Contents

Introduction

Part I: Mastering the Write-Up Tool

1Progressive Discipline and Its Legal Considerations

2Disciplinary Levels, Subjects, and Prior Notifications

3Incident Descriptions and Performance Improvement Plans

4Consequences, Rebuttals, and Employee Acknowledgments

5Commonly Asked Questions and Practical Answers to Tricky Employee Relations Issues

6About the 101 Sample Write-Ups

Part II: Disciplining the Probationary Employee

#1–3Disciplining the Probationary Employee

#4–6Disciplining the Probationary Employee: Extending the Length of Probation

#7–9Performance Problems That Arise Right After the New Hire’s Probationary Period Ends

Part III: Policy and Procedure Violations

#10Inappropriate Interviewing Questions

#11, 12 Failure to Follow Departmental Policies and Procedures

#13Excessive Personal Telephone Calls

#14Software Piracy (Unauthorized Installation)

#15Unauthorized Use of Company Equipment, Time, Materials, or Facilities

Bonus Sample—Lost Equipment

#16Unauthorized Removal of Company Files

Bonus Sample—Employee Time Card Falsification

#17Leaving the Work Site During a Regularly Scheduled Shift

#18Working Unauthorized Overtime

#19Disclosure of Confidential Information About the Company or Its Customers

#20Failure to Follow Company Dress Code

#21Smoking on Company Grounds

#22Unauthorized Release of References to Prospective Employers

#23Email Misuse (Nonwork-Related Usage)

Bonus Sample—Email Misuse (Racially Influenced and Distasteful Messaging)

Bonus Sample—Personal Cell Phone Use

#24Off-Duty Conduct and “Moonlighting”

Part IV: Performance Transgressions

#25–31 Substandard Work Performance

#32Substandard Customer Service

#33, 34 Safety Infractions

#35Lack of Sales Production

Bonus Sample—Substandard Sales Performance (Extension of Final Written Warning)

#36, 37 Unwillingness to Perform Properly Assigned Work

#38Recurring Negligence and Thoughtlessness

Bonus Sample: Improper Cash Handling (Dual Custody Violation)

#39, 40 Acts Resulting in Loss to the Employer

#41, 42 Slow or Inefficient Production

#43, 44 Failure to Observe Working Schedule, Including Rest and Lunch Periods

#45Sleeping on the Job (Written Warning)

Bonus Sample—Sleeping on the Job (Final Written Warning)

#46Failure to Learn New Material During Training

Bonus Sample—Failure to Retain Information After Training

#47High Error Factor and Scrap Rate

#48Falsification of Employer Records

#49, 50 Lack of Communication with Supervisor

Bonus Sample—VP-Level Substandard Performance and Conduct

Bonus Sample—Unacceptable Skip-Level Findings (Director Level)

Bonus Sample—Substandard Project Management (Director Level)

Part V: Behavior and Conduct Infractions

#51Profane Language in the Workplace and Insubordination

#52Poor Attitude

#53Insubordination

#54, 55 Insubordination and Substandard Work Performance

#56, 57 Misconduct, Fighting, and Horseplay

58–61Sexual Harassment

#62Creating an Intimidating Work Environment

Bonus Sample—Social Media Cyberbullying

#63Veiled or Direct Threats of Violence

#64–66Antagonistic Behavior Toward a Coworker

#67Managerial Retaliation

#68–70Intoxication During Work Hours

#71Drug-Related Impairment During Work Hours

Bonus Sample—Failure to Disclose Coworker Inebriation

#72Misuse of Power and Office

#73Union Steward Abuse

#74Character Assassination and Defamation

Bonus Sample—“Locker Room” Banter

Part VI: Absenteeism and Tardiness

Caution Regarding Restrictions Related to Disciplining or Terminating Employees for Attendance and Tardiness

#75Excessive, Unscheduled Absence: “No Fault” System

#76, 77 Excessive, Unscheduled Absence

#78, 79 Pattern of Excessive, Unscheduled Absence

#80Excessive, Unscheduled Absence: “Excuse-Based” System

#81–83Excessive Tardiness

Bonus Sample—FMLA Abuse: Failure to Provide Appropriate Medical Documentation

Bonus Sample—FMLA Abuse: Failure to Follow the Terms of the Medical Certification

Bonus Sample—FMLA Abuse: Failure to Consult HR Regarding Leave Request

Bonus Sample—Failure to Engage in the ADA Interactive Process

Part VII: Termination Notices

#84, 85 Discharge for Cause: Substandard Performance

#86Employee Fails to Report to Work on First Day; Company Rescinds Its Employment Offer

#87Summary Discharge: Falsification of Company Records

#88Summary Discharge: Employee Time Card Fraud

Bonus Sample—Supervisory Time Card Manipulation

#89Summary Discharge: Loss of Current Weapons License

#90Summary Discharge: Possession, Sale, or Being Under the Influence of Alcohol or Illegal Substances

Bonus Sample—Medical Marijuana Misuse

#91Summary Discharge: Failure to Pass Certification Exam

#92Summary Discharge: Terminating an Employee Without Corporate Approval

#93Summary Discharge: Misconduct at Company Holiday Party

#94Summary Discharge: Threatening a Coworker with Bodily Harm

#95Summary Discharge: Terminating the Probationary Employee

#96Letter Confirming Acceptance of an Employee’s Verbal Resignation

#97Summary Discharge: Acceptance of Gratuities

#98Summary Discharge: Insubordination (Inappropriate and Undermining Behavior)

Bonus Sample—Insubordination (Violent Employee Reaction)

Bonus Sample—Social Media Misuse

#99Secretarial Layoff: No Severance

#100Director-Level Layoff, Including Severance Package, Outplacement, and Appropriate Legal Release

#101Job Abandonment

Index

Selected Additional Titles from the Society for Human Resources Management (SHRM®)

About the Author

Free Sample Chapter from 75 Ways for Managers to Hire, Develop, and Keep Great Employees by Paul Falcone

Other Best-Selling books by Paul Falcone

About Amacom

Ready-to-use materials to help create employee write-ups for your organization are available to purchasers of this book at: www.amacombooks.org/go/SampleWriteUps3rdEd.

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