Index
A
checking 84
features 92
Accessibility Checker panel 83–85
Accessibility Setup Assistant 93
Accessibility tool 84
accessible text, copying text as 132
ACE (Adobe Color Engine) 300
Acrobat DC. See Adobe Acrobat DC
Acrobat PDFMaker
Acrobat Reader. See Adobe Acrobat Reader
Acrobat Reader app. See Adobe Acrobat Reader app
changing view 147
editing PDF files in 149
opening files in 146
Acrobat ribbon in Microsoft Office 160
action pane 271
actions
about 270
adding steps to 276
adding to form fields 255
editing 284
exporting 284
Go To steps in 277
instruction steps in 276
naming 280
reviewing tasks performed by 274
saving 280
sharing 284
Action Wizard tool 270
Actual Size command 69
Add Header And Footer dialog box 272
Add Image tool 130
adding
barcodes 246
blank pages 50
bookmarks 113
files to combined files 181
form fields in Acrobat 245, 247–253
headers and footers to PDF files 272, 281
images to PDF files 130
keywords 118
multimedia files 117
navigational tools to the toolbar 73
page numbers 108
steps to actions 276
sticky notes 225
text 126
text fields 247
tools to the Quick Tools toolbar 32
tools to the Tools pane 20
videos to PDF files 282
watermarks 272
Add Text Box tool 224
Add Text tool 82, 127, 209, 224
Add Watermark dialog box 272
Adobe Acrobat DC
installing 2
mobile app 6
options for purchasing 3
starting 3
Adobe Acrobat DC Classroom in a Book, Third Edition
about 1
prerequisites 2
Adobe Acrobat DC Help 36
Adobe Acrobat DC Pro
compared with Acrobat Standard 2
lessons requiring 2
Adobe Acrobat DC Standard 2
Adobe Acrobat Reader
about 11
commenting in 225
distributing 13
installing 13
security in 11
using Protected Mode in 196
Adobe Acrobat Reader app. See Acrobat Reader app
about 144
Adobe Color Engine (ACE) 300
Adobe Document Cloud
editing PDF files in 150
signing in to 146
tools available in 150
uploading files to 145
Adobe Fill & Sign app
creating a profile in 153
Adobe LiveCycle Rights Management 198
Adobe PDF files
about 10
advantages of 10
comparing methods for creating 40
consolidating and converting source files 45, 180–193
converting to Microsoft Word documents 137
creating by dragging and dropping 44
designing for online viewing 31
from Microsoft Excel files 168–173
from Microsoft Word documents in Windows 161–166
from Microsoft Word documents on macOS 167–168
on the web 13
opening 15
reflowing 87
structured 83
Adobe PDF Print Engine 294
Adobe Scan app
Adobe Sign
sending for signatures 210–211
alignment, changing 126
Allow Fast Web View option 32
Allow Speculative Downloading In The Background option 32
alt text
about 91
Always Add Bookmarks To Adobe PDF Files option in the Combine Files dialog box 189
analyzing
form data 262
PDF files for printing 291
Append To Document, web pages 62
apps for Acrobat 12
Arrow tool 225
Attach File tool 224
attaching the original Word file to a PDF 164
audio, adding to PDF files 117
automatic scrolling 94
automating tasks using actions 270
Autotag Document option 91
B
barcodes, adding 246
Bates numbering 109
best practices for creating print-ready PDF files 289
blank pages, inserting 50
bolding text 126
booklets, printing 80
bookmarks
changing destinations for 115
for converted web pages 61
from Word headings and styles 161
generating automatically 25
in combined files 190
increasing text size in 95
moving 116
naming automatically 114
navigating with 25
Bookmarks button in navigation pane 25, 100
Bookmarks tab, PDFMaker 162
bounding boxes, moving 127
Box, saving PDF files to 44
Bridge. See Adobe Bridge
brightness setting 35
buttons, adding to forms 246, 255
C
calculating values in form fields 264–265
cascading multiple documents 27–28
changing text in a PDF 123–127
check boxes, adding to forms 246
checking accessibility 84
check marks in the Comments list 232
checks in preflighting 291
clipboard, creating Adobe PDF from contents 56
Clip Complex Regions, when flattening transparency 299
Cloud tool 225
color management
about 300
setting up 300
synchronizing settings across Adobe Creative Cloud 300
when printing 306
color of text, changing 126
color separations
about 301
