Delegating screen management

Managing screen configurations used to be centrally controlled by the Jira administrator. The project administrator can only select what issue type screen scheme to use, but if modifications need to be made for the screens, the Jira administrator will need to be involved. This often creates a bottleneck for simple things, such as adding or removing a field from a screen, especially for large organizations that have many projects but only a few Jira administrators.

Jira now has a new feature called Extended Project Administration, which empowers project administrators by allowing them to make changes to screens used by their projects.

Extended project administration is controlled via permission settings, which we will cover in Chapter 9Securing Jira.

There are, however, some restrictions for this, as listed here:

  • The screen must not be a default system screen
  • The screen must already be used by the project
  • The screen must not be shared with any other projects, or used as a transition screen in workflows
  • Only fields that already exist in the system can be added to a screen

Essentially, this means that you, as a project administrator, can only make changes to screens that are dedicated a single project. If the screen is shared with multiple projects, you will still need help from a Jira administrator. To make changes to screens for your project as a project administrator, perform the following steps:

  1. Browse to the target project's administration page
  2. Click on the Screens option from the left panel
  3. Expand the issue type and select the screen you want to configure

If the screen can be configured, you should see something similar to the following screenshot, where you have the familiar screen configuration page, but now shown inside the context of a project:

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