Power BI also provides Email Subscriptions for Power BI Pro users of both reports and dashboards. With Email Subscriptions configured in the Power BI service, a user is sent a snapshot of either the report page or the dashboard canvas as well as a link to the content in the Power BI service. In the following service. In the following screenshot, a user with a Power BI Pro license has accessed the Global Sales (dashboard) described earlier in this chapter from within a Power BI app:

Clicking the subscribe icon shown in the preceding image opens the following dialog to confirm the email subscription:

With the yellow slider set to On, selecting Save and close at the bottom of the dialog enables the email subscription to the dashboard. An email containing an image of the current state of the dashboard and a link to the dashboard in Power BI will then be sent when any of the underlying datasets change. If the source datasets refresh more than once per day, only the first email snapshot of the refresh will be sent. 

At this time, similar to data alerts, Email Subscriptions are only associated with the user who creates the subscriptions. However, the Power BI team has advised that they intend to enhance Email Subscriptions to include subscribing others to emails, such as security groups of users. Additionally, Email Subscriptions are currently sent with the report's default filter and slicer states. Per the Power BI team, this limitation is also expected to be addressed by allowing subscriptions to reports with specific slicer and filter states set.

Finally, emails are only sent to the User Principal Name (UPN) used to log into the Power BI service. For example, if the Mark Langford user doesn't receive email at his Power BI account ([email protected]), he will not receive Email Subscriptions. The Power BI documentation advises that the Power BI team is working to relax this limitation as well.