Contents

Introduction

I Working with Text

1 Creating and Saving Documents

Understanding the Word Interface

Tabs and the Ribbon

Backstage View

The Mini Toolbar

Galleries, Dialog Boxes, and Panes

Working with Views

Switching Document Views

Showing or Hiding Onscreen Elements

Changing the Zoom

Displaying Multiple Documents and Windows

Using the Help System

Starting a New Document

Creating a Blank Document

Creating a Document Based on a Microsoft Template

Creating a Document Based on a Personal Template

Saving a Document

Choosing a Save Location

Managing the Quick Access List (or Favorites List)

Selecting an Appropriate File Format

Saving in Web Format

Opening a Document

Opening a Recently Used Document

Opening a Document with the Open Dialog Box

Changing the File List View in the Open Dialog Box

Opening Other File Types

Opening Files in Special Modes

Making a Document Read-Only

Working with File Properties

Defining Custom Properties

Automatically Updating Custom Properties

Setting File-Handling Preferences

Returning to the Word 2010 Style of Saving and Opening

Setting the Default Save Location and File Type

Setting an AutoRecover Interval

2 Typing and Editing Text

Text Entry and Editing Basics

Switching Between Insert and Overtype Modes

Undoing, Redoing, and Repeating

Inserting Symbols and Special Characters

Moving Around in a Document

Scrolling

Moving the Insertion Point with Click and Type

Navigating with Keyboard Shortcuts

Selecting Text and Other Objects

Moving and Copying Text and Objects

Moving or Copying Text with Drag-and-Drop

Using Cut, Copy, and Paste

Keeping or Discarding Formatting When Pasting

Pasting with Paste Special

Using the Office Clipboard

Locating Specific Content

Finding and Replacing

Using Go To

Displaying a Document Map

Displaying Page Thumbnails

Evaluating Readability

Viewing Word Count

Controlling Hyphenation

Enabling or Disabling Automatic Hyphenation

Turning Off Automatic Hyphenation for Specific Text

Hyphenating a Document Manually

Inserting Dummy Text

Working with Building Blocks

Creating a Building Block

Inserting a Building Block

Deleting Building Blocks

Changing a Building Block’s Properties

3 Correcting and Printing Documents

Correcting Spelling and Grammatical Errors

Checking the Spelling of an Individual Word

Fixing Individual Grammatical Errors

Performing an Interactive Spelling and Grammar Check

Finding Proofing Errors

Customizing Spelling and Grammar Options

Customizing Grammar Rules

Managing the Spelling Dictionaries

Checking Spelling and Grammar in Multiple Languages

Automating Corrections with AutoCorrect

Rejecting an Automatic Correction

Setting AutoCorrect Options

Changing or Removing an AutoCorrect Entry

Adding a Plain Text AutoCorrect Entry

Adding a Formatted or Graphical AutoCorrect Entry

Configuring Math AutoCorrect

Working with Actions

Performing an Action

Configuring Action Settings

Using Research Tools

Checking a Word’s Definition with a Dictionary

Finding Words with a Thesaurus

Translating Text into Other Languages

Looking Up Information at a Research Site

Customizing and Extending the Research Tools

Printing a Document

Printing Quickly with Default Settings

Printing the Current Document

Using Print Preview

Setting Print Options for Word Documents

Setting Options for a Certain Printer

Storing Different Properties for a Single Printer

Printing Iron-On Transfers

Managing a Print Queue

Faxing Documents

Faxing a Document with a Fax Modem

Faxing with Windows

II Formatting a Document

4 Applying Character Formatting

Understanding How Fonts Are Applied

Changing the Text Font and Size

Setting the Default Font

More About Font Types

Adding More Fonts to Your System

Embedding and Substituting Fonts

Changing Font Color and Style

Changing Font Color

Bold and Italic: Applying Font Styles

Underlining Text

Applying Font Effects and Text Effects

Changing Text Case

Highlighting Text

Adjusting Character Spacing and Typography

Creating a Drop Cap

