts and Sub-Accounts
Creating a Contact
Creating Additional Relationships Between Accounts and Contacts
Attaching Files to Accounts and Contacts
Deactivating and Activating Records
Sharing Accounts and Contacts with Other Users
Assigning Accounts and Contacts to Other Users
Merging Account or Contact Records
Key Points
4. Working with Activities and Notes
Understanding Activity Types
Understanding the Regarding Field
Creating Follow-Up Activities
Viewing Open and Completed Activities for a Record
Creating a Note
Managing Your Activities
Sending Direct E-Mail Messages
Key Points
5. Microsoft Dynamics CRM for Outlook
Using Microsoft Dynamics CRM for Outlook to Access Records
Synchronizing Contacts, Tasks, and Appointments
Creating and Tracking Contacts
Creating and Tracking Tasks and Appointments
Sending and Tracking E-Mail Messages in Microsoft Dynamics CRM for Outlook
Deleting Records in Microsoft Dynamics CRM for Outlook
Going Offline with Microsoft Dynamics CRM for Outlook
Configuring a Local Data Group
Key Points
II. Sales
6. Working with Leads and Opportunities
Understanding Leads and Opportunities
Creating a Lead
Qualifying a Lead
Disqualifying a Lead
Creating an Opportunity
Using Opportunities to Forecast Potential Sales
Closing an Opportunity
Reopening an Opportunity
Converting an E-Mail Activity to a Lead
Key Points
7. Working with Quotes
Understanding Quotes, Orders, and Invoices
Creating a Quote
Adding Bill to and Ship to Addresses to a Quote
Adding Products to a Quote
Revising a Quote
Creating an Order
Key Points
III. Marketing
8. Using Marketing Lists
Creating a Marketing List
Adding Members to a List by Using a Lookup
Adding Members to a List by Using Advanced Find
Removing Members from a List by Using Advanced Find
Evaluating Members Included in a List by Using Advanced Find
Removing Selected Members from a List
Copying Members to Another Marketing List
Creating Opportunities for List Members
Using Mail Merge to Generate a Word Document That Includes List Member Information
Key Points
9. Managing Campaigns and Quick Campaigns
Creating a Campaign
Adding Planning Tasks
Selecting Target Marketing Lists
Adding Target Products and Sales Literature
Relating Campaigns
Creating Campaign Templates
Copying Campaign Records
Using Quick Campaigns
Key Points
10. Working with Campaign Activities and Responses
Creating a Campaign Activity
Associating a Marketing List to a Campaign Activity
Distributing a Campaign Activity
Recording a Campaign Response
Promoting a Campaign Activity to a Campaign Response
Converting a Campaign Response
Viewing Campaign Results
Viewing Specific Campaign Information
Key Points
IV. Service
11. Tracking Service Requests
Creating and Assigning a Service Request Case
Managing Service Request Activities
Resolving a Service Request Case
Canceling and Reopening a Service Request Case
Key Points
12. Using the Knowledge Base
Creating and Submitting a Knowledge Base Article
Publishing a Knowledge Base Article
Searching for a Knowledge Base Article
Removing an Article from the Knowledge Base
Creating and Modifying Article Templates
Key Points
13. Working with Contracts and Queues
Creating a Service Contract
Activating and Renewing a Contract
Working with Service Queues
Key Points
V. Data Management
14. Detecting Duplicate Records
Creating Duplicate Detection Rules
Using the Duplicate Detection Wizard
Viewing the Results of a Duplicate Detection Job
Creating Advanced Duplicate Detection Rules
Key Points
15. Using Advanced Find
Performing Advanced Find Queries
Organizing and Formatting Advanced Find Results
Creating and Sharing a Saved View
Using Advanced Filter Criteria
Using Bulk Edit and Bulk Assign from Advanced Find
Key Points
16. Using the Report Wizard
Creating a Report with the Report Wizard
Modifying a Report
Sharing a Report
Scheduling a Report
Categorizing a Report
Key Points
17. Reporting with Microsoft Office Excel
Exporting Static Data to Excel Worksheets
Exporting Dynamic Data to Excel Worksheets
Exporting Dynamic Data to Excel PivotTables
Uploading Excel Reports to the Reports List in Microsoft Dynamics CRM
Key Points
18. Importing Data
Mapping Data
Using the Import Data Wizard
Importing Data by Using Automatic Data Mapping
Reviewing the Import Status
Key Points
Glossary
A. About Sonoma Partners
B. Your All-in-One Resource
C. Choose the Right Book for You
Index
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Key Points
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11. Tracking Service Requests
Part IV. Service
Chapter 11
Chapter 12
Chapter 13
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