previewing 301
printing 304
Combine Files tool
browsing thumbnails in 183
displaying contents as list in 188
excluding pages in 47
page size options in 189
specifying options for conversion in 48
zooming in on thumbnails in 183
about 180
adding files when 181
in PDF Portfolios 180, 191–192
limitations of 180
comments
about 224
adding in Acrobat Reader 225
changing the status of 233
exporting 231
filtering 232
in Acrobat Reader app 147–149, 225
including in a PDF from a Word document 163–164
inserting text with 228
replying to 233
sorting 231
summarizing 234
Comments List 232
compatibility in encryption 201
compression 55
Connected Lines tool 225
conversion settings in PDFMaker 164
Convert All Strokes To Outlines option 299
Convert All Text To Outlines option 299
Convert Displayed Comments To Notes In Adobe PDF option 163
converting
and combining files 45
a page range 47
spot colors to process colors 304
web pages 60
converting comments to PDF notes 163
Convert Multimedia and Preserve Slide Transitions option 175
Convert To PDF preferences 42
copying text and images 132–134
Copy With Formatting command 133
Create Link dialog box 112
Create New Action dialog box 275
creating
actions 274
custom preflight profiles 294
custom stamps 224
forms 244
links in PDF files 111
creating Adobe PDFs
about 40
by dragging and dropping 44
comparing methods for 40
for print and prepress 288
from Office applications 160–177
from the clipboard 56
using the Adobe PDF Printer (Windows) 51–52
using the Create PDF tool 40
using the Save As Adobe PDF option (macOS) 53
cropping images 130
customizing
interface brightness 35
preflight profiles 294
D
date fields, creating 249
default
tools 18
work area 15
Default File Size option in the Combine Files dialog box 189
deleting
pages 106
pages when combining files into a single PDF 47, 185–186
description, adding 118
digital IDs
about 205
digital signatures
about 205
adding to forms 246
creating fields for 207
displaying page size 16
Display In Read Mode By Default option 32
display, onscreen 68
distributing
Acrobat Reader 13
dividing a spreadsheet into sections for viewing 173
Document Cloud. See Adobe Document Cloud
document message bar 259
Document Open password 200
document properties, setting 117, 197, 199
document review processes 222
document title 117
document window 16
downsampling 56
dragging and dropping to create PDFs 44
Dropbox, saving files to 44
dropdown menus, adding to forms 246
duplex printing 80
Dynamic Zoom tool 73
E
editing
actions 284
images in another application 131
PDF files in Acrobat Reader app 149
Edit PDF tool 19, 21, 122, 129
email-based reviews
about 222
importing comments from 230
email, distributing forms through 261
Enable Accessibility And Reflow With Tagged PDF option 169
Enhance Scans tool 19
Enter key, navigating with 69
Eraser tool 224
Excel spreadsheets
converting to PDF in Windows 168–172
converting to PDF on Mac OS 172
saving PDF tables as 139
exiting Full Screen mode 29
expanding documents in the Combine Files dialog box 184–185
exporting
actions 284
comments 231
form data 263
PDF files as Word documents 137
preflight profiles 294
presentations to
tables from PDF as Excel spreadsheets 139
F
Fields panel 245
file information, viewing in the Combine Files dialog box 183
file size, reducing
by changing compatibility setting 54–55
by optimizing 55
filling out PDF forms 81
Fill & Sign app. See Adobe Fill & Sign app
filtering
comments 232
form data 262
find, compared to search 74
finding and replacing text 125
Find panel 125
First Page button 74
First Page command 70
Fit One Full Page button 43
Fit To Paper Width option 170
Fit Visible command 69
Fit Worksheet To A Single Page option in Excel 170
fixing PDF files for printing 291
flat forms, converting into interactive forms 81, 244
Flattener Preview 296
flattening transparency 295–300
floating toolbar 31
font, changing 126
formatting text field responses 249
formatting text in Acrobat 126, 127
form data
exporting 263
using in a spreadsheet or database 263
viewing responses in a PDF Portfolio 260–262
Form Editing mode 245