Clearing Formatting

Copying Formatting with Format Painter

Revealing and Comparing Formatting

Using AutoFormat

Setting AutoFormat As You Type Options

Formatting a Document with AutoFormat

5 Formatting Paragraphs and Lists

How Word Handles Paragraphs

Setting Line Spacing

Choosing a Line Spacing Multiplier

Setting a Precise Line Spacing Value

Setting Spacing Before or After a Paragraph

Indenting Paragraphs

Setting Precise Indent Values

Quick Indenting with Buttons and Shortcuts

Visually Indenting with the Ruler

Working with Tab Stops

Types of Tab Stops

Placing and Removing Tab Stops on the Ruler

Defining Tab Stops with the Tabs Dialog Box

Changing the Default Tab Stop Interval

Converting a Tabbed List to a Table

Copying Tab Stop Settings Between Paragraphs

Setting Paragraph Alignment

Creating Numbered and Bulleted Lists

Typing a Quick Numbered or Bulleted List

Creating Lists with AutoFormat As You Type

Restarting or Continuing List Numbering

Starting a List at a Certain Number

Changing the Number Format

Changing the Bullet Character

Changing the List Level

Adjusting Bullet or Number Spacing and Indents

Applying Paragraph Borders

Applying and Removing Borders

Formatting Borders

Applying Paragraph Shading

Preventing Paragraphs from Breaking

6 Creating and Applying Styles and Themes

Understanding Styles

Methods of Applying Styles

Methods of Creating and Modifying Styles

Working with the Style Gallery

Changing the Style Set

Using the Styles Pane

Using the Apply Styles Pane

Customizing the Styles Pane

Clearing Styles and Formatting

Viewing the Style Area

Creating and Deleting Styles

Style Naming and Alternate Names

Creating a New Style by Example

Creating a New Style by Definition

Applying a Keyboard Shortcut to a Style

Deleting a Style

Modifying Styles

Updating a Style Automatically

Updating a Style to Match a Selection

Modifying a Style Definition

Redefining the Normal (Default) Style

Renaming Styles

Working with Cascading Styles

Modifying the Styles in the Current Template

Modifying Styles in the Manage Styles Dialog Box

Sorting the Styles List

Filtering the Styles List

Copying Styles Between Documents

Working with Themes

Applying a Theme

Resetting to the Template Theme

Creating New Themes

Applying a Color Scheme

Creating a New Color Scheme

Editing an Existing Color Scheme

Applying a Font Scheme

Creating a New Font Scheme

Applying an Effect Scheme

Changing the Default Theme Settings

7 Formatting Documents and Sections

Working with Section Breaks

Inserting a Section Break

Deleting a Section Break

Changing a Section Break’s Type

Changing Page Margins

Selecting a Margin Preset

Entering Precise Margin Values

Setting Up Gutters and Book Folds

Setting Page Orientation

Setting Paper Size

Setting Vertical Alignment

Using Line Numbering

Inserting Page Breaks

Inserting Cover Pages

Saving Content as a New Cover Page

Creating Headers and Footers

Understanding the Header and Footer Areas

Inserting a Header or Footer Building Block

Understanding Header/Footer Field Codes

Deleting a Field Code

Adding and Formatting a Page-Numbering Code

Setting the Format for a Page-Numbering Code

Inserting a Date or Time Code

Inserting a Document Property

Adjusting Header and Footer Positioning

Inserting a Picture in a Header or Footer

Working with Multiple Headers/Footers

Repeating Elements on Every Page

Applying a Page Watermark

Inserting a Built-In Watermark

Inserting a Custom Text Watermark

Creating a Picture Watermark

Working with Multiple Columns

Applying a Column Preset

Creating Manual Column Breaks

Applying Custom Column Settings

Using Different Column Settings for Selected Text

Applying a Page Background

Using Page Borders

8 Working with Templates and Nonstandard Layouts

About Templates

Types of Template Files

Determining What Template a Document Is Using

Starting a New Document Based on a Template

Using a Microsoft Template

Using a Personal or Custom Template

Saving an Existing Document as a Template

Modifying Templates

