Contents

About the Author

About the Technical Editor

Acknowledgments

We Want to Hear from You!

Reader Services

Introduction

How This Book Is Organized

Conventions Used in This Book

What’s New in QuickBooks 2014

New and Improved Features

For the Accounting Professional

For QuickBooks Enterprise Users

QuickBooks Enterprise with Advanced Pricing

1. Getting Started with QuickBooks

Understanding QuickBooks

Using QuickBooks Sample Data

Creating a New QuickBooks File

Converting from Other Accounting Software

Setting Up Users and Permissions

User Security in QuickBooks Enterprise

Reporting on User Activity

2. Getting Around QuickBooks

Home Page and Navigation

Tutorials

Preferences

Help Options

Selecting a Company File to Open

3. Accounting 101

Basic Principles of Accounting

Basic Financial Reports

Accounting Checklist to Help You Manage Your Financials

Setting Up a QuickBooks Data File for Accrual or Cash Basis Reporting

4. Understanding QuickBooks Lists

Chart of Accounts

Items

Class

Customer Type

Managing Lists

Reporting on Lists

Finding and Fixing Chart of Account Errors

Finding and Fixing Item List Errors

5. Setting Up Inventory

Inventory Features by QuickBooks Edition

Enabling Inventory Preferences

Inventory Item Type Descriptions

Adding or Editing Inventory Items

Proper Inventory Processes

6. Managing Inventory

Adjusting Inventory

Inventory Reporting

How QuickBooks Handles Negative Inventory

7. Setting Up Vendors

Customizing Your Home Page for Vendor Activities

Preferences That Affect Accounts Payable

Working with the Vendor Center

The Accounts Payable Process

8. Managing Vendors

Accounts Payable Reporting

Correcting Accounts Payable Errors

Handling Unique Accounts Payable Transactions

9. Setting Up Customers

Customizing Home Page Customer Activities

Preferences That Affect Accounts Receivable

Working with the Customer Center

Working with Prospects in the Lead Center

Setting Up Sales Tax

Creating Price Level Lists

Using Advanced Pricing in QuickBooks Enterprise

Creating Payment Terms

Customizing QuickBooks Forms

Accounts Receivable Processes

10. Managing Customers

Accounts Receivable Reporting

Sales Tax Payable Reports

Paying Sales Tax

Correcting Accounts Receivable Errors

Correcting Sales Tax Errors

Correcting Undeposited Funds Account Errors

Unique Customer Transactions

Unique Sales Tax Transactions

11. Setting Up Payroll

Getting Started

Setting Up Employees

Setting Up Payroll Items

Paying Employees

Preparing Payroll Liability Payments

12. Managing Payroll

Report Center Payroll Reports

Excel Reports

Tax Forms and Filings

Troubleshooting Payroll

Recording Unique Payroll Transactions

13. Working with Bank and Credit Card Accounts

Preferences That Affect Banking and Credit Card Management

Working with Write Check Transactions

Entering a Bank Debit Charge

Entering Credit Card Charges

Paying the Credit Card Bill

Transferring Funds Between Bank Accounts

Bank Feeds

Reconciling the Bank or Credit Card Account

Troubleshooting Reconciliations

14. Reporting in QuickBooks

Using the Company Snapshot

Report Center

Reports & Graphs Preferences

Modifying Reports

Report Groups

Memorized Reports

Exporting and Importing Report Templates

Exporting Reports to a .CSV File or to Excel

Emailing Reports

15. Reviewing Your Data

Reviewing the Balance Sheet

Reviewing the Profit & Loss Report

Other Reviews

16. Sharing QuickBooks Data with Your Accountant

Overview

QuickBooks File Types

Data Sharing for the Business Owner

Data Sharing for the Accountant

Other Methods of Sharing Data

Client and Accountant Collaboration

17. Managing Your QuickBooks Database

The QuickBooks Database

Keeping Your Software Current

Protecting Your QuickBooks Database

Monitoring Your QuickBooks Database

QuickBooks Database Corruption

18. Using Other Planning and Management Tools

Planning and Budgeting

QuickBooks Loan Manager

Using the Year-End Guide

Synchronizing QuickBooks Lists with Microsoft Outlook

Using the QuickBooks Timer

A. Client Data Review

Introduction: Features and Benefits

Accessing Client Data Review Tools and Features

Customizing the Accountant Center

Customizing the Client Data Review Center

Account Balances

Review List Changes

Accounts Receivable

Accounts Payable

Sales Tax

Inventory

Payroll

Bank Reconciliation

Miscellaneous

Finishing a Client Data Review

Reopening a Client Data Review

Reporting on Review Activity

Creating an External Accountant User

B. QuickBooks Statement Writer

Overview

Getting Started

Using the Report Designer

Opening a Previously Created Report

Creating a New Report from a Memorized Report

Modifying a Statement Writer Report in Excel

Working with Supporting Documents

Printing or Exporting a Statement Writer Report

C. QuickBooks Enterprise Solutions Features

QuickBooks Enterprise Customization

QuickBooks Enterprise Inventory

QuickBooks Enterprise with Advanced Inventory

QuickBooks Enterprise with Advanced Pricing

QuickBooks Enterprise Reporting

D. QuickBooks Shortcuts

Editing QuickBooks Transactions and Lists

Opening QuickBooks Dialog Boxes and Lists

Memorized Transactions

Standard Text Editing

Opening QuickBooks Data Files

QuickBooks Date Shortcuts

Miscellaneous Shortcuts