form fields
adding actions to 255
adding automatically 245
adding labels to 255
barcodes 246
calculating numeric fields 264–265
check boxes 246
date fields 249
digital signatures 246
dropdown menus 246
editing properties for 249
list boxes 246
naming 247
phone number fields 249
positioning 248
previewing 250
restricting answer formats for 249
reviewing in Fields panel 245
scrolling text fields 250
types 246
validating numeric fields 264
zip code fields 249
form responses
tracking 260
using in a spreadsheet or database 263
viewing in a PDF
Portfolio 262
forms
adding a reset button to 255
adding text fields to 247
collecting data from 260
compiling responses from 261
creating from scanned documents 244
creating from Word documents 244
document message bar in 259
filling out 81
flat 81
laying out precisely 248
making interactive 244
tracking 260
Full Screen mode
about 29
avoiding the warning message 282
displaying navigation tools in 30
exiting 29
setting a file to open in 30
setting preferences for 30
G
Go To Page dialog box 23
Go To steps in actions 277
Gradient And Mesh Resolution option 299
H
headers and footers
editing in PDF file created from Office document 165
headers, viewing in a spreadsheet while scrolling 173
headings and styles in Word, converting to bookmarks 161
hiding
layers when printing 293
text (redacting) 128
highlighting areas affected by transparency 296–297
Highlight Text tool
in Acrobat Reader app 148
Home view
in Acrobat 14
in Acrobat Reader app 146
in Document Cloud 150
I
image-editing application, using to edit images in a PDF 131
image fields, adding to forms 246, 254
images
adding 130
converting to PDF 40
cropping 130
editing in
editing in another application 131
exporting from Acrobat 132–133
replacing 129
saving 134
importing
actions 284
comments 230
preflight profiles 294
initial view, setting to Full Screen mode 30
Initial View tab in the Document Properties dialog box 117
inserting
blank pages 50
images 130
pages from one PDF file into another 104
Insert Pages dialog box 50, 104
inspecting objects in a PDF file 303
installers, Acrobat Reader 13
installing Acrobat 2
instruction steps, adding to actions 276
interactive forms, creating 244
Internet settings, for converting web pages 60
inviting reviewers 234
K
keyboard shortcuts 94
keywords, adding to a PDF 118
L
labels, adding to form fields 255
Larger File Size option in the Combine Files dialog box 189
layers, printing 293
layout of forms 248
learning resources 5
Line Art And Text Resolution option 299
links
about 73
adding actions to 110
changing the destination of 110
creating 111
editing 110
list boxes, adding to forms 246
LiveCycle Rights Management 198
M
magnification
about 68
magnifying glass in the Combine Files tool 183
mail merge, converting Word files to PDF 166
Make Searchable option 58
Manage Actions dialog box 284
Marquee Zoom tool 72
Media Encoder. See Adobe Media Encoder
menu bar, reopening 16
merging files into a single PDF 178–193
metadata, adding to PDF files 117
Microsoft Excel
converting spreadsheets to PDF on Mac OS 172
exporting tables to 139
using PDFMaker with, in Windows 168–171
Microsoft Office files
including in combined files 180
Microsoft PowerPoint
exporting presentations to 135
Microsoft SharePoint, using to distribute forms 261
Microsoft Word documents
converting to PDF on Mac OS 167
converting with PDFMaker in Windows 161–166
saving PDF files as 137
Microsoft WordPad, creating PDF files from 52
mobile apps for Acrobat
downloading 144
monitor resolution 68
movie files,
adding to a PDF 117
moving
pages 102
text bounding boxes 127
multiline text fields, adding 249
multimedia files, adding to PDF files 117
multiple documents
combining into a single PDF 45
viewing 26
N
naming
form fields 247
radio buttons 251
navigating
in Full Screen mode 30
with Enter and Return keys 69
with scroll bar 70
Navigation Bar in Full Screen mode 30
navigation pane
Bookmarks panel 100
displaying 100
Page Thumbnails panel 23
Security Settings button in 198
Tags panel 89
navigation tools, adding to the toolbar 73