Understanding Template Storage Locations

Opening a Template for Editing

Storing and Accessing Workgroup Templates

Modifying a Template by Modifying the Current Document

Protecting Templates

Creating Your Own Templates

Changing a Document’s Template

Applying Global Templates

Enabling Global Templates at Startup

Preventing a Template from Loading at Startup

Automatically Changing the Template of All Documents Opened

Troubleshooting Problems with Normal.dotm

Creating Text Box Layouts

Inserting a Text Box

Moving and Resizing a Text Box

Applying and Removing Text Box Borders and Fills

Changing the Text Box Shape

Setting Text Box Margins and Vertical Alignment

Wrapping Text Around a Text Box

Linking Text Boxes

Breaking the Link

Changing the Text Direction

Tips for Creating Text Box Layouts

Working with Frames

Creating Banners

Addressing Envelopes

Adding an Envelope to a Letter

Setting the Envelope Size

Changing the Address Position

Changing the Envelope Font

Printing an Envelope

Controlling How Envelopes Feed into Your Printer

Storing and Retrieving Addresses

Adding Graphics to an Envelope

Using E-Postage with Word

Creating Labels

Printing a Full Page of the Same Label

Printing a Single Label

Creating a Custom Label Specification

Fine-Tuning the Label Appearance

Creating Folded Note Cards

Using Card Templates

Specifying the Paper Size and Type

Creating Upside-Down Text

III Tables and Graphics

9 Creating and Formatting Tables

Creating a Table

Inserting a Table from the Table Menu

Inserting a Table via the Insert Table Dialog Box

Drawing a Table

Entering Data in a Table

Editing a Table

Selecting Cells

Selecting Rows, Columns, or Tables

Inserting Rows, Columns, or Cells

Deleting Rows, Columns, or Cells

Deleting an Entire Table

Moving and Copying Rows and Columns

Merging and Splitting Cells

Splitting a Table

Creating a Nested Table

Sizing a Table

Changing the AutoFit Setting

Resizing by Dragging

Specifying an Exact Size

Distributing Column Widths Evenly

Resizing the Entire Table

Formatting a Table

Applying Table Styles

Setting the Default Table Style

Creating or Modifying Table Styles

Changing the Cell Background Color

Working with Cell Borders

Setting Cell Margins

Setting Overall Internal Margins for the Table

Setting Internal Margins for an Individual Cell

Setting Text Alignment Within a Cell

Changing Text Direction

Repeating Headings on Each Page

Preventing a Row from Breaking Across Pages

Orienting the Table on the Page

Setting Table Alignment

Setting Table Text Wrap

Creating a Table Caption

Sorting Tabular Data

Performing Math Calculations in a Table

Setting the Order of Operations

Referencing Values Outside the Table

Getting Data Into or Out of Tabular Format

Converting Text to a Table

Converting a Table to Regular Text

Pasting Tables from Other Office Applications

10 Working with Pictures and Videos

Understanding Digital Photography

Understanding Color Models

Understanding Color Depth

Understanding File Formats

Understanding Image Resolution

Inserting Pictures

Inserting a Picture from a File

Inserting a Picture from Your OneDrive

Inserting a Picture from a Bing Search

Capturing and Inserting Screenshots

Setting Text Wrap

Setting Picture Position

Manually Positioning a Picture

Working with Anchors

Changing a Picture’s Anchor Point

Locking an Anchor

Choosing a Position Preset

Specifying a Custom Position

Resizing Pictures

Cropping Pictures

Compressing Pictures

Setting the Brightness, Contrast, and Color Mode

Adjusting Brightness and Contrast

Sharpening or Softening a Picture

Changing the Color Mode

Setting a Transparent Color

Removing a Picture Background

Applying Artistic Effects

Applying Picture Styles and Effects

Applying a Picture Style

Applying a Picture Preset

Applying a Shadow Effect

Applying Reflection

Applying Glow

Applying Soft Edges

Applying a Beveled Edge and Other 3-D Formatting

Rotating a Picture

Applying a Picture Border

Applying Picture Layouts (SmartArt)

