Analytical Accounting is an add-on module to Microsoft Dynamics GP, which allows the extension of analysis of information beyond the segmental account. Without Analytical Accounting, additional reporting can only be accomplished by adding an additional segment to the chart of accounts. Analytical Accounting allows for this extended reporting without the need to change the chart of accounts, and also allows for the storage of information beyond monetary such as time (hours worked), space (size of room hired), or activity (such as marketing channel).
In this chapter we will take an introductory look at how to activate, configure, and enter transactions in Analytical Accounting. It is assumed that the Analytical Accounting feature has already been added to the installation of Microsoft Dynamics GP, and that GP Utilities has been run to update the databases.
Before Analytical Accounting can be used, there are several steps that must be completed. The first of them is to create the default records needed for Analytical Accounting.
To create the default records needed for Analytical Accounting, follow these steps:
- Log on to Microsoft Dynamics GP using the
saordynsauser accounts. - Open the Analytical Accounting Setup Wizard window in Dynamics GP by selecting Administration from the navigation pane on the left, and then clicking on Setup in the area page under Setup | Company | Analytical Accounting.
- Make sure that the Create Default Record checkbox is marked, and then click on Next.
- A listbox will be displayed showing the tasks, which will be processed. Click on Finish to proceed.
- Once complete, click on OK to close the Analytical Accounting Setup Wizard window.
- Repeat steps 1 to 5 for each company database.
This setup step needs to be performed in every company where Analytical Accounting is to be used as it creates all the records required for Analytical Accounting to function.