New Bookmark button 26, 113, 114
Next Page button 26
Next Page command 23
Next View button 74
notes from Microsoft Word comments 163
Number Pages command 107
numeric fields, calculating and validating 264–265
O
Object Inspector 303
omitting pages from combined files 185–186
onscreen display 68
opacity. See transparency
opening
password-protected PDF files 203
PDFs in Acrobat 15
PDFs in Acrobat Reader app 146
PDFs in Full Screen mode 30
Organize Pages tool 19, 20, 104
organizing pages in the Combine Files dialog box 186–188
Output Preview dialog box 303
Oval tool 225
P
Page Controls toolbar 17
Page Display preferences 94
page numbers, adding to a PDF 108
page preview box 71
page range, converting 47
pages
arranging in the
Combine Files dialog box 186–188
deleting 106
inserting 104
moving with page thumbnails 102
omitting from combined files 185–186
printing 76
rotating 105
page size
displaying 16
options in the Combine Files dialog box 189
Pages panel 19
Page Thumbnails button 24
page view magnification 71
panning across a page 68
password-protected PDF files
opening 203
password strength 201
PDF/A 295
PDF/E 295
PDF files. See Adobe PDF files
PDFMaker 51
PDF Optimizer 55
PDF Portfolios
advantages of 191
collecting form responses in 260
PDF settings files (presets)
selecting 290
PDF standards 295
PDF tables, saving as Excel spreadsheets 139
PDF/X files
creating for professional printing 289
saving as 295
validating 295
Pencil tool 224
Permission Details in the Security Settings panel 199
Permissions password 200
phone number field, creating 249
pop-up menus, adding to forms 246
positioning form fields 248
PostScript printer driver 304
PowerPoint presentations
converting to PDF in Windows 174–175
converting to PDF on macOS 176
exporting from PDF 135
preferences
Convert To PDF 42
for web browsing 32
Internet 32
Page Display 94
Reading 95
preflighting PDF files 291–293
preflight profiles 294
preflight summary report 293
Prepare For Distribution action 270
Prepare Form tool 206–216, 244
prepress, creating PDF files for 288
prerequisites for Classroom in a Book 2
presentations
exporting to PowerPoint 135
setting up 118
viewing in Full Screen mode 29
Preserve Overprint option 299
presets for creating PDF files 54
previewing
color separations 301
documents in the Combine Files dialog box 183
form fields 250
printing 301
transparency 294
Previous Page command 23
Print command, using to create PDF files 51–52
printers’ marks 305
printing
booklets 80
color separations 304
comments 234
PDF files 76
printers’ marks 305
using color management 306
printing options 304
print preview 301
Print Production tool 291
professional printing, creating PDFs for 289
profiles in Fill & Sign app 153
Prompt For Conversion Settings option, in Excel 170
Prompt User option when creating actions 276
proofing onscreen 303
properties
document 117
editing for form fields 249
Protected Mode in Acrobat Reader 11, 196
Q
Quick Tools on toolbar 32
R
radio buttons
naming 251
rasterization 297
Raster/Vector Balance slider 298
reading
comments 230
PDFs 68
PDFs out loud 95
rearranging pages in a PDF 102
Recognition Report 90
Record Audio tool 224
Rectangle tool 225
redacting text 128
reflowing
text 123
remapping spot colors to process colors 302, 304
Remove Selected Items button in the Combine Files dialog box 47, 185
Remove Split command 29
removing pages from combined files 185
reopening the menu bar 16
replacing
images 129
multiple occurrences of text 125
replying to comments 233
Require A Password To Open The Document option 201
resampling images 56
reset buttons, adding to forms 255
resetting toolbars 74
resizing text boxes 127
resolution, checking 303
resources for learning Acrobat 5
response file, adding form data to 261
Results pane in the Preflight dialog box 292–293
Return key, navigating with 69
reviewers, inviting 234
Review mode in Document Cloud 152
reviews
about 222
commenting and markup tools for 224
sharing PDFs from Document Cloud 151
types of 222
rich text format, copying text as 132
roman numerals as page numbers 107
rotating pages 105
S
Save As Adobe PDF option 53