Using Figure Captions

Adding Alt Text Descriptions

Inserting Videos and Interactive Content

Inserting a Video from an Online Source

Inserting Video Clips from Your Own Files

11 Working with Drawings and WordArt

Understanding Vector Graphics

Drawing Lines and Shapes

Drawing a Shape

Drawing a Straight or Curved Line

Drawing a Freeform Polygon

Working with the Drawing Canvas

Adding Text to a Shape

Modifying Drawn Objects

Modifying a Straight Line

Adding and Removing Arrow Heads

Modifying an Elbow or Curved Connector

Modifying Curves and Scribbles

Modifying Shapes

Rotating and Flipping Objects

Sizing and Positioning Objects

Sizing Objects

Setting Position and Text Wrapping

Anchoring Lines to Shapes

Layering Objects and Text

Grouping Shapes

Aligning and Distributing Objects

Formatting Drawn Objects

Applying Shape Styles

Formatting Borders

Applying Solid Fills

Applying a Picture Fill

Cropping a Picture to a Shape

Applying a Gradient Fill

Applying a Texture Fill

Applying a Pattern Fill

Applying Shadows

Applying 3-D Effects

Creating and Modifying WordArt

Editing and Formatting WordArt Text

Changing WordArt Text Wrap

Transforming the WordArt Shape

Changing the Fill and Outline

Creating Vertical WordArt

Setting WordArt Alignment

Working with Clip Art

Applying Clip Art Background Fill

Editing Clip Art in Word

12 Working with Charts

Understanding the Parts of a Chart

Creating a New Chart

Creating a Chart in a Word Document

Creating a Legacy Chart

Working with Chart Templates

Creating a Chart Template

Starting a New Chart Based on a User Template

Managing Stored Chart Templates

Modifying Chart Data

Editing the Data

Changing the Charted Data Range

Switching Between Rows and Columns

Controlling How the Chart and Document Interact

Setting Text Wrapping

Positioning a Chart

Changing the Chart Type

Creating a Combination Chart

Working with Chart Elements

Applying a Quick Layout

Adding a Chart Title

Working with Legends

Using Data Labels

Applying Axis Titles

Modifying Axis Properties

Using Gridlines

Adding Trendlines

Adding Error Bars

Adding Up/Down Bars

Adding and Formatting a Data Table

Applying Chart Styles and Colors

Formatting Individual Chart Elements

Selecting Chart Elements

Clearing Manually Applied Formatting

Applying a Shape Style

Applying Shape Outlines and Fills

Applying Shape Effects

Applying Shadow Effects

Applying Reflection Effects

Applying Glow Effects

Applying Soft Edge Effects

Applying Bevel Effects

Changing the Shape of a Series

Adjusting Data Spacing

Formatting Chart Text

Changing the Font, Size, and Text Attributes

Applying a WordArt Style

13 Working with SmartArt and Math Formulas

Types of SmartArt

Inserting a SmartArt Diagram

Changing the Diagram’s Layout

Choosing a Different Layout

Changing the Flow Direction

Adding Shapes

Removing Shapes

Promoting or Demoting a Shape

Adding Bulleted Lists

Positioning Organization Chart Branches

Working with Diagram Text

Adding and Editing Text

Formatting Diagram Text

Changing the Font by Applying a Font Set

Changing the Font, Size, and Text Attributes Manually

Applying WordArt Styles to Text

Using the Text Pane

Setting Text Positioning Within a Shape

Formatting a Diagram

Applying SmartArt Styles

Changing the Theme Effects for the Entire Document

Changing Diagram Colors

Formatting an Individual Shape

Applying a Shape Style

Applying Shape Outlines, Fills, and Effects

Changing the Shape Geometry

Sizing, Positioning, and Rotating a Shape

Controlling Diagram Size and Positioning

Resizing a Diagram

Positioning a Diagram

Creating Math Formulas with the Equation Editor

Inserting a Preset Equation

Creating a New Blank Equation Object

Creating a Basic Equation

Inserting and Filling Structures

Setting Equation Layout and Display Options

Formatting an Equation

Switching Between Inline and Display Mode

Saving an Equation to the Equation Gallery

IV Collecting and Managing Data

14 Performing Mail and Data Merges

Understanding Mail Merges

Performing a Letter Merge with the Mail Merge Wizard

Selecting a Main Document Type

Setting Envelope Options

Setting Label Options

Selecting a Data Source

Choosing an Outlook Contact List as a Data Source

Choosing an Existing Data Source

Choosing an Excel Data Source

Choosing a Word Data Source

Choosing a Delimited Text Data Source

Setting Up an Oracle or SQL Database as a Data Source

Using an ODBC Data Source

Creating a New Data Source in Word

Customizing Fields

Editing the Data Source

Preparing the Main Document

Inserting Merge Fields

Inserting Single Fields

Inserting Address Blocks

Inserting Greeting Lines

Setting Up Fields on Labels

Setting Up Fields in Directories

Filtering and Sorting the Data

Excluding Individual Records

Applying a Filter

Sorting the Records

Finding a Recipient

Finding Duplicate Entries

Validating Addresses

Previewing and Printing the Merge

Checking for Errors

Merging to a New Document

Merging to a Printer

Merging to Email

Creating Custom Merges with Word Fields

Collecting Information with a Fill-In Field

Collecting and Storing Information with an Ask Field

Setting Up Conditions with an If...Then...Else Field

Using a Field to Set Bookmark Text

Assigning Numbers to Merge Records

Advancing to the Next Record (or Not)

15 Copying, Linking, and Embedding Data

Working with Hyperlinks

Automatically Creating Hyperlinks by Typing

Turning Off Automatic Hyperlink Creation

Following a Hyperlink

Creating a Text Hyperlink

Adding a Hyperlink to an Image

Creating an Email Hyperlink

Creating and Hyperlinking to a New Document

Editing a Hyperlink

Removing a Hyperlink

Changing Hyperlink Underlining and Color

Working with Bookmarks

Creating a Bookmark

Jumping to a Bookmark

Inserting a Hyperlink to a Bookmark

Inserting a Cross-Reference to a Bookmark

Embedding Data

Embedding an Entire Existing File

Embedding a Data Selection

Embedding a New Object

Linking to Data in Other Files

Linking to an Entire File

Linking to a Portion of a File

Managing Link Update Settings

Manually Updating a Link

Changing the Linked File’s Location or Range

Breaking a Link

Inserting Content with IncludeText and IncludePicture

Inserting Text with {IncludeText}

Creating an {IncludeText} Field with Insert Text from File

Creating an {IncludeText} Field by Inserting a Field Code

Updating an {IncludeText} Field

Inserting a Picture with {IncludePicture}

Creating an {IncludePicture} Field with Insert Picture

Creating an {IncludePicture} Field by Inserting a Field Code

16 Working with Fields and Forms

How Word Uses Fields

Inserting Fields

Specifying Field Properties and Options

Manually Typing Field Codes

Toggling Between Data and Field Code Views

Editing Field Code Strings

Nesting Fields

Selecting the Right Field

Date and Time Fields

Document Information Fields

User Information Fields

Numbering Fields

Equations and Formulas Fields

Index and Tables Fields

Links and References Fields

Document Automation Fields

Mail Merge Fields

Updating and Editing Fields

Updating a Field

Locking Fields Against Updates

Updating Fields for Printing

Finding and Moving Between Fields

Converting Fields to Plain Text

Formatting Fields

Preventing the Formatting from Changing

Specifying Font Formatting for a Field

Specifying a Numbering Type

Constructing a Custom Numeric Format

Constructing a Custom Date or Time Format

Understanding Forms

Designing a Form

Saving a Form as a Template

Differentiating Between Content Controls and Legacy Fields

Displaying the Developer Tab

Creating a Form with Content Controls

Inserting a Content Control

Configuring a Control

Settings Common to All Control Types

Style Options

Multiparagraph Text Options

List Options

Date Options

Check Box Options

Building Block Options

Editing Placeholder Text

Creating a Form with Legacy Form Fields

Inserting a Legacy Field

Configuring Legacy Text Field Options

Inserting the Current Date or Time

Setting Up a Calculation in a Legacy Field

Configuring Legacy Check Box Options

Configuring Legacy List Options

Setting a Macro to Run on Entry or Exit for a Legacy Field

Enabling or Disabling a Legacy Field

Assigning a Bookmark to a Legacy Field

Adding Help Text for a Legacy Field

Protecting a Form

Filling Out a Form

Filling Out a Form with Content Controls

Filling Out a Legacy Form

Saving and Printing a Form

Saving Only the Form Data

Printing Only the Form Data

Tips for Creating Printed Forms

V Working with Long Documents

17 Outlining and Combining Documents

Outline Basics

Typing an Outline in Outline View

Demoting and Promoting Outline Items

Creating an Outline from an Existing Document

Viewing and Organizing the Outline

Rearranging Outline Topics

Setting a Style’s Outline Level

Setting an Individual Paragraph’s Outline Level

Numbering Outline Items

Applying a Multilevel List

Creating Your Own Multilevel Lists and List Styles

Creating a Multilevel List

Including Numbers from Higher Outline Levels

Adding a Custom Multilevel List to the Gallery

Creating a List Style

Deleting a Multilevel List or List Style

Printing or Copying an Outline

Understanding Master Documents

Master Documents and Styles

Master Documents and Headers/Footers

Master Documents and TOCs and Indexes

Master Documents and Numbered Notes or Captions

Creating a Master Document

Inserting Existing Documents into a Master Document

Separating an Existing Document into Subdocuments

Viewing and Collapsing Subdocuments

Editing Subdocuments

Modifying the Master Document’s Structure

Moving a Subdocument

Removing a Subdocument

Unlinking a Subdocument

Renaming a Subdocument

Merging Subdocuments