saving
actions 280
as image files 134
as RTF 132
as Word documents 137
to cloud accounts 44
scanning documents
creating interactive forms from 244
making text editable 58
using Adobe Scan app 155
using OCR 58
scrolling, automatic 94
security in PDF files
about 198
and accessibility 87
settings 198
Security preferences 217
Security Settings button in the navigation pane 198
Selection tool 26
Set Bookmark Destination command 115
shared reviews
about 222
using network folders for 237
SharePoint. See Microsoft SharePoint
saving PDF files to 44
using in a review 222
sharing
actions 284
PDF files 96
showing and hiding layers when printing 293
signatures
adding in Fill & Sign app 154
adding to forms 246
signing
using Fill & Sign 209
Smaller File Size option in the Combine Files dialog box 189
smoothing text 94
Snapshot feature 133
soft-proofing a PDF file 303
sorting
comments 231
form data 262
source files, attaching to PDFs 164
splitting a document’s view 28
spot colors, remapping to process 302
Spreadsheet Split command 173
Stamp tool 224
Start button in actions 271
sticky notes
adding 225
converting Word comments to 163–166
Sticky Note tool
in Acrobat 224
in Acrobat Reader app 148
Stop button in actions 271
structure in PDF files 83
styles in Word, converting to bookmarks 161–162
Submit Form button 259
summarizing comments 234
SWF animations, adding to PDF files 117
T
tables, exporting as spreadsheets 139
tagged PDF files
working with 84
Tags panel 89
Take A Snapshot command 133
task panes 20
text
adding 126
bolding 126
changing properties of 123, 126
color of 126
finding and replacing 125
formatting 126
inserting in comments 224, 228
making editable 58
marking for deletion 229
redacting 128
repositioning on the page 127
smoothing 94
text fields
formatting for multiple lines 249
thumbnails
browsing in the Combine Files dialog box 183
highlighted area in 25
moving pages with 102
rearranging in the Combine Files dialog box 186–188
viewing 23
TIFF files, converting to PDF 40
tiling documents 27
title, document 117
toolbar about 17
adding tools to 73
customizing 32
resetting to default 74
tools
Accessibility 84
Action Wizard 270
Cloud 225
Combine Files 181
commenting and markup 224
custom stamp 224
Enhance Scans 19
Export PDF 19
Oval 225
Print Production 291
Redact 128
selecting in the Tools pane 20
showing and hiding 72
Stamp 224
Sticky Note 224
Tools Center 20
Tools pane
panels in 19
TouchUp Reading Order tool 89
Tracker 260
transitions, retaining in a PDF from a PowerPoint presentation 174
transparency
about 294
flattener preset options 297
flattener preview settings 296
flattening 295
options for flattening 299
previewing 294
using efficiently for printing 289
type style, changing 126
U
Underline tool 224
Undo button in Acrobat Reader app 149
uploading files to Document Cloud 145
V
validating form field data 264
versions of documents, comparing 238–240
video files, adding to PDF files 117
View Adobe PDF Result option 164–166
viewing
documents in Protected Mode in Reader 196
file information in the Combine Files dialog box 183
form responses 260
individual pages of a document in the Combine Files dialog box 184–185
multiple documents 26
multiple views of a document 28
PDFs in Full Screen mode 29–31
security settings 198
spreadsheet headers while scrolling through rows 173
View menu 23
views
Actual Size 69
changing 71
Fit Visible 69
Fit Width 69
split 28
Spreadsheet Split 173
Zoom To Page Level 69
View settings in Acrobat Reader app 146
viruses, preventing 196
W
watermarks, adding 272
web browsing preferences for PDF files 32
web links, downloading and converting 62
web pages
including PDFs in 13
Word documents
attaching source files to PDFs 164
converting mail-merge to PDF 166
converting to Adobe PDF in Windows 161–166
converting to Adobe PDF on Mac OS 167–168
including in combined files 180
saving PDF files as 137
Z
zip code fields, creating 249
Zoom In button 17
zooming
in on thumbnails in the Combine Files dialog box 183
with the Dynamic Zoom tool 73
with the Marquee Zoom tool 72
Zoom Out button 18
Zoom To command 23