Nesting Subdocuments

Splitting a Subdocument

Locking and Unlocking a Subdocument

Paginating and Printing a Master Document

18 Citing Sources and References

Understanding Sources and Citations

Selecting a Citation Style

Entering Sources

Editing a Source

Deleting a Source

Transferring Sources to and from the Master List

Inserting Inline References to Sources

Creating a New Source When Entering a Citation

Inserting Temporary Placeholders for Later Entry of Sources

Editing a Citation

Converting a Citation to Plain Text

Generating a Bibliography

Inserting a Bibliography from the Bibliography Gallery

Working with a Bibliography Field

Saving a Bibliography as a New Gallery Entry

Removing a Bibliography from the Gallery

Working with Footnotes and Endnotes

Inserting a Footnote

Inserting an Endnote

Moving a Reference Mark

Deleting a Note

Jumping to the Note That Corresponds to a Reference Mark

Moving Between Notes

Switching Between Footnotes and Endnotes

Changing the Positioning of the Notes

Changing the Note Numbering or Symbols

Modifying Note Styles

Changing the Note Separator Line

Managing Footnote Continuations

Creating Cross-References

Cross-Referencing Options

Cross-Reference Context

Footnote and Endnote Cross-References

Caption Cross-References

19 Creating Tables of Contents and Indexes

Creating a Table of Contents

Checking Style Outline Levels

Creating a TOC from a Preset

Updating a TOC

Removing a TOC

Manually Marking Entries for the TOC

Creating Custom TOCs

Working with Multiple TOCs

Creating a Table of Figures

Captioning Figures

Generating the Table of Figures

Manually Marking Captions

Creating Citations and Tables of Authorities

Marking Citations

Generating the Table of Authorities

Planning an Index

Deciding on the Indexing Conventions

Marking Index Entries

Manually Marking Index Codes

AutoMarking Index Entries

Working Directly with {Index} Field Codes

Generating the Index

Updating the Index

Indexing Only Selected Entries

Indexing Only Selected Letters of the Alphabet

Formatting the Index

Setting the Index Layout

Defining Index Styles

Controlling the Appearance of Index Headings

Indexing Across Multiple Documents

Creating Multiple Indexes in a Single Document

VI Collaboration and Online Sharing

20 Collaborating with Others

Configuring Revision Tracking Options

Displaying or Hiding the Reviewing Pane

Showing or Hiding Certain Revision Types

Controlling the Use of Balloons

Changing the Colors and Markings Used for Revisions

Changing the Username

Using Revision Tracking

Turning Revision Tracking On or Off

Reviewing Revisions

Moving Among Revisions

Accepting or Rejecting Revisions

Preventing Others from Tampering with Revisions

Working with Comments

Inserting Comments

Viewing and Editing Comments

Hand-Writing Comments

Including Inked Annotations

Deleting Comments

Marking a Comment as Done

Comparing Documents

Viewing Two Documents Side by Side

Comparing and Combining Documents

Comparing with Legal Blackline

Combining Two or More Documents

Working in Read Mode

Turning On/Off Optional Screen Elements

Moving Between Screens

Collaborating on a Shared Document

Sending an Invitation to Share a Document

Getting a Sharing Link

Working with Someone Else’s Shared Content

Working with PDF and XPS Files

Saving a Document in PDF or XPS Format

Editing a PDF File in Word

21 Protecting and Securing Documents

Restricting Access to a Document

Password-Protecting a Document in Word

Saving with a Password

Removing a Password from a File

Using Windows Encryption

Encrypting a Folder

Decrypting a Folder

Removing Network Share Permission for a Location

Restricting What Users Can Do to a Document

Recommending Read-Only

Making the Document File Read-Only

Setting a Read-Only Editing Restriction

Restricting a Document to Comments Only

Restricting a Document to Form Fill-In Only

Forcing Revision Marks to Stay On

Restricting Style Usage

Setting Up Per-User Exceptions to Restrictions

Marking a Document as Final

Preventing Macro-Based Attacks

Choosing Nonmacro File Formats

Specifying Trusted Locations

Working with Trusted Publishers

Adjusting Macro Settings

Configuring Protected View and File Blocking

Protecting Your Privacy

Finding and Removing Personal Information

Setting Privacy Options

Adding a Digital Signature

22 Developing Online-Delivered Content

Web Page Development: Word’s Strengths and Weaknesses

Web Technologies Supported in Word

Web Page File Formats

Word Features Lost When Saving in Web Format

Why You Might Not Want to Use Word

Creating and Saving a Web Page in Word

Previewing a Web Page

Saving a Web Page

Options for Web Page Saving

Saving for Compatibility with Specific Browsers

Understanding the PNG and VML Options

Selecting Web Page File Options

Changing Page Size

Changing Language Encoding

Changing the Default Fonts

Working with Web Page Properties

Creating Hyperlinks

Creating a Text Hyperlink

Adding a Hyperlink to an Image

Creating an Email Hyperlink

Building Multicolumn Layouts with Tables

Creating Your Own Web Page Templates

Attaching a Cascading Style Sheet

Blogging with Word

Understanding the Word Blogging Interface

Registering Your Blog Server in Word

Creating a New Blog Post

Adding Pictures and Other Graphics to a Blog

Categorizing Blog Entries

Managing the Blog List

Modifying a Blog Post

Sending Email from Word

23 Using OneDrive and the Word Online App

Understanding OneDrive

Logging In to the OneDrive Web Interface

Working with OneDrive Content in File Explorer

Saving and Opening Files from Your OneDrive Within Word

Managing Files on Your OneDrive

Uploading a File to Your OneDrive

Downloading a File from Your OneDrive

Renaming a File or Folder

Moving or Copying a File or Folder

Deleting a File or Folder

Sharing OneDrive Files

Using the Word Online App

Editing an Existing File Using the Word Online App

Starting a New Document Using the Word Online App

VII Customizing and Extending Word

24 Macros and Add-Ins

Understanding Macro Basics

Choosing the Macro Creation Method

Planning Your Macro

Recording a Macro

Naming Your Macro

Deciding Where to Store Your Macro

Assigning a Macro to a Keyboard Shortcut or Toolbar Button

Recording the Steps for Your Macro

Running a Macro

Dealing with Macro Error Messages

Making Additional Macros Available

Opening Additional Templates to Run Macros

Copying Macros Between Documents

Renaming and Deleting Macros

Assigning a Keyboard Shortcut to an Existing Macro

Creating a Quick Access Toolbar Button for an Existing Macro

Editing Macro Code in VBA

Opening a Macro for Editing

Examples of Macro Command Syntax

Working with Macro Security

Understanding Trusted Publishers and Locations

Determining What Locations Are Trusted

Setting Security Levels for Macro Running

Working with Add-Ins

Enabling/Disabling COM Add-Ins

Enabling/Disabling Actions

Enabling/Disabling Other Add-Ins

25 Customizing the Word Interface

Customizing the Quick Access Toolbar

Repositioning the Quick Access Toolbar

Adding Common Commands

Adding Commands from the Ribbon

Adding Other Buttons

Removing Buttons

Switching Between Touch Mode and Mouse Mode

Customizing the Ribbon

Collapsing the Ribbon

Displaying or Hiding Tabs

Creating or Deleting a Tab or a Custom Group

Creating a Custom Tab

Creating a Custom Group

Deleting a Custom Tab or Group

Adding or Removing Commands

Adding a Command

Removing a Command

Renaming or Reordering Tabs

Resetting Customizations

Exporting and Importing Customization Settings

Exporting Customizations

Importing Customizations

Defining Shortcut Keys

Changing Viewing Options

Changing the Status Bar Content

Changing Page Display and Formatting Marks

Setting General Options

Other Customization Options

VIII Appendixes

A Recovering Files and Repairing Word

Recovering Document Files

Using the Document Recovery Task Pane

Recovering Data from an Unreadable File

Creating Automatic Backup Copies

Dealing with Word Crashes

Sending Error Reports

Fixing Crashes Related to a Certain Document

Disabling Add-Ins and Extensions

B Converting from Other Word Processing Systems

Converting from Previous Word Versions

Converting from Word 97-2003 Versions

Converting from Word 2007, 2010, or 2013

Converting Files from Other Supported Formats

Converting from an Unsupported File Format

Confirming File Conversions

Sharing Word Documents with Other Programs

Setting a Default Save Format

Displaying Word Files on Computers Without Any Version of Word

C Accessibility Issues and Word

Types of Adaptive Technology

File Format and Accessibility

Creating Accessible Word Documents

Headings and Styles

Graphics

Hyperlinks

Tables

Text Boxes and Frames

Index